Scottish Rugby Schools Rugby Information Pack - Season 2013/2014
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Scottish Rugby
Schools Rugby Information Pack
Season 2013/20141. Season Structure
Each season Scottish Rugby produces a Male Youth Season structure document detailing
all school and youth club competitions alongside all national and regional representative
programmes at under-16, 17 and 18.
Please use the link below to download the 2013/14 Male Youth season structure.
www.scottishrugby.org/clubs-schools/forms-downloads
If you would like more information about the representative programme please contact your Scottish Rugby,
Regional Academy Coach directly or through Grant McKelvey , Senior Academy Coach on 0131 346 5117 or
grant.mckelvey@sru.org.uk
2. School Competitions
Scottish Rugby and local rugby development staff run a network of school competitions
across the country from national, through the Brewin Dolphin Schools Competitions, to
regional and local tournaments.
If you would like to find out more about local competitions in your area please contact your Scottish Rugby,
Regional Development Manager whose contact details can be found on the following page:
www.scottishrugby.org/contact-us/clubs-and-schools
Brewin Dolphin Schools Competitions 2013-14
There are four Brewin Dolphin competitions running this season for boys, with three different entry levels:
Entry Level 1 – Brewin Dolphin Cup
The under-18 and under-16 Cup competition consists of the top 8 school teams from the previous
academic year (those eight teams that reached the quarter-finals in season 2012/13) together with
any other schools that choose to enter the Brewin Dolphin Cup competition. A Shield competition
has been introduced for schools that lose in either the preliminary or first rounds of the Cup.
Brewin Dolphin Shield
The Brewin Dolphin Shield cannot be entered directly. Any schools that enter the Cup competition
and lose in either the preliminary or first rounds will automatically enter the Shield, which will then
continue in a knock-out format.
Entry Level 2 – Brewin Dolphin Plate
Open to all school teams. Matches will initially be played on a regional basis to determine eight
regional winners. Any school teams that lose in the first round of their regional competition will
proceed to the Brewin Dolphin Bowl competition. The eight regional winning teams will progress
to national quarter-finals of the Brewin Dolphin Plate.
Entry Level 3 – Brewin Dolphin Bowl
Teams may enter the Brewin Dolphin Bowl directly at the discretion of their Regional Development
Manager. They will also be joined by teams that are knocked out in the first round of the Brewin
Dolphin Plate (see above). The Bowl competition is played on a regional basis only, to determine
eight individual regional winners of each age group.
2 Scottish Rugby Schools Information September 2013 | www.scottishrugby.orgPlayer Eligibility Date – 1 September
The Brewin Dolphin Under-18 competitions will be open to players who are born on or after 1 September
1995.
Under-16 competitions will be open to players who are born on or after 1 September 1997.
Composite Teams
Entries will be accepted from schools which have combined their players to form composite XVs in cases
where the schools involved can demonstrate that they meet the following criteria:
• The composite team has been created solely for participation purposes and not to gain a
competitive advantage.
• The schools can demonstrate the need for a composite team based on the number of players
available to each school at that age group.
Composite teams must clearly indicate on the entry form that they are entering as a composite team.
Composite teams can only enter the Brewin Dolphin Plate or Bowl Competitions.
Player Registration
Teams entering any level of the Brewin Dolphin competitions must have all their players registered with
Scottish Rugby on the Players Registration System prior to taking part in the competition.
Finals Dates
The boys Brewin Dolphin Cup finals will take place prior to Christmas and the Shield, Plate and Bowl finals
will be scheduled after Christmas. All the girls’ finals will take place at the end of March 2014.
To download a full copy of the Rules for the Brewin Dolphin School Competitions please use the following
link: www.scottishrugby.org/clubs-schools/forms-downloads
The Brewin Dolphin Girls’ Cup
The Brewin Dolphin Girls’ Cup is open to schools, rugby clubs and also to composite teams and is played at
two age levels – under-15 and under-18. Teams will move through the Brewin Dolphin Girls’ Cup
competition by playing qualifying tournaments in their local region, followed by a national competition
at an appropriate level, in the Cup, Shield or Bowl. Teams that are new to rugby can take part in a festival in
their region, giving them the chance to enjoy their rugby, bond as a team and test their progress.
Brewin Dolphin Schools Competitions Travel Support
Long Journeys
Where school is required to fulfil a Brewin Dolphin Scottish Schools’ Cup or Brewin Dolphin Girls’ Cup match
with a return journey in excess of 200 or 400 miles, Scottish Rugby will make a travel contribution in respect
of each of these journeys (excluding visits to the Scottish Islands which are covered below).
