SELF-BUILT EXHIBITION SPACES - WORKS MANAGEMENT GUIDELINES
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WORKS MANAGEMENT GUIDELINES SELF-BUILT EXHIBITION SPACES
The images and the content are © Expo 2015 S.p.A. – Milano | October 2013 Expo 2015 S.p.A. Via Rovello 2 – 20121 Milano, Italy www.expo2015.org t: +39 0289459400
SUMMARY
Introduction................................................................................................................... 6
Expo Milano 2015......................................................................................................... 6
Purpose of these Guidelines...................................................................................... 6
Contents......................................................................................................................... 7
DEFINITIONS...................................................................................................................... 9
ACRONYMS........................................................................................................................ 12
1 ORGANISATION............................................................................................... 14
1.1 General Framework.................................................................................. 14
1.2 Legal Framework....................................................................................... 15
1.3 Organizational structure of the Participant......................................... 15
1.3.1 Functions required by the Organiser.............................................. 15
1.3.2 Minimum functions required by law.............................................. 17
1.4 Organizational structure of the Organiser........................................... 17
1.5 Interface between the Organiser and the Participant....................... 19
1.6 Activities carried out by the Organiser.................................................. 19
1.6.1 Supervision of the works.................................................................... 19
1.6.2 Monitoring and coordination........................................................... 20
1.6.3 Support services................................................................................. 22
2 COMMUNICATIONS...................................................................................... 24
2.1 Information................................................................................................ 24
2.2 Data Communication................................................................................ 24
2.2.1 Access................................................................................................... 25
2.2.2 Structure.............................................................................................. 25
2.3 Radio communications........................................................................... 25
2.4 Telecommunications............................................................................... 25
3 THE EXPO CONSTRUCTION SITE............................................................. 26
3.1 Geographical context.............................................................................. 26
3.2 The Expo Construction Site................................................................... 26
3.2.1 Construction Site Sub-areas............................................................ 28
3.2.2 Lot sites................................................................................................ 28
3.3 Works to be carried out concurrently within the Expo Construction Site 29
4 ACCESSIBILITY................................................................................................ 32
4.1 How to reach the Expo Construction Site.......................................... 32
4.1.1 Seaports................................................................................................ 32
4.1.2 Airports............................................................................................... 33
4.1.3 Rail....................................................................................................... 35
The international and national rail network............................................. 35
Milan public transport............................................................................ 36
4.1.4 Roads................................................................................................... 36
Motorways (Autostrade)........................................................................ 37
Secondary roads & ordinary roads...................................................... 37
4.1.5 General information........................................................................ 39
4.2 Access to the Expo Construction Site................................................ 40
4.2.1 Gates.................................................................................................... 41
4.2.2 Expo Construction Site entrance/exit......................................... 41
Access for site personnel and/or visitors.......................................... 42
Access for vehicles with normal loads............................................... 42
Access for vehicles with abnormal loads........................................... 43
4.3 Movement within the Expo Construction Site.................................. 43
4.3.1 Vehicle movement, road signage, and lighting.......................... 43
4.3.2 Vehicle routes.................................................................................... 43
4.3.3 Walking routes.................................................................................... 44
4.3.4 Parking................................................................................................. 44
4.3.5 Access for emergency vehicles..................................................... 44
4.4 Movement within individual Lots.......................................................... 44
4.4.1 Entrance to/exit from individual Lots........................................... 44
5 SITE ORGANISATION OF EACH PARTICIPANT......................................... 45
5.1 Liabilities....................................................................................................... 45
5.2 Commencement of Works..................................................................... 45
5.2.1 Obligatory documentation.............................................................. 45
5.2.2 Site enclosure and sign board......................................................... 46
5.2.3 Surveillance......................................................................................... 46
5.2.4 General prescriptions........................................................................ 46
5.3 Site installations....................................................................................... 47
5.3.1 Site huts............................................................................................... 47
5.3.2 Site spaces.......................................................................................... 47
5.3.3 Equipment for moving materials................................................... 47
5.4 site services and waste removal........................................................... 48
5.4.1 Water.................................................................................................... 48
5.4.2 Electricity............................................................................................ 48
5.4.3 Telecommunications........................................................................ 49
5.4.4 Site waste............................................................................................ 49
6 MATERIAL LOGISTICS................................................................................... 50
6.1 Organizational requirements and responsibilities............................. 50
6.2 Deliveries of goods................................................................................. 51
6.2.1 Logistic areas outside the Expo Construction Site.................... 51
6.2.2 Goods entering/leaving the Expo Construction Site................ 51
6.2.3 Managing materials within each Lot............................................. 52
6.3 Delivery of abnormal loads.................................................................... 52
6.4 Sensitive materials................................................................................... 53
6.4.1 Hazardous materials......................................................................... 53
6.4.2 Quarried material, soil, and excavated rock............................... 53
6.4.3 Self-protection Procedure.............................................................. 54
6.4.4 Site waste............................................................................................ 55
7 ENVIRONMENTAL MANAGEMENT............................................................. 57
7.1 Good environmental site management practice.............................. 58
7.1.1 Main site factors impacting on the environment........................ 58
7.2 Environmental Performance Monitoring Plan for the construction phase.. 64
8 SITE SAFETY.................................................................................................... 65
8.1 The Italian regulatory framework.......................................................... 65
8.2 Prior to commencement of work........................................................ 65
8.3 Site safety during the works................................................................. 66
8.3.1 General coordination....................................................................... 66
8.3.2 Management of emergencies.......................................................... 66
8.3.3 Management of interference and obstructions.......................... 67
Attachment a – excerpt of the most relevant via requirements............. 69
Attachment b – application forms................................................................ 78INTRODUCTION
Expo Milano 2015
To all extent, the success of Expo Milano 2015 will rely on the positive
contribution of the Participants.
Together with the Clusters, the Self-Built Exhibition Spaces will in fact cover
an area of about 170,000 square meters of Exhibition Site of Expo Milano 2015.
Each Participant must therefore be mindful of the impact their activities may
have on the efficiency and safety of the Expo Construction Site as a whole.
Expo Milano 2015 throws down the challenge of addressing the question of
food in its many different aspects, and of responding to the question as to
whether it is possible to ensure a supply of good, healthy, sufficient, sustainable
nutrition to all mankind. The approach taken to these matters at Expo Milano
2015 will not only link to the educational value traditionally associated with an
Expo, but will also be strongly innovative by offering a new thematic concept
that is sustainable, technological and visitor-centred.
