SPONSORSHIP & EXHIBITION PROSPECTUS - VIRTUAL MEETING - ANZHPBA 2020
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VIRTUAL MEETING - ANZHPBA 2020 SPONSORSHIP & EXHIBITION PROSPECTUS TECHNICAL ASPECTS IN HPB Pre-recorded Content Viewing Dates Live Login Viewing Dates Thursday 15th October – Hepatic Thursday 22nd October – Hepatic Friday 23 October – Pancreatic rd Thursday 29th October – Pancreatic Friday 30 October – Biliary th Thursday 5th November – Biliary Saturday 7th November - Fellows’ Weekend 2:30pm – 5:30pm AEDT 4:30pm – 7:30pm NZDT www.anzhpba.org/virtualmeeting2020
INVITATION TO SPONSOR On behalf of the Australian and New Zealand We are looking forward to the submitted research Hepatobiliary Association, it is my pleasure to invite you presentations, and for the first-time video abstracts. to participate in our annual virtual meeting that will be held on the 22nd, 29th of October, and 5th of November We will be facilitating chat rooms and networking this year 2020. opportunities, and there will be a sponsored breakout session and an ANZHPBA hosted discussion room on The meeting will be focusing on technical aspects in each each of the live virtual days. of hepatic, pancreatic and biliary surgery spread over 3 weeks. We have developed an exciting program that we The meeting’s content will be available for registrants to will allow our fraternity to share and learn from our view throughout the weeks of the meeting and for 3 national experts. months after. Attendance of the meeting will be eligible for CPD points. The program will deliver a full academic content similar to that of a regular conference. Each week will focus on one We look forward to seeing you all virtually in what we aspect of HPB and will be delivered in a unique self-paced promise to be a unique and exciting program. style in order to facilitate maximum opportunity to review the entirety of the program. Each week will On behalf of ANZHPBA culminate with a live session on the advertised dates where we will discuss the material presented buy our Mohammed Ballal experts and a live technical video session. Program Convenor We have also facilitated a virtual environment to engage with our industry sponsors and partners. This will allow us Co-Convenors to review new developments from industry in the field of Mayank Bhandari - Hepatic Week HPB. Our partners would also be able to deliver their Laurence Webber - Pancreatic Week information material to you avoiding conflict of missing Mandivavarira Maundura - Biliary Week sessions and presentations.
INCLUSIONS IN THE ANZHPBA 2020 VIRTUAL MEETING In light of the unprecedented changes altering how we communicate in today’s world, our state-of-the-art virtual meeting technology will allow attendees, sponsors, exhibitors, and speakers to connect in a secure space to present, showcase, learn, network and discuss business online. As we leverage off innovative ways to social distance, the convenience of online technology connects people from anywhere in the world, on any device. While easing the burden for travel, time and financial constraints, virtual events have the capacity to attract a larger number of attendees compared to a traditional meeting. Last year’s traditional ANZHPBA Meeting had 143 registered delegates attend onsite. SPONSOR BENEFITS Reduced Sponsorship Cost Reach a Wider Audience Extended Viewing Timeline/Agenda Meeting Hub Exhibitor Room Live Sessions No travel expenses. Easy online accessibility The virtual meeting A live agenda of A timeslot is A virtual space Speaker presentations No spend for stand opens the meeting up to can be revisited anytime sessions, workshops dedicated to meet where exhibitors with attendees being builds, print materials a world wide audience. for a three month period and sponsorship attendees, exchange can showcase able to contribute and freight. after the live dates. advertisements on contact details and their services and with live polling and one easy view screen. talk business. products online. Q & A. IMPORTANT The sessions on the pre-recorded dates are available for self-paced viewing up to one week before the live login dates. The pre-recorded sessions need to be viewed before you login for the live virtual meeting dates. Any questions about the presentation can be posted via the portal in order for chairs to discuss during the live session.
