2018 INDIANA CONFERENCE ON ENERGY MANAGEMENT - SPONSOR PROSPECTUS - www.indianachamber.com/conferences - Indiana Chamber
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2018 INDIANA
CONFERENCE ON
ENERGY MANAGEMENT
July 31 – August 1, 2018 | Expo: July 31
Hyatt Regency Indianapolis
www.indianachamber.com/conferences
SPONSOR PROSPECTUS
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
2018 INDIANA CONFERENCE ON ENERGY MANAGEMENT
CONFERENCE INFORMATION
The Indiana Conference on Energy Management is Indiana’s premier conference on finding
affordable and sustainable energy sources for your business, as well as networking with other
professionals in the field. The Indiana Conference on Energy Management will cover the current
status of energy in Indiana, what the future may hold and what attendees can do to prepare. The
expected attendance number for this conferences is 200+.
The conference features more than 20 breakout sessions over two days on cutting edge topics, as
well as expert keynote speakers such as:
• Christopher C. Collins, Federal Bureau of Investigations (FBI)
• Congresswoman Susan Brooks
• Congressman Larry Buschon
• Representative Christina Hale, Ranking Minority Member, Utilities, Energy and Telecommunications
committee
• Senator James Merritt, Chair, Utilities committee
PRESENTED BY
The Indiana Chamber of Commerce partners with 24,000
members and investors – representing over four million Hoosiers – to
achieve the mission of “cultivating a world-class environment which
provides economic opportunity and prosperity.”
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
2018 INDIANA CONFERENCE ON ENERGY MANAGEMENT
100%
JOB SENIORITY
MANAGER
28%
6% OTHER
of 2017 Indiana
Energy Conference
sponsors stated the
10% VICE
PRESIDENT conference was
either excellent, very
good or good when
describing the
15% PRESIDEN/
C-SUITE
benefit for their
organization.
15% ANALYST
DIRECTOR
26%
INDUSTRIES
4% REAL ESTATE
4% EDUCATION
5% LEGAL
UTILITIES/ENERGY
SYSTEMS 42%
5% CONSULTING
21% GOVERNMENT
MANUFACTURING
22%
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
SPONSORSHIP LEVELS
CONFERENCE SPONSOR PLATINUM SPONSOR
$10,000 Exclusive Opportunity $5,000 (Four Opportunities Available)
INCLUDED BENEFITS: Available opportunities
Exclusive Branding Opportunities • Opening General Session (Day 1)
• Exclusive listing as the 2018 Indiana Conference on Energy • Expo Luncheon (Day 1)
Management Title Sponsor, including verbal recognition • Morning General Session (Day 2)
• Company logo on the cover of promotional brochure • Closing Luncheon (Day 2)
4 Mailed to more than 12,000 energy and plant management
professionals in Indiana INCLUDED BENEFITS
• Company logo included on e-mail promotions Exclusive Branding Opportunities
4 More than 80,000 email promotions will be sent to energy and • Exclusive recognition as the sponsor of the corresponding event or item
plant management professionals throughout Indiana above
• Company logo included on cover of conference program guide, as well • Recognition as a Platinum-level Sponsor, including verbal recognition
as a full page color advertisement inside, distributed to all attendees • Company logo included in promotional brochure
and includes conference agenda 4 Mailed to more than 12,000 energy and plant management
• Company logo on PowerPoint presentations featured during general professionals in Indiana
sessions and luncheons • Company logo included on e-mail promotions
• Company logo or name on all conference signage 4 More than 80,000 email promotions will be sent to energy and
• Company logo included on conference web site and linked to web page plant management professionals throughout Indiana
of your choosing • Company logo included in conference program guide, as well as a full
• Company collateral material or logo item distributed to each attendee page color advertisement inside, distributed to all attendees and
in conference bags (you must provide item) includes conference agenda
• Company logo on PowerPoint presentations featured during general
High Impact Opportunities sessions and luncheons
• 1-2 minutes of podium time to address conference attendees at the • Company logo included on conference web site and linked to web page
opening general session of your choosing
• 8’x10’ display area with one 6’ skirted table and two chairs
4 Includes two complimentary passes for your display attendants High Impact Opportunities
(additional display attendant passes may be purchased for $99/each) • 1-2 minutes of podium time to address conference attendees during a
selected event
Access • 8’x10’ display area with one 6’ skirted table and two chairs
• Six complimentary full-conference registrations for your company 4 Includes two complimentary passes for your display attendants
