Wedding Information and Packages - Indaba Hotel
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Wedding Information
and Packages
Dear Bride & Groom,
We are delighted that you thought of us when it came to planning your Wedding Day.
As with most things in life, there are always formalities, so here are some things that you
need to know and information about our fabulous packages & facilities. We would love
to show you around, meet the Team and let us help you plan your Fairy Tale wedding
and share in your special day along with your friends and family.
Kind Regards
Indaba Hotel Banqueting Team
INDABA HOTEL, SPA & CONFERENCE CENTRE
+27 11 840 6600 . indaba@indabahotel.co.za . www.indabahotel.co.za
BROCHURE VALID FOR 01 JANUARY - 31 DECEMBER 2019
Wedding Packages
INDABA WEDDING PACKAGE
R 530.00pp
Minimum Yield per Venue Applicable
* Full Three Course Buffet (Indaba Buffet Menu)
* Fruit Punch on Arrival
* A Bottle of Papillon Sparkling Wine per table
* Waiters, Barmen & a Manager on Duty
* Silver Engraved Cake Lifter
* White Table Linen (Table Cloth and Napkins) & White Stretch Chair Covers
* Red Carpet
* 2 Change Rooms for use during the day
* Honeymoon Suite for the Wedding Night including Champagne Breakfast
* Snack Platter & Sparkling Wine in the Honeymoon Suite
* Bridal Vehicle at your disposal for 3hrs within a 50km radius of the Indaba Hotel
EXECUTIVE WEDDING PACKAGE
R 595.00pp
Minimum of 80 People
* Full Three Course Buffet (Executive Buffet Menu)
* Fruit Punch on Arrival
* A Bottle of Papillon Sparkling Wine per table
* Waiters, Barmen & a Manager on Duty
* Silver Engraved Cake Lifter
* White Table Linen (Table Cloth and Napkins) & White Stretch Chair Covers
* Red Carpet
* 2 Change Rooms for use during the day
* 2 Additional Double Rooms for the night of the Wedding including
Champagne Breakfast
* Honeymoon Suite for the Wedding Night including Champagne Breakfast
* Snack Platter & Sparkling Wine in the Honeymoon Suite
* Bridal Vehicle at your disposal for 3hrs within a 50km radius of the Indaba Hotel
* Complimentary Double Room incl. Breakfast on your 1st Wedding Anniversary as
well as an African Skies Night Spa Pamper Journey for 2 people at Mowana Spa
DELUXE WEDDING PACKAGE
R 630.00pp
Minimum of 80 People
* Full Three Course Buffet (Deluxe Buffet Menu)
* Fruit Punch on Arrival
* A Bottle of Papillon Sparkling Wine per table
* Waiters, Barmen & a Manager on Duty
* Silver Engraved Cake Lifter
* White Table Linen (Table Cloth and Napkins) & White Stretch Chair Covers
* Red Carpet
* 2 Change Rooms for use during the day
* 4 Additional Double Rooms for the night of the Wedding including
Champagne Breakfast
* Honeymoon Suite for the Wedding Night including Champagne Breakfast
* Snack Platter & Sparkling Wine in the Honeymoon Suite
* Bridal Vehicle at your disposal for 3hrs within a 50km radius of the Indaba Hotel
* Complimentary Double Room incl. Breakfast on your 1st Wedding Anniversary as
well as an African Skies Night Spa Pamper Journey for 2 people at Mowana Spa
TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2019
Indaba Wedding Buffet Menu
* STARTERS *
Seafood Selection
Smoked salmon and prawn roulade, battered fish bites with lemon butter sauce (served hot)
Poultry Selection
Sesame coated BBQ chicken wings, smoked chicken cakes with hummus and tzatziki
Meat Selection
A selection of cold meat: pimento loaf, olive loaf, roast beef served with piccalilli & olive tapenade, meat ball
kebabs with tomato and onion sauce (served hot)
Vegetable Selection
Roasted vegetable and brie quiche, crumbed walnut and risotto balls with a sundried tomato
