SPONSORSHIP AND EXHIBITION PROSPECTUS
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SPONSORSHIP AND EXHIBITION PROSPECTUS AUSTRALIAN MARINE SCIENCES ASSOCIATION 27 JUNE - 2 JULY 2021 MACCQUARIE UNIVERSITY, SYDNEY AMSA2021.AMSA.ASN.AU
INVITATION TO ATTEND
On behalf of the Conference Organising
Committee, we would like to invite your
organisation to join us as partner at the
AMSA 2021 Conference to be held at
Macquarie University, New South Wales
from 27 June – 2 July 2021.
The Australian Marine Sciences Association
(AMSA) www.amsa.asn.au is Australia’s peak
professional marine science organisation.
AMSA represents nearly 1000 members from AMSA welcomes you to the Conference
across Australia with a scientific interest in the that challenges concepts and works towards
marine environment, including the uptake of solutions in a wide range of disciplines
science in marine policy, resource management, associated with the Anthropocene epoch.
conservation and the marine business sector. Symposia and speakers come from a diverse
Our members work in a diverse range of range of disciplines and backgrounds including
disciplines across universities, government, research, industry, management and policy.
industry and non-government organisations and This Conference is about blazing a path
are leaders in the marine science community forward in the governance of today’s marine
promoting discussion and debate of the key systems and identifying ways of maximising a
issues relevant to the marine environment. sustainable and biodiverse future.
AMSA is proud to be at the forefront of marine The Sponsorship and Exhibition opportunities
science research in Australia and the AMSA 2021 outlined in this prospectus, provide options
Conference will provide an important platform for all sizes and levels of involvement. In 2021,
to showcase research which is essential for the trade exhibition will be co-located with
building collaborations and widening networks the conference food and beverage stations,
between marine scientists. This Conference ensuring that high visibility it guaranteed for
provides us with a unique opportunity to build all Conference partners.
and foster networks throughout Australia.
Macquarie University provides a novel and
In 2021, the Conference theme is exciting space that will host keynote speakers,
‘Marine Science in the Anthropocene’.
Anthropocene’ plenary sessions, workshops, panel sessions,
Humans have substantially impacted the earth varied symposia, exhibitions and an all-
in the relatively short period of time that we have inclusive social program.
inhabited it. The impact is so profound that
it is now geologically preservable. In a major We encourage you to join with us in 2021
conference for earth systems in 2000, Nobel and be a part of the AMSA 2021 Conference
Conference.
Laureate Paul Crutzen announced that because
of our impact we are no-longer living in the Louise Tosetto
Holocene but have entered a new epoch, now Conference Chair
coined the Anthropocene. AMSA 2021 Conference
2
WHY PARTNER WITH FAST FACTS
AMSA IN 2021? • 4-day Scientific Program
and Exhibition
The AMSA 2021 Conference sponsorship • Welcome Reception at
and trade exhibition packages have been Macquarie University
designed to provide your organisation with
maximum exposure to Conference delegates. • Student/Mentor Event at
The exhibition marketplace will provide an The Governor Hotel
ideal forum for exchange and the Conference • Conference Dinner at Luna Park
program will facilitate interactions.
• Joe Baker Poster Session
function at Macquarie University
ALL SPONSORS AND EXHIBITORS WILL:
• 400+ local, national and
• Have the opportunity to network with more international delegates
than 400 marine science professionals.
• Be able to launch new products and
services to key decision makers in the
marine science sector.
• Have unrivalled opportunity to meet
commercial prospects face-to-face,
FURTHER INFORMATION OR
reinforce relationships with existing clients
and develop new contacts
TAILORED SPONSORSHIP
• Add value to your marketing strategy and
accelerate the engagement process.
PACKAGES
Should you have any questions
• Have your company promoted, across
regarding any of the information
Australia and further afield, through
contained within the Prospectus or
relevant Conference publications
wish to create a custom sponsorship
and advertising, including editorials,
package tailored to suit your marketing
promotional emails and social media posts.
strategies, please contact:
• Have the opportunity to build relationships
Julie McGraw
with delegates at key social events
Conference Manager
• Have access to purchase exclusive jmcgraw@gemsevents.com.au
branding opportunities at key social
events including the Gala Dinner, Student Contessa Pizanias
Networking Evening, Welcome Reception, Conference Coordinator
Poster Session or activations such as the cpizanias@gemsevents.com.au
Barista Carts and Pop Up Bar.
Conference Secretariat:
GEMS Event Management Australia
+61 2 9744 5252
3
MAJOR SPONSORSHIP PACKAGES
Please note: All package prices include 10% GST and are quotes in Australian dollars.
PLATINUM CONFERENCE PARTNER • One (1) double page A4 colour advertisement
(artwork to be provided by the sponsor) included in
the electronic Registration Brochure.
- $25,000 • One (1) scrolling banner (artwork to be provided by
the sponsor) to be included on the Conference App
Two Platinum Sponsorships Packages Available • One (1) dedicated email distribution sent to all
registered delegates promoting your organisation,
The Platinum Package is a limited opportunity
three weeks prior to the Conference. Sponsor to
to partner with AMSA and gain the maximum provide content.
benefits from sponsorship of this Conference. • One (1) electronic brochure uploaded to the
The Platinum Sponsor will have high-brand Conference App
exposure in the lead up and throughout
the Conference, as well as opportunities to
communicate with delegates before and during ON SITE CONFERENCE PROMOTION
the Conference
• One (1) 6m x 2m Exhibition Booth in a prime location
at the Conference
PRE-CONFERENCE PROMOTION • Five (5) Full Conference Registrations including all
Social Functions
• Your organisation logo to be included on all • Exclusive 5-minute address to delegates in the
marketing collateral including electronic program, Opening Plenary Session on Day 2 or 3 of the
brochures and all social media posts and electronic Conference
mailing promoting the Conference.
