NORTH WEST PROVINCIAL GOVERNMENT - PROVINCIAL TREASURY
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NUMBER 22 OF 2021/22 DATE : 03 SEPTEMBER 2021
PROVINCIAL TREASURY
NORTH WEST
PROVINCIAL GOVERNMENT
REPUBLIC OF SOUTH AFRICA
PROVINCIAL SUPPLY CHAIN MANAGEMENT
SCM STAKEHOLDER MANAGEMENT
Page | 1TABLE OF CONTENTS
TOPIC PAGE
1 Important information 3
2 Bidding Information 4
2.1. Bidding requirements 4
2.2. Lodging and Closing of bids 5
2.3. The Bidding process 5
2.3.1. Why the bidding process 5
2.3.2. What to consider before bidding 5
2.3.3. Invalidity of bids 5
2.4. Important Notice 6
2.5. Role of Supplier Management Services 6
2.6. Applicable Legislative and Regulatory prescripts 6
3. Bid Invitations 7- 10
4. Cancellation of Bids 11
5. Addenda 12
6. Awards 14-15
7. Enquiry Information 16
8. Bulletin Information 16
Page | 21. IMPORTANT INFORMATION
For new subscriptions and enquiries please contact : Ms Mapule G. Mothibedi
at 018 388 4227. For more information on bids invitations, please contact the
person listed on the bid under ‘Contact Person’.
Annual subscription fee for the Bulletin is R50.00
It is the responsibility of the bidder to obtain bid documents from relevant
Departments.
Please check the required deposit for each bid.
Bids documents should be duly completed, signed sealed in an envelope
marked bid number, closing date and time; and should be deposited in the
relevant bid box not later than the 11:00 am on the closing date.
No exceptions will be made.
Please comply with General Conditions of the Contract (GCC – Annexure A)
No telegraphic or facsimile bids will be considered.
Provincial Departments reserve the right to accept any bid in whole or in part
and do not bind themselves to accept lowest or any bid offer.
Bidders may ask the Departments in writing to explain whatever the bidder
needs in relation to bids and awards advertised in this Bulletin.
NOTE VERY WELL
COMPLY WITH TAX MATTERS BEFORE THE CLOSING DATE AND TIME OF THE BID
Responsible Officer (Producer) : Mapule Mothibedi, Telephone 018 388 4227
Manager (Chief Editor) : Seipati Leshomo, Telephone 018 388 4226
The Tender Bulletin is obtainable from : The Provincial Supply Chain Management, First Floor
Sedibeng Water Building, University Drive, MMABATHO, 2735
NB : Bidders are advised to read the entire Bulletin. No Official of the Provincial Supply Chain
Management will be held responsible for loss of opportunity due to submission of incorrect
address, or delays caused by the Post Office, or non renewal of the subscription on time.
Page | 32. BIDDING INFORMATION
2.1. Bidding Requirements
The bidder must :-
be 18 years old or above,
be a South African Citizen.
Have a registered business for a particular service or supply,
Comply with SARS matters,
Construction businesses should register their companies with the Construction
Industry development Board (CIDB – may be contacted at www.cidb.gov.za),
Security businesses should register their companies with Security Industry
Regulatory Agency (SIRA may be contacted at 012 – 337 5695, Fax No. 012 – 326
6128).
Residential construction businesses must register their companies with NHBRC
(National Housing Building Research Council),
Physical existence of the business is a requirement,
BBBEE Status level Certificate is a must or an Affidavit by SAPS or Commissioner of
Oaths.
Bidders are required to :-
Make use of the prescribed Standard Bid Documents (SBD) forms compiled in the bid
document.
Insert prices and other required information in the appropriate spaces on the
prescribed forms.
Furnish other information if required, e.g. samples/pamphlets.
Complete preference points claim forms ( in terms of the Preferential procurement
Regulations, 2017).
Submit Company Registration Certificate (CK1) and other Business Statutory
Registration documents (e.g. NHBRC, CIDB, SIRA, etc).
General Bid Requirements :-
Late bids are not considered. Bids are late if they are received at the address given in
the bid document; after the closing date and time.
Bids are valid for a period of 90 days.
All bids must be quoted in South African currency and must be VAT inclusive.
All relevant forms attached to the bid must be completed and signed in ink where
applicable; by a duly authorised official.
