SPECIFICATIONS AND BID DOCUMENTS FOR STREET SWEEPING - PLEASE DO NOT DETACH ANY PORTION OF THIS BID PACKAGE - City of Brunswick 4095 Center Road ...
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
SPECIFICATIONS AND BID DOCUMENTS
FOR
STREET SWEEPING
City of Brunswick
4095 Center Road
Brunswick, OH 44212
2023
Carl S. DeForest
City Manager/Safety Director
Bid Number: 2023-001
Date: February 21, 2023
PLEASE DO NOT DETACH ANY PORTION OF THIS BID PACKAGE.
TABLE OF CONTENTS Legal Notice ........................................... Page 1 Instructions ............................................. Page 2 - 8 Proposal Contract Forms ....................... Page 9 - 10 Scope of Professional Services ............. Page 11 - 23 Exhibit A Exhibit B
City of Brunswick
4095 Center Road
Brunswick, Ohio 44212
LEGAL ADVERTISEMENT
By order of the Council of the City of Brunswick, sealed proposals will be accepted
by the Office of Administrative Services at City Hall, located at 4095 Center Road,
until 12:00 noon local time on Tuesday, February 21, 2023 and opened and read
immediately thereafter for the following:
Bid Number 2023-001 Street Sweeping
Bid Number 2023-002 Grass & Weed Mowing, Debris Cleaning & Branch
Trimming
Bid Number 2023-003 Uniform Rental
Proposals must be submitted in accordance with the specifications and bid forms
on file in the Office of Administrative Services
Carl S. DeForest
City Manager/Safety DirectorCITY OF BRUNSWICK, OHIO
INSTRUCTIONS TO BIDDERS
DEFINITIONS: The term “Bidders” shall mean the corporation, partnership, or individual
proposing or under contract to furnish material, labor, and/or equipment listed in the
specifications. The term “City” shall mean the City of Brunswick, Ohio.
PROPOSALS: Proposals must be submitted on the forms furnished by the City, and obtained
from the Office of Administrative Services, 4095 Center Road, Brunswick, Ohio 44212. Bids must
be enclosed in a sealed envelope bearing the name of the bidder, the general items bid on, and
the date the bids are to be opened. Bids will be received at the Office of Administrative Services,
Brunswick Municipal Services Center, 4095 Center Road, Brunswick, Ohio 44212, on the date and
time specified in the Legal Notice. Bids will be opened and read in Council Chambers immediately
following. The official time clock is in the Office of Administrative Services. As bids are received,
they will be date and time stamped. No late bids will be accepted.
COMPETENCY OF BIDDERS: No bid will be considered unless the bidder submitting the same
shall furnish evidence satisfactory to the City that he has the necessary equipment, ability, and
financial resources to fulfill the conditions of the contract and the specifications. Previous
experience and responsibility of the bidders will be considered in awarding the contract. No
contract will be awarded to any bidder who is in arrears to the City upon debt of contract or who
is a defaulter or otherwise upon obligation to the City.
WITHDRAWAL OF BIDS: No bids may be withdrawn for at least sixty (60) days after the scheduled
closing time for the receipt of bids.
ACCEPTANCE OR REJECTION OF BIDS: The City of Brunswick reserves the right to accept
proposals at any time within sixty (60) days after same are received as provided. The bidder shall
submit his proposal on the Proposal-Contract Forms provided by the City. The City reserves the
right to reject any and all bids. In determining the award, each item may be considered
separately, and separate contracts may be awarded within the corporate limits of the City of
Brunswick.
PRICES BID: Prices bid for the various items shall be stated on the appropriate spaces on the
Proposal-Contract Forms. All bids will be considered informal which contain items not specified
on the Proposal-Contract Forms. Prices for materials and equipment shall include hauling and
delivery charges to any place designated on the City Purchase Order within the corporate limits
of the City of Brunswick.
-2-INSTRUCTIONS TO BIDDERS – continued
DURATION OF CONTRACT: Prices shall be fixed for a one-year period, or as specified, and shall
include all material, equipment, labor and/or service ordered or delivered during the period. All
prices quoted shall be for a definite fixed price, unless otherwise outlined in the specifications.
Such prices shall exclude all Federal, State and local taxes which the City is exempt from.
DISADVANTAGED BUSINESS ENTERPRISE POLICY: It is the policy of the City of Brunswick to utilize
Disadvantaged Business Enterprises in all areas, and they are encouraged to participate in all
bidding to the maximum extent feasible.
EQUAL EMPLOYMENT OPPORTUNITIES/NON-DISCRIMINATION/AFFIRMATIVE ACTION:
A. Municipal Purchase Contracts – Pursuant to Ohio Revised Code Section 125.111, as may
be amended from time to time, bidder agrees:
(1) That, in the hiring of employees for the performance of work under the contract
or any subcontract, the contractor or subcontractor, shall not by reason of race,
color, religion, sex, age, disability or military status as defined in section 4112.01 of
the Revised Code, national origin, or ancestry, discriminate against any citizen of this
state in the employment of a person qualified and available to perform the work to
which the contract relates;
(2) That the contractor, subcontractor, or person acting on behalf of any contractor
or subcontractor, in any manner, shall not discriminate against, intimidate, or
retaliate against any employee hired for the performance of work under the
contract on account of race, color, religion, sex, age, disability or military status as
defined in section 4112.01 of the Revised Code, national origin, or ancestry; and
(3) That such contractor has a written affirmative action program for the
employment and effective utilization of economically disadvantaged persons, as
referred to in division (E)(1) of section 122.71 of the Revised Code, and each such
contractor shall file an annual description of the affirmative action program and a
progress report on its implementation with the Ohio Department of Development.