Salad Selection
Build your own salad bar to include: crisp lettuce, tomatoes, sliced cucumber, onion, assorted peppers, olives,
croutons and feta cheese with assorted salad dressings
Potato & whole grain mustard salad
Baked baby beetroot salad
Red cabbage and apple salad with crème fraiche
Roasted tomato and asparagus couscous
* HOT BUFFET *
From the Carvery
Rare roasted beef with an assortment of condiments with a rosemary and horseradish jus
Served in Chaffing Dishes
Lemon and herb grilled chicken breast with a lemon creamed sauce
Pan fried hake fillet with a pesto tomato sauce
Vegetable penne pasta bake topped with mozzarella cheese
Buttered seasonal vegetables
Minted roasted baby potatoes
Mixed vegetable rice
* DESSERTS *
Traditional Swiss roll topped with lemon cream cheese
Chocolate ganache tart topped with cream
Crème caramel
Baked lemon cheesecake
Rich chocolate brownies
Malva pudding with custard
Fruit salad
Indaba Cheese Board
A selection of matured and flavoured South African cheeses served with a choice of salted crackers, fresh and dried
fruits and relishes
P L E A S E N O TE TH A T A R 5 0 PER PER SON S U R CH A R GE WILL B E LE VIE D SHOULD THE C HE E SE BOARD BE SE RVE D ON ARRIVAL W ITH PRE D RI NK S
TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2019
Executive Wedding Buffet Menu
* STARTERS *
Seafood Selection
Smoked salmon and prawn roulade, seafood salad topped with lemon crème, battered fish goujons with lemon
butter sauce (served hot)
Poultry Selection
Sesame coated BBQ chicken wings, smoked chicken cakes with hummus and tzatziki, barbeque deboned chicken
thighs (served hot)
Meat Selection
A selection of cold meat: pimento loaf, olive loaf, roast beef served with piccalilli & olive tapenade, baby back pork
ribs topped with tomato and onion sauce (served hot)
Vegetable Selection
Roasted vegetable and brie quiche, crumbed walnut and risotto balls with a sundried tomato sauce, camembert &
cranberry turnovers
Salad Selection
Build your own salad bar to include: crisp lettuce, tomatoes, sliced cucumber, onion, assorted peppers, olives,
croutons and feta cheese with assorted salad dressings
Potato & whole grain mustard salad
Baked baby beetroot salad
Red cabbage and apple salad with crème fraiche
Roasted tomato and asparagus couscous
Penne pasta and butternut salad with parmesan shavings
* HOT BUFFET *
From the Carvery
Whole grain mustard marinated roast beef, honey glazed roast pork leg with an assortment of condiments with a red
wine and thyme jus
Served in Chaffing Dishes
Grilled chicken breast with a Thai green curry sauce
Crumbed kingklip fillets with a tomato and ricotta sauce
Black mushrooms topped with spinach finished with mozzarella cheese
Orange scented fried green beans and carrots
Traditional roast potatoes
Vegetable fried basmati rice
* DESSERTS *
Traditional Swiss roll topped with lemon cream cheese
Chocolate ganache tart topped with cream
Crème caramel
Raspberry panacotta
Baked lemon cheesecake
Rich chocolate brownies
Malva pudding with custard
Fruit salad
Indaba Cheese Board
A selection of matured and flavoured South African cheeses served with a choice of salted crackers, fresh and dried
fruits and relishes
P L E A S E N O TE TH A T A R 5 0 PER PER SON S U R CH A R GE WILL B E LE VIE D SHOULD THE C HE E SE BOARD BE SE RVE D ON ARRIVAL W ITH PRE D RI NK S
TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2019
Deluxe Wedding Buffet Menu
* STARTERS *
Seafood Selection
Smoked salmon and prawn roulade, seafood salad topped with lemon crème, shrimp rissoles with a spicy peri peri