Obtain Pin number from SARS for all Departments.
In case of Joint Ventures; an original valid Tax Clearance of both parties, and a
signed Agreement by the parties involved, as well as JV Tax Certificate.
Copy of the company registration certificate from the Registrar of Companies (CIPC).
If it is a JV, copies of both parties.
Copies of identity documents of Main Shareholders of the Company. If JV; copies of
IDs of main share holders of both companies.
2.2. Lodging and Closing of Bids
Bids shall be lodged not later than 11:00 on the closing date.
Each bid should be lodged in a sealed separate envelope with the name and address
of the bidder, bid number, closing date and time of such a bid.
Bids received after the specified closing time shall be regarded as late and will not be
accepted.
After the closing time, bids are opened in public and names of bidders are read out
and prices of bids may be disclosed in public.
Page | 42.3. The bidding process
2.3.1. Why the Bidding process
To comply with Section 217 of the Constitution.
To comply with the concept of Supply Chain Management.
To enforce the application of Preferential Procurement Policy Framework Act.
To encourage competition among suppliers.
To procure goods and services to State Departments.
2.3.2. What to consider before bidding (Refer also to 2.1 above)
Register your Business.
Register with SARS for tax clearance.
Do you have the required capacity to provide goods and services to client
Departments?
Do you have the required resources?
Do you have enough time to complete the contract taking into account your
current work load?
In case of Joint ventures, a statement of Agreement of both parties should be
available.
2.3.3. Invalidity of bids
Failure to submit a bid document on time.
Failure to sign a bid document.
Failure to submit samples when requested to do so.
Failure to attend a compulsory site inspection meeting.
Failure to attend a compulsory briefing session.
Usage of tippex when completing a bid document.
Failure to complete bid prices in figures and in words.
Failure to submit all necessary documents.
Submission of a faxed bid document.
Failure to attach copy of your identity document.
Provision of incorrect or misleading information.
Failure to comply with the specifications.
Failure to submit a receipt as proof of purchase of a bid document.
Failure to complete preference point forms.
Failure to attach your original, valid tax clearance certificate.
Failure to submit any one of the requirements stipulated in the bid document.
IMPORTANT NOTICE
All Departments do not bind themselves to accpet any bid which is incomplete or award the lowest
scoring points bidder AND they can award the bid as whole or in part.
Bidders must submit original and valid BBBEE Status Level Verification Certificate or orginal certified
copies thereof to substantiate their BBBEE rating claims. Failure to submit such Certificate will result in
the bidder not qualifying for preference points for BBBEE. The bidder must submit verification certificate
that are accredited by SANAS (South African National Accreditation System) OR sworn Affidavit issued
and attested by the SAPS/Commissioner of Oaths or DTI for EMEs.
Bidders who qualify as EMEs must submit Sworn affidavit signed by the EME Representative attested by
the Commissioner of Oaths.
Page | 52.5. Role of the SCM Stakeholder Management Services Sub Directorate
Maintenance of the Provincial Supplier Database.
Tender Advisory Sevices, i.e.
o Provision of general information related to CSD,
o Compilation and distribution of the Provincial Tender Bulletin
o Rendering Consultation Services.
Conducting Outreach Programmes, i.e. organising workshops and training on the
Government bidding process for Rural Communities, SMMEs, Youth, Disabled and
Historically Disadvantaged Businesses.
2.6. Applicable Legislative and Regulatory prescripts
The following prescripts should be adhered to by all Provincial departments and Bidders :-
The Constitution of the Republic of South Africa, Act No. 108 of 1996.
Preferential Procurement Policy Framework Act, Act No. 5 of 2000.
Preferential Procurement Regulations, 2017.
Public Finance Management Regulations : Framework for Supply Chain Management
published on 05 December 2003.
All National and Provincial Practice Notes on supply Chain Management and other
sectoral legislation.
Page | 63. Invitations
DEPARTMENT OF HEALTH
Bid Bid Compulsory Bid Evaluation Contact Person Closing date
Number Description pre-bid Amount criteria
meeting
Admin Enquiries :
NWDoH Food services N/A R200.00 80/20 28 September
21/2021 Ms N. Tshabalala/ 2021 at 11H00
management
(catering)
Ms R. Setena at
services at
various 018 391 4559/4386
health
facilities and
nursing
colleges in the Technical Enquiries :
North West
province for a Ms Grace Tsele, Ms N.
period of Radebe & Ms Tshwanelo
three (03) Tuge at
years.