As a natural development of a design approach of that type, the construction
work for Expo Milano 2015 should therefore be understood as a practical
implementation of that approach, in line with the Theme of “Feeding the
Planet, Energy for Life”, and should be taken forward within a framework of
active collaboration that fully reflects the spirit of Expo Milano 2015.
Purpose of these Guidelines
This document, entitled “Self-Built Exhibition Spaces, Works Management
Guidelines” (WM Guidelines), is part of a set of Guidelines that the Organiser
is providing to the Participants to support them in conceptualising, designing,
building and then dismantling their own Self-Built Exhibition Spaces.
Specifically, the Guidelines set out here provide the essential information for
managing the site activities relating to construction of the Self-Built Exhibition
Spaces. The information given refers to the construction phase only and is
additional to other information previously sent to all Participants as part of the
documentation supplied by the Organiser (Design, Construction, Set-up and
Dismantling Guide 2013, General and Special Regulations, etc.) and will be kept
6 | INTRODUCTIONup to date during the works as described in chapter 2 COMMUNICATIONS.
Construction of the Self-Built Exhibition Spaces will take place within the
general programme of works for the whole Exhibition Site of Expo Milano
2015. All Participants must therefore be prepared to operate in a complex
environment where many different parties will be carrying out works that will
all be different and independent of one another, but which will all have to fit
within a single concentrated space/time situation
For that reason these Guidelines have been prepared as the basic tool to
ensure the operational effectiveness and overall efficiency of the Expo
2015 site as a whole. They analyse the general requirements from the point
of view of the Participants and translate them into concrete information and
instructions for the use of all parties involved in constructing the Self-Built
Exhibition Spaces.
To ensure effective coordination of the many different activities involved
in constructing the Exhibition Site of Expo Milano 2015, and thereby ensure
fluidity in the construction of the individual Self-Built Exhibition Spaces, it is
therefore crucially important that each Participant gives his full attention to
the prescriptions and suggestions set out in these Guidelines.
Contents
To make this document easy to use as a practical guide for construction,
the essential information has been grouped into a number of main
themes:
• the organizational structure of Expo 2015 S.p.A., and the organizational
structure of the Participant, in relation to construction of the Self-Built
Exhibition Spaces;
• the methods for communicating and for exchanging information
between the Participant and the Organiser;
• a description of the Expo Construction Site;
• access to the Expo Construction Site;
• site organisation of the Lots of the Participants;
• logistics and transport arrangements to be made by the Participant;
• environmental site management by the Participant;
• site safety arrangements to be made by the Participant.
The contents of these Guidelines are of three types:
• general information;
• instructions and prescriptions that are binding on the Participants;
• practical suggestions and information
To facilitate consultation, the contents are highlighted by icons alongside
the text:
INTRODUCTION | 7Icons
INFORMATION DATA COMMUNICATION DATA COMMUNICATION IN ACCORDANCE
WITH THE ATTACHED FORMS
PRESCRIPTIONS THAT ARE SAFETY ASPECTS ENVIRONMENTAL ASPECTS
BINDING ON THE PARTICIPANTS
Although these Guidelines are organised so that they can also be consulted
on specific points concerning individual topics, all parties involved in
constructing the Self-Built Exhibition Spaces are advised to begin their activity
within the Expo Construction Site by comprehensively reading through all
of the Guidelines. This will give them a general overview of the operating
environment and will enable them to focus on the most critical aspects.
Thereafter, these Guidelines can be used as an operating reference
manual. They will be continually updated during the works.
8 | INTRODUCTIONDEFINITIONS
BUILDING REFERS TO THE COVERED EXHIBITION AREA OR ENCLOSED STRUCTURE
BUILDING CONTAINING EXHIBITION AREAS AND ANY OTHER BUILDINGS INCLUDED
FACILITIES, ETC.
THE “ CAMPO BASE ” IS A SERVICE FACILITY IN THE IMMEDIATE VICINITY OF
THE EXPO CONSTRUCTION SITE , WHERE THE ORGANISER WILL PROVIDE
“CAMPO BASE” ACCOMMODATION AND MEALS TO THE PERSONNEL WORKING FOR THE
PARTICIPANTS .
A REPORT WRITTEN BY THE PARTICIPANT TECHNICAL SUPERVISOR ( PTS )
CERTIFYING THE COMPLETION OF THE CONSTRUCTION WORKS SHALL BE
SUBMITTED BY THE PARTICIPANTS TO THE ORGANISER WITHIN EIGHT DAYS
FROM THE COMPLETION OF THE CONSTRUCTION WORKS .
THE REPORT WILL INCLUDE :
- CERTIFICATE SIGNED BY A QUALIFIED TECHNICIAN , ATTESTING THE
COMPLETION OF THE CONSTRUCTION CONFORMITY OF THE WORKS TO THE PROJECT SUBMITTED
WORKS ( “ CERTIFICATO DI COLLAUDO ARCHITETTONICO ” )
- CERTIFICATE OF STATIC TESTING ( “ CERTIFICATO DI COLLAUDO
STRUTTURE ” ) SIGNED BY A QUALIFIED TECHNICIAN ( ACCORDING WITH
D . P . R 380/2001)
- DECLARATION OF COMPLIANCE ( “ DICHIARAZIONI DI CONFORMITÀ ” ) OF
TECHNICAL SYSTEMS WITH ITALIAN CODES AND LAW ( ACCORDING WITH
D . M . 37/2008) .
CONSTRUCTION REFERS TO ALL BUILDING CONSTRUCTION AND OTHER
ENGINEERING WORKS RELATED TO OPEN SPACES , FACILITIES , ETC .
CONSTRUCTION
( INCLUDING THAT INVOLVED IN THE CONSTRUCTION AS WELL AS THE
DISMANTLEMENT AND REMOVAL OF EXHIBITIONS ).
A CONSTRUCTION SITE SUB - AREA IS A PORTION OF THE EXPO
CONSTRUCTION SITE WITHIN WHICH INDIVIDUAL PARTICIPANTS OPERATE
CONSTRUCTION SITE SUB-AREA ON THEIR OWN ASSIGNED LOTS , AND WHERE OTHER CONTRACTORS WILL
ALSO BE CARRYING OUT OTHER CONSTRUCTION WORKS FORMING PART OF
THE EXPO CONSTRUCTION SITE .