representative and/or clients (additional display attendant passes may be purchased for $99/each)
• Additional conference registrations available at 10% discount
• A complete electronic list of conference attendees Access
4 Includes name, title, company name, phone number and mailed • Four complimentary full-conference registrations for your company
address (does not include email addresses) representative and/or clients
• Sponsor ribbon for each of your company representatives • Additional conference registrations available at 10% discount
• First right of renewal for 2019 conference • A complete electronic list of conference attendees
4 Includes name, title, company name, phone number and mailed
address (does not include email addresses)
• Sponsor ribbon for each of your company representatives
• First right of renewal for 2019 conference
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
SPONSORSHIP LEVELS
GOLD SPONSOR SILVER SPONSOR
$3,500 (Seven Opportunities Available) $2,000 (Six Opportunities Available)
Available Opportunities: Available Opportunities:
• Expo Sponsor (Day 1) • Continental Breakfast (Day 1)
• Reception Sponsor (Day 1) • Morning Refreshment Break (Day 1)
• Alternative Energy Sponsor • Afternoon Refreshment Break (Day 1)
• Name Badge Sponsor • Continental Breakfast (Day 2)
• Registration Bag Sponsor • Morning Refreshment Break (Day 2)
• Sustainability/Energy Efficiency Sponsor • Charging Station
• Wi-Fi Sponsor
INCLUDED BENEFITS
INCLUDED BENEFITS Exclusive Branding Opportunities
Exclusive Branding Opportunities • Exclusive recognition as the event or item sponsor
• Exclusive recognition as the event or item sponsor • Recognition as a Silver-level Sponsor
• Recognition as a Gold-level Sponsor • Company name or logo included in promotional brochure
• Company name or logo included in promotional brochure 4 Mailed to more than 12,000 energy and plant management
4 Mailed to more than 12,000 energy and plant management professionals in Indiana
professionals in Indiana • Company name or logo included on e-mail promotions
• Company name or logo included on e-mail promotions 4 More than 80,000 email promotions will be sent to energy and
4 More than 80,000 email promotions will be sent to energy and plant management professionals throughout Indiana
plant management professionals throughout Indiana • Company logo included in conference program guide, as well as a half
• Company logo included in conference program guide, as well as a full page color advertisement inside, distributed to all attendees and
page color advertisement inside, distributed to all attendees and includes conference agenda
includes conference agenda • Company logo on PowerPoint presentations featured during general
• Company logo on PowerPoint presentations featured during general sessions and luncheons
sessions and luncheons • Company logo included on conference web site and linked to web page
• Company logo included on conference web site and linked to web page of your choosing
of your choosing
High Impact Opportunities
High Impact Opportunities • 8’x10’ display area with one 6’ skirted table and two chairs
• 8’x10’ display area with one 6’ skirted table and two chairs 4 Includes two complimentary passes for your display attendants
4 Includes two complimentary passes for your display attendants (additional display attendant passes may be purchased for $99/each)
(additional display attendant passes may be purchased for $99/each)
Access
Access • Two complimentary full-conference registrations for your company
• Two complimentary full-conference registrations for your company representative and/or client
representative and/or clients • Additional conference registrations available at 10% discount
• Additional conference registrations available at 10% discount • A complete electronic list of conference attendees
• A complete electronic list of conference attendees 4 Includes name, title, company name, phone number and mailed
4 Includes name, title, company name, phone number and mailed address (does not include email addresses)
address (does not include email addresses) • Sponsor ribbon for each of your company representatives
• Sponsor ribbon for each of your company representatives • First right of renewal for 2019 conference
• First right of renewal for 2019 conference
*Reasonable effort will be made to include logo at all available opportunities; however due to space issues, use of company name in text may be necessary
To reserve your sponsorship, contact Jim Wagner, jwagner@indianachamber.com or (317) 264-6876
2018 INDIANA CONFERENCE ON ENERGY MANAGEMENT
SPONSOR AND EXHIBITOR CONTRACT TERMS AND CONDITIONS
1. Exhibitor and sponsorship opportunities are designed to provide a 6. Insurance and liability are the sole and full responsibility of the Exhibitor.