018 391 4042/ 4060
Email address:
nsegwabanyane@nwpg.gov.za
rpsetena@nwpg.gov.za
ttuge@nwpg.gov.za
GTsele@nwpg.gov.za
A non- refundable deposit is payable for each bid document in cash. Bid documents will be available from the Department of
Health North West, Ground Floor, New Office Park Building, 3801 corner First Street and Sekame, Mmabatho, Behind the
Crossing Mall .
The Bid Documents in a sealed envelope and marked with Bid Numbers, Company Name and Closing Date should be deposited
in the Tender box situated at the entrance of, Department of Health North West, Ground Floor, New Office Park Building, 3801
corner First Street and Sekame, Mmabatho, Behind the Crossing Mall .
NB: Bidders wishing to be considered should submit all the required document, Failure to submit the required
documents will result in disqualification.
The North West Department of Health does not bind itself to accept the lowest or any other bid in whole or in part and price
alone is not the determining factor. If you do not hear from the Department within 90 days, please consider your bid as
unsuccessful.
IMPORTANT NOTICE: Should the Valid Tax Status Pin or CSD report NOT be attached by the closing date of the
bid, the bid will be regarded as invalid. Points will be allocated to all those who submit their BBBEE verification
certificates. No faxed or e-mailed bids will be accepted.
Page | 7DEPARMTMENT OF SOCIAL DEVELOPMENT
BID BID DESCRIPTION COMPUL - EVALUATION CONTACT DETAILS CLOSING
NO SORY CRITERIA DATE AND
BRIEFING TIME
SESSION
NW/D Appointment of duly No Functionality as Contact Person: Supply 21
SD/16/ authorized service compulsory prescribed in the Chain Management September
2021 provider for the site briefing bid document: related matters: 2021 at
supply and delivery 80/20 Name: Ms G. Moholo 11:00 at 1st
of Social Relief of Floor
Tel: 018 388 2798/
Distress Material 80 points = price University
support (Food 20 points = B-BBEE
1529/1637 Drive,
Parcels, Dignity status rating E-mail: Provident
Packs, Blankets and certificate gmoholo@nwpg.gov.za House
School Uniforms) for Building;
Ngaka Modiri Contact Person: Supply Chain
Molema, Dr Kenneth Technical matters: Management
Kaunda, Dr Ruth Name: Mr E. Gaaname Directorate;
Segomotsi Mompati Tel: 018 388 1338/1340 North
and Bojanala E-mail: entrance:
Districts egaaname@nwpg.gov.za Mmabatho
NW/D Provisioning of No Functionality as Contact Person: Supply 28
SD/17/ security services for compulsory prescribed in the Chain Management September
2021 Bojanala for a period site briefing bid document: related matters: 2021 at
of 36 months- North 80/20 Name: Ms G. Moholo 11:00 at 1st
West Province Floor
Tel: 018 388 2798/
80 points = price University
20 points = B-BBEE
1529/1637 Drive,
status rating E-mail: Provident
certificate gmoholo@nwpg.gov.za House
Building;
Contact Person: Supply Chain
Technical matters: Management
Name: Mr A. Moche Directorate;
Tel: (018) 388 2551 North
E-mail: entrance:
AMoche@nwpg.gov.za Mmabatho
NW/D Appointment of duly No Functionality as Contact Person: Supply 29
SD/18/ authorized service compulsory prescribed in the Chain Management September
2021 provider for the site briefing bid document: related matters: 2021 at
provision of training 80/20 Name: Ms G. Moholo 11:00 at 1st
Child and Youth Care Floor
Tel: 018 388 2798/
Workers in Ngaka 80 points = price University
Modiri Molema, Dr 20 points = B-BBEE
1529/1637 Drive,
Kenneth Kaunda, Dr status rating E-mail: Provident
Ruth Segomotsi certificate gmoholo@nwpg.gov.za House
Mompati and Building;
Bojanala Districts Contact Person: Supply Chain
Technical matters: Management
Name: Mr H. Setjie Directorate;
Tel: (018) 388 2239 North
E-mail: entrance:
hsetjie@nwpg.gov.za Mmabatho
Page | 8BID BID DESCRIPTION COMPUL - EVALUATION CONTACT DETAILS CLOSING
NO SORY CRITERIA DATE AND
BRIEFING TIME
SESSION
NW/D Appointment of duly No Functionality as Contact Person: Supply 30