CONTRACTOR REFERS TO THOSE PERSONS WHO WILL UNDERTAKE THE
CONTRACTOR
CONSTRUCTION OF FACILITIES , ETC .
DAY DAY REFERS TO CALENDAR DAY .
THE DECUMANUS IS THE MAIN PATH WITHIN THE CONSTRUCTION SITE , AND
DECUMANUS (OR WORLD AVENUE) WILL BECOME THE MAIN PATHWAY RUNNING THROUGH THE EXHIBITION
SITE OF EXPO MILANO 2015 .
EXHIBITION SITE REFERS TO THE BOUNDED AREA AT NORTH - WEST OF THE
EXHIBITION SITE CENTRE OF MILAN AND WITHIN THE MUNICIPALITIES OF MILAN AND PERO ,
AS INDICATED IN THE REGISTRATION DOSSIER .
INTRODUCTION | 9DEFINITIONS
EXPO “COORDINATORE PER LA
THE EXPO “COORDINATORE PER LA SICUREZZA IN FASE DI ESECUZIONE” (ECSE) IS
SICUREZZA IN FASE DI ESECUZIONE”
RESPONSIBLE FOR COORDINATING SAFETY ON ALL THE CONSTRUCTION SITES
(ECSE)
WITHIN THE EXPO CONSTRUCTION SITE.
(EXPO SITE SAFETY OFFICER)
THE EXPO CONSTRUCTION SITE IS THE AREA ON WHICH THE EXHIBITION SITE OF
EXPO CONSTRUCTION SITE
EXPO MILANO 2015 WILL BE BUILT.
THE EXPO ENVIRONMENTAL MANAGER (EEM) IS RESPONSIBLE FOR MONITORING
EXPO ENVIRONMENTAL MANAGER (EEM) ALL ASPECTS, AUTHORISATIONS AND PROCEDURES RELATING TO
ENVIRONMENTAL ISSUES.
THE EXPO LOGISTIC MANAGER (ELM) IS RESPONSIBLE FOR SUPERVISING AND
EXPO LOGISTIC MANAGER (ELM) COORDINATING TRANSPORTATION AND SUPPLIES WITHIN THE EXPO CONSTRUCTION
SITE AND FOR MANAGING THE INTERNAL SPACES AND ROADS.
EXPO ON-SITE MANAGER (EOM) REFERS TO THE PERSON NOMINATED BY THE
EXPO ON-SITE MANAGER (EOM) ORGANISER AS ITS REPRESENTATIVE IN FULL CHARGE OF THE CONSTRUCTION SITE
IN RELATIONSHIP WITH THE PARTICIPANTS WORKS SUPERVISION.
THE GATE IS A DEDICATED STRUCTURE THROUGH WHICH PERSONNEL AND VEHICLES
GATE
ENTER AND LEAVE THE EXPO CONSTRUCTION SITE.
THE GENERAL TRANSPORTATION PLAN (GTP) SPECIFIES THE TYPES OF GOODS,
QUANTITIES, ESTIMATED PERIODS FOR INDIVIDUAL SHIPMENTS AND DELIVERIES, AS
GENERAL TRANSPORTATION PLAN (GTP) WELL AS RE-EXPORTS FOR GOODS IMPORTED UNDER TEMPORARY ADMISSION AND
ANY OTHER HELPFUL INFORMATION TO ENABLE THE ORGANISER TO ENSURE
CORRECT PLANNING.
LOT REFERS TO A PIECE OF LAND ASSIGNED BY THE ORGANISER TO A PARTICIPANT
LOT
FOR CONSTRUCTION OF ITS SELF-BUILT EXHIBITION SPACE.
MACHINERY REFERS TO THE MACHINERY, EQUIPMENT, APPLIANCES AND APPARATUS
MACHINERY
TO BE USED IN THE CONSTRUCTION OF FACILITIES, ETC.
ORGANISER THE ORGANISER REFERS TO EXPO 2015 S.P.A.
IN THESE GUIDELINES, THE TERM PARTICIPANT REFERS EXCLUSIVELY TO THOSE
PARTICIPANT
WHO ARE CONSTRUCTING THE SELF-BUILT EXHIBITION SPACES.
PARTICIPANT “COORDINATORE PER LA
THE PARTICIPANT “COORDINATORE PER LA SICUREZZA IN FASE DI ESECUZIONE”
SICUREZZA IN FASE DI ESECUZIONE”
(PCSE) IS RESPONSIBLE FOR CHECKING IMPLEMENTATION OF THE PARTICIPANT
(PCSE)
“PIANO DI SICUREZZA E COORDINAMENTO” (PPSC).
(PARTICIPANT SITE SAFETY OFFICER)
PARTICIPANT “COORDINATORE PER LA
THE PARTICIPANT “COORDINATORE PER LA SICUREZZA IN FASE DI
SICUREZZA IN FASE DI PROGETTAZIONE”
PROGETTAZIONE” (PCSP) IS RESPONSIBLE FOR PREPARING THE PARTICIPANT
(PCSP)
“PIANO DI SICUREZZA E COORDINAMENTO” (PPSC).
(PARTICIPANT DESIGN SAFETY OFFICER)
10 | INTRODUCTIONDEFINITIONS
PARTICIPANT “DIRETTORE DEI LAVORI” THE PARTICIPANT “DIRETTORE DEI LAVORI” (DL) IS A PROFESSIONAL WITH
(DL) RESPONSIBILITY FOR MONITORING PROGRESS OF THE WORKS AND VERIFYING THEIR
(PARTICIPANT SITE SUPERVISOR) STATUS, IN ACCORDANCE WITH ARTICLE 1662 OF THE ITALIAN CIVIL CODE.
THE PARTICIPANT “RESPONSABILE DEI LAVORI” (RDL) IS A PERSON NOMINATED BY
PARTICIPANT “RESPONSABILE DEI
THE CLIENT TO CARRY OUT THE TASKS ASSIGNED UNDER D. LGS. 81/2008,
LAVORI” (RDL)
THROUGHOUT THE WHOLE PROCESS OF DELIVERY OF THE WORKS, FROM DESIGN
(PARTICIPANT WORKS MANAGER)
TO COMPLETION.