• Your logo to be included on all Conference session
• Acknowledgement on the home page of the PowerPoint sides including speaker introduction
Conference website. sides.
• 200-word profile and hyperlink to your • Sponsor to provide two (2) pull up banners to
organisation’s website included on the sponsor be displayed in the Macquarie Theatre with
page of the Conference Website and the an additional two (2) sponsor provided pull up
Conference App banners to be displayed in the Exhibition/Catering/
• Networking space.
• Your logo displayed on all Conference signage at
Macquarie University
DELEGATE LIST
• A delegate list including name, position,
organisation, state and email details will be
provided for all delegates who have opted in to
share their details with sponsors and exhibitors. A
preliminary list will be provided 2 weeks before the
Conference with a final list to be provided one week
after the Conference.
4
MAJOR SPONSORSHIP PACKAGES
GOLD CONFERENCE PARTNER SILVER CONFERENCE PARTNER
- $15,000 - $10,000
Unlimited Gold Packages Available Unlimited Silver Packages Available
Sponsorship entitlements include: Sponsorship entitlements include:
PRE-CONFERENCE PROMOTION PRE-CONFERENCE PROMOTION
• Your organisation logo to be included on all
• Recognition as a Silver Sponsor in all marketing
marketing collateral including electronic program,
material including electronic program, brochures
brochures and electronic mailing promoting the
and electronic mailing promoting the Conference.
Conference.
• 100-word profile and hyperlink to your
• 150-word profile and hyperlink to your
organisation’s website included on the sponsor
organisation’s website included on the sponsor
page of the Conference Website and Conference
page of the Conference Website and Conference
App
App
• One (1) half page A5 colour advertisement (artwork
• One (1) full page A4 colour advertisement (artwork
to be provided by the sponsor) included in the
to be provided by the sponsor) included in the
electronic Registration Brochure.
electronic Registration Brochure.
• One (1) scrolling banner (artwork to be provided by
• One (1) scrolling banner (artwork to be provided by
the sponsor) to be included on the Conference App
the sponsor) to be included on
the Conference App • One (1) dedicated email distribution sent to all
registered delegates promoting your organisation,
• One (1) dedicated email distribution sent to all
three weeks prior to the Conference. Sponsor to
registered delegates promoting your organisation,
provide content.
three weeks prior to the Conference. Sponsor to
provide content. • One (1) electronic brochure uploaded on the
Conference App
• One (1) electronic brochure uploaded on the
Conference App
ON SITE CONFERENCE PROMOTION
ON SITE CONFERENCE PROMOTION • 25% discount on the price of one (1) 3m x 2m
• One (1) 3m x 2m Exhibition Booth in a prime location Exhibition Booth at the Conference
at the Conference • Two (2) Full Conference Registrations including all
• Three (3) Full Conference Registrations including all Social Functions
Social Functions • Sponsor to provide one (1) pull up banner to be
• Two (2) minute address to delegates during a displayed in the Macquarie Theatre Foyer with an
Plenary Session at the Conference. additional one (1) sponsor provided pull up banner
• Your logo to be included on all Conference Plenary to be displayed in Exhibition/Catering/Networking
Session PowerPoint sides space.
• Sponsor to provide one (1) pull up banner to be • Your logo displayed on all Conference signage at
displayed in the Macquarie Theatre Foyer with an Macquarie University
additional one (1) sponsor provided pull up banner
to be displayed in Exhibition/Catering/Networking
space.
• Your logo displayed on all Conference signage at
Macquarie University
DELEGATE LIST
• A delegate list including name, position, organisation, state and email details will be provided for all delegates who
have opted in to share their details with sponsors and exhibitors for all Gold and Silver Sponsors. A preliminary list
will be provided 2 weeks before the Conference with a final list to be provided one week after the Conference.
5
SOCIAL EVENT SPONSORSHIP OPPORTUNITIES
Please note: All package prices include 10% GST and are quotes in Australian dollars.
GALA DINNER SPONSOR • Acknowledgement on the sponsor and exhibitor
page of the Conference website.
- $10,000 • One (1) half page A3 colour advertisement (artwork
to be provided by the sponsor) included in the
electronic Registration Brochure.
Exclusive Sponsorship - One Available
• One (1) scrolling banner (artwork to be provided by
The AMSA 2021 Gala Dinner is the social the sponsor) to be included on the Conference App
highlight of the Conference. Take advantage of
the spectacular Luna Park location and allow
your brand to become a memorable takeaway on ON SITE CONFERENCE PROMOTION
the closing night of the Conference. • 25% discount on the price of one (1) 3m x 2m
Sponsorship entitlements include: Exhibition Booth at the Conference Verbal
acknowledgement as the sponsor of the Gala Dinner
in the Opening Plenary Session of the Conference.