SD/19/ authorized service compulsory prescribed in the Chain Management September
2021 provider for Training site briefing bid document: related matters: 2021 at
of National Youth 80/20 Name: Ms G. Moholo 11:00 at 1st
Services in SETA Floor
Tel: 018 388 2798/
accredited in Building 80 points = price University
and Civil 20 points = B-BBEE
1529/1637 Drive,
Construction purpose status rating E-mail: Provident
gmoholo@nwpg.gov.za
certificate House
Building;
Contact Person: Supply Chain
Technical matters: Management
Name: Mr M. Tshotetsi Directorate;
Tel: (018) 388 1598/ North
1521 entrance:
E-mail: Mmabatho
mtshotetsi@nwpg.gov.za
NW/D Appointment of duly No Functionality as Contact Person: Supply 05 October
SD/20/ authorized service compulsory prescribed in the Chain Management 2021 at
2021 provider for training site briefing bid document: related matters: 11:00 at 1st
of National Youth 80/20 Name: Ms G. Moholo Floor
Services in Agri-Seta University
Tel: 018 388 2798/
Accredited Plant and 80 points = price Drive,
Animal Production 20 points = B-BBEE
1529/1637 Provident
(Mixed Farming status rating E-mail: House
System) certificate gmoholo@nwpg.gov.za Building;
Supply Chain
Contact Person: Management
Technical matters: Directorate;
Name: Mr M. Tshotetsi North
Tel: (018) 388 1598/ entrance:
1521 Mmabatho
E-mail:
mtshotetsi@nwpg.gov.za
NW/D Appointment of duly No Functionality as Contact Person: Supply 06 October
SD/21/ authorized service compulsory prescribed in the Chain Management 2021 at
2021 provider for supply site briefing bid document: related matters: 11:00 at 1st
and Installation of 80/20 Name: Ms G. Moholo Floor
Anti-climb, Anti-cut University
Tel: 018 388 2798/
and snake repellent 80 points = price Drive,
fence at Sonop Old 20 points = B-BBEE
1529/1637 Provident
Age Home status rating E-mail: House
certificate gmoholo@nwpg.gov.za Building;
Supply Chain
Contact Person: Management
Technical matters: Directorate;
Name: Mr T. Seelamo North
Tel: (018) 388 1601 entrance:
E-mail: Mmabatho
egaaname@nwpg.gov.za
Page | 9ADDITIONAL INFORMATION ON BIDS FOR THE DEPARTMENT OF
SOCIAL DEVELOPMENT
BID DOCUMENTS
The Depart ment of Social Development will no longer sell b id document .
Bidders are advised to download bid documents from www.etenders.gov.za
or on the Departmental website on https://dsd.nwpg.gov .za. No faxed or
e-mailed bids will be accepted.
BID VAL IDITY
Bid validity period is 9 0 days.
SUBMISSION OF BIDS
Bidders must submit the bid in hard copy format (paper document) in a sealed envelope or
suitable cover marked with the bid number, company name and address and closing date
and should be deposited in the tender box situated on the 1st Floor University Drive,
Provident House Building; Supply Chain Management Directorate; North entrance
Mmabatho.
The hard copy of the bid response will serve as the legal bid document. NO LATE BIDS
WILL BE ACCEPTED. If no response regarding this bid is received from the Department
within 90 days, kindly regard your bid as unsuccessful.
Page | 104. CANCELLATION OF BIDS
The DEPARTMENT OF ARTS, CULTURE, SPORT AND RECREATION, NORTH
WEST, would like to notify all bidders that the below mentioned bids have been
cancelled.
BID NO. DESCRIPTION
ACSR112/2021/1 Provision of 24 hour private security services for Dr Ruth Segomotsi Mompati
District for a period of three (3) years
ACSR112/2021/2 Provision of 24 hour private security services for Dr Kenneth Kaunda District
for a period of three (3) years
ACSR112/2021/3 Provision of 24 hour private security services for Bojanala District for a period
of three (3) years
ACSR112/2021/4 Provision of 24 hour private security services for Ngaka Modiri Molema
District for a period of three (3) years
The Department would like to thank all bidders responded on the invitation to bid and the
interest your company has shown is however appreciated.