PARTICIPANT ENVIRONMENTAL THE PARTICIPANT ENVIRONMENTAL MANAGER (PEM) IS RESPONSIBLE FOR ALL
MANAGER (PEM) ASPECTS, AUTHORISATIONS AND PROCEDURES CONCERNING ENVIRONMENTAL ISSUES.
THE PARTICIPANT LOGISTIC MANAGER (PLM) IS RESPONSIBLE FOR THE PERFORMAN-
PARTICIPANT LOGISTIC MANAGER
CE OF ALL OPERATIONS RELATING TO THE TRANSPORTATION, HANDLING AND
(PLM)
CUSTOMS CLEARANCE OF GOODS.
THE PARTICIPANT TECHNICAL SUPERVISOR (PTS) IS RESPONSIBLE FOR THE SUPERVI-
PARTICIPANT TECHNICAL SUPERVISOR
SION OVER QUALITY, SAFETY, FUNCTION, PROGRAMME AND COSTS ASSOCIATED WITH
(PTS)
DESIGN AND CONSTRUCTION OF THE BUILDINGS AND THE STRUCTURES.
THE PARTICIPANTS DIGITAL MANAGEMENT SYSTEM (PDMS) IS THE OFFICIAL MEANS
PARTICIPANTS DIGITAL MANAGEMENT
FOR MANAGING COMMUNICATIONS AND DOCUMENT FLOW BETWEEN THE ORGANISER
SYSTEM (PDMS)
AND THE PARTICIPANTS.
THE TERM “PIASTRA” MEANS THE BASIC INFRASTRUCTURE SERVING THE EXHIBITION SITE
“PIASTRA” OF EXPO MILANO 2015.
THE SECONDARY PATHS ARE PATHWAYS WITHIN THE EXPO CONSTRUCTION SITE
SECONDARY PATH WHICH WILL THEN BECOME THE SECONDARY PATHS OF THE EXHIBITION SITE OF
EXPO MILANO 2015.
SELF–BUILT EXHIBITION SPACE REFERS TO ONE OR MORE EXHIBITION SPACES
SELF–BUILT EXHIBITION SPACE BUILT BY PARTICIPANTS ON AN ASSIGNED LOT. THIS TYPE OF SPACE IS MADE OF
BUILDINGS, INTERIOR FITTING AND OPEN AIR EXHIBITION AREAS.
THE TRANSPORTATION AND HANDLING PLAN (THP) IS RELATED TO EACH
TRANSPORT AND HANDLING PLAN
INDIVIDUAL SHIPMENT, DRAWN UP ON THE BASIS OF THE INFORMATION REQUIRED
(THP)
BY THE PRESENT GUIDELINES.
WORKERS REFER TO THOSE WHO WILL BE ENGAGED IN THE CONSTRUCTION OF
WORKERS
FACILITIES, ETC.
INTRODUCTION | 11ACRONYMS
BIE BUREAU INTERNATIONAL DES EXPOSITIONS
DL PARTICIPANT “DIRETTORE DEI LAVORI” (PARTICIPANT SITE SUPERVISOR)
ECSE EXPO “COORDINATORE PER LA SICUREZZA IN FASE DI ESECUZIONE”
(EXPO SITE SAFETY OFFICER)
EEM EXPO ENVIRONMENTAL MANAGER
ELM EXPO LOGISTIC MANAGER
EOM ON-SITE MANAGER DI EXPO
PTS PARTICIPANT TECHNICAL SUPERVISOR
PARTICIPANT “COORDINATORE PER LA SICUREZZA IN FASE DI ESECUZIONE”
PCSE
(PARTICIPANT SITE SAFETY OFFICER)
PARTICIPANT “COORDINATORE PER LA SICUREZZA IN FASE DI PROGETTAZIONE”
PCSP
(PARTICIPANT DESIGN SAFETY OFFICER)
PEM PARTICIPANT ENVIRONMENTAL MANAGER
PLM PARTICIPANT LOGISTIC MANAGER
RDL PARTICIPANT “RESPONSABILE DEI LAVORI” (PARTICIPANT WORKS MANAGER)
TO TECHNICAL OFFICE
DOCUMENTS
PDMS PARTECIPANTS DIGITAL MANAGEMENT SYSTEM
EP EXHIBITION PROJECT
PD PRELIMINARY DESIGN
DD DETAILED DESIGN
EPSC EXPO “PIANO DI SICUREZZA E COORDINAMENTO”
(EXPO SITE SAFETY & HEALTH PLAN)
PARTICIPANT “PIANO DI SICUREZZA E COORDINAMENTO”
PPSC
(PARTICIPANT SITE SAFETY & HEALTH PLAN)
POS “PIANO OPERATIVO DI SICUREZZA”
12 | INTRODUCTIONDOCUMENTS
GTP GENERAL TRANSPORTATION PLAN
THP TRANSPORTATION & HANDLING PLAN
OBS ORGANIZATION BREAKDOWN STRUCTURE
MGA ENVIRONMENTAL MANUAL FOR SITEWORK MANAGEMENT
PMA ENVIRONMENTAL PERFORMANCE MONITORING PLAN
LAWS AND REGULATIONS
L. LAW
D.L. LAW DECREE
D.LGS. LEGISLATIVE DECREE
D.M. MINISTERIAL DECREE
D.P.R. PRESIDENTIAL DECREE
L.R. REGIONAL LAW, LOMBARDY REGION
D.P.G.R. DECREE ISSUED BY THE CHAIRMAN OF THE REGIONAL COMMITTEE, LOMBARDY REGION
D.G.R. REGIONAL COMMITTEE RESOLUTION, LOMBARDY REGION
VIA ENVIRONMENTAL IMPACT ASSESSMENT
S.M.I. SUBSEQUENT AMENDMENTS
GR GENERAL REGULATIONS
SRX SPECIAL REGULATION N°X
PC PARTICIPATION CONTRACT
PG INTERNATIONAL PARTICIPANTS GUIDE
THG THEME GUIDE
TS THEME STATEMENT
DCSD GUIDE DESIGN, CONSTRUCTION, SET-UP AND DISMANTLING GUIDE
TES GUIDE TECHNOLOGICAL SERVICES GUIDE
SS GUIDELINES SUSTAINABLE SOLUTIONS GUIDELINES
WM GUIDELINES WORKS MANAGEMENT GUIDELINES
INTRODUCTION | 131 ORGANISATION
1.1 General framework
To ensure the success of Expo Milano 2015, and to fulfil the commitments
made to the Bureau International des Expositions (BIE), the Government
of Italy has constituted a public company based in Milan and denominated
Expo 2015 S.p.A. (the Organiser) with the responsibility to construct,
organise and manage the Event.