PRE-CONFERENCE PROMOTION • Exclusive 5-minute address to delegates at the Gala
Dinner
• Exclusive naming rights to the Conference Dinner
to be recognised as ‘Gala Dinner Sponsored by • Two (2) Full Conference Registrations including all
SPONSOR NAME’. Your name will be reinforced Social Functions
time and time again throughout the life of the • Three (3) additional Gala Dinner tickets
project through social media and delegate
communications. • One (1) reserved table at the Gala Dinner in a
prominent position (tickets not included)
• Your organisation logo to be included on all
marketing collateral including electronic program, • Your logo to be included on all Conference Sponsor
brochures and all electronic mailing promoting the slides the Gala Dinner formalities slides.
Conference. • Sponsor to provide one (1) pull up banner to be
• 150-word profile and hyperlink to your displayed in the Macquarie Theatre Foyer with an
organisation’s website included on the sponsor additional two (2) sponsor provided pull up banners
page of the Conference Website and the Conference to be displayed at the Conference Dinner Venue
App. • Chocolate disk of company logo on all desserts at
• Acknowledgement of sponsorship in the the Gala Dinner
Registration E-Brochure • Talk to us about upgrading your package to include
a photobooth with branded photo strips
DELEGATE LIST
• A delegate list including name, position,
organisation, state and email details will be
provided for all delegates who have opted in to
share their details with sponsors and exhibitors. A
preliminary list will be provided 2 weeks before the
Conference with a final list to be provided one week
after the Conference.
6
SOCIAL EVENT SPONSORSHIP OPPORTUNITIES
POP UP BAR SPONSOR • Opportunity to provide branded merchandise in
the bar area e.g. straws, glasses, uniform (shirt or
apron) for servers (Please note: No plastic collateral
- $10,000 items will be allowed)
• Bar service to operate from the commencement
Exclusive Sponsorship - One Available of afternoon tea service until 7.00 pm on Monday,
D
Tuesday and Wednesday. Bar service to conclude
L
Networking is one of the key success factors
at 4.00 pm on Thursday in advance of the
O
to any delegate’s conference experience. By Conference dinner.
S
becoming the AMSA Pop Up Bar Sponsor you
• Sponsor cocktail served throughout the conference
will have the opportunity to create a space where
– Sponsor to choose cocktail to be served or
delegates can kick back at the end of the day alternatively a custom cocktail can be designed at
and relax, while networking with colleagues – an additional cost.
old and new.
• Your logo displayed on all Conference signage at
Sponsorship entitlements include: Macquarie University
PRE-CONFERENCE PROMOTION DELEGATE LIST
• Your organisation logo to be included on all • A delegate list including name, position,
marketing collateral including electronic program, organisation, state and email details will be
brochures and all electronic mailing promoting the provided for all delegates who have opted in to
Conference. share their details with sponsors and exhibitors. A
preliminary list will be provided 2 weeks before the
• 150-word profile and hyperlink to your
Conference with a final list to be provided one week
organisation’s website included on the sponsor
after the Conference.
page of the Conference Website and the Conference
App.
• Acknowledgement on the sponsor and exhibitor
page of the Conference website.
• One (1) half page A3 colour advertisement (artwork
to be provided by the sponsor) included in the
electronic Registration Brochure.
• One (1) scrolling banner (artwork to be provided by
the sponsor) to be included on the Conference App
ON SITE CONFERENCE PROMOTION
• 25% discount on the price of one (1) 3m x 2m
Exhibition Booth at the Conference
• Two (2) Full Conference Registrations including all
Social Functions
• Your logo to be included on all Conference Sponsor
slides.
• Sponsor to provide one (1) pull up banner to be
displayed in the Macquarie Theatre Foyer
• Exclusive Branding of the Pop-Up Bar area including
with an additional two (2) sponsor provided pull up
banners to be displayed in the area.
7
SOCIAL EVENT SPONSORSHIP OPPORTUNITIES
CONFERENCE BARISTA SPONSORSHIP • Opportunity to provide branded merchandise in the
bar area e.g. keep cups, napkins, uniform (shirt or
apron) for servers (Please note: No plastic collateral
- $10,000 items will be allowed)
• Barista service to operate from 7.30 am until the
Exclusive Sponsorship - One Available conclusion of lunch on each day of the Conference.
Align your brand with the most popular spot • Your logo displayed on all Conference signage at
in the venue. Coffee is an integral part of every Macquarie University
conference delegate’s experience. By becoming
the Barista coffee sponsor, your brand will be
at the forefront of delegates mind when the DELEGATE LIST
caffeine kicks in.
• A delegate list including name, position,
Sponsorship entitlements include: organisation, state and email details will be
provided for all delegates who have opted in to
share their details with sponsors and exhibitors. A
preliminary list will be provided 2 weeks before the
PRE-CONFERENCE PROMOTION
Conference with a final list to be provided one week
after the Conference.
• Your organisation logo to be included on all
marketing collateral including electronic program,
brochures and all electronic mailing promoting the
Conference.
• 150-word profile and hyperlink to your
organisation’s website included on the sponsor
page of the Conference Website and the Conference
App.
• Acknowledgement of sponsorship in the
Registration E-Brochure
• Acknowledgement on the sponsor and exhibitor
page of the Conference website.
• One (1) half page A3 colour advertisement (artwork
to be provided by the sponsor) included in the
electronic Registration Brochure.
• One (1) scrolling banner (artwork to be provided by
the sponsor) to be included on the Conference App
ON SITE CONFERENCE PROMOTION
• 25% discount on the price of one (1) 3m x 2m
Exhibition Booth at the Conference
• Two (2) Full Conference Registrations including all
Social Functions
• Your logo to be included on all Conference Sponsor
slides.
