Meetup Africa 2013 Exhibitor manual - Tower Xchange
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Meetup Africa 2013
October 1 and 2, Birchwood Hotel, Johannesburg
Exhibitor manual
Tower XchangeMeetup Africa 2013 Tower Xchange October 1 and 2, Birchwood Hotel, Johannesburg Hello and thank you for sponsoring or exhibiting at the TowerXchange Meetup! This exhibitor manual should answer all your logistical questions about the event. Please note that the TowerXchange Meetup exhibition is designed to enable operators and towercos to select strategic partners on the basis of capabilities and proven track record, rather than on the basis of who spends most on their booth! Everyone has the same 3m x 3m space, so we don’t encourage you to spend extra budget on spectacular custom booths or shipping in heavy duty display equipment.
Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
Shipping Address and Instructions
All display materials/literature being shipped to the hotel must be labelled up with the event name and
date clearly marked up.
Items may only be delivered to the hotel from 1 day before the conference starts. They will not be
accepted prior to this time. We therefore recommend you bring as much of your display equipment and
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Please advise if you have any large shipments.
Please send shipments to the venue at:
TowerXchange Meetup
1 – 2 October 2013
Le Grande Conference Centre
Acacia / Silverleaf Room
C/O Nyasha Nyamwiwa
Sales Support
Viewpoint Street
Bartlett
Boksburg
1459
South Africa
Exhibition rooms
The exhibition and Meetup rooms are located in “Le Grande Conference Centre”.
There are two exhibition areas called the “Acacia Room” and the “Silverleaf Room”. The main Meetup
networking room is located in the “Oak Room”
Annabelle will be in touch shortly for you to select your booth location. Diamond, Silver and Bronze
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www.towerxchange.com | Exhibitor Manual | 3Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
Set Up Details
All exhibitors will need to set up their stands on Monday 30 September 2013
Setup time for both exhibition halls is from 2pm to 9pm on Monday 30 September 2013
Any booth not setup by 9pm on Monday 30 September will not be permitted to setup until 9am on
October 1, as delegates will be taking refreshments on arrival in the hall from 7.30-9am. We therefore
strongly recommend setting up your booth on Monday 30 September
Exhibition Booth
Each 3m x 3m (9sqm) PACKAGE STAND is 2.5 metres high and includes the following:
‘Shell Scheme’ Walling (posters can be attached using blu tac)
Red Fascia with White Lettering
Carpets
2 x 150 Watt Spotlights
1 x Plug Point (if additional sockets are needed please arrange through EBS)
Additional furniture and items can be ordered through EBS at a charge using the separately attached
Exhibition Furniture Order Form. Direct any questions or send your order to Karen@exbs.co.za
$9HTXLSPHQWZLOOFRPHDWDQDGGLWLRQFRVW3OHDVHȴQGDQDWWDFKHGRUGHUIRUPWREHUHWXUQHGWR$VKUDI
Allie at INHOUSE VTM. Direct any questions or send your order to ashraf.allie@inhousevtm.com
$9HTXLSPHQWZLOOFRPHDWDQDGGLWLRQFRVW3OHDVHȴQGDQDWWDFKHGRUGHUIRUPWREHUHWXUQHGWR%ULDQ
Koen at INHOUSE VTM.
Sponsors and Exhibitors are responsible for the supply of your own corporate signage, pull up banners
etc.
Internet access
WiFi will be provided complimentary in the conference area, however if you require a hard line
connection please contact Donovan Simes, IT Assistant Manager on donovans@birchwoodhotel.co.za. As
ZHH[SHFWVXEVWDQWLDOGDWDWUDɟFRQWKH:L)LV\VWHPDQ\H[KLELWRUVSODQQLQJOLYHRQOLQHGHPRQVWUDWLRQV
are recommended to take a hard line Internet connection.
www.towerxchange.com | Exhibitor Manual | 4Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
Set Up Details
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the conference.
If you are arranging for a courier to collect your items then they must collect by 18:00 on Thursday 3
October 2013.