mayonnaise (served hot)
Poultry Selection
Sesame coated BBQ chicken wings, smoked chicken cakes with hummus and tzatziki, barbeque deboned chicken
thighs (served hot)
Meat Selection
A selection of cold meat: pimento loaf, olive loaf, roast beef served with piccalilli & olive tapenade, braised beef
short ribs topped with a mustard sauce (served hot)
Vegetable Selection
Roasted vegetable and brie quiche, crumbed walnut and risotto balls with a sundried tomato sauce, camembert &
cranberry turnovers
Salad Selection
Build your own salad bar to include: crisp lettuce, tomatoes, sliced cucumber, onion, assorted peppers, olives,
croutons and feta cheese with assorted salad dressings
Potato & whole grain mustard salad
Baked baby beetroot salad
Red cabbage and apple salad with crème fraiche
Roasted tomato and asparagus couscous
Penne pasta and butternut salad with parmesan shavings
Mozzarella and rosa tomato salad finished with basil pesto
* HOT BUFFET *
From the Carvery
Garlic & herb marinated tenderloin of beef, minted lamb legs served with traditional condiments and a herbed jus
Served in Chaffing Dishes
Oven roasted pork belly served with cured apple confit and a sage jus
Sundried tomato and basil stuffed chicken breast wrapped in leek with a tomato herbed sauce
Pan fried salmon on top fried sweet potato served with a lemon creamed sauce
Roasted vegetable and fried halloumi noodles with a teriyaki sauce
Lemon scented grilled seasonal vegetables
Roasted château potatoes
Mixed vegetable fried rice
* DESSERTS *
Pavlovas filled with Chantilly cream topped with seasonal berries
Traditional Swiss roll topped with lemon cream cheese
Chocolate ganache tart topped with cream
Crème caramel
Raspberry panacotta
Baked lemon cheesecake
Rich chocolate brownies
Malva pudding with custard
Fruit salad
Indaba Cheese Board
A selection of matured and flavoured South African cheeses served with a choice of salted crackers and dried fruits
and relishes
P L E A S E N O TE TH A T A R 5 0 PER PER SON S U R CH A R GE WILL B E LE VIE D SHOULD THE C HE E SE BOARD BE SE RVE D ON ARRIVAL W ITH PRE D RI NK S
TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2019
Wedding Venue Options
NDABA PALACE
* Maximum 70 guests with a complimentary 4m x 5m Dance Floor
* The Menu Cost includes the following:
- Waiters & Barmen
- Cutlery & Crockery
- White Tablecloths, Napkins & Stretch Chair Covers
* Extras that are not included:
- Flowers, Beverages, Entertainment, Decor and AV Equipment
* A minimum yield of R30 000 will apply. In the event of the Menu Price not
reaching R30 000 the difference will be charged as room hire
INGIDINI
* Maximum 120 guests with a complimentary 4m x 5m Dance Floor
* The Menu Cost includes the following:
- Waiters & Barmen
- Cutlery & Crockery
- White Tablecloths, Napkins & Stretch Chair Covers
* Extras that are not included:
- Flowers, Beverages, Entertainment, Decor and AV Equipment
* A minimum yield of R30 000 will apply. In the event of the Menu Price not
reaching R30 000 the difference will be charged as room hire
INJABULO
* Maximum 450 guests with a complimentary 7m x 7m Dance Floor
* The Menu Cost includes the following:
- Waiters & Barmen
- Cutlery & Crockery
- White Tablecloths, Napkins & Stretch Chair Covers
* Extras that are not included:
- Flowers, Beverages, Entertainment, Decor and AV Equipment
* A minimum yield of R60 000 will apply. In the event of the Menu Price not
reaching R60 000 the difference will be charged as room hire
KGOTLA
* Maximum 750 guests with a complimentary 10m x 10m Dance Floor
* The Menu Cost includes the following:
- Waiters & Barmen
- Cutlery & Crockery
- White Tablecloths, Napkins & Stretch Chair Covers
* Extras that are not included:
- Flowers, Beverages, Entertainment, Decor and AV Equipment
* A minimum yield of R100 000 will apply. In the event of the Menu Price not
reaching R100 000 the difference will be charged as room hire
TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2019
Wedding Ceremony Options
GARDEN GAZEBO R 5 500.00
* Includes:
- Standard Draping
- Podium
- PA System
- Chair Covers (maximum of 100 chair covers)
- Red Carpet
WEDDING CHAPEL R 5 500.00
* Includes:
- Arch
- Podium
- PA System
- White Wimbeldon Chairs (maximum of 120 x chairs)
- Red Carpet
TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2019
Special Catering, Halaal or Kosher
STRICTLY KOSHER / HALAAL FUNCTIONS, SELF CATERING
* Venue Hire:
Injabulo: R100 000, maximum of 400 guests
Ndaba / Ingidini: R50 000, maximum of 100 guests
* A surcharge of R240 per person will be levied for any additional guests over and above the maximum
numbers indicated above stipulated numbers
* Venue Hire includes the following:
- Standard White Linen (Table Cloths & Napkins)
- Cutlery, Crockery and Glassware for the tables and bar
- Staffing: 1 x Waiter per 20 guests (2 tables), 4 x Barmen maximum (depending on final bar details),
1 x Function Manager and 2 x Front of House Cleaners
- Red Carpet
- One complimentary nights stay for the couple in one of our Honeymoon Suites
- Champagne Breakfast the next morning for 2 people in the Restaurant
- Engraved Cake Knife
- Use of either Injabulo or Kgotla kitchen ovens for the REHEATING of food only, under the supervision of
an Indaba Staff member
- 2 x Prayer Rooms – Venues will be allocated subject to availability
* Venue Hire excludes the following:
- Additional service staff charge will be levied depending on date (Public Holiday) & number of
guests
- The caterer need to supply back of house cleaners for before and after cleaning and Chefs to assist
with Food Service.
- Use of any other Kitchen Equipment, Utensils, Stoves & Serving Gear
- Decor & Flowers
- Entertainment & AV Equipment
- Use of Breakaway Venues & Storage Facilities
- Any ingredients used in the preparation of meals
- Beverages & Pre-Drinks Glasses (unless pre-drinks are ordered through Indaba Hotel)
TERMS & CONDITIONS
* For dinner functions, we allow a maximum of 6 hours for the function. A surcharge of R1 800 per hour will
be levied until midnight and in the event of your function continuing after midnight, a surcharge of R3 000
per hour will be levied until 03:00am, thereafter the hourly rate will increase to R5 000 per hour.
Not applicable to Ndaba Palace, Ingidini or Lethabo due to proximity to accommodation. Functions in
Ndaba Palace, Ingidini and Lethabo may not continue after midnight.
* Should the function be a breakfast, lunch or cocktail function, we allow a maximum of 4 hours for the
function. A surcharge of R1 800.00 will be levied per hour, should the function continue after the
stipulated 4 hours.
* A surcharge will be levied for any additional waiters required at a rate confirmed by the Banqueting
Manager
* The client will be directly liable for any loss or damage to the venue or kitchen equipment i.e ovens,
serving gear, etc. for the duration of the function
* All beverages are available from the Hotel on a Cash Basis. Unfortunately we do not allow for any
beverages to be brought in unless an agreement has been reach - kindly note that corkage will apply.
* All Terms & Conditions and Cancellation Policies apply as per the Contract.
TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2019
Things to take note of GENERAL RULES & SURCHARGES * Please note that we will require all changes, agreements & instructions to be done in writing. No Verbal Agreements will be honoured. * A Levy of 5% will be charged for any 3rd Party Contractor quotations to cover our Internal Cost & Banking Charges. We will only issue payment to the contractor once we have received full payment or unless otherwise agreed with Management. * Payment Methods accepted: EFT, Bank Deposit, Credit Card Payment, Cash Payment, Approved Government Orders & Approved Travel Agent Vouchers. Cheque payments will only be accepted more than 7 working days prior to arrival. * Corkage will apply for Beverages being brought in for a Function (approval of Directors) Champagne or Wine R100 per 750ml Bottle with a max of 2 bottles per table Whiskey or Spirits R300 per 750ml Bottle with a max of 5 bottles per event * Should a Special Meal be required, the Indaba Hotel needs to be notified at least 72 hours prior to arrival and a surcharge will apply: Halaal Meal R350* per person (1 - 5 meals) R225* per person (6 or more meals) Kosher Meal R450* per person * Child Policy Age 0 - 5 years No charge for a maximum of 10 Children Age 6 - 12 years 50% of the Menu Price per child Age 12 years + 100% of the Menu Price per child * Kindly note that even though the Wedding Packages include a Bridal Vehicle, some brides choose not to make use of this. We therefore require written confirmation that you require the use of the vehicle a minimum of 2 weeks prior to your Wedding Date. * Bridal Suites are subject to availability and we can not ensure that one will be available when you book your wedding. * Please confirm the correct spelling, in writing, of the engraving on the gift set no later than one calendar month prior to your wedding. * Change Rooms are available from 09h00 on the morning of your wedding * For a Dinner Function you have the venue for 6 hours and for a Lunch Function you have the venue for 4 hours. After that a surcharge will apply. * No equipment or items may be suspended from any part of the ceiling, light fittings or chandelier without authorization of the Directors. * All Suppliers must comply with the South African Health & Safety Act and must be able to supply the Indaba Hotel with the necessary documents if requested. * No screws, nails, panel pins or staples are allowed to be put into the walls. * No double-sided tape or stickers are permitted on tiled / painted surfaces * All deliveries for your Function must be addressed to the Banquet / Conventions office. Indaba Hotel, the name of the Function & venue must be clearly indicated on the package as well as the contact person. * Customers / Suppliers / Guests will be held responsible for any damage caused to the allocated venue, furniture, utensils and equipment by any act or omission of the Customer or Guests of the customer. * The Hotel will not be responsible for the supply of adaptors, extension cords or multi-plugs. TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2019
Things to take note of
GENERAL RULES & SURCHARGES
* All AV is outsourced and additional charges will be levied accordingly
* No Food or Beverage may be brought onto the premises for consumption without the written consent of
the Directors of the Indaba Hotel.
* The Indaba Hotel will not be held responsible for any items lost or damaged before, during or after your
function. The hotel will not be responsible for the safekeeping of Decor or AV Equipment delivered to the
Hotel by outsourced companies. Should you require storage a surcharge will be levied accordingly.
* Kindly advise your Decor / AV Supplier that all equipment / decor has to be removed from the venue
directly after the function. Should this not happen, storage will be levied at a flat rate of R2 000 per day.
* A surcharge of R110 per dance floor piece will be levied in the event of larger Dance Floor being required.
Standard Dance Floors are included in the Package.
* Breaking of plates and / or burning of liquor on the Dance Floor is not permitted. Any damage to the
Dance Floor will be billed back to the client.
* No wall / floor / ceiling surface of any venue may be painted
* No Plug Points, Light Sockets or Distribution Boards may be tampered with in any way
CANCELLATION POLICY: ALL CONFERENCE VENUES & ACCOMMODATION
Auditorium, Lectures 1 - 24 & any outside area
Cancellation 21 Days prior to arrival: 25% of the TOTAL value of the Contract
Cancellation 14 Days prior to arrival: 50% of the TOTAL value of the Contract
Cancellation 7 Days prior to arrival: 75% of the TOTAL value of the Contract
Cancellation less than 7 Days prior: 100% of the TOTAL value of the Contract
Postponement 14 Days prior to arrival: 25% of the TOTAL value of the Contract
Postponement 7 Days prior to arrival: 50% of the TOTAL value of the Contract
CANCELLATION POLICY: ALL BANQUET ROOMS
Injabulo, Kgotla, Ndaba Palace, Lethabo & Ingidini
Cancellation 60 Days prior to arrival: 25% of the TOTAL value of the Contract
Cancellation 30 Days prior to arrival: 50% of the TOTAL value of the Contract
Cancellation 15-30 Days prior to arrival: 75% of the TOTAL value of the Contract
Cancellation less than 15 Days prior: 100% of the TOTAL value of the Contract
Postponement 21 Days prior to arrival: 50% of the TOTAL value of the Contract
Postponement 14 Days prior to arrival: 75% of the TOTAL value of the Contract
We do however wish to point out that it is our intention to resell the venue. Should we be successful in doing
so, no cancellation fee will apply. Postponement Fees will be levied on the condition that a NEW BOOKING
& CONTRACT is signed, failing that, Cancellation Fees will apply.