• Sponsor to provide one (1) pull up banner to be
displayed in the Macquarie Theatre Foyer with an
additional two (2) sponsor provided pull up banners
to be displayed in the Conference Café.
• Exclusive branding of the barista carts (2).
8
SOCIAL EVENT SPONSORSHIP OPPORTUNITIES
WELCOME RECEPTION SPONSOR STUDENT/MENTOR EVENT SPONSOR
- $7,000 - $3,500
Exclusive Sponsorship - One Available Exclusive Sponsorship - One Available
Held on Sunday, 27 June 2021, the Welcome
Held on Tuesday, 29 June 2021 the student
Reception will kick off the Conference by
social night is a chance for students and their
giving delegates the chance to reconnect with
mentors to come together a network in an
colleagues and start the process of expanding
informal session. Align your brand to our marine
your networks. Put your brand front of mind -
science leaders of tomorrow by becoming
take the opportunity to address the delegates
involved in this event.
and help kick off AMSA 2021 in style.
Sponsorship entitlements to include: Sponsorship entitlements to include:
PRE-CONFERENCE PROMOTION PRE-CONFERENCE PROMOTION
• Exclusive naming rights to the Welcome Reception • Exclusive naming rights to the Student Social Night
to be promoted as ‘Welcome Reception Sponsored to be promoted as ‘Student Social Night Sponsored
by SPONSOR NAME’ by SPONSOR NAME’
• Your organisation logo to be included on all • Your organisation logo to be included on all
marketing collateral including electronic program, marketing collateral including electronic program,
brochures and all electronic mailing promoting the brochures and all electronic mailing promoting the
Conference. Conference.
• 100-word profile and hyperlink to your
organisation’s website included on the sponsor • 50-word profile and hyperlink to your organisation’s
page of the Conference Website and the Conference website included on the sponsor page of the
App. Conference Website and the Conference App.
• Acknowledgement of sponsorship in the • Acknowledgement of sponsorship in the
Registration E-Brochure Registration E-Brochure
ON SITE CONFERENCE PROMOTION ON SITE CONFERENCE PROMOTION
• Exclusive 3-minute address to delegates at the • Sponsor to provide up to two (2) banners to be
Welcome Reception displayed at the Student Social Night.
• Sponsor to provide up to two (2) banners to be
• One (1) full conference registrations including all
displayed at the Welcome Reception
social functions
• Sponsor branded table centrepieces on all cocktail
rounds at the Welcome Reception • Two (2) additional tickets to attend the Student
Social Night
• Two (2) full conference registrations including all
social functions
• Two (2) additional tickets to attend the Welcome
Reception
• Company logo displayed on Welcome Reception
formality slides
DELEGATE LIST
• A delegate list including name, position, organisation, state and email details will be provided for all delegates who
have opted in to share their details with sponsors and exhibitors for the Welcome Reception and Student Night
Silver Sponsors. A preliminary list will be provided 2 weeks before the Conference with a final list to be provided
one week after the Conference.
9
CONFERENCE PROGRAM SPONSORSHIPS
Please note: All package prices include 10% GST and are quotes in Australian dollars.
KEYNOTE/PLENARY SESSION SPONSOR ON SITE CONFERENCE PROMOTION
• Sponsor to provide one (1) banner in the
INTERNATIONAL SPEAKER - $6,000 session room on the day of the selected Plenary
presentation.
DOMESTIC SPEAKER - $3,000 • One (1) full conference registrations including all
social functions
• Logo to display on the on the Speakers’ Introduction
Multiple Opportunities Available slide for each presentation included in the
Symposium.
Sponsorship entitlements to include:
• One (1) App alert on the commencement day of
the Symposium, promoting the session and your
PRE-CONFERENCE PROMOTION organisation’s support.
• Exclusive naming rights to the selected plenary
session to be promoted as ‘Plenary Presentation DELEGATE LIST
Sponsored by SPONSOR NAME’
• A delegate list including name, position,
• Your organisation logo to be included on all organisation, state and email details will be
marketing collateral including electronic program, provided for all delegates who have opted in to
brochures and all electronic mailing promoting the share their details with sponsors and exhibitors. A
Conference. preliminary list will be provided 2 weeks before the
• 50-word profile and hyperlink to your organisation’s Conference with a final list to be provided one week
website included on the sponsor page of the after the Conference.
Conference Website and the Conference App.
• Acknowledgement of sponsorship in the
Registration E-Brochure ABOUT THE VENUE
• Uniquely located in the heart of Australia’s
largest high-tech precinct, the Macquarie
University campus spans 126 hectares, with
open green space that gives our community the
freedom to think and grow.
• Like a miniature city, Macquarie has a vast
array of amenities on campus and is within
walking distance of a major shopping precinct,
Macquarie Centre.
