TEAM TENT INFORMATION - goldcoastmarathon.com.au - Gold Coast Marathon
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O R M AT I O N
TEAM TENT INF
a t h o n . c o m .au
r
goldcoastmaBY
GOLD COAST MARATHON
START ZONES - TEAM TENTS
GOLD COAST
TEAM
ZONE 1
SUP
MEDIA AQUATIC
TEAM ZONE 2
CENTRE TEAM ZONE 1
LEG/
EAC 10,20&30 TEAM
h GOLD COAST
CORPORATE STAND
ZONE 1
MEDIA AQUATIC
E
GRANDSTAND
TEAM CENTRE
Y ZONE 2
DOZ
MARATHON
LEG/
EAC
HALF MARATHON
FUN RUN WHEELCHAIR MARATHON
10,20&30
JUNIOR DASH WHEELCHAIR 10KM
10KM RUN
CORPORATE STANDSTART LINE START LINE
BYO TENT
EAS
START ZONES SUPPORTERS
ANZAC PARK
ZONE
ct GRANDSTAND
Race Precin
JD V
LP TEAM
TEAM
ASICS
Sports &
WR Ph GOLD COAST ZONE 1
AQUATIC
GE
Leisure Expo MEDIA
Exit NU PURE
STA
CENTRE
RECOVERY
ZONE 2
EN
EVENT
RE
SC
BIG
LAWN AREA
BA
GD LEG/
RO
P CORPORATE STAND
EAC 10,20&30
Legend
GRANDSTAND
Information Booth TEAM
ZONE 2
Toilets
Lost Persons
Accessible toilets / Property
Food & Beverage Ideal Viewing
Pedestrian Bridge
Water Refill
Bag Drop
Legends Club
LEG/10,20&30
10, 20 & 30 year
Medical Centre
Physio
Tram Stop
Media Centre
Finishers Shirts, Medals EAS Elite Athlete Area - Start
Drop Off Zone
EAC Elite Athlete Central
Wheelies Recovery
Volunteer Chill Out Area Footpath / Pedestrian Access
Junior Dash
Fences / Restricted Access First AID
Parent Collection Point
TENT ZONES
Zone 1: Finish Chute Package A
Zone 2: Finish Line (Water View) Package B
Team tents can be hired for Saturday 3 July and / Tent bookings close at Friday 4 June 2021.
or Sunday 4 July and are assigned on a first in first Team tent contacts will be advised of their specific
served basis. Team tents are available exclusively to tent selection within their chosen zone either as
pre-registered teams and can be booked via your soon as the zone has sold out or by
team manager login. Friday 18th June 2021.
Please note that your tent is not confirmed until Please ensure you read the tent booking terms
payment has been received. and conditions provided at the end of this
document before booking your tent.Zone 1 & 2
CENTR
TEAM
ST ZONE 1 EAC
LEG/
10,20&30
TIC
CORPORATE STAND
RE GRANDSTAND
TEAM
ZONE 2
Team Zone 1 & 2: Finish Chute & Finish Line
Tent Size 6m x 6m
Ideal for: 20-50ppl
Chairs x 30
Trestle table with table cloth x2
Fascia sign with team name x1
Ice tub (200L) x2
Bags of ice (per day) x2
Café table with umbrella x2
10AMP single powerpoint x1
Rubbish Bin 60L x2
Lighting Yes
Price Saturday (incl GST) $2,200.00
Price Sunday (incl GST) $2,200.00
Price Weekend (incl GST) $2,800.003m x 3m Tent Request
Available on request: Finish Line / Finish Chute
Tent Size 3m x 3m
Ideal for: 10-20ppl
Chairs x 10
Trestle table with table cloth x1
Fascia sign with team name x1
Ice tub (200L) x1
Bags of ice (per day) x1
Café table with umbrella x1
10AMP single powerpoint x1
Rubbish Bin 60L x1
Lighting Yes
Price Saturday (incl GST) $1,200.00
Price Sunday (incl GST) $1,200.00
Price Weekend (incl GST) $1,500.00
Optional Extras
Optional Extras Price $AU incl GST
BBQ and pro floor (per day) $180.00
BBQ and pro floor (weekend rate) $220.00
Fridge – 140L $135.00
Fridge – 400L (Commercial) $600.00
Urn 27L (120 cups) includes 100 foam cups $60.00
Extra Foam Cups (100 cups) $5.00
Nu Pure 600ml -24 btls per carton $25.00
Ice 10kg bags $8.50
Powerpoint 10AMP $60.00
Power board - 4 plug multi point $20.00
White Picket Fence per 2.5m length - Courtyard $50.00
Extra Chair (each chair) $5.00
Extra 1.8m trestle table with tablecloth $40.00
Event Grip Flooring $25.00 per m2Team Zone Terms and Conditions
Tent Locations Food and Beverage
Team Organisers will be advised of their tent locations All Team Zones are alcohol free and BYO alcohol is
by Friday 18 June or as soon as the chosen zone not permitted. Food and beverages are available for
has been sold in full. Tent sites will be allocated in purchase at the Race Precinct. If you source your own
accordance with time of booking and full payment caterer, please ensure they hold the necessary licenses
received. If you have any special requirements or any and adhere to Council regulations. If you intend on
circumstances which may impact the amount of space preparing food for sale, a food licence may be required
you require, please advise GCM at the time of booking. with City of Gold Coast Council to ensure you are taking
Although requests are taken into consideration where the appropriate measures in relation to food safety.
possible, the final tent location is at the discretion of the Please refer to http://www.goldcoast.qld.gov.au/council/
Event Managers. permits-licensing-32008.html (Permits and Licensing –
Food Business) for further details. All groups preparing
Tent Inclusions and Power food must comply with the Australian and New Zealand
Tent bookings are only inclusive of the items listed in the Food Standard Code with further details provided closer
package. BBQs and urns are the only additions that will to the event
be organised on request by GCM. If additional power is
required, this must be purchased at the time of booking.