-3-INSTRUCTIONS TO BIDDERS - continued
B. Municipal Construction Contracts – Pursuant to Ohio Revised Code Section 153.59, as
may be amended from time to time, bidder agrees:
(1) That, in the hiring of employees for the performance of work under the contract or
any subcontract, the contractor, subcontractor, or any person acting on a contractor's
or subcontractor's behalf, by reason of race, creed, sex, disability or military status as
defined in section 4112.01 of the Revised Code, or color, shall not discriminate against
any citizen of the state in the employment of labor or workers who is qualified and
available to perform the work to which the employment relates; and
(2) That the contractor, subcontractor, or any person on a contractor's or
subcontractor's behalf, in any manner, shall not discriminate against or intimidate any
employee hired for the performance of work under the contract on account of race,
creed, sex, disability or military status as defined in section 4112.01 of the Revised Code,
or color.
ITEMS: Bidders may bid on any or all items unless otherwise outlined in the specifications.
NAME OF BIDDERS: Each proposal must contain the full name and address of each person or
company interested therein. In the case of a partnership, the name and address of each partner
must be stated on the Proposal/Contract Form. The firm corporate or individual name of the
bidders must be signed by the bidders in the space provided for signature on the
Proposal/Contract Form. In the case of a corporation, the title of the officer signing must be
stated. In the case of a partnership, the signature of at least one of the partners must follow the
firm name, using the term “member of firm”. In the case of an individual, use the term “doing
business as _______________”, or “Sole Owner”.
BID DEPOSIT: Each proposal must be accompanied by a certified check, money order or bid bond
in the amount of ten percent (10%) of the bid, made payable to the City of Brunswick, as a
guarantee that if a proposal is accepted, a contract will be entered into with the City.
FORFEITURE OF BID DEPOSIT: The bidder to whom the contract is awarded will be required to
execute a written contract with sureties within ten (10) days from the date that he/she is notified
of the award. In case of failure to do so, he/she or they will be considered as having abandoned
the contract. The bid deposit accompanying the proposal shall thereupon be forfeited to the City
of Brunswick, in addition to any other remedy to which the City may be entitled. The work may
then be re-advertised or let to the next lowest and best bidder.
-4-INSTRUCTIONS TO BIDDERS - continued
CONTRACT BOND: The successful bidder may be required to furnish an approved bond for the
faithful performance of the contract, in the amount of 100% of the contract price. Such bond
shall be that of an approved surety company or personal bond which sureties or persons do not
have an interest in the contract, or if interested, collateral security shall be furnished, all of which
is to be to the satisfaction of the Director of Law of the City of Brunswick. In lieu of a performance
bond, the city may elect to hold the certified bid check, submitted with the bid proposal, until
the contract has been fulfilled.
PURCHASES: After a contract has been signed, it shall only become operative upon delivery to
the successful bidder a duly signed purchase order, phone or facsimile request. The City shall
only be obligated under the contract to the extent of the individual order placed. The City of
Brunswick shall not be liable for any claims in the event the total quantity of material ordered
under the contract should prove to be greater or less than the estimated amount in the
specifications.
DELIVERY: The bidder agrees to make delivery of supplies and materials within a reasonable
period from the time the authorized orders are placed, as stated in the specifications of this
package. If deliveries are not made within such a time period, the City may purchase such items
in the open market; and if the individual prices paid by the City shall be greater than the contract
price, the bidder agrees to reimburse the City for any losses that they may thereby sustain.
PAYMENT OF INVOICES: Invoices shall be due on the 10th of the month following that in which
deliveries are made, provided all terms of the contracts have been fulfilled to the full and
complete satisfaction of the City. All invoices should be mailed to the attended of the
Department/Division Head. Payments may be made on a basis of estimated partial completion
of work or delivery, and a percentage of each partial payment withheld by the City until
completion of the contract, and a percentage of the final estimate withheld by the City for a
specified period as a guarantee. Such procedure for partial payments must be provided for in
the specifications required by the contract, then, in such event, the City may cancel this contract
upon written notice to the bidder.
WORKER’S COMPENSATION: The bidders shall comply to State law known as the Workman’s
Compensation Act, and shall pay into the State Insurance Fund, the necessary premium required
by the act to cover all employees working under the control of the bidders, and shall relieve the
City of Brunswick from any costs due to accidents or other liabilities mentioned in said Act.
He/she shall furnish, at the time of delivery of this contract, and at such other times as may be
required, the official certificate or receipt showing that the payments hereinbefore referred to
have been made.
-5-INSTRUCTIONS TO BIDDERS - continued
LIABILITY: The bidders shall defend, indemnify, and save harmless the City of Brunswick, its’
officers and agents from all claims, demands for payments, suits, actions, recoveries and
judgments of every description, whether or not well founded in law, brought or recovered against
it, by reason of any act or omission of said bidder, his/her agents or employees, in the execution
of the contract or in consequence of insufficient protection, or for the use of any patented
invention by said bidder, and a sum sufficient to cover aforesaid claims may be retained by the
City of Brunswick from monies due or to become due under this contract until such claims have
been discharged or satisfactorily secured.
ROYALTIES AND LICENSE FEES: The bidders shall pay all royalties and license fees. The bidder
herein agrees to assume and save the City of Brunswick, its’ officers and/or agents harmless from
liability of any kind or nature whatsoever arising out of the use by the City, it’s officers an/or
agents of any apparatus, or mechanism which may be furnished or installed by the bidder under
the terms of this contract, including copyright infringements and to defend the City of Brunswick
from any and all such liabilities whether or not such claims are well founded in law.
LIABILITY INSURANCE: The successful bidder MUST carry Public Liability Insurance with limits of
at least $2,000,000 to protect the City of Brunswick, Ohio, and said bidder shall comply with the
requirements of all Federal and State Laws and Regulations relating to Social Security,
Unemployment Insurance and Workman’s Compensation so that the City of Brunswick, Ohio, will
not be liable in any way for any claim evolving from said work in carrying out the contract.
In addition to, and not to be construed as limiting, any of the liability insurance requirements as
set forth above, liability insurance shall also include Automobile Liability Insurance. Furthermore,
it shall be the responsibility of the bidder to show proof, that all required insurance coverages
are in effect at the time of the bid opening and that such policies will remain in effect throughout
the term of this contract. The successful bidder will be required to name the City of Brunswick
as an additional insured on any or all of the policies in existence during the term of this contract.