• It’s a diverse campus, with a strong focus on
equity, diversity and inclusion. Staff and students
from more than 100 countries study and work
here. A range of services support students from
culturally diverse backgrounds, Indigenous
Australians, students who identify as GLBTIQ
and those with a disability
10CONFERENCE PROGRAM SPONSORSHIPS
SYMPOSIA/CONCURRENT SESSION POSTER SESSION SPONSOR
SPONSOR - $4,000 - $7,000
Multiple Opportunities Available Exclusive Sponsorship - One Available
D
Sponsorship entitlements include: Sponsorship entitlements include:
PRE-CONFERENCE PROMOTION
• Exclusive naming rights to the selected Symposia
session to be promoted as ‘Symposium Sponsored
by SPONSOR NAME’
•
SO L
PRE-CONFERENCE PROMOTION
Exclusive naming rights to the Poster Session to be
promoted as ‘Joe Baker Poster Session Sponsored
by SPONSOR NAME’
• Your organisation logo to be included on all • Your organisation logo to be included on all
marketing collateral including electronic program, marketing collateral including electronic program,
brochures and all electronic mailing promoting the brochures and all electronic mailing promoting the
Conference. Conference.
• 50-word profile and hyperlink to your organisation’s • 100-word profile and hyperlink to your
website included on the sponsor page of the organisation’s website included on the sponsor
Conference Website and the Conference App. page of the Conference Website and the Conference
App.
• Acknowledgement of sponsorship in the
Registration E-Brochure • Acknowledgement of sponsorship in the
Registration E-Brochure
ON SITE CONFERENCE PROMOTION
ON SITE CONFERENCE PROMOTION
• Sponsor to provide one (1) banner to be displayed
at the Symposium Room for the duration of the • Exclusive 3-minute address to delegates at the
Symposium. Poster Session
• One (1) full conference registrations including all • Sponsor to provide up to two (2) banners to be
social functions displayed at the Poster Session
• Logo to display on the on the Speakers’ Introduction • Two (2) full conference registrations including all
slide for each presentation included in the social functions
Symposium.
• One (1) App alert on the day of the Joe Baker
• One (1) App alert on the commencement day of Poster Session, promoting the event and your
the Symposium, promoting the session and your organisation’s support.
organisation’s support.
DELEGATE LIST
DELEGATE LIST
• A delegate list including name, position,
• A delegate list including name, position, organisation, state and email details will be
organisation, state and email details will be provided for all delegates who have opted in to
provided for all delegates who have opted in to share their details with sponsors and exhibitors. A
share their details with sponsors and exhibitors. A preliminary list will be provided 2 weeks before the
preliminary list will be provided 2 weeks before the Conference with a final list to be provided one week
Conference with a final list to be provided one week after the Conference.
after the Conference.
11CONFERENCE PROGRAM SPONSORSHIPS
MORNING AND AFTERNOON TEA NAME BADGE AND LANYARD SPONSOR
SPONSOR - $2,500 PER DAY - $5,000
Four opportunities available Exclusive Sponsorship - One Available
Sponsorship entitlements to include: Each delegate will be provided with a lanyard
which will hold their name badge, required to be
worn throughout the Conference.
PRE-CONFERENCE PROMOTION
Sponsorship entitlements to include
• Your organisation logo to be included on all
marketing collateral including electronic program,
brochures and all electronic mailing promoting the PRE-CONFERENCE PROMOTION
Conference.
• Exclusive sponsorship of the Conference Name
• 50-word profile and hyperlink to your organisation’s
Badge and Lanyard
website included on the sponsor page of the
Conference Website and the Conference App. • Organisation logo printed alongside the AMSA
2021 logo on the Conference Lanyard, made from
• Acknowledgement of sponsorship in the
bamboo. Lanyard design and name badge design to
Registration E-Brochure
be produced by AMSA
• Your organisation logo to be included on all
ON SITE CONFERENCE PROMOTION marketing collateral including electronic program,
brochures and all electronic mailing promoting the
• Sponsor to provide up to two (2) banners to be Conference.
displayed at the Student Social Night.
• 100-word profile and hyperlink to your
• Table signage featuring the sponsor name to be organisation’s website included on the sponsor
displayed at all Morning and Afternoon Tea stations. page of the Conference Website and the Conference
• The opportunity to display corporate literature at App.
the break stations for the duration of the sponsored • Acknowledgement of sponsorship in the
morning and afternoon tea. (Sponsor to supply Registration E-Brochure
corporate literature, which is subject to Organising
Committee approval).
• One (1) day delegate conference registrations on the ON SITE CONFERENCE PROMOTION
day of the sponsorship.
• Sponsor to provide up to one (1) banners to be
displayed in the Exhibition/Catering/Networking
area
DELEGATE LIST
• One (1) full conference registrations including all
A delegate list including name, position, organisation,
social functions
state and email details will be provided for all delegates
who have opted in to share their details with sponsors • 25% discount on the price of one (1) 3m x 2m
and exhibitors. A preliminary list will be provided 2 Exhibition Booth at the Conference
weeks before the Conference with a final list to be
provided one week after the Conference.
DELEGATE LIST
• A delegate list including name, position,
organisation, state and email details will be
provided for all delegates who have opted in to
share their details with sponsors and exhibitors. A
preliminary list will be provided 2 weeks before the
Conference with a final list to be provided one week
after the Conference.
12TECHNOLOGY SPONSORSHIPS
Please note: All package prices include 10% GST and are quotes in Australian dollars.
CONFERENCE APP SPONSOR • One (1) full page A3 colour advertisement (artwork
to be provided by the sponsor) included in the
electronic Registration Brochure.
