WEDDINGS - Sea Island Resort
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WEDDINGS
You’ve always belonged to Sea Island
HONORS AND ACCOLADES
The Cloister You’ve belonged to Sea Island
Forbes Five-Star, 2009–2020 from the moment you strolled the River Walk,
AAA Five-Diamond, 2015–2020
taking in the salt marsh scene and scent.
The World's Top 100 Hotels, Elite Traveler, 2019
The Georgian Room, Forbes Five-Star, 2008–2020
The Georgian Room, AAA Five-Diamond, 2020 You belonged to Sea Island
One of the Top Ten Resorts in the Continental U.S., Travel + Leisure World’s when the enchanting paths around the oaks became your winding aisle,
Best Awards, 2013–2015, 2018
#3 Best Hotels for Kids, Andrew Harper's Hideaway Report 2018
from the moment you wiped the tears from your eyes and said, "I do"
#4 Family Resort in the Continental U.S., then dined and danced the night away under swaying palms,
Travel + Leisure World’s Best Awards, 2015 making the most magical and unforgettable memories.
The Lodge
Forbes Five-Star, 2002–2020 You will belong to Sea Island even more when you return,
AAA Five-Diamond, 2001–2020
from the moment you set your children free
Top 44 Hotel Bars in the World, Travel + Leisure, 2019
#1 Hotel in the U.S.A., U.S. News and World Report, 2014, 2016; #5 Hotel, 2017
to race barefoot on green lawns and golden beaches,
One of the Top Ten Resorts in the Continental U.S., Travel + Leisure World’s knowing their laughter would be echoed by children of their own
Best Awards, 2013–2015 and that they, too, would feel at home
The Gold List, Condé Nast Traveler, 2014
beneath the sheltering live oaks in The Cloister Garden.
Golf
#3 Luxury Golf Resort / Top 100 Resorts in North America, Golf Magazine, 2019
Welcome home.
Top 12 Golf Resort Courses in the United States, Robb Report, 2019
Top 100 Courses, Golf Magazine, 2016
The Spa at Sea Island
Forbes Five-Star 2009-2020
One of the World’s 30 Most Luxurious Spas, Forbes Travel Guide, 2018
#3 Hotel Spa in the Continental U.S., Travel + Leisure World’s Best Awards, 2014
#4 Spa Resort, Andrew Harper’s Hideaway Report, Readers’ Choice Awards 2014
THE CLOISTER THE LODGE GEORGIAN ROOM THE SPA AT SEA ISLAND
Five-Star Award Hotel Five-Star Award Hotel Five-Star Award Restaurant Five-Star Award Spa
2
TESTIMONIALS TABLE OF CONTENTS
“My husband and I hosted our wedding at Sea Island and had a wonderful Ceremony Venues . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
experience with the team! From the moment we signed the contract, Reception Venues. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
every need was taken care of as they helped us achieve our dream weekend. Wedding Packages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Their hard work allowed us to enjoy our day and our guests (many of whom
Team Introduction: Wedding Team & Event Design Collective .. . . . . . . . 12
booked return vacations before they checked out)!”
Event Design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
– Mrs. Lee Savage Koh, Bride Wedding Cakes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
“My daughter’s wedding at Sea Island was perfect, and there honestly is Ancillary Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
nothing I would change about the entire weekend. From the time we first Floorplans.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18
met with the team, the planning was not just seamless, but fun! Everyone Accommodations.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
involved thought of every detail and fulfilled every vision my daughter had. Activities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
The beauty of The Cloister, The Lodge, the Beach Club, and the island itself,
General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
combined with this wedding team, was the perfect setting for a
fantasy come true.”
– Mrs. Christine Muransky, Mother of the Bride
“What else can you say about an organization that embodies all the
characteristics of quality and professionalism? I can honestly say they
are at the top of their game in this industry. The Sea Island wedding team
offers a transformable experience to everyone who walks through their
doors. This organization encompasses the perfect balance of teamwork
and customer service, thereby offering you a lifelong experience.
The overall team at Sea Island has my ultimate respect and admiration…
no one does it better than Sea Island!”
