Sellersville Borough Invitation to Bid Lawn Mowing Services 2023
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Sellersville Borough
Invitation to Bid
Lawn Mowing Services 2023
SEALED BIDS MUST BE RECEIVED AT THE SELLERSVILLE BOROUGH
OFFICE, 140 EAST CHURCH STREET, SELLERSVILLE, PA
NO LATER THAN MARCH 10, 2023 AT 10:00 A.M.
Intent
To furnish all services, skilled labor, materials, equipment, tools, and insurance certificates
necessary to perform the municipal lawn mowing services for Sellersville Borough (herein referred
to as “Borough”) according to the project specifications contained herein for the period of April 1,
2023 through October 31, 2023.
Property Locations
Various sites located within Sellersville Borough, as described in “Exhibit A”, “Exhibit B”, “Exhibit
C”, and “Exhibit D”.
Scope of Services – Lawn Mowing and Trimming
1. Quotations are requested for four (4) different sections of mowing and landscaping
services. The prices in the bid should reflect a per-cut-price for that section for lawn
maintenance services. Cost must include all necessary hand trimming with appropriate
equipment.
2. Each section as herein described may be awarded individually or collectively to the lowest
responsible bidder(s). There are four (4) lawn maintenance and landscaping services
section, referred in this bid as Exhibit A, Exhibit B, Exhibit C, and Exhibit D.
3. The Borough will advise successful bidder when to begin the cutting season and if during
the mowing season, a weekly cutting is not necessary, the successful bidder shall be so
advised.
4. Landscaping services are bid on a per-season April 1 through October 31 season. Cost to
include all necessary hand trimming with appropriate equipment. One-half (1/2) of
seasonal cost will be paid upon completion of initial mulching and planting. Balance will
be paid at the end of the season.
5. Within each section of the work, an approximate square footage or acreage is given for
specific areas. These are only estimates. Each bidder should review to their satisfaction
the areas that are to be mowed and maintained.
6. All areas described in the specifications are to be mowed each time. Should a specific
area not be mowed or trimmed, the Borough will have the discretion to deduct a
proportionate amount of cost for that specific area not mowed or trimmed.
7. Cutting of all grass areas, unless specified.
8. Trimming of all grass and weeds along all buildings, structures, foundations, flower, trees
and shrub beds, sidewalks, nature trails, around isolated poles and trees, and along fences
and curb lines.
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Lawn Mowing Services 2023
9. The areas adjacent to the East Branch Perkiomen Creek in the respective sections shall
remain uncut one (1) foot from the bank and the adjacent bank shall also remain uncut.
10. Grass areas are to be cut and trimmed at a minimum of once per week as appropriate or
as determined by the Manager of the Borough or his/her designee. Certain sports fields
may require additional mowing during the week to accommodate playing
schedules/tournaments. At the discretion of the Manager, the Contractor or Borough staff
may perform this additional mowing.
11. The height of cut is to be 2.5” to 3.5” on all athletic fields and 2.5” to 4.5” in all other areas;
however, no more than the top 3rd of the blade shall be removed in any one cutting. Other
cutting heights may be required due to weather or other conditions and in this event the
height will be determined by the Manager or his/her designee. This includes the cutting
and trimming of grass and weeds around and inside of bleachers, backstops, fence lines,
services buildings, sidewalks, curbs and basketball courts on a weekly basis.
12. Cutting blades shall be maintained in a sharp condition.
13. Mowing around buildings, structures, and vehicles shall be done in a manner as to NOT
blow clippings onto them. All grass and weed clippings will be cleaned from all parking
lots, sidewalks, walkways, and any other non-grass areas the same day as each cutting.
14. Prior to each mowing, all paper, fallen tree limbs and debris is to be removed from lawn,
grass, and turf areas.
15. Any excessive clumps of cut grass shall be removed from the site at the discretion of the
Manager or his/her designee.
16. The Contractor must take care in their mowing along changes in slope so that no lawn area
is “scalped” or “burned” by the lawn mower blades.