Payments from Scottish Rugby are as follows:
• A return journey of 200 or more miles - £175
• A return journey of 400 or more miles - £350
Travel to Scottish Islands
Where a school is required to fulfil a Brewin Dolphin Scottish Schools’ Cup, or Brewin Dolphin Girls’ Cup
match with a return journey to one of the Scottish Islands, Scottish Rugby will make a travel contribution in
respect of each of these journeys.
• Schools travelling to Stornoway, Orkney and Shetland to participate in a league or cup fixture
3are entitled to claim support for travel and accommodation expenses incurred, up to a
maximum of: £1,000 (Shetland £2,500)
• Schools travelling to Arran, Bute, Cowal and Mull to participate in a league or cup fixture are
entitled to claim support for travel and accommodation expenses incurred, up to a maximum
of: £175
3. School Personal Accident Insurance
Scottish Rugby will cover the full cost of Personal Accident Insurance for all players playing
rugby in a school in Scotland.
Details of the level of cover are available for download by using the following link:
www.scottishrugby.org/clubs-schools/forms-downloads
4. Registration System – School Contacts, Player Registration & Injury Reporting
Player Registration System
To be successful in the development of our sport, it is crucial that we target our support and resource to
the areas that will best meet your needs. In order to do so, Scottish Rugby requires accurate, up-to-date
information on players to be recorded on the player registration system. Scottish Rugby guidelines
regarding data protection and player registration will be circulated in due course.
It is now mandatory to register all players playing in all levels of school competitions. Players in all school
competitions must be registered before being eligible to participate in the relevant competitions in
accordance with tournament rules and regulations.
To access the player registration site please use the following link:
www.rugbyregistration.co.uk/SRPRS/logon.aspx
• Enter username and password
• You will find a number of user guides in the left hand column of your home screen which will
take you through all areas required to update and maintain your school and player details
The following Competition staff can help with any aspect of the player registration system including details
of your username and password:
Regional Administrator Regional Administrator Regional Administrator
Caledonia Region East Region West Region
Iain Bowles Hamish Munro (Interim) John Gillies
iain.bowles@sru.org.uk hamish.munro@sru.org.uk john.gillies@sru.org.uk
07736 783755 (mobile) 0131 346 5182 07764 178954 (mobile)
School Contacts
The player registration system is also the vehicle for schools to provide their key rugby contacts to Scottish
Rugby. Scottish Rugby will use the key contact details in the system for regularly communicating to schools.
If you want to receive the latest information from Scottish Rugby please keep your contact details up to date.
Injury Reports
It is vital that a Serious Injury Report is completed if any PLAYER has a rugby injury or related illness:
4 Scottish Rugby Schools Information September 2013 | www.scottishrugby.orga) Attends hospital and/or is required to attend a follow up appointment
b) Is admitted to hospital and/or stays overnight
c) In the event of a fatality
This information will allow Scottish Rugby to record, monitor and evaluate injury trends and make any
informed changes to reduce the risk of further injury. All injury reports for Season 2013-2014 must be
completed online. To locate the correct page on the Scottish Rugby website, please follow the link below:
www.scottishrugby.org/clubs-schools/injury-game-management/serious-injury-report
You will then be prompted for your schools player registration user name and password.
The following generic login can also be used:
Username:INJURYREPORT Password: SRinjury01
When the online form is completed correctly an email is automatically sent to our insurance company, AON,
as well as administrative staff at Scottish Rugby. Failure to complete the Serious Injury Report can lead to the
loss of insurance support, as these reports flag up any potential claims.
5. ‘Are You Ready to Play Rugby?’
Scottish Rugby’s Safety and Player Welfare Project
The ‘Are You Ready to Play Rugby?’ campaign was launched by Scottish Rugby at the start of
2009 to ensure that a consistent approach to player safety is adopted across Scotland by all
coaches, teachers, referees and volunteers.
Full details on all of the policies introduced to reduce the risk of serious injury are available in the ‘Are You
Ready to Play Rugby?’ section of the Scottish Rugby website, including details on age banding, age grade law
variations and injury management. The policies that affect participation in school rugby are as follows:
Under-16 Players in Under-18 Rugby (MALE)
Male players under the age of 16 years old are not permitted to play in under-18 school or club rugby.
This policy must be followed unless the exception below is applicable.
• The player’s physical maturity, skill level and experience are of a comparable standard to that of
the game/competition that they will play in
• The player completes the online IRB Rugby Ready course
• The club/school follows procedures detailed in the Under-16 Players in Under-18 Rugby policy.