$1,400 SPONSORSHIP OPTIONS SPONSOR OF THE “PEOPLE’S CHOICE AWARD” (ONE OPPORTUNITY AVAILABLE) All prices include GST At the time of this sponsorship prospectus being released, delegates are submitting their abstracts for e-posters, e-videos and e-presentations (short 3mins). From the e-presentations, there will be six selected for a 10 minute ‘Best Paper Presentation’ in the program over the three days. The delegates will vote for the best from each of these four categories: e-Posters, e-Videos, e-Presentations, Best Paper Presentations. Each e-winner will receive a prize being a $250 gift voucher from an educational publication supplier in their field of speciality. The best paper presentation winner will receive a complimentary registration to the 2021 ANZHPBA Meeting, worth $650. $3,000 SPONSOR PACKAGE A • The sponsor will have naming rights for the People’s Choice Awards. • One EXHIBITION STAND PACKAGE. • Advertising space on the page where the e-Posters, e-Videos and e-Presentations are viewed. • One VIRTUAL SATCHEL Insert. • The President will acknowledge the sponsor when he announces the people’s choice winners of each category, • One SPONSOR ADVERTISEMENT. during the closing remarks in the meeting program. $1000 $1000 $1,200 SPONSOR BANNER SPONSOR PACKAGE B ADVERTISEMENT (ONLY 5 AVAILABLE) 1.5 MINUTE ADVERTISEMENT • One VIRTUAL SATCHEL Insert. Rotating every few seconds and positioned at the Two available on each of the live dates, run prior to • One SPONSOR ADVERTISEMENT. top of the timeline for all themed pre-recorded and the afternoon session of Prime Time Industry Technical https://vimeo.com/444847193/048342784e live sessions. Click here to visualise. Presentations (60 minutes). $1,750 VIRTUAL EXHIBITION $850 $500 SPONSORED STAND PACKAGE VIRTUAL SATCHEL INSERT ADVERTISEMENT Refer to next page for VIRTUAL STAND EXHIBITION package. One SPONSOR ADVERTISEMENT Refer to next page for VIRTUAL SATCHEL INSERT. Refer to next page for Sponsored Advertisement. SPONSORED SESSION $1,500 $250 $150 (ONLY THREE AVAILABLE) INDIVIDUAL SPONSOR INDIVIDUAL SPONSOR Have the opportunity to be aligned with a world renowned REGISTRATION - 1 REGISTRATION - 2 speaker. See description on next page. Your SPONSORED Full registration, plus have behind the scene access SESSION will be promoted with your logo on the timeline. Full registration. to be live in your exhibition stand.
SPONSORED SESSION Inclusions... World renowned speakers will present for 15 minutes in your sponsored session. Prof Iain Cameron will present on the “Hepatic” live date. Prof Cameron is the lead of HPB service VIRTUAL EXHIBITION STAND PACKAGE in Nottingham and an executive member of AUGIS UK. His presentation will discuss delivery of HPB service during COVID-19, a UK experience. Prof Paula Ghaneh will present • A Virtual Exhibition stand branded with your logo (refer to the video link below to see all on the “Pancreatic” live date. Prof Ghaneh is Senior Lecturer (Clin) Molecular and Clinical the features). Open for 45 minutes before and after the 3-hour meeting, and for 20 minutes Cancer Medicine, University of Liverpool. Her presentation will be based on the ESPAC during the concurrent ‘open discussion and catering break’ session on each of the 3 days. trial. A speaker for the “Biliary” live date is still being finalised. SPONSOR ADVERTISEMENT • Your logo, company profile and overview of your products in the main exhibition area for delegates to click on and enter your stand. Between every presentation in the program timeline on the pre-recorded viewing dates, • Two Registrations for your representatives to be live and present in your Exhibition Stand, there will be a 30 second advertisement opportunity for sponsors to showcase themselves. to interact with delegates (these registrations also include access to the whole virtual This could be a still advertisement or it could be a 30 second video showcasing your product meeting). or service. • Up to five brochures and/or videos that you can upload for delegates to access in your exhibition stand. • Connect with delegates Face to Face in the Meeting Hub section of your exhibition stand and where you may have a live discussion or wish to perform a live demonstration on your product. And, you have the option to record your live discussion. • A delegate list of all consenting attendees who registered and signed into the virtual meeting, provided post-event. https://vimeo.com/444847193/048342784e Click here for Explainer Video VIRTUAL SATCHEL INSERT A Virtual Satchel will be sent to every delegate before the virtual meeting dates. Sponsors may have one promotional brochure or video to be included as an insert. Video should be no longer than 30 seconds.