– Katie Huebel, Southern Wedding Designer, WED
“I was so excited to have the opportunity to coordinate a wedding at
beautiful Sea Island! I knew from my first visit that this experience was going
to be unlike any other. From the minute I stepped on the property I was
pampered by the entire Sea Island Team, and for a wedding coordinator that
is a very BIG deal! The Wedding Team and Event Design Collective bent over
backward to become a family to help create one of my favorite weddings.
They guided us to all the best locations and literally never left our sides...
I can’t wait to return...especially to Rainbow Island!”
– Mindy Weiss, Celebrity and Destination Wedding Planner
THE CLOISTER THE LODGE GEORGIAN ROOM THE SPA AT SEA ISLAND
Five-Star Award Hotel Five-Star Award Hotel Five-Star Award Restaurant Five-Star Award Spa
4
Ocean Room Courtyard Spanish Lounge
River Lawn
CEREMONY VENUES
We don’t have one perfect place.
We have many perfect places. Walk the
aisle flanked by traditional heart pine
pews in our simple and cozy chapel.
Fall in love all over again underneath a
canopy of ancient oaks in our garden.
Exchange your vows between the
rumbles of the waves crashing onto
our pristine beach. Promise forever
in a never-ending golden-marsh and
sunset-view landscape. Any choice is
the perfect choice.
Cloister Garden
CEREMONY SEATING CAPACITIES
Location CEREMONY CAPACITY
CLOISTER
Retreat Lawn Cloister Chapel 100
Cloister Garden 300
Mizner Ballroom 300
Spanish Lounge 150
Clubroom 100
River Lawn 30
BEACH CLUB
Ocean Room Courtyard 200
THE LODGE
Avenue of Oaks 30
Trophy Room 50
ISLAND CLUB AT RETREAT
Retreat Lawn 250
* Tent required for more than 50 guests
Cloister Chapel
7
RECEPTION VENUES
Much like our ceremony venues, our
reception venues are beautifully varied
in size, aesthetic, and views that you
will fall in love with!
Each reception space is accompanied Cloister Wine Cellar
by a separate cocktail space—boasting Black Banks Terrace
swaying palms with ocean views,
or a canopy of live oaks with river
and salt marsh views. Whether it be
an elegant, wood-beamed ceiling
ballroom with gorgeous chandeliers
or a rustic outdoor space that delivers
a captivating evening under the stars,
your guests will certainly have an
unforgettable experience. Retreat Ballroom
Cloister Ballroom
Ocean Room, Courtyard, & Patio
RECEPTION SEATING CAPACITIES
Location STROLLING RECEPTION PLATED DINNER
CLOISTER
Cloister Ballroom 400 350 Terrace Room
Mizner Ballroom 225 170
Spanish Lounge 80 –
Clubroom 100 80
Black Banks Terrace 200 –
Wine Cellar Rainbow Island
– 22
Rainbow Island 300 50
BEACH CLUB
Ocean Room, Courtyard & Patio* 350 250
THE LODGE Spanish Lounge
Wine Cellar – 22
Terrace Dining Room 70 70
Trophy Room 70 70
ISLAND CLUB AT RETREAT
Retreat Lawn – –
Retreat Ballroom 250 175
* Tent required for more than 50 guests
8 Mizner Ballroom Clubroom
PLATED RECEPTION PACKAGES
A plated reception sets the tone for a traditional and elegant celebration.
Sea Island’s white-glove dinner service allows your guests to enjoy a formal
meal together before letting loose on the dance floor!