17. The Contractor must take care when using “zero turn mowers” as to not damage the lawn
by sliding the mower tires while making a zero-degree turn.
18. The Contractor must take care of trimming around all trees and fences so as not to damage
tree trunks, posts or fabric. Any damaged posts or fabric shall be replaced at the Contractor
expense.
19. No cutting can be performed while authorized groups are utilizing the athletic fields, in the
area of the field being used.
20. The Borough shall have the right to increase or delete cuttings due to weather conditions
or other just cause.
21. All areas shall be completely cut and trimmed at every cutting. Partial cuttings of locations
shall not be permitted unless directed by the Borough.
Specifications for Lawn Mowing Services
1. The Contractor, while engaging in carrying out and complying with any of the requirements
of this project, is an Independent Contractor and is not an officer, agent, or employee of
the Borough.
2. The Borough shall have the right to act on all matters not specifically provided herein.
3. If the Contractor should file a petition for bankruptcy or if it should make a general
assignment for the benefit of its creditors or if a receiver should be appointed on account
of its insolvency or if it should violate any terms and conditions of the project specifications
and Agreement, the Borough may, without prejudice to any other right or remedy, terminate
the Agreement and make other appropriate arrangements for the mowing services to be
provided hereunder. In that event the Contractor shall only be entitled to be paid for work
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satisfactorily completed and shall not be entitled to any compensation for lost profits or any
demobilization costs.
4. The Contractor represents and warrants to the Borough that it is solvent financially, is
experienced in and competent to perform the mowing services and that its officers are
familiar with all Federal, State or other regulatory Laws, Ordinances, and Regulations
which in any manner whatsoever may affect its services.
5. Bids are to be accompanied by a Certified Check or Bid Bond in the amount not less than
ten percent (10%) of the Base Bid made payable to the Borough.
6. Interested Contractors shall visit the sites before submitting Bids, so they are entirely
familiar with the conditions. Bidders are instructed NOT to rely on the approximate acreage
listed in the Bid/Agreement pages. Those acreages are provided only to help the Bidder
determine the general scope of the project. No allowances for extras will be made due to
the neglect of the Contractor to properly study the conditions before submitting the quote.
7. Once the Bid has been awarded, the Contractor shall provide a copy of a current
Pennsylvania Child Abuse Clearance form and a copy of a Pennsylvania State Police
Criminal Records Check for each of the Contractor’s employees. No employee may be
used on this project if the Contractor has not submitted satisfactory forms for that
employee.
8. The Borough, for the purposes of this Bid and Agreement is:
Borough of Sellersville
Eileen M. Bradley, Borough Manager
140 East Church Street
Sellersville, PA 18960
9. Indemnification:
A. The Contractor will indemnify and hold harmless the Borough and theirs agents,
consultants, and employees from and against all claims, damages, losses, and
expenses including Attorney's fees arising out of or resulting from the performance of
the work, provided that any such claims, damage, loss, or expense is attributable to
bodily injury, sickness, disease, or death or to injury to or destruction of tangible
property including the loss of use resulting there from; and is caused in whole or in part
by any negligent or willful act or omission of the Contractor, Subcontractor, or anyone
directly or indirectly employed by any of them or anyone for whose acts any of them
may be liable.
B. In any or all claims against the Borough, or any of their agents, consultants, or
employees by any employee of the Contractor, Subcontractor, or anyone directly or
indirectly employed by any of them or anyone for those acts any of them may be liable,
the indemnification obligation shall not be limited in any way by any benefits payable
by or for the Contractor or any Subcontractor under Workers Compensation Acts,
Disability Acts, or other Employee Benefits Acts.
General Contract Requirements
1. Within ten (10) days of issuance of Notice of Award and prior to approval of the Agreement,
the Contractor shall provide a Performance Guarantee in the form of a Certified Check or
Bond in the amount of not less than 10% of the total contract price, which Certified Check
or Bond other security shall be made payable to Borough and which Performance
Guarantee will be held until completion of mowing for the 2023 season. Failure to provide
this security shall result in forfeiture of the Bid Security.