This consists of an application form to be submitted to Scottish Rugby, followed by a physical
maturity assessment at a Scottish Rugby assessment centre
• Scottish Rugby’s written approval must be received before any player under 16 years old
participates in under-18 rugby
• Front row players (props and hooker) will not be eligible.
For further information on age banding policies, please visit
www.scottishrugby.org/get-involved/play/age-banding
Minimum Standards for Coaching, Teaching and Refereeing
It is the minimum requirement for all coaches, teachers and referees for season 2013/14 to have attended a
Practical Rugby Ready course at the start of the season, in addition to having completed the online
5IRB Rugby Ready course once (www.irbrugbyready.com).
These courses will be delivered in schools and clubs throughout Scotland by rugby development and coach
education staff from 1st August 2013. Details on the times and venues of over 160 local courses are listed on
the Are You Ready to Play Rugby? pages of Scottish Rugby’s website (www.scottishrugby.org/areyouready).
Scottish Rugby will monitor schools and clubs for their ‘Rugby Ready’ status.
Concussion Guidance
Guidance for clubs and schools on managing concussion will be available at the start of the 2013-14 season
via the RugbyReady Practical course and a pocket guide to injury management and concussion. It is
essential that concussion is managed properly, and that all coaches, teachers and players are aware of the
signs and symptoms.
Concussion – Key messages
• Concussion must be taken extremely seriously to safeguard the long term welfare of players.
• Players suspected of having concussion must be removed from play and must not resume play
in the match or training.
• Players suspected of having concussion must be medically assessed.
• Players suspected of having concussion or diagnosed with concussion, must go through a
graduated return to play protocol (GRTP).
Concussion - Returning to play process:
• If a player has been diagnosed with concussion they must not play until at least the 21st day.
• Only after a symptom-free 14 day ‘stand-down’ period from playing sport and/or training for
sport, can the player start to commence a graduated return to play process.
• Only if symptom free after 21 days, and having completed the graduated return to play process,
can the player resume full-contact training and playing.
• It is recommended that every player seeks medical clearance before returning to play.
• Players must receive medical clearance before returning to play.
Further information can be found by visiting www.irbplayerwelfare.com or by refereeing to your
RugbyReady Practical course manual.
6. Coaching Support
In order to help you develop your players to their fullest potential Scottish Rugby is able to offer a full
range of UK Coaching Certificate (UKCC) Coach Education Courses, continued professional
development (CPD) Coaching Workshops and support resources for you to access at little or no cost.
Our courses are vocational coaching qualifications which are recognised across the UK and are
awarded by the Scottish Qualifications Authority. They focus not only on technical areas “what you coach”
but on coaching process “how you coach” skills.
In order to keep the cost of these courses as low as possible Scottish Rugby and Sportscotland subsidise
candidates who are actively coaching in our member clubs and schools. Our CPD workshops are all free of
charge.
For details on coaching courses please use the following link:
www.scottishrugby.org/coaching
6 Scottish Rugby Schools Information September 2013 | www.scottishrugby.orgLong Term Player Development
Long term player development (LTPD) is a player-centered approach to achieving a player’s full potential
throughout their involvement in rugby. The model represents a seven stage progression, each stage relative
to the important physical, psychological and social developments in a young person’s life. LTPD is about
achieving appropriate training, competition and recovery throughout a player’s career, particularly in
relation to these important growth stages.
The main aims of the LTPD plan are to outline to coaches, teachers, parents, administrators and the
rugby and sporting community in Scotland what a long-term approach to training and preparation means.
This acknowledges that not all children develop at the same rate. The research underpinning long term
player development has enabled Scottish Rugby to recommend the necessary playing, training and
competition environments to improve the future development of all players in our game.
To download a copy of Scottish Rugby’s LTPD Guide for club and schools, Scottish Rugby’s Coaching Tag and
Mini Rugby Guide (LTPD Stage 1 & 2) and the Coaching Youth Rugby (LTPD Stage 3) resource please follow t
this link:
www.scottishrugby.org/get-involved/coach/resources
We are currently working on the Stage 4 – Learning to Compete (male 16-18, female 15-17) resource which
will be distributed for next season. This resource will be accompanied by educational workshops which you
will be invited to attend.
7. Referee Provision
Schools are requested to be self sufficient and provide referees from within their own staff / pupils.