THE SIMPLY SOUTHERN: THE SEA ISLAND SOIRÉE
Cocktail Hour to Include: Prelude to Include:
(4) Assorted Hors D’oeuvres Pre-Ceremony Tray-Passed Champagne
Choice of (1) Reception Display
Cocktail Hour to Include:
Formal Reception: (5) Assorted Hors D’oeuvres
A Decadent 3-Course Meal Choice of (1) Reception Display
including Sea Island Wedding Cake Choice of (1) Action Station
STROLLING RECEPTION PACKAGES (1) Bride Signature Cocktail
A staple of Southern celebrations, the strolling wedding reception 5-Hour Package Bar to Include: (1) Groom Signature Cocktail
lends itself to a lively evening. Guests have the flexibility to enjoy Sea Island Call Level Wine, Sparkling Wine,
the numerous culinary displays throughout your reception, mingle Call Level Liquor, Imported and Domestic Beer Formal Reception:
with newfound friends, or dance the night away! A Decadent 4-Course Meal
THE CLOISTER CLASSIC: including Sea Island Wedding Cake
Cocktail Hour to Include: (1) Late-Night Bite and (1) Wedding Favor
THE SIMPLY SOUTHERN: THE SEA ISLAND SOIRÉE (5) Assorted Hors D’oeuvres
Choice of (1) Reception Display 5-Hour Package Bar to Include:
Cocktail Hour to Include: Prelude to Include: Sea Island Premium Level Wine, Sea Island
(4) Assorted Hors D’oeuvres Pre-Ceremony Tray-Passed Champagne Choice of (1) Action Station
(1) Bride and Groom’s Signature Cocktail Sparkling Brut, Premium Level Liquors, Imported
Choice of (1) Reception Display and Domestic Beer
Cocktail Hour to Include:
Formal Reception: (5) Assorted Hors D’oeuvres Formal Reception:
A Decadent 3-Course Meal The Simply Southern and Cloister Classic include
Oyster Bar & Chilled Shrimp Display Choice of (1) Reception Display a complimentary one-night stay for the bride and
Assorted Mini Salad Display Choice of (1) Action Station including Sea Island Wedding Cake and
(1) Late-Night Bite groom, a special turndown service, and a bottle of
Choice of (1) Carving Destination (1) Bride Signature Cocktail sparkling wine.
Choice of (1) Action Destination (1) Groom Signature Cocktail
Sea Island Wedding Cake 5-Hour Package Bar to Include: The Sea Island Soirée includes a two-night
Formal Reception: Sea Island Call Level Wine, Sparkling Wine, complimentary stay for the bride and groom, a
4-Hour Package Bar to Include: Oyster Bar & Chilled Shrimp Display Premium Level Liquor, Imported and special turndown service, a bottle of sparkling wine,
Sea Island Call Level Wine, Sparkling Wine, Assorted Mini Salad Display Domestic Beer and our signature grand fountain sparklers.
Call Level Liquors, Imported, and Domestic Beer Choice of (2) Carving Destinations
Choice of (1) Action Destination See back insert for pricing information.
THE CLOISTER CLASSIC: Sea Island Wedding Cake
Cocktail Hour to Include: (1) Late-Night Bite and (1) Wedding Favor
(4) Assorted Hors D’oeuvres
Choice of (1) Reception Display 5-Hour Package Bar to Include:
Choice of (1) Action Station Sea Island Premium Level Wine, Sea Island
(1) Bride and Groom’s Signature Cocktail Sparkling Brut, Premium Level Liquors,
Imported and Domestic Beer
Formal Reception:
Oyster Bar & Chilled Shrimp Display The Simply Southern and Cloister Classic include
Assorted Mini Salad Display a complimentary one-night stay for the bride and
Choice of (2) Carving Destinations groom, a special turndown service, and a bottle of
Choice of (1) Action Destination sparkling wine.
Sea Island Wedding Cake The Sea Island Soirée includes a two-night
(1) Late-Night Bite and (1) Wedding Favor complimentary stay for the bride and groom, a
special turndown service, a bottle of sparkling wine,
4-Hour Package Bar to Include: and our signature grand fountain sparklers.
Sea Island Call Level Wine, Sparkling Wine,
Call Level Liquors, Imported and Domestic Beer See back insert for pricing information.
10
YOUR TEAM
Sea Island provides each couple with
professional wedding planning through
our own Wedding Team and Event Design
Collective. From your initial site visit to
your final good-bye on your wedding
day, your Wedding Manager will help you
throughout the process to coordinate
your wedding planning and execute
the perfect day. THE PLANNING EXPERIENCE
In addition to our Wedding Team, We pride ourselves on the planning of your
Sea Island’s Event Design Collective will wedding weekend being a part of your
listen to your vision, collaborate with fondest wedding memories—not just the
industry experts, and create personalized wedding events! We get excited in all of
occasions that celebrate life’s special the details and it’s where we shine!
moments. With our team by your side, The first planning meeting takes place
you'll enjoy the entire planning process approximately six months before your
as much as you’ll love your wedding wedding date. At this meeting you will
events at Sea Island! meet with Sea Island’s Event Design
Collective, which, with your Wedding
Manager, will be responsible for the look
and feel of your most favorite day! You will
also meet with Sea Island’s Pastry Chef to
begin brainstorming all things sweet!