The organizational structure of Expo 2015 S.p.A. consists of four Divisions
along with various staff organizational structures. One of these Divisions
(the Construction & Dismantling Division) is responsible for constructing
the Expo Milano 2015 site and buildings and removing them at the end of
the Event. As well as dealing with construction of the buildings which are
under the care of the Organiser, the Construction & Dismantling Division
also oversees design, obtaining authorisations, and construction for the
whole Expo Construction Site, including construction by the Participants
of the Self-Built Exhibition Spaces.
Another of these Divisions, the Participants Division, has the responsibility
to manage the relationship of the Expo 2015 Company with the Participants
in all the different phases of the implementation of their Participation
Project and will provide all the necessary assistance to the Construction &
Dismantling Division and the Participants in their collaboration regarding
the construction of the Self-Built Exhibition Spaces.
The project and construction management roles required by the Organiser
that only relate to construction of the Self-Built Exhibition Spaces by
the Participants are explained in detail at paragraph 1.4 Organizational
structure of the Organiser.
The Participants have sole responsibility for the construction of their
own Self-Built Exhibition Spaces, but must operate in close collaboration
with the Organizer and fully respect the rules and guidelines issued by
the Organizer.
In the path of construction of Participants Self-Built Exhibition Spaces, the
Organiser will carry out the following activities only:
14 | ORGANISATION• support for the activities of the individual Participants.
• supervision, to ensure compliance with the above prescriptions
and with the intended methods and timing;
• monitoring, to ensure safe and effective execution of the works
within the Expo Construction Site;
For further details about the activities carried out by the Organiser see
paragraph 1.6 Activities carried out by the Organiser.
These Guidelines refer to the construction of the Self-Built Exhibition
Spaces by the Participants within their assigned Lots. The Participants will
therefore be operating within a site for which they have sole responsibility
but which in turn is within the Expo Construction Site, as is more fully
explained in chapter 3 THE EXPO CONSTRUCTION SITE.
1.2 Legal framework
The Participant is required to comply with the following Laws and Regulations:
• the Agreement between the Italian Republic and the Bureau
International des Expositions (BIE), signed in Rome on 11 July 2011;
• the General Regulations, the Special Regulations and all other
Instructions and Guidelines already provided to each Participant;
• current Italian Law;
• these Guidelines;
• all Instructions and Directives as may be issued by the Organiser to
the Participants.
1.3 Organizational structure of the Participant
During construction of the Self-Built Exhibition Spaces, each Participant
is required by the Organizer to adopt a suitable Project & Construction
Management organizational structure with the necessary know-how for
autonomously and effectively managing the construction phases within
their own Lot, in full compliance with the Laws and Regulations. The
Participant will therefore be responsible for defining their own Organization
Breakdown Structure (OBS) capable of fulfilling the functions required
within their own team.
The Organization Breakdown Structure (OBS) of the Participant, which
must in-clude all the functions listed below, must be communicated to
the Organiser, in the appropriate paragraph of the PDMS (see chapter 2
COMMUNICATIONS and ATTACHMENT B – APPLICATION FORMS AF1), as
soon as possible and, in any case, before the beginning of any construction
activity on the Lot. Any changes to the Participant Team must be promptly
notified to the Organiser.
ORGANISATION | 15At the discretion of the Participant, responsibility for more than one function can
be assigned to a single professional.
If any professional nominated by the Participant fails to abide by the Laws and
Regulations, of the Government of Italy of the rules and Guidelines issued by
the Organizer, the Organiser will promptly notify the Commissioner General
of the Country and require immediate action. This action could arrive, if
needed, to require the Participant to remove that professional from their role
and to nominate a replacement.
1.3.1 Functions required by the Organiser
The Organiser requires each Participant to equip themselves with
the functions listed below, aligned with the corresponding functions
performed by the Organiser (see paragraph 1.4 Organizational structure
of the Organiser).
The Participant is required to nominate a responsible professional to carry
out each function, and shall adopt an organizational support structure
proportionate to the size of the works to be carried out.
Participant Technical Supervisor (PTS)
Each Participant shall appoint a Participant Technical Supervisor (PTS)
with construction management skills during the works and inform the
Expo On-Site Manager (EOM) of his/her name, work experience and
contact information. The Participant Technical Supervisor (PTS) shall be
responsible for the supervision over quality, safety, function, programme
and costs associated with design and construction of the buildings and
the structures.
The Participants shall ensure that the appointed Participant Technical
Supervisor (PTS) takes full responsibility for compliance with the Laws
and Regulations of all the construction activities and the timely technical
coordination with the Expo On-site Manager (EOM).
The Participant Technical Supervisor (PTS) has sole responsibility for
interfacing between the Organiser and the Participant.
Participant Logistic Manager (PLM)
The function of the Participant Logistic Manager (PLM) is identified by Special
Regulation no. 7 as the professional who, during the operational phase, is
responsible for the performance of all operations relating to the transportation,
handling and customs clearance of goods. The Participant shall be required to
indicate the name of that person to the Organiser in a timely manner and at
least 60 days prior to the first shipment (see SR7 art. 3).
To optimise their management of the procedures for freight transport and
16 | ORGANISATIONlogistics, including during construction, the Organiser advises each Participant
to appoint a person to this function before commencing construction of the
Self-Built Exhibition Spaces. For further information see chapter 6 MATERIAL
LOGISTICS.
Participant Environmental Manager (PEM)
The Organiser advises each Participant to appoint a Participant Environmental
Manager (PEM) with responsibility for all aspects, authorizations and
procedures associated with environmental issues, as explained in detail in
chapter 7 ENVIRONMENTAL MANAGEMENT.
1.3.2 Minimum functions required by law
In addition to the above individuals, the Participant is required by the Organiser
to provide for a number of functions prescribed by current Italian Law,
including but not limited to those described below.
Participant “Responsabile dei Lavori” (RdL)
The Participant “Responsabile dei Lavori” (RdL) is the individual appointed by
the Participant to perform the tasks assigned by D. Lgs. 81/2008, throughout
the works from design to completion.