Local Referee Societies will provide referees for some 1stXV games, this is a decision made locally by each
society with the following being taken into consideration:
• Expected intensity of the game
• Availability of society referees
• Neutrality required (cup games)
Schools should make contact with their local referees’ society allocation secretaries to discuss which games
may be considered for Referee Society allocations:
Caledonia Edinburgh
Ben Evans Iain Goodall
benevansrefalloac@btopenworld.com iaingoodall@mac.com
Borders West
David Crudge Raymond Healy
dcrudge@icloud.com raymond.healy1@ntlworld.com
All Schools are encouraged to make provision to have sufficient qualified referees to cover all their games.
Referees courses are free to everyone and details can be found on the Scottish Rugby website.
Referee course dates:
www.scottishrugby.org/get-involved/referee/courses-societies
7Should a school have sufficient numbers to hold a level 1 referee course they should contact their local
Regional Referee Development Manager (RRDM) to make arrangements for the course to be delivered at the
school.
Referee contact details:
www.scottishrugby.org/get-involved/referee/contacts
8. Group Ticket Offer for Clubs & Schools
This season Scottish Rugby has developed its most exciting groups offer yet for all Scotland’s 2013/14
home matches.
Inspire the next generation of young players and supporters with a trip to watch live rugby this season!
Our best ever group offer for clubs, schools and youth organisations includes two FREE tickets for adult
organisers, with under-18 tickets from just £5. The minimum group size is ten, providing a perfect
opportunity to take a rugby team, class group or other club to watch live sport.
Scotland Home Fixtures 2013/14
Scotland v Japan Saturday 9 November, 2.30pm
Scotland v South Africa Sunday 17 November, 3pm
Scotland v Australia Saturday 23 November, 6pm
Scotland v England Saturday 8 February, 5pm
Scotland v France Saturday 8 March, 5pm
Emirates Airline Glasgow 7s
Saturday 3 & Sunday 4 May
The offer is available for all Scotland and Edinburgh Rugby home matches at Murrayfield, Glasgow Warriors
home matches and the Emirates Airline Glasgow 7s, both played at Scotstoun Stadium. Full details, together
with an application form, can be found at
www.scottishrugby.org/clubtickets
9. The Governance of schools rugby
The governance of schools rugby is based around a forum structure led by Bruce Thompson
the elected Schools’ Representative on the Scottish Rugby Council. These forums allow school
representatives and Scottish Rugby staff to meet and discuss the key issues surrounding rugby in
schools.
Regional school forums will meet twice a year, normally in September and March, and will be led by
Scottish Rugby Regional Development Managers. The main topics from these regional meetings will
then be taken forward to the National Schools Forum for debate and potential recommendation to Scottish
Rugby. The National Schools Forum consists of a selection of representatives from all school sectors and
regions in Scotland and is chaired by Bruce Thomson. Please make every effort to attend your regional
schools meeting as your input is necessary to inform the progress of schools rugby.
Feedback is also welcome at any time and please don’t hesitate to contact your Regional Development
8 Scottish Rugby Schools Information September 2013 | www.scottishrugby.orgManager or myself to discuss any matter. At the conclusion of the Brewin Dolphin Schools Competitions
feedback forms will be circulated to help us develop the competition for the following year. There will also
be a schools fixture meeting organised in March to allow schools to arrange next season’s fixtures.
10. Rugby Champions & Schools of Rugby
Rugby Champions is a project which has run for the past four years and is designed to support /
thank / reward the key person who volunteers their time in state secondary schools to deliver rugby
sessions and run rugby teams within the school. Scottish Rugby will support one registered
Rugby Champion in each state secondary school as they work towards achieving Gold, Silver or Bronze
awards, by providing some branded clothing, access to assistance from local development staff, a package
of equipment (valued between £170 and £470), and ticket offers depending on the number of teams that
the school runs and award level achieved.
More information on the programme can be found at the following link:
www.scottishrugby.org/clubs-schools/schemes-funding-support/rugby-champions
The CashBack funded Schools of Rugby programme was run in 26 state secondary schools last season
and is designed to work with and support schools which are committed to using rugby to enhance the
whole school experience and positive behaviours of their pupils; improve their sport specific skills and
generic physical competence; and contribute to the outcomes of a curriculum for excellence. Circa £250k
per annum is invested in this programme and provides each School of Rugby with resources to deliver a
School of Rugby including a focus on S1 and S2 pupils. While funding is now fully committed to the
26 schools, several other schools have found resource to adopt the programme and Scottish Rugby is eager
to work with other schools wishing to invest in the programme or adopt the models and practices therein.
More information on the programme can be found at the following link:
www.scottishrugby.org/clubs-schools/schemes-funding-support/schools-of-rugb
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