Then, about three months out, at your
second meeting, your event design comes
to life! Based on our first brainstorming
sessions, our team provides design
mock-ups of specific décor and a menu
tasting to the bride, groom, and wedding
A HELPING HAND hosts. It’s the best kind of sensory
We love a fresh perspective and overload—all things pretty and tasty! The
collaborating with outside planners for goal of this meeting is to finalize the event
your extra wow! Initially, to make the design and food and beverage selections
planning process seamless, your for your wedding.
Sea Island Wedding Manager will outline
each individual’s professional role and
responsibilities, as well as what services,
items, and products must be supplied by
Sea Island rather than brought in.
12 13
EVENT DESIGN COLLECTIVE
WHO WE ARE
We are Sea Island’s Event Design Collective– a group of creative personable professionals who
know and love Sea Island just as much as you do. Through design, planning, and production, we
provide seamless and gorgeous experiences that are memorable for you and your guests.
WHAT WE DO
We transform the ordinary into the extraordinary through:
Event Design Project Management
Tablescapes Design Concepts
Floral Production Creative Direction
Tenting Timeline Logistics
Linens Production & Installation
Draping Space Planning & Rendering
Furniture & Décor Entertainment Management
Lighting Supplier & Vendor Coordinator
Flooring & Staging
HOW WE DO IT
We listen, collaborate, and create.
When you host your event at Sea Island, your dedicated design team will listen to your vision,
collaborate with industry experts, and create personalized experiences that celebrate life’s
special moments. We set the foundation of trust through transparency and approachability,
believe that communication is of utmost importance, and know that crafting your vision takes
time. Let us help you design your road map to a perfect event.
THE CONSULTATION DESIGN PACKAGES
The Sea Island Experience
The Sea Island Experience is our standard package and is a complimentary gift from Sea Island.
This includes viewing the following items at your second planning meeting.
• Sample linens • Sample chairs • Sample charger, glassware, and flatware
• Photos of rentals and florals located in your design proposal
This experience will give you a small mock-up of your tablescapes to envision what they
will look like on your big day!
The Enhanced Experience
The Enhanced Experience is personalized for your individual décor items.
Your enhanced options are below.
• Full table sets of chargers, glassware, and flatware • Draping mock-ups
• Rental furniture vignettes set-up, such as rental bar and lounge options
• Floral mock-ups of your choice such as bouquets, centerpieces, etc.
• Photos of rentals and florals located in proposal
• Sketch of your full design depicted inside your venue space
• A physical design board where your digital design proposal comes to life
15
WEDDING CAKES & CAKE ARTIST ANCILLARY EVENTS
A delicious step in wedding planning: the wedding cake! With the highest quality ingredients
Celebrate all weekend long and enjoy everything Sea Island has to offer! You may decide
and a specialized team dedicated to your creation, we know you’ll fall in love with your
to connect with family at a rehearsal dinner, greet guests with a welcome party, honor your
wedding cake at first sight (and taste!). We have curated a list of our favorite cake flavor
bridesmaids and family at a bridal luncheon, or send everyone off with a farewell brunch.
combinations, but the Sea Island pastry team creates custom cakes that reflect your personal
When your celebration is this wonderful, you’ll want to make it last.
taste and style, with small details that make it uniquely yours. Our Cake Artist will meet with
you to design the cake in person, bringing your vision to life.