Certificates of Insurance naming the City of Brunswick as an additional insured will be required
prior to any performance of work under this contract.
Should a certificate of insurance expire during the term of the project, it is the Contractor’s
responsibility to insure that the City of Brunswick receives updated certificates. These certificates
should be given to Administrative Services.
EXAMINATION OF WORK SITE: All bidders are expected to carefully examine the site (City of
Brunswick, Ohio) of the proposed work and fully acquaint themselves with the conditions as they
exist so that they may fully understand the facilities, difficulties and restrictions attending the
execution of the work under this contract. The submission of a bid shall be considered evidence
that the bidder has made such examinations and is satisfied as to the conditions to be
encountered in performing the work and as to the requirements of the plans, specifications,
special provision, general conditions and contract.
-6-INSTRUCTIONS TO BIDDERS - continued
LISTS, DOCUMENTS AND/OR REPORTS: All lists, documents, reports and/or clerical information
received to complete the requirements of the contract shall be presented in a concise,
comprehensive, detailed, legible, easy to follow, formatted manual to aid in the implementation
by the City’s staff. All manuals shall be of such type to allow the ease of removal of individual
pages and/or sections of the materials and shall be on standard 8-1/2 x 11 inch or 8-1/2 x 14 inch
sheets. Sample copies of all such manuals, lists, documents, reports, and/or clerical information
shall be submitted with the bid proposal as required.
DELIVERY AND/OR COMPLETION OF CONTRACT: If delivery and/or completion of the terms of
this contract is not made within the time specified herein, a penalty shall be assessed in the
amount of five percent (5%) of the total contract price, per day, and the same penalty be
deducted from the final billing under this contract. Subsequent presentations (no more than 2)
of the data contained in the final product manuals, may be required to be made to the City of
Brunswick City Manager/Safety Director, City Council, and/or the Administrative Services
Manager or at no additional cost to the City.
INTERPRETATION OF CONTRACT DOCUMENTS: If any person contemplating the submission of a
bid for the proposed contract is in doubt as to the true meaning of any part of the plans,
specifications, or other proposed contract documents, he or she should submit a written request
for interpretation thereof, to the Administrative Services Manager. The person making the
request will be responsible for its prompt delivery, duly issued and mailed or delivered to each
person receiving a set of bid documents within a reasonable period of time in relation to the bid
letting and opening dates.
The City of Brunswick will not be responsible for explanations or interpretations of the proposed
documents and will not be responsible for its prompt delivery. Any interpretation of the contract
documents will be made only on addenda, duly issued and mailed or delivered to each person
receiving a set of bid documents. The City of Brunswick will not be responsible for explanations
or interpretations of the proposed documents except as issued in accordance herewith.
No interpretation or explanation of the proposed plans, specifications or other proposed
documents will be considered if received by the Administrative Services Coordinator within ten
(10) working days prior to the specified time of the opening of the bid documents.
DESCRIPTIVE DATA: Bidders should include details concerning personnel, expertise, financial and
other related information to aid the City in the selection proves. Include in the proposal
information on your company structure, including identification of principals, office locations,
number of personnel, last audited financial statement and other related information which
would provide a brief overview and history of your firm. Using examples of previous work,
demonstrate that your firm has had appropriate experience to undertake the intended work
project. Include information concerning the overall management and ability of your firm to
-7-INSTRUCTIONS TO BIDDERS - continued
meet completion schedules and performance standards. Include names, addresses and
telephone numbers of client contact persons with a direct knowledge of the performance of your
firm on the referenced projects. Describe all relevant pending assignments of your firm. Include
the status, nature of your firm’s participation and completion dates of the projects. Submit
descriptions, qualifications, and responsibilities of the staff to be assigned to the project.
SUBCONTRACTORS: Any and all subcontractors permitted to perform any work under this
contract as stipulated, shall be bound by all conditions and specifications contained herein,
specifically, but not limited to the above referenced insurance requirements. It is the total
responsibility of the contractor to ensure that all such conditions and specifications are met by
the subcontractors and that any or all required forms are filed with the City of Brunswick.
OTHER: Substitution of the specifications, requirements of the general conditions, or time
limitations, shall render the bid informal. The City of Brunswick reserves the right to reject any
and all bids, and to waive any informality in any bid, if it is in the best interest to do so.
INCORPORATION: All terms and conditions contained herein shall be incorporated into the
contract documents be reference.
-8-PROPOSAL - CONTRACT FORM
Statement Regarding personal Property Taxes
I, ______________________________________, ___________________________________ of
(Full Name) (Title)
_______________________________________, do hereby certify that this firm or person
(Business Name)
IS IS NOT delinquent in the filing and/or paying of personal property taxes in Medina County.
(Circle One)
If the answer is in the affirmative, please submit a statement listing the year or years of
delinquency and the amounts.
NAME OF FIRM: ____________________________________________________
ADDRESS: ____________________________________________________
PHONE No.: ____________________________________________________
SIGNED: ____________________________________________________
STATE OF OHIO )
SS )
MEDINA COUNTY )
Sworn to and scribed in my presence this ______ day of _________________________, 2023.
____________________________________
Notary Public
NOTE: Statement regarding Personal Property Taxes in Medina County. If the business is not
located in Medina County, please add a brief explanation to the above statement to the effect
that no taxes are owed to Medina County (if such is the case), or to the county which the business
is located.
Ohio Revised Code Section 5719.042
-9-PROPOSAL CONTRACT FORMS (continued)
The City of Brunswick reserves the right to accept only such item(s) of the bidder’s proposal as it
chooses. The accepted items will be specified by the City by reference to item numbers
immediately proceeding the validating signatures of this contract.
FIRM: __________________________________________________________________
ADDRESS: __________________________________________________________________
SIGNATURE: __________________________________________________________________
Signature Print Name
TITLE: _____________________________________________
DATE: _____________________________________________
Please Return Bid Deposit To: ________________________________________________
(If different from above)
________________________________________________
------------------------------------------------------------------------------------
Proposal Accepted as to Item/s: ________________________________________________
________________________________________________
________________________________________________
Pursuant to Resolution ______-2023, adopted on ___________________________by the
Council of the City of Brunswick, for a period of __________________________________,
commencing on _________________________________.