- $8,000 • One (1) scrolling banner (artwork to be provided by
the sponsor) to be included on the Conference App
Exclusive Sponsorship - One Available
• One (1) dedicated email distribution sent to all
To reduce our impact on the environment we registered delegates promoting the App and your
will be running a conference app rather than a Sponsorship, four weeks prior to the Conference.
delegate workbook. Sponsoring the Conference Sponsor to provide content.
app is a great way to ensure your brand is viewed • One (1) electronic brochure uploaded on the
throughout the conference. Conference App
Sponsorship entitlements include: ON SITE CONFERENCE PROMOTION
• Organisers to produce a dedicated PowerPoint
PRE-CONFERENCE PROMOTION advertisement promoting the use of the Conference
App on the first two days of the Conference which
• Dedicated page on the Conference App to upload will include the sponsor logo.
information about your organisation
• Onsite volunteers assisting delegates in the use
• Opportunity to place a banner ad on the home of the app to wear shirts promoting your brand
screen of the app (sponsor supplied)
• Your organisation logo to be included on all • One (1) Full Conference Registrations including all
marketing collateral including electronic program, Social Functions
brochures and electronic mailing promoting the
• Sponsor to provide one (1) pull up banner to be
Conference.
displayed in the Macquarie Theatre Foyer with an
• 150-word profile and hyperlink to your additional one (1) sponsor provided pull up banner
organisation’s website included on the sponsor to be displayed in Exhibition/Catering/Networking
page of the Conference Website and Conference space.
App
• Your logo displayed on all Conference signage at
• Macquarie University
DELEGATE LIST
• A delegate list including name, position,
organisation, state and email details will be
provided for all delegates who have opted in to
share their details with sponsors and exhibitors. A
preliminary list will be provided 2 weeks before the
Conference with a final list to be provided one week
after the Conference.
13TECHNOLOGY SPONSORSHIPS
CHARGING STATION DELEGATE LIST
- $4,000 • A delegate list including name, position,
organisation, state and email details will be
With the Conference app being the main way
provided for all delegates who have opted in to
for attendees to view the interactive conference share their details with sponsors and exhibitors. A
program, delegates charging their phone is preliminary list will be provided 2 weeks before the
going to be hot property. Conference with a final list to be provided one week
after the Conference.
Sponsorship entitlements to include:
PRE-CONFERENCE PROMOTION
• Your organisation logo to be included on all
marketing collateral including electronic program,
brochures and all electronic mailing promoting the
Conference.
• 50-word profile and hyperlink to your organisation’s
website included on the sponsor page of the
Conference Website and the Conference App.
• Acknowledgement of sponsorship in the
Registration E-Brochure
ON SITE CONFERENCE PROMOTION
• Sponsor to provide one (1) banner to be displayed at
the Charging Station with exclusive branding of the
station.
LOOKING FOR A
• One (1) App alert on the commencement day of the
Symposium, promoting the charging station and BESPOKE PACKAGE?
your organisation’s support.
We can work with you to create packages
and commitment levels tailored to suit
your marketing strategy and budget,
that will help your company achieve
the best results at the AMSA 2021
Conference.
YOUR
Contact Julie McGraw,
COMPANY Conference Manager at
LOGO GEMS Event Management Australia
HERE on +61 2 9744 5252 or email
jmcgraw@gemsevents.com.au
to discuss your ideas.
14TRADE EXHIBITION PACKAGES
Please note: All package prices include 10% GST and are quotes in Australian dollars.
The Exhibition Marketplace will be the hub of • Inclusion in the 2020 Electronic Exhibitor Passport
the Conference, hosting the majority of catering • A full delegate listing at the conclusion of the
and providing an outstanding opportunity to Conference (only delegates who wish to have details
have access to Conference delegates. The shared)
Trade Exhibition will run from 8:00am – 5:00pm
Monday, 28 June to Thursday, 1 July 2021.
CATERING FOR EXHIBITION STAFF
TRADE EXHIBITION RATES Catering is included in your exhibition package for
two (2) staff members – one nominated to receive the
complimentary Full Conference Registration plus one
Shell Scheme Booth 3x2m - $4,000 additional member of your team acting as booth staff.
So that any additional members of your team can
Space Only - $580 per m2 enjoy Morning Tea, Lunch and Afternoon Tea with
delegates, the exhibiting company will be charged
$55.00 per day for each additional staff member who
YOUR TRADE BOOTH WILL INCLUDE: is working at the Exhibition, to cover the catering fees
• 3.0m x 2.0m of floor space (6.0m²)
charged by the venue.
• Velcro compatible side and rear walls 2.4 m high
• Fascia bearing your company name (up to 30 TRADE EXHIBITION INSURANCE
letters)
Exhibitors should consult their own insurance
• 2 x 20-watt lights per stand company and/or broker for proper coverage of their
• 1 x single power point per stand exhibits and displays. In most cases you will be
able to extend your existing policy. Public Liability
Insurance cover for your exhibition area must be
YOUR SPACE ONLY WILL INCLUDE: taken out for a minimum of $20,000,000 from the
first day of bump-in, Sunday, 27 June 2021 until the
• 1 x single power point per stand only completion of bump-out on the evening of Thursday,
1 July 2021.
• Space only booths must be a minimum of 3 x 2m
A copy of your Public Liability Certificate of
Currency must be sent to Jessica Newmarch at
EXHIBITOR ENTITLEMENTS GEMS Event Management Australia via email to
cpizanias@gemsevents.com.au by no later than
• One (1) Full Conference Registration, which includes
Friday, 28 May 2021.
access to all sessions, catering (Morning/Afternoon
Teas and Lunch) on all days of Conference.
• One (1) complimentary ticket to attend the Welcome
Reception.
• One (1) complimentary ticket to attend the Gala
Dinner.