CAKE FLAVORS
SEA ISLAND SALTED TURTLE
Traditional Southern Pound Cake with Sea Salt Caramel Filling,
Toasted Pecans, and Chocolate Chips
COASTAL DREAMING
California Almond Cake with Bittersweet Chocolate Truffle Ganache
STRAWBERRY SHORTCAKE
Vanilla Genoise Cake with Vanilla Pastry Cream and Fresh Strawberries
SOUTHERN DECADENCE
Red Velvet Cake with Cream Cheese Filling
WHITE WEDDING
Vanilla Genoise Cake with Vanilla Pastry Cream
BLACK AND WHITE
Devil’s Food Cake with Dark Chocolate Ganache
SOUTHERN COCONUT
Vanilla Genoise Cake with Coconut Buttercream, Vanilla Buttercream,
and Coconut Flakes
RASPBERRY LEMON DROP
Lemoncello-infused Vanilla Genoise Cake with Creamy Lemon Filling
and Raspberry Preserves
16
The Cloister
___________________________________
dD____________________________________
FLOOR PLANS
THE CLOISTER DOCK BLACK BANKS RIVER
ND
W ISLA RIVER LAWN
RAINBO
POOL
NORTH
WING
SOUTH
WING
BLACK BANKS E CLOISTER
PATIO
TERRACE
A RIVER TAVOLA NORTH PATIO
BAR
WINE
R
CLOISTER CELLAR
GARDEN CLUBROOM
CLOISTER BALLROOM
GARDEN PORTE-COCHERE
WING BALLROOM ENTRANCE
SPANISH
LOUNGE
BEACH CLUB AND GEORGIAN
ATLANTIC OCEAN ROOM
VERANDAH
MIZNER
CLOISTER MIZNER
CHAPEL BALLROOM
THE SPA AT
SEA ISLAND AND THE CLOISTER
HOTEL FITNESS CENTER TENNIS CENTER
PORTE-COCHERE
ENTRANCE
CEREMONY & RECEPTION VENUES
CEREMONY VENUES
RECEPTION VENUES
RESTAURANTS
17 18MEETING AND BANQUET ROOMS
OUTDOOR FUNCTION SPACE
RESTAURANTS
G
SEA
PUBLIC AREAS THE CLOISTER STRIKE
THE SPA AT SEA ISLAND & PUB
THE CLOISTER TENNIS CENTER
CABANAS
NATURE
CENTER
SEA
ISLAND
PEDAL KIDS
BEACH CLUB GAME
PORTE-COCHERE ROOM
ENTRANCE
ADULT POOL SPA
SNACK SHACK
SURF SHOP
WONDERLAND
OCEAN
ROOM
FOYER THE
BEACH CLUB GAZEBO
LOBBY
B
A SPA
F
C
WATER
FAMILY POOL
E
SLIDE
SOUTHERN TIDE BRIDGE POOL
SPLASH PAD
BASKETBALL
COURT
D TOWELS
BEACH
BAR
ENTRANCE
BAR
LAWN
LAWN LAWN PLAYGROUND D
AR
EBO
UFFL
SH
BEACH SERVICE BEACH SERVICE
BEACH CENTER BEACH CENTER BEACH
ATLANTIC OCEAN WATER SPORTS
CENTER
Sea Island Beach Club
_________________________________________________________
dD __________________________________________________________
FLOOR PLANS
19 20The Lodge at Sea Island R e t r e at
_________________________________________________________
dD __________________________________________________________ ___________________________________
dD ____________________________________
FLOOR PLANS — GROUND FLOOR FLOOR PLANS
GOLF COURSE
VIEWS
AT
LA
OAK
N
ROOM
TI EW
TERRACE
VI
C S
O
LAWN
C
EA
GOLF COURSE VIEWS
N
TERRACE DAVIS LOVE
WINE GRILL
ROOM CELLAR
TROPHY ROOM
RETREAT LAWN
H
RETREAT VERANDAH
GOLF COURSE
VIEWS
COLT & ALISON RETREAT
BALLROOM
RETREAT BALLROOM
LOCKER ROOM
COURTYARD
LADIES’
THE LODGE
PORT-COCHERE
ENTRANCE MUSIC LIBRARY
ROOM
CEREMONY VENUES
GENTLEMEN’S LOCKER ROOM RECEPTION VENUES
RESTAURANTS
PORTE-
COCHERE
ENTRANCE
CEREMONY & RECEPTION VENUES
CEREMONY VENUES
RECEPTION VENUES
RESTAURANTS
AVENUE OF
OAKS
21 22ACCOMMODATIONS AT
THE LODGE, COTTAGES
& THE INN
ACCOMMODATIONS
AT THE CLOISTER With 58 rooms and cottages,
Riverview Room, The Cloister Seaside Suite, The Lodge The Lodge offers butler service, golf
Over 250 rooms and suites offer river,
and ocean views. Cottage options on
ocean, or garden views.
Sea Island along with casual rooms
at the Inn at Sea Island, on St. Simons
Island, are also available.