Page | 115. ADDENDa (extension of closing dates)
DEPARTMENT OF EDUCATION:
SUBJECT : ADDENDUM TO:
Edu 28/21 NW - Erection of security fence for Tswelelopele
Secondary School in Ngaka Modiri Molema District (2SQ)
Edu 29/21 NW - Erection of security fence for Ngaka Modiri Molema
District Schools in the North West Province (3 SQ)
Edu 30/21 NW - Storm Damage for Schools in Ngaka Modiri Molema
District (3 GB)
Edu 31/21 NW - Storm Damage for Schools in Ngaka Modiri Molema
District (4 GB)
Edu 32/21 NW - Appointment of a Service Provider for the
Refurbishment and Upgrading of Nietverdient Combined School
Hostels for a Period of 15 Months (7 GB)
EXTENSION OF CLOSING DATE
The following tenders closing dates are extended as follows:
BID NO DESCRIPTION OLD CLOSING NEW CLOSING
DATE DATE
Edu 28/21 Erection of security fence for 31 August 2021@ 21 September
NW Tswelelopele Secondary School 11: AM 2021 @ 11: AM
in Ngaka Modiri Molema District (2SQ)
Edu 29/21 Erection of security fence for Ngaka 31 August 2021 21 September
NW Modiri Molema District Schools in the @ 11: AM 2021 @ 11: AM
North West Province (3 SQ)
Edu 30/21 Storm Damage for Schools in Ngaka 31 August 2021@ 21 September
NW Modiri Molema District (3 GB) 11: AM 2021 @ 11: AM
Edu 31/21 Storm Damage for Schools in Ngaka 31 August 2021 21 September
NW Modiri Molema District (4 GB) @ 11: AM 2021 @ 11: AM
Edu 32/21 Appointment of a Service Provider for 31 August 2021@ 21 September
NW the Refurbishment and Upgrading of 11: AM 2021 @ 11: AM
Nietverdient Combined School Hostels
for a Period of 15 Months (7 GB)
The Department of Education apologise for any inconvenience that might be
caused.
Page | 126. awards
DEPARTMENT OF EDUCATION:
DESCRIPTION OF BID: EDU 09/20 NW - INSTALLATION OF SECURITY
FENCE AT VARIOUS SCHOOLS IN NOTH WEST PROVINCE DEPARTMENT
OF EDUCATION (BOJANALA DISTRICT) WITH (SQ3)
BID Bid Description Company Awarded Amount
NO
Edu Installation of security fence at Machama Oletile Holdings R 1 241 871.20
09/20 Primary school
NW
Edu Installation of security fence at Mmakau MWX Holdings R1 728 444.25
09/20 Primary school
NW
Edu Installation of security fence at Matlametlo Exxaro Construction (pty) ltd R 1 545 042.00
09/20 Primary school
NW
Edu Installation of security fence at Utsane Lebo Tebo & Projects R1 145 725.00
09/20 Primary school
NW
Edu Installation of security fence at Chaneng Best Enough 535 R 967 748.00
09/20 Primary school
NW
Edu Installation of security fence at Mookane Thobile M & building R 1 267 800.25
09/20 Primary school construction
NW
Edu Installation of security fence at Mpyatilo Lebo Tebo Trading & Projects R 1 049 25.00
09/20 Primary school
NW
Edu Installation of security fence at Tsoge SJPF Projects 110 R 1 249 503.75
09/20 Primary school
NW
Edu Installation of security fence at Kgale Best Enough Trading 535 R 778 668.00
09/20 Primary school
NW
Edu Installation of security fence at Madinyane Oletile Holdings R 1 097 795.75
09/20 Primary school
NW
Edu Installation of security fence at Thobile M & building R 1 126 149.00
09/20 Makgabetloane Primary school construction
NW
Page | 13AWARDS FOR THE DEPARTMENT OF EDUCATION:
DESCRIPTION OF BID: EDU 10/20 NW - REPAIRS AND RENOVATIONS AT
GAETSHO PRIMARY SCHOOL IN NGAKA MODIRI MOLEMA DISTRICT (3GB)
BID Bid Description Company Awarded Amount
NO
Edu Repairs and renovations at Gaetsho Cosmo Bros JV Dashibi Projects R1 1 426 369.73
10/20 Primary school in Ngaka Modiri Molema
NW District (3GB)
DESCRIPTION OF BID: EDU 08//20 NW - REPAIRS AND RENOVATIONS AT
PHUTHANANG PRIMARY SCHOOL IN DISTRICT (3GB)
BID Bid Description Company Awarded Amount
NO
Edu Repairs and renovation of Phuthanang T3 Trading R 2 263 978.55
08/20 Primary schools in Bojanala District (3GB)