TERMS AND CONDITIONS APPLY. RATES & INCLUSIONS SUBJECT TO CHANGE. VALID UNTIL 31 DECEMBER 2019Our Preferred Suppliers Although we strongly recommend the services of these Suppliers, the Indaba Hotel, Spa & Conference Centre cannot be held liable for any contract entered into between a supplier and guests. We also accept no responsibility for failure from the Supplier to deliver services or products. DECOR * Delightful Decor +27 82 653 0658 angie@delightfuldecor.co.za Decorange-It +27 83 443 3938 www.decorange-it.co.za The Wedding Specialist +27 82 445 9086 www.theweddingspecialist.co.za Lanterna Decor +27 60 349 9847 www.lanternadecor.co.za Chelly B Function Decor +27 11 025 8117 info@chellybfunctions.co.za FLOWERS * Delightful Decor +27 82 653 0658 angie@delightfuldecor.co.za The Wedding Specialist +27 82 445 9086 www.theweddingspecialist.co.za Fields of Colour +27 11 467 1620 info@fieldsofcolour.co.za Eco-Chic Weddings +27 82 396 7695 www.ecochicweddings.co.za STATIONERY, INVITATIONS & PRINTING * Pat & Jen Consulting +27 83 326 5246 patty@patandjen.co.za Design by Jenna +27 79 695 0130 www.designsbyjenna.co.za I Do-Creative Concepts +27 82 571 0086 www.i-do.co.za Save the Date +27 79 469 4282 www.savethedate.co.za CAKES * Mari-Toinette Cakes +27 82 466 5742 www.mari-toinettecakes.co.za Indulge +27 11 234 4437 www.indulgecakes.co.za PHOTOGRAPHY * WM Studios +27 82 330 1253 www.wmstudios.co.za Adam Hilton +27 72 611 7807 www.adamhilton.co.za Sonja Hilton +27 82 560 5830 www.sonjahilton.co.za Snapdragon +72 72 355 9570 www.snapdragonpictures.net Studijoe Wedding Photography +72 79 057 7079 www.studijoe.co.za SOUND, LIGHTING, AV & DJ’S * Upstage Productions +27 11 463 8019 maria@upstage.co.za Starry Night +27 11 884 1394 info@starrynight.co.za Cream Cheese Professional Discos +27 11 462 1103 www.creamcheese.co.za LIVE ENTERTAINMENT * Perfect Tone Music & Entertainment +27 72 921 6969 www.perfecttonemusic.co.za Sonic State Productions +27 71 519 5841 www.sonicstateproductions.co.za Elegant Entertainment +27 11 768 3257 www.elegant-entertainment.com DRESSES AND ACCESSORIES * Bride & Co +27 11 807 4000 www.brideandco.co.za Pronovias +27 11 784 2000 www.pronovias.com Euro Suit +27 11 807 4000 www.eurosuit.co.za GF Bridal Couture +27 11 705 3073 www.gowns.co.za BEAUTY * Lynne Brown +27 83 263 5708 On Site Hairdresser Chentelle Landman +27 62 404 0968 www.chentellelandman.co.za Hayley Clarke Makeup +27 82 322 3189 www.hayleyclarke.co.za MARRIAGE OFFICER * Ryan Hogarth +27 82 441 8417 www.marriageofficer.co.za OTHER * The Wedding Nanny +27 76 227 1442 the-wedding-nanny@outlook.com
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