If the Participant does not delegate the function of “Responsabile dei Lavori”
(RdL) to the PTS or another professional with the appropriate technical skills,
responsibility for fulfilling the obligations of the RdL will fall directly on the
Participant in the person of the Commissioner General of Section (OP) or of
the Pavilion Director (NOP).
Participant “Direttore dei Lavori” (DL)
The Participant “Direttore dei Lavori” (DL) is the professional charged with
overseeing implementation of the works and checking their progress,
pursuant to Art. 1662 of the Italian Civil Code.
Participant “Coordinatore per la Sicurezza in fase di Esecuzione” (PCSE)
The Participant “Coordinatore per la Sicurezza in fase di Esecuzione”
(PCSE) is a technical professional charged with applying and monitoring
the provisions of the Participant “Piano di Sicurezza e Coordinamento”
(PPSC) prepared by the Participant “Coordinatore per la Sicurezza in fase di
Progettazione” (PCSP).
The PCSE will assume all responsibility for works safety, in compliance with
current legislation and will also perform the task of interfacing with the ECSE
of the Organiser, in order to promote all necessary coordination activities. For
further information see chapter 8 SITE SAFETY.
Testers
As required by Italian Law, each Participant must appoint appropriate
professionals to test the structures and building services.
ORGANISATION | 171.4 Organizational structure of the Organiser
As mentioned at paragraph 1.1 General framework, the Construction &
Dismantling Division is responsible for the construction and subsequent
removal of all works relating to Expo Milano 2015. After dealing with the
authorisation procedure for the projects for the Self-Built Exhibition Spaces
(see Design, Construction, Set-up and Dismantling Guide 2013), the Technical
Office (TO), as part of the Construction & Dismantling Division, in close
cooperation and consultation with the Participants Division, will also provide
technical support for the Participants during construction and fit-out of the
Self-Built Exhibition Spaces, right up until commencement of the six-month
running period of the Event itself.
In this perspective the Technical Office (TO) will carry out whatever
construction management functions are required to ensure support,
supervision and monitoring previously mentioned at paragraph 1.1 General
framework, with the aim of:
• providing the Participants with assistance and support services during
construction of the Self-Built Exhibition Spaces.
• verifying that the construction work carried out by the
Participants respects the Laws and Regulations of the
Government of Italy and the relevant rules and guidelines
issued by the Organizer;
• monitoring and coordinating to guarantee the operational
preparedness and safety of all construction activity within the Expo
Construction Site
• monitoring construction of the Self-Built Exhibition Spaces
In order to interface with all the technical functions of the Participants and to
support all aspects relating to construction of the Self-Built Exhibition Spaces, the
Construction & Dismantling Division of the Organiser will appoint individuals
to perform the main functions listed below, aligned with the organizational
structure of the team of the Participant.
The Organization Breakdown Structure (OBS) of the Organiser will be
made available on the PDMS along with the names and contact details
of the persons who will be interfacing with the Participants (see chapter
2 COMMUNICATIONS).
Expo On-Site Manager (EOM)
The Expo On-Site Manager (EOM) acts as the interface between the
Organiser and the Participant Technical Supervisor (PTS) and carries out
coordination and general guidance functions (ref. SR4 art. 10).
The main responsibility of the EOM is to coordinate their own activity within
18 | ORGANISATIONthe Construction & Dismantling Division in order to effectively manage the
requirements of all the Participants.
The EOM will be supported by the following functions:
Expo Logistic Manager (ELM)
The Expo Logistic Manager (ELM) supervises and coordinates transport and
supplies within the Expo Construction Site, and manages the internal spaces
and roads.
Expo Environmental Manager (EEM)
The Expo Environmental Manager (EEM) deals with all aspects, authorisations
and procedures associated with environmental issues.
Expo “Coordinatore per la Sicurezza in fase di Esecuzione” (ECSE)
The Expo “Coordinatore per la Sicurezza in fase di Esecuzione” (ECSE) is a
technical professional who monitors and checks the provisions of the Expo
“Piano di Sicurezza e Coordinamento” (EPSC).
1.5 Interface between the Organiser and the Participant
Information flow and document exchange between the Organiser and the
Participant concerning the construction of their Pavilion must only take
place electronically via the PDMS, in accordance with the methods set out in
chapter 2 COMMUNICATIONS and in later parts of these Guidelines.
Interfacing must only take place at the level of the Participant Technical
Supervisor (PTS) and the Expo On-Site Manager (EOM). All official requests
and communications made on behalf of the Participant must be sent by the
PTS, who will be responsible for the information flow with the Organiser.
All communications sent by any person working on behalf of a Participant
must be agreed in advance with the Participant Technical Supervisor (PTS) as
the only person responsible for all information exchange with the Organiser.
Since a great many parties will be operating within the Expo Construction Site,
any communications from the Participant that do not pass through the official
channel (the PDMS), or are sent by professionals not accredited within the
main functions described above, will not be taken into consideration. Direct
communications from contractors working for the Participants are not permitted.
To ensure that the PDMS is used correctly, the PTS, in collaboration and
consultation with the Participants Division, will be responsible for ensuring
that the flow of information emanating from the Participant uses the correct
methods and channels.
Each Participant must comply with any provisions issued by the Organiser
ORGANISATION | 19via the EOM or via the other main functions described above. Under the
responsibility of the PTS, the Participant must ensure that any directions given
by the Organiser are correctly forwarded to the appropriate person or persons
(teams, contractors, consultants, etc.).
1.6 Activities carried out by the Organiser
1.6.1 Supervision of the works
The Organiser reserves the right at any time to supervise the activities of the
Participants and their contractors and consultants, in order to verify that their
work complies with the Laws and Regulations and with the terms (methods,
time limits, etc.) agreed between the Participant and the Organiser as well as
with any prescriptions issued by the Technical Office (TO).
Each Participant must permit access to their Lot, with or without
advance notice, at any time (ref. SR4 articles 4 and 23), for the Organiser
and the Authorities.
As part of his supervisory activities, the Organiser may issue the Participant with
instructions to ensure that the Laws and Regulations are respected. Any activity
deemed to be hazardous can be stopped by the Organiser without advance
notice (ref. SR4 art. 21.7).
The supervisory activities of the Organiser will not in any way exonerate
the Participant from their own obligations; each Participant shall
remain liable for their own actions and for those of their contractors
and consultants whether within their own Lot or within the Expo
Construction Site as a whole.