• Company contact details listed in an exclusive
profile on the Conference App
• Company web link and 50 words of promotional
copy to be listed on the Conference Website.
15TRADE EXHIBITION PACKAGES
EXHIBITOR PASSPORT • By answering the questions attendees go into the
draw to win a prize at the end of the Conference
• Exhibitors can donate prizes into the draw to
The 2021 Conference Trade Exhibition will have further visibility at the Conference by being
feature a Passport Program to encourage acknowledged during the prize session at the
attendees to visit each of the exhibitors and Conference as well as on the app
increase overall exhibition attendance. We
believe that this program will add value to those
organisations who choose to make a significant FLOOR PLAN
investment in the Conference, by being part of
• The Exhibition Floor Plan is shown below. As
our Trade Exhibition.
there are limited spaces available, we recommend
that you reserve your exhibition space as soon as
HOW THE PROGRAM WILL WORK: possible to avoid disappointment.
• Sponsors will receive priority in the allocation and
• The passport program will be hosted on the location of exhibition booths based on their level of
Conference app participation. All trade exhibitors will be allocated
• Each exhibitor will pre-set a question for the booths on a first in, first served basis, however
delegates to answer (we suggest making the booth bookings will only be confirmed upon
question a little difficult to ensure delegates visit receipt of payment. Please note: Changes to the
your booth to find the answer) floor plan and booth numbers may occur without
notice and the decision of the organisations
• Once the delegate knows the answer, they then click regarding booth location will be final.
on your booth name in the exhibitor passport icon
on the app to answer the question
2 04 ORGAN
03 02 01 2
3 3 3 3
5 14
PIT PIT PIT
4800 mm 4800 mm 2
4840 mm
STAGE 3 05 06 3 07 08
2 2 2 2
PIT
2
COURTYARD
5
15
3 3 3 3 3 3
3
2 13 12 11 10 09
4
REGISTRATION
POSTER
3 BOARD 1
4
POP UP BAR
5
POSTER
3 BOARD 2
4
POSTER
3 BOARD 3
ATRIUM - WEST
POSTER
3 BOARD 4
16SPONSORSHIP AND EXHIBITION
BOOKING FORM
Please return to:
AMSA 2021 Conference Managers
GEMS Event Management Australia
PO Box 1221, Burwood NSW 1805
E: cpizanias@gemsevents.com.au | P: +61 2 9744 5252
Contact Person
Company
ABN
Postal Address
Suburb
Postcode
Landline
Mobile
Email Address
Website
I/We wish to sponsor/exhibit at the AMSA 2021 Conference and apply for the sponsorship package/exhibition
booth as indicated. We agree to pay the total cost as shown by the dates indicated, including applicable GST and
any other charges incurred on our behalf. I/We authorise the organisers to use the intellectual property supplied
by us such as logos, to advertise and promote the Conference. I/We indemnify the organisers against any claims
arising out of the use of the intellectual property in accordance with this Sponsorship and Exhibition Prospectus.
Signed
Name (Print)
Position
17SPONSORSHIP AND EXHIBITION
INVESTMENT
Please tick the appropriate box. All sponsorship and exhibition prices are in Australian dollars and include
10% GST.
Major Sponsorship Options Investment
Platinum Conference Sponsor $25,000
Gold Conference Sponsor $15,000
Silver Conference Sponsor $10,000
Social Event Options Investment
Gala Dinner at Luna Park Sponsor $10,000
Pop Up Bar Sponsor SOLD
Barista Coffee Sponsor $10,000
Welcome Reception Sponsor $7,000
Student Night Sponsor $3,500
Conference Program Options Investment
International Keynote/Plenary Sponsor $6,000
Domestic Keynote/Plenary Sponsor $3,000
Symposia/Concurrent Session Sponsor $4,000
Poster Presentation and Refreshments Sponsor SOLD
Morning and Afternoon Tea Sponsor $2,500
Technology and Delegate Service Options Investment
Conference App Sponsor $8,000
Charging Station Sponsor $4,000
Lanyard and Name Badge Sponsor $5,000
Exhibition Options Investment Qty Total
Shell Scheme Booth $4,000
Space Only $580 per m2
Exhibition Total
Booth Allocation (1-3 in order of preference):
1st Preference ________ 2nd Preference ________ 3rd Preference ________
Power Required (Please tick if power is required)
18SPONSORSHIP/TRADE
EXHIBITOR PAYMENT DETAILS
PAYMENT OPTIONS
• All prices shown include GST. A Tax invoice will be
issued upon receipt of this Sponsorship/Exhibition
Registration form.
• All cheques should be made payable to GEMS Event
Management Australia. Payment can also be made
by direct debit, Visa, MasterCard or AMEX. (Note:
a surcharge will apply for all credit card payments).
A tax invoice representing the total fee will be
raised immediately and emailed to your designated
contact. Full payment must be received within 30
days from date of the invoice.
PLEASE COMPLETE THE
PAYMENT DETAILS BELOW:
Cheque
Please make cheques payable to
GEMS Event Management Australia. AMSA2021.AMSA.ASN.AU
Direct Deposit
If you wish to make payment by direct deposit, bank
deposit details will be provided on your tax invoice.
Credit Card Payment
All credit card payments will incur a surcharge
• Amex: 1.73% + $0.20 Transaction Fee
• Visa: 0.90%
• Mastercard: 0.87%
Please contact GEMS Event Management on
+61 2 9744 5252 to make payment via credit card.