APPROVED AS TO FORM:
_______________________________________ ____________________________________
Director of Law City Manager/Safety Director
_______________________________________ ____________________________________
Director of Finance Date
- 10 -HOURLY RATE FOR MISCELLANEOUS SWEEPING
(Through the life of the contract and option years)
SWEEPING FOR SPECIAL CIRCUMSTANCES WITH DISPOSAL OF DEBRIS $___________Per Hour
(Contractor paid 4 hours to mobilize if not already on site in Brunswick to perform work at an hourly
rate)
_____________________________________________________________________________ Per Hour
(In words)
Proposer: ______________________________________________________
By: ______________________________________________________
Title: ______________________________________________________
Address: ______________________________________________________
______________________________________________________
Email Address: ______________________________________________________
Telephone No. ______________________________________________________
Signature: ______________________________________________________
Date: ________________________________
25CITY OF BRUNSWICK
SPECIFICATIONS FOR STREET SWEEPING
The Service Department of the City of Brunswick desires to obtain the service of a private company for
the cleaning and sweeping and disposal of debris from certain streets within the City of Brunswick for
the period of three (3) years and two (2) one-year options.
The Specifications contained herein are designed to establish the efficient and safe system of street
cleaning that provides for a systematic routing of the service in order to minimize the cost to the City.
GENERAL PROVISIONS
Safety:
Applicable provisions of the following shall be incorporated into the specifications for this project.
a. Ohio Manual of Uniform Traffic Control Devices
b. Ohio EPA
c. Regulations of the Department of Public Service, City of Brunswick
d. Other Federal, State or Municipal acts, statutes, rulings, ordinances or regulations
e. All subsequent revisions and supplements to the above documents
The importance attached to safety cannot be overemphasized. The Service Department of the City of
Brunswick reserves the right at its discretion, to disallow for payment of any work performed where the
proper safety precautions were not being observed.
All equipment shall be equipped in accordance with existing State Law and shall be equipped with a
flashing light with the following characteristics:
a. Visible for a minimum of one mile.
b. Flash sixty to ninety times per minute.
c. Mounted for three hundred sixty degrees visibility.
d. Equipped with amber lens.
The safety of the public and the convenience of traffic shall be regarded as prime importance. Unless
otherwise provided herein, all portions of streets shall be kept open to traffic. All streets shall be swept
with the normal flow of traffic.
11SPECIFICATIONS FOR STREET SWEEPING
GENERAL PROVISIONS cont’d
Safety cont’d:
The evaluation of bids and the determination of conformity and acceptability shall be the sole
responsibility of the City. Such determination shall be based on information furnished by Contractor
with his bid, as well as other information reasonable available to the City.
The City reserves the right to reject any and all bids, and to award a Contract based on the specifications
to the lowest, best and most responsive Contractor.
Verification of Work:
It shall be the responsibility of the Service Director to guarantee the execution of the Contract in
accordance with its terms and specifications. To this end, he may appoint a designee who shall also be
responsible for the inspection and monitoring of the work performed under the Contract.
Prior to commencing work, a route list shall be developed by the contactor and given to the City to
review. EXHIBIT A included the list of streets to be swept. This list can be given to the contactor
electronically as an excel spreadsheet upon request. This list shall have a column for date of service and
shall become the basis for:
a. the Contractor’s cleaning routes,
b. the City’s inspection of cleaning,
c. the invoicing for cycles completed, and
d. Payment by the City for services rendered.
Any subsequent changes or revisions to Route Lists throughout the Contract period must have the prior
written approval of the Service Director or his/her designated representative.
The parking lots at City Hall and the Recreation Center are also included with each round of sweeping.
These locations are as shown in EXHIBIT B.
The Contractor’s work performance will be monitored daily. All streets cleaned by the Contractor must
present an appearance which is completely satisfactory upon inspection and within the cleanliness
guidelines of the City.
Any deficiency on the Contractor’s performance shall be reported in writing to the Contractor within
twelve hours following completion of work, and such deficiencies shall be corrected by the Contractor
no later than twenty-four hours following receipt of such notice.
12SPECIFICATIONS FOR STREET SWEEPING
GENERAL PROVISIONS cont’d
Verification of Work cont’d:
In the event a street rehabilitation or improvement project is under construction or will be under
construction where cleaning is scheduled, that portion of a cleaning cycle will be deleted from the
appropriate Route List at the direction of the Service Director or his/her designee. The section(s) of
streets deleted may be re-entered at the first scheduled cycle following completion of the rehabilitation.
Prior to re-entering any such street into the cycle, a field inspection shall be made by the Inspector for
the Service Department and Contractor to determine what cleaning will be required by others. In no
event will the Contractor be allowed additional compensation by the City for initial cleaning of a re-
entered street following the rehabilitation or construction.
In addition to the procedure for verification of work performed as described herein, the Contractor shall
lend whatever necessary assistance the City may request with respect to verification of work performed.
SPECIAL PROVISIONS
Scope of Work:
The Contractor shall clean all curbs, gutters, median curbs, cul-de-sacs and turning lanes located in the
City as designated by the specifications. In addition to these streets, the contractor shall also sweep the
parking lots of City Hall and the Recreation Center (All the above areas are hereinafter called “Streets”).
The term “street” shall mean the paved area between the curb line of the street and parking areas
shown in Exhibit A between the curb line.
Streets to be cleaned are listed in the Designated Streets Section of these specifications as:
EXHIBIT A STREETS - All Curbed Streets
The cleaning operations shall include, but are not limited to, all sweeping and panning. The cleaning
operation does not include the removal of waste materials in catch basins of storm sewers.
Streets are to be cleaned at the following frequencies:
a. All streets listed in Exhibit A (all curbed Streets) and Exhibit B (parking lots for City Hall and the
Recreation Center) are to be cleaned two (2) times annually; as directed by the City. It is
anticipated to have the first cleaning in the spring after the last anticipated snow fall. The
second sweeping is anticipated to take place in the fall.
b. An alternate bid for a third (3rd) sweep will be entertained and used if the need for a 3rd sweep
occurs.