Team Zone Etiquette
Any additional furniture must be organised by the
The Team Zone is a social area and is therefore not a
individual or company hiring the tent package. Please
place to solicit and/or promote your place of business/
note, teams cannot BYO BBQs for health and safety
product/service. The distribution of flyers and/or any
reasons. Any electrical items brought onsite must be
other promotional activity is reserved only and by prior
tagged and tested by a qualified technician. The Event
agreement for the Official sponsors of the event. Teams
Manager reserves the right to remove any electrical item
can erect company signage and colours within their
that does not have an up-to-date electrical tag attached
tent and designated courtyard area, however anything
to it. Please do not overload powerpoints; urns are only
beyond this cannot be displayed without the prior
to be plugged into 10AMP powerpoints. The use of
approval of the Event Managers.
double adaptors and powerboards is prohibited in all
tents due to the power limitations of the Race Precinct.
Force Majeure
Damage
No party is liable for any failure to perform or delay in
Teams must not adhere or affix to, write on, screw into, performing its obligations under this Agreement (other
hammer or modify the supplied structure. Nor shall a than obligation to pay money) if that failure or delay
team member insert any item under the surface of the is due to anything beyond GCM’s reasonable control
tent without first seeking permission. If damage is made including fire, storm, flood, wet weather, earthquake,
to any equipment or property associated with the event explosion, war, invasion, rebellion, sabotage and
by the team, the Company is liable for such damage and epidemic. If that failure or delay exceeds 30 days,
should inform the GCM office immediately. the other party may terminate the Agreement with
immediate effect by giving notice to GCM. Neither party
shall be liable to the other for any breach of any term of
Booking and Refund Conditions this Agreement if such breach arose by reason.
Tent bookings close at Friday 4 June 2021. The Tent
Booking form and full payment must be received by
Gold Coast Marathon (GCM) on or before 4 June to
Covid Restrictions
confirm the booking. Upon cancellation, no refund or Please note that under current COVID-19 restrictions a
credit of any nature in relation to the tent package(s) team tent will be considered an outdoor space if 2 sides
and/or ancillary items, is provided for any reason remain open (2 sides can remain closed if desired), if at
whatsoever, or in any circumstances, unless and to the any time you wish to close more than 2 sides you will
extent that the Event Organiser is required to provide a need to adhere to the indoor space per square metre
refund or payment at law. restriction. Currently 1 person per 2 square metres. This
detail is valid as at May 2021, should anything change we
will need to adapt accordingly.Bump-in and Bump-out Requirements
Saturday only Bookings Weekend Bookings
Items can be dropped off and tents are accessible on
Items can be delivered and collected to and from your
the afternoon of Friday 2 July between 2:00pm and
tent within the hours indicated above. Please dispose
5:00pm. No vehicles are allowed on site. A ten (10)
of rubbish and leave your tent in a reasonable state
minute load zone will be established within the race
between events. Your tent will be “refreshed” between
precinct, indicated on the precinct map which will be
Saturday and Sunday; bins will be emptied and ice
provided with team tent details on Friday 18 June. It is
replenished. Where applicable, BBQs will also be
recommended to bring trolleys or some team members
cleaned. Anything outside of these tasks is the team’s
to assist as vehicle access will not be immediately up
responsibility.
to the tent entrance, but only to designated load zone
area on the Gold Coast Highway. Tents must be vacated
by 13:00pm on Saturday 3 July. Roads will reopen at Security and Risk
approximately 12:00pm with load zone operational from
12:30pm. Tents must be left in a reasonable state and Security will monitor the area on Saturday 3 July and
all signage and personal belongings must be taken with Sunday 4 July, however while all care is taken, GCM shall
you. Any BBQs that have been used must be given a take no responsibility for any loss or damage to any
general clean and tidy up. team’s stock, equipment, reputation and goodwill that
may result for whatever reason, either before, during or
after the event. GCM recommends that the team has in
Sunday only Bookings place all appropriate insurances and takes all reasonable
precautions in regards to the safekeeping of valuables.
Items can be dropped off and tents are accessible on
the afternoon of Saturday 3 July between 2:00pm and
5:00pm. No vehicles are allowed on site. A ten (10)
minute load zone will be established within the race
precinct, indicated on the precinct map which will be
provided with team tent details on Friday 18 June. It is
recommended to bring trolleys or some team members
to assist as vehicle access will not be immediately up
to the tent entrance, but only to designated load zone
area on the Gold Coast Highway. Tents must be vacated
by 2:30pm on Sunday 4 July. Roads will reopen at
approximately 13:30pm with load zone operational from
2:00pm. Tents must be left in a reasonable state and all
signage and personal belongings must be taken with
you. Any BBQs that have been used must be given a
general clean and tidy up.You can also read