TERMS AND CONDITIONS VIRTUAL MEETING - ANZHPBA 2020 SPONSORSHIP & EXHIBITION APPLICATION All prices listed in the sponsorship prospectus are in AUD and include GST. 1. A completed booking form is required to confirm and allocate sponsorship. Upon receipt of the completed online booking form, the Conference Organiser will confirm sponsorship in writing, send the https://ekiddna.eventsair.com/anzhpba-2020-virtual-meeting/purchase-sponsorship-package Click here to appy for sponsorship exhibitor briefing notes and forward a tax invoice for payment. 2. Sponsorship acceptance will be allocated on a ‘first come’ basis. Payment Once you formally apply for sponsorship, you will receive a tax invoice along with instructions, specifications does not have to accompany the booking form. and deadlines for advertisements. You will also be sent a link to the exhibition portal where you can upload The full amount and is due before 30 days from date of invoice. content, and register your people who will be live and present in your virtual exhibition stand. Sponsorship/ Virtual Exhibitors shall not be displayed until all monies owing are paid in full. 3. Acceptance of sponsorship and virtual exhibition offers is at the discretion of the Organising Committee. 4. Cancellation Policy: At least one months’ notice of sponsorship SPONSORSHIP OPTIONS cancellation, in writing, is required for confirmed sponsorship. Therefore, All prices include GST cancellations made before 15th September 2020 will be refunded (less a 10% cancellation administration fee) Cancellations made any time after $3,000 - Sponsor Package A the time frame of one months’ notice will incur a 50% cancellation fee. $1,200 - Sponsor Package B $1,750 - Virtual Exhibition Stand 5. In the event of cancellation or postponement of the virtual conference due $1,500 - Sponsor Session to circumstances beyond ANZHPBA’s or the Conference Organiser’s $1,400 - Sponsor of People’s Choice Award $1,000 - Sponsor Banner Advertisement reasonable control, ANZHPBA or the Conference Organiser cannot be $1,000 - 1.5 Minute Advertisement held responsible for any cost, damage or expense which may be incurred $850 - Virtual Satchel Insert by sponsors/exhibitors as a consequence of the event being postponed or $500 - Sponsor Advert cancelled. $250 - Individual Sponsor Registraion -1 $150 - Individual Sponsor Registration - 2 6. In the event of cancellation of the virtual conference, the maximum liability of ANZHPBA or the Conference Organiser is limited to a refund of the PURCHASE ONLINE sponsorship fee with no additional liability, or any other costs or expenses whatsoever. 7. The Conference Organiser may shorten or lengthen the duration of the virtual conference and alter the hours during which the virtual exhibition is open. 8. The Conference Organiser will not be liable and makes no guarantee of Jennifer Reeves Mob: 0412 624 030 the number of visitors to the virtual exhibition. Equally the Conference Event Manager Email: jennifer.reeves@e-kiddna.com.au Organiser will not be accountable for the level of commercial activity e-Kiddna Event Management www.e-kiddna.com.au generated. 9. All invoices must be paid before the commencement of the virtual www.anzhpba.org/virtualmeeting2020 meeting dates, otherwise online access will not be granted.
APPENDIX A The browser of choice to access the hyperlinks contained within the Sponsorship Prospectus is CHROME. For those experiencing difficulty, please copy and paste the links below into your browser. Explainer Video https://vimeo.com/444847193/048342784e Sponsor Application Link https://ekiddna.eventsair.com/SponsorshipPortal/Account/Log- in?ReturnUrl=%2FSponsorshipPortal%2Fanzhpba-2020-virtual-meeting%2Fpurchase-sponsorship-package
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