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2. The Contractor shall provide proof of insurance as follows:
A. The Contractor shall carry Workers Compensation Insurance for all their employees
and those of the Subcontractors engaged in work at the site, in accordance with State
Workers Compensation Laws.
B. The Contractor shall carry Manufacturer’s and Contractor’s Public Liability Insurance
with limits specified herein to protect the Contractor and his Subcontractors against
claims for injury to or death of one, or more than one, person, because of accidents
which may occur or result from operations under the Contract; such insurance shall
cover the use of all equipment, including but not limited to lawn mowing equipment and
motor vehicles in the performance of this project.
C. The Contractor shall carry, during the life of the Contract, Property Damage Insurance
in an amount specified herein to protect the Contractor and his Subcontractor from
claims for property damage which might arise from operations under the Contract.
D. Public Liability and Property Damage Insurance – $1,000,000.00 aggregate coverage
with the Borough listed as an additional insured.
E. Automobile Liability Insurance – $1,000,000.00 aggregate coverage with the Borough
listed as additional insured.
F. A certificate verifying Workers Compensation Insurance, as required by law, in the
amount of at least $500,000.00
3. Invoices shall be submitted on a calendar month basis.
Performance of Successful Bidder
The Borough reserves the right to cancel its contract should the successful bidder fail to perform
the work or furnish the items specified herein, and/or in accordance with their proposal.
Notice of Right to Extend
The Borough shall have the right to extend the term of this Agreement for a period of two (2)
additional one (1) year terms.
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Exhibit A
1. Maple Avenue 100’ x 100’
Parcel #39-005-064
2. Municipal Garage – Maple Avenue 40’ x 80’
Parcel #39-005-065
3. Druckenmiller Playground 5.5 acres
Parcels #39-002-004 and #39-002-003-001
4. Heldreth Property – Maple Avenue 9.0 acres
Parcel #52-010-180
5. Wellhouse #4 – Maple Avenue 150’ x 75’
Parcel #39-005-307
6. Train Station – Lawn & Maple Avenue 1.5 acres
Parcel #39-005-058
7. Maple Avenue 90’ x 76
Parcel #39-005-058-001
8. Triangular Lot – Washington Avenue 20’ x 30’
Parcel #39-005-050
9. Old Fire House – West Church Street 60’ x 2’
Parcel #39-050-044
10. West Church Street embankment along guide rail 672’ x 22’
Parcel #39-005-058-003
11. North Main Street/Old North Main Street 100’ x 20’
Parcel #39-005-051
12. Sewage Pump Station – Township Road 60’ x 120’
Parcel #39-010-022
13. West Fairview Avenue 50’ x 140’
Parcel #39-007-036
14. East Walnut Street & North Main Street (Mini Park) 160’ x 30’
Parcels #39-005-223-001 and #39-005-223
15. Triangular Lot – East Walnut Street & East Temple Avenue 82’ x 158’
Parcel #39-005-230
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16. 9th Street Dump 200’ x 120’
Parcel #39-003-420
17. Well #5 – 9th Street (excluding meadow area) 347’ x 178’
Parcels #39-004-010-030 and #39-004-014
18. 12th Street & Franklin Avenue (adjacent to South Curb) 390’ x 5’
Parcel #39-004-009
19. Triangle at guide rail – 12th Street & North Main Street 70’ x 10’
Parcel #39-004-003
TOTAL AMOUNT FOR EXHIBIT A $__________
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Lawn Mowing Services 2023
Exhibit B
1. Lake Lenape Park (includes trimming along Walnut Street guide rail) 61.105 acres
Parcel #39-005-285
2. East Church Street to East Walnut Street 2.775 acres
Parcel #39-005-245
3. Cressman Park 7.48 acres
Parcel #39-006-001
4. Borough Hall/Museum 1.881 acres
Parcel #39-005-148
TOTAL AMOUNT FOR EXHIBIT B $__________
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Exhibit C - Alternate
1. Maple Avenue 2.344 acres
Parcel #39-002-002
TOTAL AMOUNT FOR EXHIBIT C $__________
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Lawn Mowing Services 2023
Exhibit D – Landscaping Services
1. Veterans Memorial – Lake Lenape Park
Parcel #39-005-285
Must be completed before Memorial Day Weekend
Mulch, clean and remove weeds, and trim as needed.
