Sponsorship & Exhibitor Opportunities - Visit mdafp.org/sponsorship - Maryland Academy of Family ...

Sponsorship &
Exhibitor Opportunities

     Visit mdafp.org/sponsorship

Friend of Family Medicine,

As a valued organization related to the area of Family Medicine, we are
asking you to consider joining us for our Winter Regional CME Conference.

With your assistance, we are able to provide lifelong knowledge,
professional, and personal value to our members, which will allow them to
create better relationships with your organization. This event will allow you to
reach out to those members and start fostering a beneficial relationship.

MDAFP offers a variety of cost-effective ways to increase your organization’s
visibility and attendee awareness. In this packet you will be able to review
the different sponsorship and exhibitor opportunities and select the
combination that maximizes your exposure and effectively builds your brand.

The MDAFP conference staff is eager to assist you in your selection as most
options are available on a first-come, first-serve basis.

Thank you! We hope to see you in February!

Becky Wimmer
Executive Director

ATTENDEES

Attendees at the Winter Regional CME Conference include Family
Physicians, family medicine residents, medical students, and other primary
healthcare providers. Though years in practice will vary, as will practice
profiles, this group represents buying power and embodies the frontline of
healthcare delivery in their respective communities.

CONFERENCE LOCATION
Renaissance Baltimore Harborplace Hotel
202 E Pratt St.
Baltimore, MD 21202

LODGING RESERVATIONS
MDAFP has secured a room block for this event at a discounted rate.

Reservations must be made by January 2020
We are including sponsors and exhibitors in our room block rate. Take
advantage of this offer and support us by booking your stay within the
MDAFP room block at the Renaissance Baltimore Harborplace Hotel.

Sponsorship Information

Seize the opportunity to sponsor the Winter Regional CME Conference,
presented by the Maryland Academy of Family Physicians. Sponsors will:

      •   Reach medical students, family medicine residents, and Family
          Physicians.
      •   Increase brand recognition and exposure among Maryland
          Family Physicians and other primary healthcare providers.
      •   Gain visibility for your company and demonstrate your support of
          the industry.

Levels of Sponsorship

•  Family Medicine Investor: Title Sponsor (available at $5,000 each)
•  Family Medicine Benefactor: Meal/Break Sponsor (available at $2,500
   each)
• Exhibit Only ($875):
• (SOLD OUT) Non-Profit Exhibit (20% off Exhibit Only price)
This will allow you an Exhibit/ 6’ Display Table.
                      Limited number of spots available

            Click here for additional and NEW opportunities

    View our Levels of Sponsorship with full Benefits and Features or to
               support this event at mdafp.org/sponsorship.

General Guidelines and Information

RATES AND CANCELLATION:
Sponsorships and Exhibit fees include registration for two (2)
representatives only. Registration is non-transferable after February 1,
2020. The cost for additional representatives is $100 each. (Platinum
sponsor is allowed four (4) complimentary registrations.)

Cancellations received in writing by December 17, 2019 receive a
50% refund with no refunds for cancellations after December 17,
2019. MDAFP shall not be liable for any damages or expenses incurred by
Exhibitors or Sponsors in the event the conference is delayed, interrupted
or not held as scheduled.

CONFIRMATION/EXHIBITOR ASSIGNMENTS

Contact Karlee Fowler if you have not received a confirmation of your
received application form within 10 days of submission. Exhibit layout will
be available when finalized. You will be notified of your exhibit space
assignment no later than February 8, 2020. Exhibit space will be
assigned based on sponsorship priority and thereafter on a first-paid
basis. Exhibit space is assigned upon receipt of application and payment
in full. Exhibit space locations are not guaranteed. MDAFP reserves the
right to reject any application.

FAILURE TO OCCUPY SPACE

The Exhibitor will forfeit space not occupied by 7:00 am on Saturday,
February 22, 2019, unless prior arrangements are made. Exhibitor’s space
may be resold, reassigned or used by the conference management. If you
are having difficulty meeting this deadline, please contact Karlee Fowler
prior to 7:00 am on February 22nd to discuss alternate accommodations.

SHIPPING AND RECEIVING OPTIONS

Receiving - Boxes will be received and stored at the hotel for a fee.
Pick-up for shipping - Exhibitors are responsible for going to the hotel’s
Concierge Desk to fill out a shipping form and to pay for shipping
arrangements at that time. MDAFP is not responsible for arranging pick-
up.

Contact Karlee Fowler for more information and to request a shipping form
for this event.

Make a Commitment

QUESTIONS?

Contact Karlee Fowler at (888) 894-2606 or by email at Karlee@mdafp.org.

To apply online or for the downloadable form, go to:
mdafp.org/sponsorship.

Please note that this is an application process. You will be advised of
your selection as a sponsor within 30 days of application submission.
Payment will not be processed until sponsor is notified. Payment in full will
be required within 30 days. If payment is not received within the designated
time period, the sponsorship opportunity may be awarded to another
applicant and sponsor logo may be removed from material.

Exhibit space will be assigned first based on sponsorship priority and
second on a first-paid basis for exhibitors. Space is assigned upon receipt
of application and payment in full. Exhibit space locations are not
guaranteed. MDAFP reserves the right to reject any application.

CANCELLATION OR POSTPONEMENT OF MEETING
In the event the Winter Regional CME Conference is postponed due to any occurrence
not caused by the conduct of MDAFP or Royal Sonesta Hotel, or that such occurrence
be an act of God or the result of war, terrorism, riot, civil commotion, sovereign conduct
or any person(s) not party or privy to this contract, then the performance of such parties
under this contract shall be excused for such period of time as is reasonably necessary
after such occurrence to remedy the effects thereof, and in any event for the duration of
such postponement. In the event that such occurrence results in cancellation of the
conference, each party hereby releases the other from all obligations under this
contract.