13SPECIFICATIONS FOR STREET SWEEPING
SPECIAL PROVISIONS cont’d
Method of Operations:
All operations described in these specifications shall be conducted by the Contractor’s personnel and
the expense of all such operations shall be the Contractor’s.
a. The Contractor shall provide his (its) own equipment, labor, fuel and other materials necessary
to complete the required work. The Contractor shall be responsible for the maintenance and
repair of his (its) own equipment and the availability, presence and supervision of his (its)
employees.
b. The Contractor is required to have a competent and experienced supervisor/foreman with each
work group at all times.
c. The Contractor shall perform all hand work required to effectuate an effective cleaning
operation. The Service Department shall have the right to identify for the Contractor whose
areas where hand work should be performed.
d. There shall be no subcontractors used by the Contractor to fulfill any items or conditions of the
contractor without prior written consent of the City and/or Service Department.
e. All equipment and personnel will move in the same direction as traffic at all times during all
cleaning operations.
All cleaning operations shall be performed between the day time hours of 0800 and 1600 (8:00 a.m. and
4:00 p.m.) Monday through Friday or the night time hours of 2000 and 0700 (8:00 p.m. and 7:00 a.m.)
Sunday night through Saturday morning.
a. Work on Saturday and Sunday from 0730 Saturday to 2100 Sunday (7:30 a.m. to 9:00 p.m.) is
expressly prohibited without prior written consent of the Service Director.
b. No daytime cleaning shall be permitted on Memorial Day, July 4th, Labor Day, Thanksgiving Day,
Christmas Day and New Year’s Day. The elimination of these sweeping days in no manner
relieves the contractor of his (its) obligation to provide scheduled sweeping frequency.
c. Sweeping at the Recreation Center and City Hall shall be performed at night due to parked cars.
Coordination in advance with Police will be required at City Hall to have vehicles moved so as
not to interfere with sweeping activities.
14SPECIFICATIONS FOR STREET SWEEPING
SPECIAL PROVISIONS cont’d
Weather:
For the purpose of this Contract, the National Weather Service at Cleveland Hopkins Airport shall be the
weather forecasting and reporting agency.
Any forecast by the National Weather Service shall be deemed to extend only twelve (12) hours into the
future.
a. No cleaning operations shall be conducted when there are climatic conditions present or
forecast that would make such an operation ineffectual or dangerous. These climatic conditions
include, but are not limited to, heavy rains, snow, ice and sleet.
b. The Contractor may suspend operations if weather conditions are such that cleaning operations
cannot be carried out in an effective manner. If such suspension occurs, the Contractor shall
immediately notify the Service Director or his/her designee.
c. The Service Director or his/her designee shall, at his/her discretion, have the right to order the
suspension of cleaning operations conditions or impending weather conditions are such that
cleaning operations cannot be carried out in an effective manner.
Debris:
The term debris shall mean all materials normally picked up by a mechanical sweeper or vacuum
sweeper to include, but not limited to, cinders, glass, paper, cans, stone, gravel, soil, tree limbs, leaves
and other debris resulting from tree lined streets. Debris does not include tree limbs that would be
downed by wind, rain, hail or ice storms where such limbs would be larger than 1.5“diameter. Other
debris resulting from the above type storms would be included.
Pickup, transportation, and disposal of debris collected during the cleaning operation shall be the
responsibility of the Contractor. All debris collected during sweeping operations must be disposed of at
an EPA approved disposal site licensed to accept street sweeping debris. Debris disposal documentation
shall be forwarded to the Service Director as well as maintained by the Contractor.
Water:
Water can be provided via fire hydrants. Note that these hydrants are owned and operated by the
Cleveland Water Department. The contractor shall report the water usage to the City of Brunswick with
location of hydrant used, date and time of tapping and approximate volume of water used. The
contractor shall make whatever arrangements are necessary with the Cleveland Water Department for
the use of hydrants throughout the Contract period.
15SPECIFICATIONS FOR STREET SWEEPING
SPECIAL PROVISIONS cont’d
Equipment and Facility:
The equipment used for cleaning shall be of sufficient type, capacity and quantity to safely and
efficiently perform the cleaning work as specified.
Specifications for such equipment are as follows:
a. Street Sweepers
• Sweepers used in the cleaning operation may be brush/vacuum, mechanical or
regenerative air, or may be a combination of types.
• Minimum equipment for the Contract shall be five Street Sweepers. At the time of the
bid date the contractor must have proof of ownership or a signed lease for the duration
of the contract for all five sweepers. Each street sweeper shall be in excellent working
condition, capable of meeting all the requirements of this contract. A list of sweepers
must be enclosed with the contractor’s bid to include make, model, and model year of
each.
• All street sweepers must have a minimum capacity of four (4) cubic yards, and be
equipped with adequate water systems for dust control, and must be equipped with
dual gutter brooms and main broom or vacuum head to give a ten-foot sweeping path.
b. Dump Trucks
• Depending upon the type of sweepers used, the Contractor may require the use of one
(1) or more dump trucks. It is the Contractor’s responsibility to provide these vehicles in
the event the cleaning equipment requires same.
c. Adequate Support Equipment
• Including debris transfer vehicles, pick-up trucks, service trucks, tire trucks and/or any
other item of equipment necessary to provide cleaning services as described in these
specifications.
d. Communication
• All equipment (including support equipment) shall be equipped with two-way radio
communication designed for commercial use or cell phones. CB radios are
unacceptable.
16SPECIFICATIONS FOR STREET SWEEPING
SPECIAL PROVISIONS cont’d
Equipment and Facility cont’d:
All equipment (including support equipment) to be used by the Contractor shall be listed in the
“Contractor Information Report” found later in this document. All such equipment is subject to the
inspection and final approval of the Service Department. Such approval may require an on-site
demonstration of the capacity of any proposed equipment.
All vehicles used by the Contractor must be performance worthy by visual and operation inspection.