Plant annual flowers in the Spring.
Keep weed free all growing season.
Fall cleanup of dead plants.
$_________ per season
2. Lake Lenape Park Sign at Walnut Street Entrance
Parcel #39-005-285
Mulch and remove weeds as needed.
$_________ per season
3. Borough Hall and Museum Property
Parcel #39-005-148
Mulch, clean and remove weeds, and trim as needed.
Fall cleanup of dead plants.
$_________ per season
4. Mini Park (East Walnut & North Main Street)
Parcels #39-005-223-001 and #39-005-223
Mulch, clean and remove weeds, and trim as needed.
Fall cleanup of dead plants.
$ _________ per season
5. Borough Parking Lot Islands
Parcel #39-005-058-001
Between Train Station and Temple Avenue
Mulch, clean and remove weeds and dead branches.
$ _________ per season
GRAND TOTAL LANDSCAPING SERVICES $___________________
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Lawn Mowing Services 2023
Sellersville Borough
BID SUBMISSION FORM
Lawn Mowing Services
Bid Opening March 10, 2023 at 10:00 a.m.
Name of Bidding Firm (Legal name as it will appear on the agreement)
Mailing Address City State Zip Code
Telephone Number Fax Number Email Address
Name of Contact Person Federal Identification Number
Bidder Acknowledgement/Certification
The Bidder hereby certifies that the materials submitted in response to this Invitation to Bid and
the price(s)/rate(s) offered on this Bid Submission Form are true and accurate to the best of the
Bidder’s knowledge.
The Bidder agrees that the price(s)/rate(s) offered herein shall remain in effect until the Borough
awards the agreement and throughout the duration of the agreement.
The Bidder further understands that the above quoted price(s)/rate(s) must include all of the
bidder’s costs including operating expenses, labor, service call charges, diagnostic
fees/estimates, transportation/travel costs, mileage or per diem expenses, equipment costs,
supplies, annual inflation costs/rate adjustments, profit margin, etc. By submitting the Bid
Submission Form the Bidder hereby claims its willingness to certify to and comply with all
requirements and terms and conditions cited in the Invitation to Bid and any attachment thereto.
The Bidder understands that its bid response will become a public document and will be open to
public inspection.
Bidder’s Signature Date
Printed Name Title
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Lawn Mowing Services 2023Sellersville Borough
EEO/Affirmative Action Statement
Sellersville Borough, by and through the duly elected Sellersville Borough Council, pledges to
provide equal opportunity without regard to race, color, religion, national origin, sex, age, disability,
or Vietnam era veteran status. This pledge applied to all employees and applicants for
employment in connection with hiring, placement, testing, transfer, promotion or demotion;
recruiting, advertising or solicitation for employment; treatment during employment including but
not limited to assignments, evaluation and work policies; selection for training or education; layoff
or termination or employment; and rate of pay, fringe benefits or other forms of compensation
including payment of wages to men and women performing substantially equal work.
Sellersville Borough, by and through the duly elected Sellersville Borough Council, pledges to
provide equal opportunity without regard to race, color, religion, national origin, sex, age, disability
or Vietnam era veteran status to all interested bidders who desire to submit a bid proposal for
consideration by said Borough.
This statement is made in accordance with the Equal Pay Act of 1963 as amended, Title VII of
the Civil Rights Act of 1964 as amended, Executive Order 11246 dated September 24, 1965 the
Age Discrimination Act of 1967 as amended, Executive Order 11375 dated October 13, 1969, the
Americans with Disabilities Act of 1990 as amended and the Civil Rights Act of 1991 as amended.