1.6.2 Monitoring and coordination
To ensure overall safety and operational preparedness within the Expo
Construction Site, the Organiser, in addition to managing construction
of the buildings for which he is responsible, will monitor and coordinate
all activities associated with construction of the buildings for Expo
Milano 2015.
The Participants must operate on their own sites within their assigned Lots,
which in turn will lie within the Expo Construction Site. The Participant
must remain aware of this requirement at all times and must also be sure to
comply with the general prescriptions and with any instructions issued by the
Organiser from time to time.
The monitoring and coordination activities of the Organiser will mainly be
concerned with logistics, safety, environmental issues, and authorisation
and will focus on the most critical aspects in terms of preventing
interference between the activities of all the parties operating within the
Expo Construction Site.
20 | ORGANISATIONTo ensure that the Organiser is in possession of basic information which
is required for effective planning and monitoring, the first action of the
Participant must be to provide the Organiser with a detailed programme of
works for their Self-Built Exhibition Space.
This detailed programme of works must be prepared using Primavera or MS
Project and must be sent to the Organiser as an attachment to the Detailed
Design. It must be sent via the PDMS (see chapter 2 COMMUNICATIONS) in
accordance with the methods set out in a specific directive that will be issued
by the Organiser.
The detailed programme of works must be kept up to date, must respect
the programme of works and must incorporate the indications provided by
the contractors. The Participant must agree in advance with the Organiser
any variations to the key milestones set out in the Detailed Design (DD).
The information contained in the detailed programme of works must be
broken down into periods of one week or less.
Based on the deadlines given in the detailed programme of works, the
Participant must include the following main indications:
• key milestones during the works (the absolute final date for
Completion of the Construction Works is 31 March 2015);
• the volume and types of transport transiting to and from their
own Lot;
• delivery times for any abnormal loads;
• safety-critical activities (e.g. crane installation and operation);
• any activities to be carried out partly or completely outside their
own Lot;
• all other information as necessary for correctly planning their activities
within the Expo Construction Site (interference with other works,
particular requirements, etc).
The Organiser will use this information to monitor the works within the Expo
Construction Site and to coordinate in the best way possible any activities by
individual operators whose effects may extend beyond their individual Lots.
Should analysis of the plans for individual parts of the works reveal any
critical situations (particular points of congestion, safety-critical disruption,
etc.) the Organiser may require the Participants to modify their plan of works
or to make special provisions.
The detailed programme of works is required by the Organizer to be kept up
to date by the Participant. Should any substantial changes to on-site activities
or any variations to the main milestones mentioned above be required, the
Participant is required, by prior agreement with the Organiser, to replace the
programme of works currently on the PDMS with an updated version.
ORGANISATION | 21As well as preparing their own programme of works, each Participant must
provide additional documents (General Transportation Plan (GTP), Waste
Management Plan, etc.), for which detailed specifications are given later in
these Guidelines.
In addition to these Guidelines and the other provisions issued by the Organiser,
the Organiser reserves the right to request from the Participant, at any time,
any other information as may be required in relation to construction of the
Self-Built Exhibition Spaces. Each Participant is required to provide any such
requested information in the manner and within the timeframe specified by
the Organiser. Under the responsibility of the EOM the Organiser will ensure
that any information requested from the Participant is correctly forwarded to
the appropriate person in the Technical Office (TO).
To ensure optimal coordination of all activities within the Expo Construction
Site, the Organiser may also convene periodic coordination meetings to deal
with specific issues, which the Participant is required to attend.
The monitoring and coordination activities of the Organiser do not in any way
exonerate the Participant from their own obligations; each Participant remains
liable for their own actions and for those of their contractors and consultants,
both within their own Lot or within the Expo Construction Site as a whole.
1.6.3 Support services
The Organiser will offer the Participants a number of support services. The full
list of these services will be made available and kept up to date on the PDMS
(see chapter 2 COMMUNICATIONS), where the methods for requesting these
services and any applicable charges will also be given.
In general each Participant is permitted to contact the above-mentioned
reference interlocutors representing the Organiser in relation to issues
concerning their specific areas. For information of a more general
nature the Participant, in the person of the PTS, can contact the EOM
directly, who will then forward any requests to the appropriate person
in the Technical Office (TO). All communications must pass exclusively
via the PDMS.
Based on the provisions given in the documents previously provided to the
Participants (Design, Construction, Set-up and Dismantling Guide 2013,
Special Regulations, etc.) the services offered by the Organiser are briefly
listed below. It should be noted that this list may be updated at any time based
on the specific requirements of the Organiser:
• Construction Support Services: excavation works within the Lot
including, if required, design and the construction of foundations, or
their removal and reinstatement of the Lot.
22 | ORGANISATION• Technical Services: technological services packages, to be
developed by the official Expo Partners under the supervision and
guidance of the Organiser. For further details see chapter 5 of the
TeS Guide.
• Campo Base: for the whole period of construction the Organiser may
provide the Participants with a “Campo Base” serving the personnel
carrying out the work. The “Campo Base” is located in the immediate
vicinity of the Site and offers the Participant a range of logistical
support services, including:
-- Living accommodation for personnel not locally resident, with
accommodation for workers, and technical employees for
approximately 570 people;
-- Meals for workers (canteen) for total of approximately 660 seats;
-- First aid ambulatory for workers;
-- Training rooms for workers.
• Warehouse: The Organiser shall identify a warehouse close to the
Exhibition Site where Participants, upon payment of a fee including
any insurance policy, may at their express request store the goods
necessary for their participation in the Exhibition. The dimensions and
type of spaces allocated to each Participant are established by the
Organiser (ref. SR7 art. 11). The Organiser may also make this service
available to the Participants during construction of the Self-Built
Exhibition Spaces.
• External parking areas: the Organiser intends to make available to the
Participants one or more parking areas outside the Expo Construction
Site, for the use of their workers. If the Organiser is unable to offer this
service, the Participant must make their own arrangements, bearing in
mind that workers are not permitted to access the Expo Construction
Site in their own vehicles.
To make use of the services described above, the Participant must make
a written request to the Organiser via the PDMS (see ATTACHMENT B –
APPLICATION FORMS AF2, AF3, AF4 and AF5). The methods for submitting
such requests, and the conditions for using the services, will also be provided
via the PDMS.
The Organiser reserves the right not to provide these services to the Participant,
should it prove not possible to do so; information about any charges for the
services will be provided by the Organiser via the PDMS.