The Service Department shall have the option to perform a complete inspection of all vehicles at any
time throughout the term of the Contract. Should any vehicle, when inspected, and in the
determination of the Service Department not meet standards that the Service Department feels are
necessary to complete the Contract or to operate safely, the Service Department may require such
vehicles to be brought to standard before being placed back in service.
Payment:
Payment for street cleaning shall be made by completion of a cleaning cycle.
Request for payment must be made to the Service Director for approval and must include the following:
a. Cover invoice showing cycle completed and an extension in dollars at the quoted cost.
b. Copy of the Route Lists for the invoicing period, showing the date each street was cleaned, and
the total mileage for the period and the initials and signature of the Contractor’s representative
No payment shall be made for any other service other than the completion of a complete cycle, except:
a. In the event the City shall employ the Contractor at the hourly rate stipulated with the bid, the
Contractor shall be paid upon the completion of the specific work, after approval by the Service
Director. Although not anticipated, there may be times that issues dictate the need for
immediate sweeping. If the contractor is within the City limits there will be no mobilization fees
paid. If the contractor is not within the City limits when the need for service arise, there will be
a payment of 4 hours times the bid price per hour per sweeper plus the number of hours spent
sweeping per sweeper used.
b. Invoicing for such additional hourly work shall be made monthly in the same manner as directed
above.
17SPECIFICATIONS FOR STREET SWEEPING
CONTRACTORS INFORMATION REPORT
Question 1: What equipment do you own that is available for the proposed contract?
Sweeper #1 Make/Model _________________________________
VIN # _________________________________
Year _________________________________
Sweeper #2 Make/Model _________________________________
VIN # _________________________________
Year _________________________________
Sweeper #3 Make/Model _________________________________
VIN # _________________________________
Year _________________________________
Sweeper #4 Make/Model _________________________________
VIN # _________________________________
Year _________________________________
Sweeper #5 Make/Model _________________________________
VIN # _________________________________
Year _________________________________
Sweeper #6 Make/Model _________________________________
VIN # _________________________________
Year _________________________________
Sweeper #7 Make/Model _________________________________
VIN # _________________________________
Year _________________________________
18SPECIFICATIONS FOR STREET SWEEPING
CONTRACTORS INFORMATION REPORT
Question 2: How many years of experience as a street sweeping contractor has your firm had?
________________ years
Question 3: From what municipalities have you had sweeping contracts that required the sweeping of
municipal streets: Name each municipality, curb miles swept per year and provide a contact person and
telephone number for references.
Municipality Contact Information
1.__________________________________ ________________________________
2.__________________________________ ________________________________
3.__________________________________ ________________________________
4.__________________________________ ________________________________
Question 4: List below the street sweeping contracts you are now performing. Give information or
attach list and include name of municipality, date of contract and term of contract.
1.____________________________________________________________________________
2.____________________________________________________________________________
3.____________________________________________________________________________
4.____________________________________________________________________________
19CONTRACTOR’S PROPOSAL
FOR
STREET SWEEPING SERVICES
To: The City Manager of the City of Brunswick, Ohio, County of Medina.
Proposal of ___________________________________________________________________________
____________________________________________________________________________________
(An individual) (a partnership) (a corporation duly organized under the laws of the state of)
The undersigned having carefully read and considered the terms and conditions of the contract
documents for Street Sweeping for the City of Brunswick, does hereby offer to perform such services on
behalf of the City, of the type and quality and in the manner described, and subject to and in accordance
with the terms and conditions set forth in the contract document at the rates (expressed in words and
figures) hereinafter set forth:
FIRST YEAR CONTRACT - 2023
FIRST SWEEP $_________________
________________________________________________________________________________ Total
(In words)