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Lawn Mowing Services 2023Sellersville Borough
Non-Collusion Affidavit
________________________________________ (name of person completing form), being first
duly sworn deposes and says that he/she is) ___________________________________(sole
Borough, a partner, president, secretary, etc.) of ______________________________________
(company name) the party making the foregoing proposal or bid; that such bid is genuine and not
collusive; that said bidder has not colluded, conspired, connived, or agreed directly or indirectly
with any bidder or person, to submit a bid that is not responsible, or that such other person shall
refrain from bidding, and has not in any manner, directly or indirectly sought by agreement or
collusion, or communication or conference with any person, to fix the bid price of affiant or any
other bidder, or to fix any overhead, profit or cost element of said bid price, or that of any other
bidder, or to secure any advantage against Sellersville Borough, Bucks County, Pennsylvania, or
any person interested in the proposed contract; and that all statements contained in said proposal
or bid are true; and further that such bidder has not, directly or indirectly, submitted this bid, or the
contents thereof, or divulged information or data relative thereto to any association or to any
member of agent thereof.
_________________________________
Affiant
Sworn to and subscribed before me this _____ day of ____________, 2023.
_________________________________
Notary Public
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Lawn Mowing Services 2023Exhibit A 1. Maple Avenue – Parcel #39-005-064 2. Municipal Garage – Maple Avenue – Parcel #39-005-065 3. Druckenmiller Playground – Parcel #39-002-004 and #39-002-003-001 4. Heldreth Property – Maple Avenue – Parcel #52-010-180 5. Wellhouse #4 – Maple Avenue – Parcel #39-005-307
Exhibit A 6. Train Station – Lawn & Maple Avenue – Parcel #39-005-058 7. Maple Avenue – Parcel #39-005-058-001
Exhibit A 8. Triangular Lot – Washington Avenue – Parcel #39-005-050 9. Old Fire House – West Church Street – Parcel #39-050-044 10.West Church Street – Embankment along guide rail – Parcel #39-005-058-003 11.North Main Street/Old North Main Street – Parcel #39-005-051
Exhibit A 12. Sewage Pump Station – Parcel #39-010-022
Exhibit A 13.West Fairview Avenue – Parcel #39-007-036
Exhibit A 14.East Walnut Street & North Main Street (Mini Park) – Parcel #39-005-223-001 and Parcel #39-005-223 15. Triangular Lot – East Walnut Street & East Temple Avenue – Parcel #39-005-230
Exhibit A 16.9th Street Dump – Parcel #39-003-420 17.Well #5 – 9th Street (excluding meadow area) – Parcel #39-004-010-030 and Parcel #39-004-014
Exhibit A 18.12th Street & Franklin Avenue (adjacent to South Curb) – Parcel #39-004-009 19.Triangle at guide rail – 12th Street & North Main Street – Parcel #39-004-003
Exhibit B 1. Lake Lenape Park (includes trimming along Walnut Street guide rail) – Parcel #39-005-285
Exhibit B 2. East Church Street to East Walnut Street – Parcel #39-005-245 3. Cressman Park – Parcel #39-006-001 4. Borough Hall/Museum – Parcel #39-005-148
Exhibit C - Alternate 1. Maple Avenue – Parcel #39-002-002
EXHIBIT D 1. Veterans Memorial – Lake Lenape Park – Parcel #39-005-285
Exhibit D 2. Lake Lenape Park Sign at Walnut Street Entrance – Parcel #39-005-285
Exhibit D 3. Borough Hall and Museum Property – Parcel #39-005-148
Exhibit D 4. Mini Park (East Walnut & North Main Streets) – Parcel #39-005-223-001 & Parcel #39-005-223
Exhibit D 5. Borough Parking Lot Islands – Parcel #39-005-058-001
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