For the provision of utilities and waste disposal facilities during construction
of the Self-Built Exhibition Spaces, see paragraph 5.4 Site services and
waste removal.
ORGANISATION | 232 COMMUNICATIONS
To facilitate communications with each Participant, the Organiser has
adopted a dedicated IT platform (PDMS). An extended version of this tool,
which is already in use by the Participants for their relations with the Organiser
and for exchanging information and documents, will be implemented to
handle communications between the Organiser and the Participants during
construction of the Self-Built Exhibition Spaces.
All information flows and communications between each Participant and
the Organiser must be via the PDMS.
2.1 Information
As an Information System the PDMS will retain its current configuration. The
Organiser advises each Participant to check the PDMS periodically during the
construction phase so that they remain constantly aware of any revisions and/
or updates that have been uploaded by the Organiser.
2.2 Data Communication
As a Data Communication System the PDMS will manage document sharing
during the works.
At the appropriate time the Organiser will provide each Participant with a
Reference Manual setting out the operating procedures, to enable correct use
of the PDMS and of other related systems associated with the construction
phase. To reduce as much as possible the workload required of the Participant
to upload material to the PDMS, the methods for doing so will be streamlined.
Thus configured, the PDMS will be the only official means of communication
for all communication flows between each Participant and the Organiser, e.g.
for requests, authorisations, etc. particularly in relation to:
• access;
• logistics and transport;
• environmental management;
• safety.
All Participants must respect the operating methods imposed by the PDMS,
24 | COMMUNICATIONSto ensure correct operation and that the uploaded documentation is always
up to date.
The PTS will be responsible for ensuring that the team of each Participant
uses and updates the PDMS correctly, and will be the single point of contact
for communicating with the Organiser via the EOM, as specified in paragraph
1.5 Interface between the Organiser and the Participant.
Use of the PDMS will ensure that communications are detected and reach the
people they are intended for.
2.2.1 Access
Access to the PDMS will require access credentials which the Organiser will
provide to each Participant.
2.2.2 Structure
With regard to data communication, the PDMS will be broken down into various
sections (directories) to ensure that documents dealing with different topics are
uploaded to the correct places. The organizational structure of the PDMS will be
described in the dedicated Manual, which will be kept up to date by the Organiser.
Depending on contingent needs as work progresses, the Organiser reserves
the right to extend the directories on the PDMS.
The Manual will set out the procedures for different types of communication.
2.3 Radio communications
No provision is made for radio communication between the Participants and
the various functions of the Organiser.
If specifically requested by a Participant, any radio frequencies to be used
by per-sonnel working on a particular Lot will be specified by the Organiser,
after verification with the authorities and with the security staff of the Expo
Construction Site (see ATTACHMENT B – APPLICATION FORMS AF6).
2.4 Telecommunications
Each Participant must make their own arrangements for the provision of on-
site voice and data services during the construction phase.
All communications between the Participant and the Organiser must only be
transmitted electronically via the PDMS. Telephone voice communications,
other than urgent calls, are not permitted under the procedures set out in
the Emergency Plans, the “Piani di Sicurezza e Coordinamento” (EPSC and
PPSCs) (in general and as they apply to any individual Lot) and the “Piani
Operativi di Sicurezza” (POS) of the contractors.
COMMUNICATIONS | 253 THE EXPO CONSTRUCTION SITE
3.1 Geographical context
Geographically, the Exhibition Site of Expo Milano 2015 lies at the heart of
the north-west quadrant of the metropolitan area of Milan, within a highly
urbanised area that follows the axis of the Sempione and also extends into
the Municipalities of Baranzate, Bollate, Pero, and Rho.
The Expo Construction Site lies north of the Milan-Turin railway line in
the immediate vicinity of the existing trade fair at Rho-Pero. It occupies
approximately 1,000,000 square meters and is surrounded by numerous roads
and industrial areas.
Whilst this urbanised context is served by a considerable amount of
transport infrastructure and offers significant opportunities in terms of
overall accessibility, this is also a risk factor and a major constraint affecting
site organisation.
Various other infrastructures will in fact be under construction at the same
time, in the territory surrounding the Exhibition Site of Expo Milano 2015,
outside it and in close proximity to it.
Each Participant must bear in mind that these works may have a significant
impact on their own works for constructing the Self-Built Exhibition Spaces,
particularly where road access is concerned.
Each Participant is required by the Organizer to take due account of
the nature of this territory around the Exhibition Site, so as to limit the
reciprocal impacts between their own construction work and the industrial
and urban areas that might be affected.
3.2 The Expo Construction Site
The Expo Construction Site occupies an area of approximately 2 km long
and 350-750 metres wide. On it a "small city" will rise, complete with all
the services and infrastructure to meet the requirements of the millions of
visitors expected.
26 | THE EXPO CONSTRUCTION SITEThe Expo Construction Site is set out on an east-west axis 1.5 km long,
denominated the Decumanus or World Avenue, where the Self-Built Exhibition
Spaces of the various Participants will be situated, and along the Cardo, which
is a pathway 350 metres long set at right-angles to the Decumanus, where the
Italian presence will be located. During the construction phase, these two main
axes - which will become the principal arteries crossing the Site, and a network of
Secondary Paths - will be used to access the various parts of the Site.
The perimeter of the Exhibition Site of Expo Milano 2015 will be appropriately
enclosed by a fence with Gates along its length (see chapter 4 ACCESSIBILITY).
A canal will be built surrounding the Site as a design feature connecting to
the historic Navigli canal system and the new Waterways. Beyond this canal,
and also surrounding the Site, a new perimeter road will not only ensure that
deliveries can be made whist the exhibition is running, but will also guarantee
sufficient access from various points to the Expo Construction Site during the
various stages of construction.
The perimeter of the Exhibition Site of Expo Milano 2015 will be surrounded
by a green belt consisting of a band of trees that act as a visual filter and as
mitigation for noise and pollution. There will be other green areas within the
Exhibition Site. One essential element in this system of green areas will be the
Mediterranean Hill, which will be triangular on plan and will be built at the
eastern end of the Decumanus.
The Exhibition Site of Expo Milano 2015 will consist of exhibition spaces,
service buildings, Event spaces, and thematic areas. The Lots and the sites
THE EXPO CONSTRUTION SITE | 27You can also read