Ocean Residences Standard Room, The Lodge
Riverview Suite, The Cloister The Inn
Garden Wing Room, The Cloister Beach Club Suite The Cottages on Sea Island The Cottages on Sea Island
23 24FOR THE GOLF LOVER
Three championship courses,
including Seaside and Plantation, sites
of the PGA TOUR’s RSM Classic,
await every guest.
Home to an award-winning staff,
the Golf Performance Center regularly
trains novices as well as some of
today’s top professional golfers.
ACTIVITIES FOR ALL YOUR GUESTS
Horseback riding, paddle boarding, skeet shooting, and fishing are activities
guests of any age can enjoy. Sea Island offers a long list of experiences that
will never leave your guests without something to do or something to see.
RELAXATION & REST
With several treatment rooms,
remarkable fitness center, incredible
water atrium, and a superlative staff,
The Spa at Sea Island offers options
for relaxation and rejuvenation.Sea Island Wedding
2020–2021 WeddingPrice Sheet
Pricing
2020 - 2021
Site Rental Fee: Ceremony and Reception
Peak Season (March-June & September- November) $5,000
Non Peak Season (July-August & December-February) $2,500
Ancillary Events Pricing Based Upon Availability
Strolling Reception
Simply Southern $310.00 ++ Per Person
Cloister Classic $350.00 ++ Per Person
Sea Island Soiree $425.00 ++ Per Person
Plated Reception
Simply Southern $330.00 ++ Per Person
Cloister Classic $370.00 ++ Per Person
Sea Island Soiree $450.00 ++ Per Person
* Pricing Subject to 25% Service Charge and Additional Taxes
Event Design Pricing Per Venue
Minimum Spend Average Cost
Black Banks Terrace $50,000 $80,000
Cloister Ballroom $50,000 $70,000
Cloister Wine Cellar $3,000 $8,000
Clubroom $10,000 $20,000
Lodge Wine Cellar $3,000 $8,000
Mizner Ballroom $30,000 $60,000
Ocean Room $50,000 $120,000
Rainbow Island $10,000 $20,000
Retreat Ballroom N/A N/A
Spanish Lounge $10,000 $20,000
Terrace Room $5,000 $15,000
Terrace Room Lawn $40,000 $120,000
Trophy Room $5,000 $15,000
27 28GENERAL INFORMATION GENERAL INFORMATION
MENU SELECTIONS
Sea Island requests your selection of menus no less than 21 days prior to your program dates in order
PROPERTY DAMAGE AND LIABILITY
to ensure the availability of your menu options. Please note menu prices are subject to change until The host agrees to be responsible for any damages incurred to the premises or any other area
confirmed on banquet event orders. Sea Island, under any circumstances, does not allow food or of the resort by the host, guests, independent contractors or other agents that are under the
beverage to be brought onto the property whether purchased or catered from outside sources. host’s control or the control of any independent contractor hired by the host while on premises.
Cleaning fees may be charged at the discretion of the Wedding Team. Should a group choose
SERVICE CHARGES AND LABOR FEES to hire an outside vendor, subcontractor or supplier, the client will be responsible for ensuring
the vendor provides appropriate proof of insurances. We require each subcontractor providing
A taxable service charge will be added to all food and beverage events. Additional service fees will be
work on your behalf to provide a certificate of insurance for commercial general liability of
added for all guarantees of fewer than 20 guests.
$1,000,000 combined single limit, bodily injury, and property damage and to name Sea Island
and the contracted wedding host as an additional named insured as their interest may appear. In
GUARANTEES
addition, if the subcontractor or supplier is required by law to provide workers compensation
We require an update of this guaranteed number by 9 a.m., three business days prior to each coverage to their employees, they must furnish Sea Island with the certificate of insurance or
specific event. Guarantees for events scheduled on Monday, Tuesday or Wednesday must be confirmation of coverage.