SECOND SWEEP $_________________
________________________________________________________________________________ Total
(In words)
ALTERNATE ‘A’
THIRD SWEEP $_________________
________________________________________________________________________________ Total
(In words)
20SECOND YEAR CONTRACT - 2024
FIRST SWEEP $_________________
________________________________________________________________________________ Total
(In words)
SECOND SWEEP $_________________
________________________________________________________________________________ Total
(In words)
ALTERNATE ‘A’
THIRD SWEEP $_________________
________________________________________________________________________________ Total
(In words)
THIRD YEAR CONTRACT - 2025
FIRST SWEEP $_________________
________________________________________________________________________________ Total
(In words)
SECOND SWEEP $_________________
________________________________________________________________________________ Total
(In words)
ALTERNATE ‘A’
THIRD SWEEP $_________________
________________________________________________________________________________ Total
(In words)
21OPTION YEAR 1 OF CONTRACT – 2026
(At the sole discretion of the City)
FIRST SWEEP $_________________
________________________________________________________________________________ Total
(In words)
SECOND SWEEP $_________________
________________________________________________________________________________ Total
(In words)
ALTERNATE ‘A’
THIRD SWEEP $_________________
________________________________________________________________________________ Total
(In words)
OPTION YEAR 2 OF CONTRACT – 2027
(At the sole discretion of the City)
FIRST SWEEP $_________________
________________________________________________________________________________ Total
(In words)
SECOND SWEEP $_________________
________________________________________________________________________________ Total
(In words)
ALTERNATE ‘A’
THIRD SWEEP $_________________
________________________________________________________________________________ Total
(In words)
22HOURLY RATE FOR MISCELLANEOUS SWEEPING
(Through the life of the contract and option years)
SWEEPING FOR SPECIAL CIRCUMSTANCES WITH DISPOSAL OF DEBRIS $___________Per Hour
(Contractor paid 4 hours to mobilize if not already on site in Brunswick to perform work at an hourly
rate)
_____________________________________________________________________________ Per Hour
(In words)
Proposer: ______________________________________________________
By: ______________________________________________________
Title: ______________________________________________________
Address: ______________________________________________________
______________________________________________________
Email Address: ______________________________________________________
Telephone No. ______________________________________________________
Signature: ______________________________________________________
Date: ________________________________
23Exhibit A The following streets are to be swept as describedin the specifications Rev. 1-20-2023 STREET NAME ROUTE TYPE ROUTE NUMBER ABINGTON CT MR ACACIA DR MR MR = Municiple Road ACORN CIR MR CR= County Road ALCOTT LN MR SR = State Route ALDA PKWY MR ALDERWOOD OVAL MR ALESIA KAE DR MR ALICE AVE MR AMBER DR MR AMBROSE DR MR ANDERSON DR MR ANDOVER CIR MR ANDREA DR MR ANGELA LN MR APPLE HILL CT MR APPLEWOOD DR MR ARBORETUM DR MR ARLINGTON DR MR ARTHUR DR MR ASCOT DR MR ASHLAWN DR MR ASHLEIGH DR MR ASPEN OVAL MR ASTER PL MR AUDUBON RDG MR AUGUSTA AVE MR AUTUMN LN MR AUTUMN RESERVE PKWY MR AUVERGNE OVAL MR AYNESLY WAY MR BANKSIDE DR MR BARBARA DR MR BARRA DR MR BASSWOOD OVAL MR BAYWOOD DR MR BEACON ST MR BEAUMONT DR MR BEDROCK CT MR BENJAMIN DR MR BERKELEY LN MR BERKSHIRE DR MR BERWICK DR MR BETTIE LN MR
BEVERLY HILLS DR MR BLOSSOM CT MR BLOSSOM TRAIL DR MR BLUE RIDGE DR MR BLUEBERRY HILL DR MR BOBWHITE LN MR BOSTON RD CR 13 BOXWOOD DR MR BRAD DR MR BRAMBLEWOOD DR MR BRANTLEY LN MR BRIAR LN MR BRIARCLIFF DR MR BRIARLEIGH DR MR BRIDGE PATH MR BRIGHTWOOD CT MR BRINTNALL DR MR BRISTOL LN MR BROADLEAF WAY MR BRUCE DR MR BRUNSWICK LAKE PKWY MR BRUSHWOOD CIR MR BUCKINGHAM DR MR BURNHAM DR MR BUTTERNUT DR MR BUTTONWOOD LN MR BYRON DR MR CALVERTON PL MR CAMDEN LN MR CANTERBURY DR MR CARLISLE DR MR CAROLYN DR MR CARQUEST DR MR CARRIE LN MR CASTLE CT MR CATHERINE DR MR CAULDRON CT MR CENTER RD SR 303 CHAD CT MR CHARGARY DR MR CHARLES DR MR CHARLOTTE DR MR CHASELINE RDG MR CHELSEA DR MR CHEROKEE TRL MR CHERRY LN MR CHERRYSHIRE DR MR
CHESTERTON CT MR CHESTNUT AVE MR CLAREMONT DR MR CLARIDGE OVAL MR CLAY CT MR CLAYTHORNE PL MR CLEARWATER DR MR CLEMSON DR MR CLEVELAND ST MR CLOVER DR MR COHASSET DR MR COLE RD MR COLONIAL HEIGHTS DR MR COLONY PKWY MR CONCORD DR MR CONGRESSIONAL AVE MR CONSTITUTION DR MR COOLIDGE ST MR COTTONWOOD LN MR COURTLAND OVAL MR COVENTRY DR MR CRABAPPLE DR MR CRANLYN CT MR CREEK RUN DR MR CRESTWAY OVAL MR CROSS CREEK DR MR CROSS ST MR CRYSTAL CT MR CUFFE CIR MR CURRANT CT MR CYPRESS DR MR DAISY CT MR DANNLEY DR MR DARTMOUTH LN MR DELAWARE DR MR DENNIS LN MR DERBYSHIRE DR MR DEVONSHIRE DR MR DIANA DR MR DOGWOOD DR MR DORCHESTER DR MR DOROTHY DR MR DRESDEN PARK DR MR DUXBURY LN MR EAST DR MR EASTWOOD DR MR EDGAR LN MR