showcase for products and services either specifically designed for or Exhibitor agrees to maintain such insurance that will fully protect ICC from
customarily used in safety. These opportunities are offered strictly as a any and all claims of any nature, including claims under applicable
means of information exchange. Exhibitors and sponsors may not workers’ compensation acts, and for damages for personal injury,
make sales, but may take orders in the exhibit area. Having a sponsor including death, which may arise in connection with the operation of
or exhibitor relationship with the Central Indiana Chapter of ASSE and Exhibitor’s display. Damage to inadequately packed property will be
the Indiana Chamber of Commerce, hereinafter referred to as ICC, Exhibitor’s own responsibility. In the event that Exhibitor damages the
does not indicate that ICC endorses the products or services of its building, Exhibitor expressly agrees to protect, save and hold harmless
exhibitors and/or sponsors. ICC from all loss and/or damages whatsoever caused by Exhibitor to
said building, or any part thereof, directly or indirectly.
2. Exhibitor agrees that ICC shall have the right to make such rules and
regulations or changes in arrangements, as it shall deem necessary 7. ICC will not be liable for failure to hold the conference as scheduled.
and to amend the same from time to time. ICC shall have the final All payments will be returned in the event that the conference is not
determination and enforcement of all rules, regulations and conditions. held as scheduled or transferred to future event.
It is understood and agreed that the Exhibitor shall abide by all the
conditions, rules and regulations provided by ICC for the governing of 8. Exhibitor shall abide by fire regulations and all other regulations of
the Exhibit and the Conference of which it is a part. government agencies and the conference site. All draping and
decorative material must be flameproof. Signage and banners must
3. Exhibitor agrees to accept this contract and encloses herewith a check not block other exhibits. If your sign/banner is taller than three feet, it
or credit card number for the full amount due to ICC upon must be set in the back of your booth and not in the front.
registration. All payments must be made within 30 days of the invoiced
date. All payments must be paid prior to set-up for the event unless 9. ICC will not be responsible for delays or extra expense incurred
otherwise arranged. because of strikes, labor disputes, or any other cause beyond the
control of the ICC, its agents or representatives.
No rights in and to the said space (or any other space) shall vest in
Exhibitor until this agreement has been accepted on behalf of ICC, 10. Extremely loud noises such as bells, sirens, buzzers, etc., will not be
and such vesting shall thereafter be subject to the terms and conditions permitted. All Exhibitors must maintain a business-like atmosphere.
stated herein. All exhibitor registration fees and sponsorships are
nonrefundable after June 1, 2018. Prior to June 1, 2018, an 11. All food and beverage within display area must be provided by the
Exhibitor/Sponsor may withdraw from the Conference and receive a venue/hotel unless otherwise arranged
full refund less a Fifty Dollar ($50.00) administrative fee. The Indiana
Chamber also holds the right to cancel your sponsorship if payment is 12. No activities shall be scheduled during the time of the official program
not made 60 days prior to the event date. Exhibitors may not set up hours except with the express permission of ICC.
unless payment is received prior to event date.
13. Exhibitor hereby agrees to indemnify, defined protect and hold harmless
No subletting, assignment, or sharing of space will be permitted ICC and the hotel and conference center management from any and
without ICC approval and the payment of an additional fee. all claims, demands, suits, liability for damage, loss, harm or injury to
the person or any property of the Exhibitor or any of its officers,
Promotional activity is limited to the confines of space assigned by agents, employees or other representatives.
ICC. Overly large table, standup or wall displays or other items that
may prevent or interfere with the visibility of any adjoining booth space 14. By virtue of registering online by mail or fax indicates knowledge of
is not permitted. Exhibitor items/materials must be contained inside the and agreement with the terms and conditions herein.
booths space and out of walkways.
15. Exhibition space will be assigned only upon receipt of the Sponsor/
4. Exhibitor is responsible for installing, maintaining, and dismantling its Exhibitor agreement, full payment, and accompanying forms. However,
exhibit. ICC reserves the right to reassign exhibition booth space if necessary.
ICC reserves the right to refuse exhibition space to any employer.
5. Exhibitor displays must remain assembled throughout the open exhibit
hours. Failure to comply could result in future booth assignment priorities. 16. Exhibitor/sponsor fully understands and agrees to abide by all components
of the terms and conditions and will participate as an exhibitor/sponsor
at the 2018 Indiana Conference on Energy Management at the Hyatt
Regency Indianapolis on July 31 – August 1, 2018.
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