Returning to Campus 2022 2023 - Squarespace
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2022 - 2023 Returning to Campus
This Return to Campus guide serves as a quick reference guide to highly the responsibilities
and reminders for Collegiate Chapters. Additionally, it possesses the resources that are
available to assist in the operations of the Chapter.
As chapters prepare for the next academic year, it is important to know the specific
rules and requirements for student organizations from both the University and
School/College of Pharmacy. Developing a system to keep up with any changes in
processes and policy is key to smooth chapter operations.
Kappa Psi has numerous resources and references available to our members that
can be found on the Kappa Psi website at kappapsi.org. Additionally, our insurance
carrier, Holmes Murphy, has a variety of references that may be of use to your
chapter. Their resources can be found on their website at
holmesmurphy.com/fraternal/resources/resources-sororities-fraternities/
Table of Contents
Calendar of Events for 2022 – 2023 ............................................ 2
Due Dates .................................................................................... 3
Chapter Operations ..................................................................... 4
Rituals ......................................................................................... 6
Recruitment and New Member Education ....................................7
1Calendar of Events: 2022–2023
July 17- 21, 2022
• 60th Grand Council Convention, Phoenix Arizona at the Arizona Grand
Resort and Spa
October 2-8, 2022
• Kappa Psi Service Week
December 5-7, 2022
• ASHP Mid-Year Clinical Meeting, Exposition Booth # TBA, Las Vegas, Nevada
March 24-26, 2023
• APhA Annual Meeting and Exposition, Booth and Reception information
TBA, Phoenix, Arizona
Available through Fall Semester 2022:
Diversity, Equity and Inclusion Training provided by the Professional Fraternity
Association
• To participate in phase 1 of the PFA DEII, visit
dei.professionalfraternity.org/exploring-unconscious-bias.
• The access code you need that is unique to Kappa Psi is: prize
• This education content is available at no cost to chapters and members
Province Assemblies
Find and submit Province Assembly dates to the website
• kappa-psi.com/provinces
2Due Dates
A full list of dates for Chapter and Province submission of dues, documents and awards can be
found on the Kappa Psi website at kappa-psi.com/due-dates.
2022
October 1st
• Submissions for THE MASK
October 15th
• Fall Dues
• GCD Verification form
o Due annually by October 15th or within 14 days of GCD elections
• Faculty Roster
• Chapter Membership Roster
• Chapter and Province Officer Roster
December 1st
• Submissions for THE MASK
2023
February 15th
• Spring Dues
March 1st
• Submissions for THE MASK
March 15th
• Graduate Voluntary Dues
• Graduate Chapter Dues
• Risk Management Fees
May 15th
• Chapter Membership Roster
• Chapter and Province Officer Roster
• Chapter and Province Tax Forms
o Submitted to the IRS
o If the chapter is on a fiscal year other than the calendar year then taxes are
instead due within 5 months of the end of the fiscal year
May 31st
• Chapter History Reports
June 1st
• List of Graduating Members
July 1st
• Submissions for THE MASK
3Chapter Operations
1. Establish a plan for receiving and implementing updates to University and
School/College of Pharmacy policies and requirements no less than
monthly.
2. If the chapter is unable to adhere to a portion of their local ordinances due to
restrictions in place at their University or School/College of Pharmacy,
temporary procedures should be agreed upon by chapter members.
o If chapters wish to conduct virtual meetings while utilizing electronic
platforms, the chapter members should agree upon the alternative
meeting format. Contact the Grand Counselor with questions regarding
chapter operations at grandcounselor@kappapsi.org.
3. The Chapter Officer Training Manual describes the nature and duties of the
required and common officers of a Collegiate Chapter. Review all Due Dates
for required form submission and task completion.
o Submit the Chapter Officer and Address roster by October 15th.
4. The chapter budget for 2022-2023 should be reviewed and updated, if needed.
o Reminder: Tax Return Form (990) for most chapters are due May 15th.
Directions for filing annual taxes.
o Verify with The Central Office that all dues, risk management fees and invoices
are paid.