provided by the previous Friday. In the event this update is not received as scheduled, the
anticipated attendance number will be used as the guarantee. All food and beverage events are
billed at the guaranteed attendance number or the actual number of guests served, whichever is
PACKAGE DELIVERY AND STORAGE
greater. Sea Island will prepare food for 5% over the final guarantee. A minimum guarantee policy The resort will only accept packages weighing under 150 pounds unless previous arrangements have
of 90% of the original expected number applies. If the guest count increases by more than 10% been made through the Wedding Department. All other packages must be stored internally or by
of the guarantee within 72 hours of the event, a per person surcharge will be added to the guest the slow service company of your choice. We kindly request that all boxes shipped be scheduled to
count variance. arrive at the resort no earlier than 5 days prior to the wedding events. Packages delivered to the resort
must be shipped prepaid and marked to the attention of your Wedding Manager, with the name of
FUNCTION SPACE the wedding. Packages sent COD will be refused. Removal of equipment and packages should be no
later than the day following the completion of the wedding. This is the responsibility of the client. Cost
A variety of distinctively charming wedding settings are available at Sea Island. To host your big day
of shipping plus handling charges of $5.00 per package incoming and $5.00 per package outgoing
on our property a facility fee applies and varies by the peak season months and shoulder months. In
will be assessed on all boxes received. Additional labor charges may apply for movement of boxes
addition to the facility fee, a food and beverage minimum must be met by your event specifications For
by resort personnel beyond the primary meeting room or office assigned to the group. Shipment of
Sea Island reserves the right to change the location to a room suitable for the anticipated attendance
alcoholic beverages is prohibited and will be refused and sent back to the shipping facility.
should the number increase or decrease.
Each incoming or outgoing package will be charged a handling fee by weight.
WEATHER CALLS/OUTDOOR EVENTS These charges are in addition to actual freight cost:
All entertainment performing at an outdoor venue must conclude no later than 11 p.m. This is in 0–25 lbs.-$10.00; 26–50 lbs.-$20.00; 51–100 lbs.-$50.00; 100 lbs. & over-$100
accordance with local ordinances and out of respect for other resort guests and members. For the
safety of your guests and to ensure successful events, Sea Island reserves the right to relocate any
BANNERS, SIGNS AND DISPLAYS
scheduled outdoor event indoors. This will be determined based on the most up to date local weather
forecast. Decisions to move events inside will be made by the following deadlines: The resort does not permit the affixing of anything to walls, floors or ceilings of the rooms by use of
nails, staples, pins, tape or any other substance unless approval is given by the Sea Island Engineering
• Breakfast: evening prior • Lunch: 8:00 a.m. day of event • Dinner: 10 a.m. day of event
Department. If you intend to hang a banner, this will be handled by a member of the Sea Island staff
for a charge of $45.00 per hour. Any signs provided by our guests must be of professional quality and
ALCOHOL RULES AND REGULATIONS
have Sea Island Resort's approval for their quality and placement. Banners and signs are restricted to
The State of Georgia prohibits the use of alcoholic beverages other than those provided by private group function areas.
Sea Island. All alcoholic beverages that are not provided by Sea Island will be held until departure.
All alcoholic beverage service must stop at 2:00 am and alcoholic beverages may not be served on
AUDIO/VISUAL REQUESTS
Sunday before 11 a.m. or after 10:45 p.m. Corkage: the State of Georgia law prohibits the consumption
of alcoholic beverages at a Sea Island food or beverage event which have not been purchased through, FSAV has highly trained audio-visual staff that can provide the latest in technical equipment.
delivered by and/or served by the banquet and catering staff of Sea Island. Thus, guests/members Sea Island Resort offers in-house service with competitive prices. Use of any outside or personal
are not permitted to purchase and provide their own alcoholic beverages for any Sea Island food and equipment must be approved in advance by Sea Island Resort. Applicable fees will apply.
beverage event. Sea Island employees are required to request proper photo ID of and person of the
questionable age and refuse alcoholic beverages to any person under age or who cannot produce DEPOSIT INFORMATION
proper identification. Sea Island employees are required to refuse any alcoholic beverage service to
The Sea Island Wedding Team creates a deposit schedule for each client to collect all guaranteed
any person who, in the resort’s judgment, appears to be intoxicated.
payments before your event. Your Wedding Manager will send deposit reminders throughout the
planning process and working closely with you and accounting to ensure this process is seamless.
DAMAGE AND LOSS
Sea Island is not responsible for any items placed in a function room prior to, during or after an event.
Security officers can be provided at prevailing rates.
27 28(888) 852-8054 • seaisland.com
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