NW
DESCRIPTION OF BID: EDU 02/21 NW – SOURCING OF PANEL OF
CONSULTANTS TO ASSIST WITH 2021/22 TO 2023/2024 PLANNED INTERNAL
AUDIT PROJECTS
CLOSING DATE: 12 MAY 2021
NO
Company Awarded
1. KT Mogano Investments
2. Arms Audit & Risk Management
3. Nexia SAB & T Accountants
4. SNG Grant Thornton
5. Price water house coopers Inc.
6. Ubac Further Together
7. Morar Incorporated
8. Rakoma & Associates
Page | 14AWARDS FOR PROVINCIAL TREASURY
BID NO. NWDF04/2020 :
ESTABLISHMENT OF A PANEL OF PREFERRED FORENSIC AUDITORS FOR A PERIOD OF
THREE (3) YEARS
Contract Period : 30 August to 2021 to 30 July 2024 (3 years)
Date of Award : 30 August 2021
Points
Name of successful bidder (s) Contract price (if applicable)
claimed
1. Abacus Financial Crime Advisory (Pty) Ltd 92% N/A
2. Peyper Forensics 94% N/A
3. Mntambo Motse Consulting Joint Venture 80% N/A
4. Madhlopa & Thenga Incorporated 88% N/A
5. Comperio Advisory 100% N/A
6. Ubuntu Business Advisory Consulting (Pty) 92% N/A
Ltd
7. JGL Forensic Services 100% N/A
8. Open Water Advanced Risk Solutions (Pty) 75% N/A
Ltd
9. Gobodo Forensic & Investigative 92% N/A
Accounting
NB: Amanda Greene T/A NMK Forensics did not
qualify on the basis that they were non tax compliant
upon final award stage
Page | 157. Enquiry information
7.1 Service providers who resides within the boundaries of the ;North West province
are hereby invited to register their companies in the CSD Database. There is no
closing date. Enqiury line are 018 3881533/2585/2587/4230
7.2 Tender Bulletin subscribers are reminded to check the validity of their subscription
and renew it on or before the expiry date. Note that the expiry date is twelve
months after the date of first subscription.
7.3 Communities, Youth, SMMEs and Disabled people who wish to be work-shopped or
trained on the Government Bidding Process should contact Keamogetse Ntsoma
@ 018 388 3939
7.4 Bidders who have complaints regarding bid contracts may forward their
complaints to Mr Moagise Tlalang, SCM Performance Unit, Procinvial Supply Chain
Management, Private Bag X2132, MMABATHO, 2735; or First Floor Sedibeng
Wat[er Building, Univeristy Drive, MMABATHO,2735; or call him at
018 – 388 5145/5146/3924/3259/4235.
7.5 Further infromation and queries may be directed to The Chief Director, Procinvial
Supply Chain Management, Private Bag X2132, MMABATHO, 2735; or First Floor
Sedibeng Water Building, Univeristy Drive, MMABATHO,2735.
7.6 Any other enquiries regarding Government Procurement Policies and prescripts
may be forwarded to 018 388 4239/3911
8. BULLETIN INFORMATION
Bidders are advised to read the entire Bulletin. No official of the Provincial Supply
Chain Management will be held responsible for loss of opportunity due submission of
incorrect address, or delays caused by the Post office, or non-renewal of
subscriptions.
The following are websites for obtaining the Bulletin and tenders:
www.etenders.gov.za (for tenders adverts)
www.treasury.nwpg.gov.za (for Tender Bulletin)
CSD@treasury.gov.za (for CSD Information and enquiries)
www.csd.gov.za (for CSD registration)
Page | 16Page | 17
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