5. All collegiate chapter activities should be approved by a faculty Grand Council
Deputy (GCD). If a faculty GCD is not available, approval may be granted by a
faculty advisor or other assigned School/College of Pharmacy approved staff or
faculty member.
o Grand Council Deputies should review the Grand Council Deputy
Manual annually.
o The GCD Verification Form must be submitted annually by
October15 or within 30 days of election for the GCD and Faculty
Advisor (or co-GDCs, if applicable).
o GCDs can reference the Fall Semester-Keys to Success
Presentation to prepare for the semester.
6. A Risk Assessment Form should be completed for all chapter activities and
events. This should include professional, fundraising, and social events
conducted in person or in a virtual/online format. Include health or disability
precautions and any new policy updates from the University or School/College
of Pharmacy.
o The Risk Management Policy must be reviewed annually. Each Brother or
Pledge must complete the Risk Management Policy Acknowledgement
Form.
o If your Chapter has questions regarding Risk Management,
submit your questions using the Risk Management Inquiry
Form.
47. Additional resources, such as recorded webinars, text notifications and
award/scholarship forms can be found on the Brother Section of the
Kappa Psi webpage.
8. Submit your Chapter Activity Report after you host or
complete philanthropic event.
9. The MASK submission dates are: July 1, October 1, December 1 and
March 1. Articles and pictures can be submitted to mask@kappapsi.org.
o The current issue of The MASK is available online.
o All issues of The MASK can be viewed on The MASK
Archive.
10. Review your Chapter’s local ordinances annually.
o Templates and Guides for reviewing and updating local ordinances
o All amendments to local ordinances need to be submitted to the Grand
Counselor within 7 days.
11. Chapters may utilize the Kappa Psi access to the online platform
Zoom, free-of-charge. Click here to request a Zoom meeting
o Contact the Collegiate Member-at-Large with questions on
Zoom meeting access at collatlarge@kappapsi.org
5Rituals
1. Copies of the ritual book should NOT be made and distributed in either print
or electronic form for any reason.
o Chapters may purchase Ritual Books from the Kappa Psi Store.
o The current copy of the Ritual Book is the 2020 edition.
2. Chapters are encouraged to complete rituals in-person; however, chapters
wishing to utilize the ritual to open and close a chapter meeting via online
platforms can only do so if security is maintained. This includes password
protections on meetings and members assigned to monitor the virtual attendee
list. If the chapter chooses to utilize this ritual, multiple members are required to
have physical copies of the ritual handbook. The sharing of these secret rituals by
chapters electronically is prohibited. If the above items cannot be ensured, the
ritual should not be performed.
3. The ritual for the Installation of Officers can be conducted virtually or in a
public area as this ritual does not contain secret material and is often
conducted at public gatherings.
4. Chapters with local restrictions on in-person meetings should contact the
Grand Ritualist at grandritualist@kappapsi.org for additional guidance on
completing rituals.
5. Contact the Grand Ritualist for access to additional ritual resources, such as
video clips, at grandritualist@kappapsi.org.
6Recruitment and
New Member Education
1. Kappa Psi does not mandate specific rushing and pledging activities for
established chapters. Specific requirements (e.g., philanthropy, social,
scholarship events) are only in place for new colonies; however, this structure is
commonly utilized by chapters.
o A copy of the Kappa Psi Recruitment Presentation is available for use.
o The Rush and Pledging Guide is available to see examples of other
Chapter’s events.
o Recruitment brochures are available from The Central Office
o The Handbook is available to assist throughout he The Central
Office.
o Chapters wishing for guidance about educational content can
reference the Educational Outline. If chapters wish to utilize the
full set of lessons stemming from this outline, please reach out to
centraloffice@kappapsi.org.
2. All Kappa Psi social media policies should be considered when creating rushing
and pledging materials. Maintaining positivity about the fraternity is essential
to continue to recruit strong members for years to come.
3. The Chapter is to instruct pledges on the Risk Management Policy and
Procedures. Pledges are to sign the Risk Management Acknowledgement Form
prior to or at the start of the first Pledge meeting/activity.
4. Pledge Cards are to be completed by each Pledge at the start of the first Pledge
meeting/activity.
5. Membership Cards (M-Cards) and the Member fee of $45 are to be submitted for
new members to The Central Office within 7 days of initiation.
6. The Chapter GCD or Faculty Advisor should be notified and approve all of the
activities for the Chapter’s rushing and pledging processes.
7You can also read