EDGEBROOKE DR MR EDGEVIEW TRL MR EDWARD DR MR EISENHOWER DR MR EL CAMINO BLVD MR EL DORADO BLVD MR ELDER CIR MR ELIZA CT MR ELM AVE MR ELMER DR MR ESSEX DR MR ETHAN CT MR ETTA BLVD MR FALLEN BROOK LN MR FALMOUTH CT MR FAULKNER BLVD MR FERNWOOD DR MR FIELDSTONE CT MR FILLMORE DR MR FIRESIDE DR MR FLAGSTONE CIR MR FOREST EDGE PKWY MR FOX DR MR FOXBOROUGH DR MR FOXWOOD TER MR FRANCENA CT MR FRANCIS BLVD MR FROST CIR MR GALLO DR MR GANYARD AVE MR GARFIELD AVE MR GARY BLVD MR GAYLANN DR MR GEORGE DR MR GLADYS DR MR GLENDORN DR MR GLENMONT DR MR GLENNA LN MR GLOUCESTER CIR MR GOTTSCHEE CT MR GRAFTON RD CR 42 GRAND OAK DR MR GREENFIELD CIR MR GREENWICH LN MR HADCOCK RD MR HAMPTON CT MR HANOVER DR MR
HARDING ST MR HARRIS CIR MR HARTWICK CIR MR HARVARD DR MR HATHAWAY DR MR HAWTHORNE BLVD MR HEINLY CT MR HICKORY RIDGE AVE MR HIGHLAND AVE MR HILLTOP DR MR HOLLY DR MR HOMESTEAD DR MR HUDAK DR MR HUNTINGTON CIR MR INDUSTRIAL PKWY N MR INDUSTRIAL PKWY S MR INTERSTATE PKWY MR INVERNESS AVE MR IPSWICH CT MR JAMES BLVD MR JEANETTE ST MR JEFFERSON AVE MR JERROLD BLVD MR JOSEPH PKWY MR JOSEPHINE BLVD MR JUDITA DR MR JUDY LN MR JUNIOR PKWY MR KAMINSKI DR MR KELLER-HANNA DR MR KEN CT MR KENNETH DR MR KENT DR MR KIMMICH DR MR KINGSTON DR MR KNIGHT LN MR KRISTEN CT MR KRNDIA CT MR LACOSTA CIR MR LAKEVIEW DR MR LAKEWOOD AVE MR LANDON LN MR LARES LN MR LAUREL RD MR LENNOX CIR MR LEXINGTON LN MR LILY CT MR
LINCOLN AVE MR LINDEN DR MR LOCUST LN MR LOMA LN MR LOWELL CIR MR LOWLAND CIR MR LURAY LN MR LYDIAN CIR MR LYMAN CIR MR LYNDOVER WAY MR MAGNOLIA DR MR MALVERN DR MR MANCHESTER DR MR MANHATTAN AVE MR MANITOULIN PIKE MR MAPES DR MR MAPLEWOOD AVE MR MARCHMONT CT MR MARGUERITE WAY MR MARIE DR MR MARION PKWY MR MARPAT LN MR MARS DR MR MARSH WAY MR MARY ELLEN DR MR MAXWELL BLVD MR MCKINLEY AVE MR MEADOWBROOK BLVD MR MELBOURNE DR MR MELROSE DR MR MELVILLE CIR MR MEMORY LN MR MICHAEL DR MR MIDDLEFIELD TRL MR MILLER DR MR MINER DR MR MOHAWK TRL MR MOLLY DR MR MONROE DR MR MONTE VISTA DR MR MONTEREY CIR MR MONTICELLO DR MR MORLEE DR MR MORNINGVIEW TER MR MUELLER CREEK BLVD MR MUIRFIELD AVE MR MULBERRY LN MR
MYRTLE LN MR N CARPENTER RD CR 103 NANCY CIR MR NANTUCKET CV MR NATIONWIDE PKWY MR NEW MARKET TRL MR NICKLAUS CIR MR NOLA DR MR NORMANDY DR MR NORTHBRIDGE CT MR OAK BARK CIR MR OAK BRANCH CIR MR OAK RIDGE TRL MR OAK TREE DR MR OAKLEIGH DR MR OLD EAGLE DR MR OXFORD DR MR PALMER CIR MR PARK DR MR PARKLAND OVAL MR PARKVIEW OVAL MR PARSCHEN PKWY MR PATRICIA DR MR PAUL DR MR PAXTON DR MR PEACOCK CIR MR PEARL RD SR 42 PEBBLE BEACH AVE MR PEMBROKE CV MR PENNYS DR MR PEPPERWOOD DR MR PERKINS CIR MR PERSIMMON LN MR PHEASANTS WALK MR PINEWOOD DR MR PINNACLE DR MR PLAYER CT MR PLYMOUTH CT MR POLK DR MR POPLAR DR MR PORTSMOUTH DR MR POTOMAC DR MR PRINCETON DR MR PTARMIGAN TRL MR QUAIL HOLLOW DR MR QUEENS AVE MR RACHEL AVE MR
RANDALL DR MR RAYMOND DR MR RED CLOVER LN MR REDSTONE CIR MR REDWOOD DR MR REGAL AVE MR REVERE CT MR RICHIE DR MR RIDGEVIEW DR MR ROANOKE DR MR ROBERT PKWY MR ROCKLYN DR MR ROLLING HILLS DR MR ROOSEVELT BLVD MR ROSE DR MR ROSEWOOD DR MR ROYAL OAK DR MR RUF DR MR RUTH DR MR S CARPENTER RD CR 103 SALEM LN MR SAMUEL DR MR SANDLEWOOD DR MR SANDRA DR MR SANDSTONE WAY MR SANFORD DR MR SAWGRASS AVE MR SAWMILL CT MR SAXON AVE MR SCARBOROUGH DR MR SEDGEWICK CT MR SELMA LN MR SENECA DR MR SHALBEY TRL MR SHAW CIR MR SHEFFIELD TER MR SHENANDOAH PKWY MR SHERBROOKE OVAL MR SHERI DR MR SHERWOOD DR MR SHOVEE CT MR SIESTA OVAL MR SIMONS DR MR SIR JOHN DR MR SKYVIEW DR MR SLEEPY HOLLOW RD CR 136 SLIDING ROCK TRL MR
SOUTHBRIDGE BLVD MR SOUTHVIEW TRL MR SPENCER LN MR SPRING HILL CT MR ST ANDREWS CIR MR ST JAMES DR MR STANFORD DR MR STARVIEW DR MR STEARNS ST MR STERLING STATION DR MR STONE CREEK DR MR STURBRIDGE LN MR SUBSTATION RD CR 38 SUDBURY LN MR SUFFOLK LN MR SUGARMAPLE LN MR SUNFLOWER DR MR SURREY DR MR TAFT DR MR TEAKWOOD LN MR THEORA DR MR THORPE CIR MR TIMBER RIDGE CIR MR TIMBERWAY DR MR TRAILVIEW CT MR TRENTON TRL MR TREVINO CIR MR TROON AVE MR TRUMAN DR MR TUDOR AVE MR TULIP CT MR TWAIN CIR MR TYLER DR MR UXBRIDGE DR MR VALLEY FORGE DR MR VAN BUREN DR MR VARM LAND CT MR VENUS DR MR VICKY DR MR VILLA-CASA CT MR VINCENT DR MR VINEYARD DR MR W 130TH ST CR 17 WAITE FARMS LN MR WALNUT RIDGE AVE MR WALTERS DR MR WARREN DR MR
WEATHERVANE LN MR WELLFORD WAY MR WELLSLEY PL MR WEST DR MR WESTCHESTER DR MR WESTERN DR MR WESTERN RESERVE DR MR WESTMINISTER DR MR WESTWAY DR MR WESTWOOD AVE MR WHITE WILLOW LN MR WHITEOAKS DR MR WILLIAMS DR MR WILLOW GROVE LN MR WILLOW VIEW CIR MR WILSON ST MR WILTSHIRE DR MR WINCHESTER LN MR WINDSOR DR MR WINSTED DR MR WOLFF DR MR WOOD PARK LN MR WOODHILL CT MR WOODHOLLOW DR MR WOODLEAF RDG MR WOODSTOCK LN MR WOODWARD AVE MR YALE DR MR YORKSHIRE DR MR
You can also read