TRADE EXHIBITION/
SPONSORSHIP BOOKING
• Please complete the last three pages of this
document and return via email to Julie McGraw
at GEMS Event Management Australia to
jmcgraw@gemsevents.com.au. Upon receipt,
jmcgraw@gemsevents.com.au
confirmation of your sponsorship or exhibition
booking will be advised by return email.
19SPONSORSHIP/ TRADE EXHIBITION 19. The Conference Organiser reserves the right to refuse any
person including exhibitor staff, representatives, visitors,
contractors and/or agents entry to the exhibition if they do not
TERMS AND CONDITIONS hold a Conference name badge.
20. The Conference Organiser will arrange security onsite, if
required by the venue, during the period of the exhibition but will
A COMPLETED BOOKING FORM IS REQUIRED accept no liability for loss or damage.
TO CONFIRM YOUR SPONSORSHIP OR TRADE 21. The Conference Organiser will not be liable and makes no
EXHIBITION BOOTH BOOKING. guarantee of the number of visitors to the exhibition. Equally,
the Conference Organiser will not be accountable for the level of
1. Exhibition space will be allocated on a ‘first in, first served’ basis.
commercial activity generated.
Booths will be allocated based on the preferences provided on your
booking form. Where only one preference is provided, and that 22. The exhibitor must comply with all the directions/requests
space has already been sold, a booth will be allocated as close as issued by the Conference Organiser including those outlined in the
possible to the desired location. Exhibition Manual.
2. Payment does not have to accompany the booking form; 23. The exhibitor will not display or exhibit in such a manner
however, payment terms and conditions must be adhered to else as to obstruct or affect neighbouring exhibitors. This includes
the booth may be released for sale to another exhibitor. blocking or projecting light, impeding or projecting into aisles or
neighbouring exhibition spaces.
3. Upon receipt of the signed booking form, the Conference
Organiser will confirm entitlements in writing and forward a 24. The exhibitor agrees to adhere to all Conference venue rules
booking confirmation along with a tax invoice. and regulations.
4. A deposit of 50% must be paid within 30 days of the date of the 25. Official contractors will be appointed by the Conference
booking. If payment of the deposit is not received within that time, Organiser to undertake stand construction, supply of furniture,
the booth will be available for sale to another company. electrics and IT Equipment. This is for insurance and security
reasons.
5. The full amount of the booking must be paid within 60 days
from the date of invoice and by no later than 1 month prior to the 26. Discounts for any entitlements not used or required will not be
Conference. provided.
6. For late bookings, the full amount of the booking must be 27. The exhibitor will submit plans and visuals of custom designed
finalised prior to the Conference commencement date. No exhibits, if applicable, to the Conference Organiser by no later than
exhibitor will be allowed to occupy the allocated exhibition space Friday, 28 May 2021.
until all monies owing to the Conference Organiser are paid in full.
28. All bookings are subject to approval by the Conference
7. All amounts are payable in Australian Dollars. Cheques must Committee.
be made payable to GEMS Event Management Australia. Direct
Debits are to be made to the account number listed on the bottom Cancellation Policy: Sponsorship cancellations
of the Tax invoice. received in writing by the Event Organisers, will
8. All credit card payments will incur a credit card processing only be accepted if the sponsoring company has
fee. Fees (as at 1st January 2020) are: American Express 1.73% + not yet received coverage in any promotional emails
$0.20 Transaction fee, Mastercard: 0.87% and Visa 0.90%. 9. All or marketing documents. In this instance, all fees
payments must include 10% Goods and Services Tax.
will be refunded less an AUD$550 administration
10. Acceptance of sponsorship and exhibition bookings is at the fee. Sponsorship cancellations received after
discretion of the Conference Organising Committee.
the sponsoring company has received the above
11. Sponsors/Exhibitors are not permitted to assign, sublet or mentioned acknowledgements, cannot be accepted
apportion the whole or any part of their package/booked space
unless prior consent in writing from the Conference Organisers is
and will not be refunded.
provided. Trade Exhibition cancellations received in writing
12. Placement of the sponsorship logos on any or all marketing by the Conference Organisers by Wednesday, 1 April
material or collateral will be at the discretion of the committee. 2021. will be accepted and all fees refunded less
13. Placement of all sponsor and other purchased advertisements an AUD$1,100 administration fee. Trade Exhibition
in the conference app is at the discretion of the committee. cancellations received after this date will not be
14. Choice of lanyard is at the discretion of the committee. eligible for a refund.
15. All exhibitors must produce a valid Public Liability insurance Booking forms are to be emailed to the Conference
Certificate of Currency for the period of the exhibition and this Secretariat and cheque payments are to be sent to:
must be submitted to the Conference organiser by Friday, 28 May
2021. GEMS Event Management Australia
16. The Conference Organiser reserves the right in unforeseen PO Box 1221, Burwood NSW 1805
circumstances to amend or alter the exact site or location of any
stand and the exhibitor undertakes to agree to any alteration to the Phone: +61 2 9744 5252
site or the space reallocated by the Conference Organiser.
Email: cpizanias@gemsevents.com.au
17. The Conference Organiser reserves the right to change the
exhibition floor layout if necessary. Website: www.amsa2021.amsa.asn.au
18. The Conference Organiser agrees to provide the exhibitor with
an Exhibition Manual prior to the exhibition for the purpose of
communicating required actions on the part of the exhibitor.
20
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