OFS 2022 Sponsorship Prospectus - ofs27.org
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27th International Conference on Optical Fiber Sensors
August 29 - September 2, 2022 | The Westin Alexandria | Alexandria, Virginia, USA
OFS 2022
Sponsorship Prospectus
ofs27.orgSponsorship
Why Sponsor this Unique Conference?
The 27th International Conference on Optical Fiber Sensors (OFS-27) is
the opportunity for companies and organizations to contribute to the
advancement and development of up-to-date and important scientific and
technical issues related to the field of Optical Fiber Sensors. We carefully
designed the program to leverage your budget to maximize the efficiency for
“let-the-people-know” your brilliant works at an affordable budget, of which
people are the greatest expertise and the keys in this field. (The program is too
valuable to pass by.)
Take advantage of this opportunity to showcase your company’s/
organization’s products, services and expertise.
Information Contact
Brianna Orr
Conference Manager
OFS 2022
✉ borr@conferencecatalysts.com
2Sponsorship
This package is carefully designed to put separate sponsorship programs
together in a package so that it provides an affordable and effective turn-key
solution at a reduced cost.
Platinum Gold Silver Supporting
Logo & Web Link on
the Web check-circle check-circle check-circle check-circle
Advertisement of
the Company on the
Program Book (1P)
check-circle check-circle check-circle check-circle
Registration 2 1 1 Times-circle
Complimentary
1 1 1 1
Booth
(Large) (Large) (Standard) (Tabletop)
8' x 10' 8' x 10' 6.5' x 6.5' 6' x 2'
Banquet 2 1 1 Times-circle
** Advertising
Opportunity on the
Back Cover of Program
Book (First come first
check-circle Times-circle Times-circle Times-circle
served basis)
$12,200 $8,200 $6,000 $4,000
3Sponsorship
No. Category Price (USD) Limit
1 USB Proceedings $5,000 2
2 Conference Pen $2,000 2
3 Conference Note Pad $2,000 2
4 Lanyard $5,000 12
5 Catalog Spot $300 10
6 Logo Exposure on the Screen of Session Room $1,500 15
7 Advertisement on the Outside Back Cover $6,000 1
8 Advertisement on the Inside Front Cover $4,000 2
9 Advertisement in the Program Book(1p) $2,000 No Limit
4Sponsorship
Application Form
Application is hereby made to OFS 2022 (hereinafter termed “Exhibit
Management”) for exhibit space at the above named conference. This
Application when accepted by Exhibit Management, together with the
1 Please read this contract carefully and
print or type all information requested.
Exhibition Rules and Regulations as listed on the following pages, will constitute
your contract with Exhibit Management for exhibit space, as indicated by the 2 Complete, sign and send to:
Exhibit Chair’s signature on this Application or acknowledgment by email. Brianna Orr
Conference Manager
Partnership
OFS 2022
Platinum Gold Silver Supporting
✉ borr@conferencecatalysts.com
$12,200 $8,200 $6,000 $4,000
* All rates are shown in USD
Company Information
Company Name
Mailing Address
City State Zip Code Country
Phone Web
I have read and agree to the terms and conditions of this contract.
Print Name Title
SIGNATURE Date
Contact Information
Name Email
Phone Fax
Mailing Address
City State Zip Code Country
Payment is due within 30 days of receipt of contract submission.
Payment Information Please make checks payable to: OFS 2022
Check Bank Transfer American Express Visa MasterCard
Card Number Security Code* Expiration Date
* The Credit Card Security Code, or Card Code, is a three- or four-digit security code that is printed on the back of credit
cards (or on the front for American Express cards) in reverse italics in the card’s signature panel.
Billing Address
City State Zip Code Country
5Terms and Conditions
1. Contract Schedule of refunds:
This application, properly executed by applicant Before May 29, 2022:
(exhibitor) shall upon written acceptance and
notification of booths assigned by OFS 2022 » Refund of 50% of total fee for cancellation
management constitute a valid and binding contract. On or after May 29, 2022:
2. Assignment of Space » No refund or credit at any time.
Assignment of space to exhibitors and those making It is understood that OFS 2022 reserves the right, at
application will be made in the order of date and time its option, to reassign a cancelled booth regardless of
received. OFS 2022 will continue to receive applications the cancellation rate assessed. In the event that the
and assign exhibit space, as it remains available, until premises in which the OFS 2022 show is conducted
shortly before the show opening date. In all cases, shall become, in the sole discretion of OFS 2022,
total booth payments must be received prior to show unfit for occupancy, or substantially interfered with
opening. OFS 2022 assignment of booths is final and by reason of any cause or causes not reasonably
shall constitute an acceptance of the exhibitor’s offer within the control of OFS 2022, this agreement may
to occupy space. After assignment, space location be terminated by OFS 2022. For this purpose, the
may not be changed, transferred or canceled by the term “cause or causes” shall include, but not by
exhibitor except upon written request and with the way of limitation, fire, flood, epidemic, earthquake,
subsequent written approval of OFS 2022 management. explosion or accident, blockage, embargo, inclement
OFS 2022 management reserves the right to reassign weather, governmental restraints, restraints or
exhibitor space in order to modify floor plan for overall orders of civil defense, or military authorities, act of
benefit of the show. public enemy, riot or civil disturbance, strike, lockout,
boycott or other labor disturbance, inability to secure
3. Subletting Space sufficient labor, technical, or other personnel, failure,
No exhibitor will assign, sublet, or apportion the whole or impairment or lack of adequate transportation
any part of the space allotted to him, nor exhibit therein, facilities, inability to obtain, or condemnation,
nor permit any other person or party to exhibit therein, requisition or commandeering of necessary supplies
any other goods, apparatus, etc. not manufactured or or equipment, local, state or federal law, ordinance,
distributed by the exhibitor in the regular course of his rule, order, decree or regulation, whether legislative,
business except upon prior written consent of OFS 2022 equipment, local, state or federal law, ordinance,
management. rule, order, decree or regulation, executive, or judicial,
and whether constitutional, or act of god. Should
4. Exhibit Space Rental Rates OFS 2022 terminate this agreement pursuant to the
provision of this paragraph the exhibitor waives
Exhibit space rental includes materials and services any and all claims for damages and agrees that
described herein. OFS 2022 may, after computing the total amount
of OFS 2022 cost and expenses in connection with
5. Payment Requirements and Cancellation its preparation for and conducting of the OFS 2022
Charges event, (including a reasonable reserve for claims
Applications require full payment before booths are and other contingencies), refund to the exhibitor,
assigned. Payment in full is required with submission as and for complete settlement and discharge of
of contract application or on the date indicated on the all said exhibitor’s claims an demands, and amount
invoice. All cancellations must be made in writing and which bears the same relationship to the fee paid
will be based on the following: by said exhibitor as the total refundable amount as
computed above bears to the total amount of fees
paid by all exhibitors.
6Terms and Conditions (continued)
6. Exhibit Booth Manning and Dismantling 10. Policy
Schedule It is further agreed that the exhibitor will abide by and
A representative must man exhibit space during all comply with rules and regulations concerning local
times when exhibition is officially open. Exhibit space customs that may apply, having agreements with the
must be maintained in a neat and orderly manner show Facility or with authorized contractors employed
throughout the exhibition. Exhibitors may begin by OFS 2022.
dismantling only after hours stated in exhibitor service
manual. Exhibitors are responsible for removal of all 11. Management
materials used in their display. Any exhibitor leaving The exhibitor further agrees that the conditions, rules
materials after hours stated in exhibitor service manual and regulations of the OFS 2022 management are
will be charged for the materials’ removal. made a part of this contract and that said exhibitor
agrees to be bound by each and all of these rules and
7. Losses or Damage regulations, and that the management shall have the
Exhibitor agrees that OFS 2022 shall not be liable for full power to interpret, amend and enforce all rules and
any damage or liability of any kind or for any loss, regulations in the best interest of the show.
damage or injury to persons or property during the
term of this agreement, from any cause whatsoever 12. Alteration of Booth Space
by reason of use, occupation and enjoyment of OFS 2022 management shall be entitled to alter the
exhibit space by exhibitor or any person thereon with layout if, in their opinion, this is in the general interest
the consent of exhibitor, and that exhibitor will defend, of the exhibition.
indemnify and save harmless, OFS 2022 from all
liability whatsoever, on account of any such damage,
or injury, whether or not caused by negligence
of or breach of an obligation by exhibitor or its
employees or representatives. Exhibitor will be liable
for all damages, or liability of any kind or for any loss,
damage or injury to persons or any property during
the show from any cause whatsoever by reason of
use, occupation and enjoyment of exhibit space.
8. Demonstrations
No demonstrations or solicitations shall be permitted
outside of the exhibitor’s assigned space, and no signs
or placards may be displayed on persons or otherwise
outside exhibit spaces.
9. Compliance
The exhibitor assumes all responsibility for compliance
with all pertinent ordinances, regulations and codes
of duly authorized local, state and federal governing
bodies concerning fire, safety and health, together
with the rules and regulations of the operators and/or
owners of the property wherein the show is held.
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