The collecting courier must bring collection instructions with them inclusive of the following
information:
Quantity and description of items being collected
Proof of collection
Main Logistics Contact
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Liz Goodby
Head of Operations
liz.goodby@yahoo.co.uk
Tel: +44 7449 300905
Please do not hesitate to get in contact if you require any additional information or assistance.
www.towerxchange.com | Exhibitor Manual | 5Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
Day one, Tuesday 1 October
From 8:00 Registration and coffee 1:40 Second structured networking round table
3:00 Afternoon coffee and networking
9:00 Welcome and opening remarks 3:20 Investor keynote panel:
Chris Gabriel, Senior Adviser, Macquarie and
9:10 The current state of the African tower former CEO, Zain Africa
industry and forecasts for the next three years $KMHHWK-DLMDL,QYHVWHF
Kieron Osmotherly, Founder & CEO, Daniel Lee, Managing Director, Intrepid
TowerXchange Advisory Partners
Christian Skaanild, Partner, Capital
9:40 Mobile network operator tower decision International Private Equity Funds
makers panel: Aniko Szigetvari, Head - TMT Group, IFC
Michel Faivre, Directeur Programme Partage Gilles Tre-Hardy, Lazard
d’Infrastructure AMEA, Orange Nina Triantis, Managing Director, Global Head
Douglas Lubbe, Group Executive: International of Telecoms & Media, Standard Bank
Business Development, Vodacom International 4:20 Partner selection shootout: innovations to
Tim Knowles, Head of M&A, Etisalat reduce energy opex
10:40 Morning coffee and networking, sponsored 5:20 Close of Day one
by SkyBuilt Power
5:30 Operator and towerco only drinks reception
11:00 First structured networking round table 6:30 Main drinks reception
8:00 Dine-around (evening meal is not included
12:20 Networking lunch in your registration fee)
Day one shootout participants
Energy equipment, static assets and managed services
Ascot
CPS
Eltek
Emerson Network Power
Flexenclosure
Ganges Internationale
Geostrut
HOI - MEA
Sagemcom
Skybuilt
TESA
www.towerxchange.com | Exhibitor Manual | 6Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
Day two, Wednesday 2 October
From 8:00 Registration and coffee 2:20 Fourth structured networking round table
9:00 Putting a valuation on Africa’s towers and 3:40 Afternoon coffee and networking
towercos
9:20 Third structured networking round table 4:00 Where value is being created and where
10:40 Morning coffee and networking value is being destroyed in the African tower
11:00 Towerco keynote panel: industry
Inder Bajaj, CEO, Helios Towers Nigeria Andrew Snead & Fede Membrillera, Delta
Chuck Green, CEO, Helios Towers Africa Partners
Alan Harper, CEO, Eaton Towers
Fazal Hussain, CEO, SWAP International 4:20 Summary and closing remarks
David Porte, Vice President, International, Kieron Osmotherly, Founder & CEO,
SBA Communications TowerXchange
12:00 Partner selection shootout: static asset
innovations and managed services 4:30 Close of day two
1:00 Networking lunch
Day two shootout participants How the shootout works
RMS, site management, access If participation in the shootout is included in your package,
control and more managed services you need to prepare a four and a half minute presentation to
demonstrate your capabilities and differentiate your company
Acsys from your competitors.
AIO
INALA Here’s how the shootout works. Before the shootout, we
Invendis break our audience into small groups of half a dozen to a
Likusasa dozen people. Those groups then tour the exhibition visiting
Mer Telecom 11 different booths on each day to receive a four and a half
Qowisio minute presentation. When they’ve received one presentation,
Quintica the groups rotate on to the next booth in the shootout.
SiteOne
Site-Share.com You will not need a sound system - in fact you won’t be
Telemisis permitted to use a microphone.
You will only participate in one of the two shootouts, and you
need to be ready to present a quick, succinct and compelling
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receive RFPs. Questions? Call Kieron on +44 7981 621141 or
email kosmotherly@towerxchange.com
www.towerxchange.com | Exhibitor Manual | 7Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
Accommodation
We have negotiated special rates starting from R1,020 per night at the Birchwood Hotel- please complete
the reservation form on page 12 to secure your accommodation. Submit the reservation form to the
Birchwood Hotel as directed.
Additional delegates - register online or using the form on page 10
TowerXchange are able to guarantee that each delegate you send can leave the event with at least 28
business cards of potential clients and partners.
We achieve this by limiting the number of passes available to each supplier category, and by arranging
round tables so that only one representative of each category is present. However, as a result we are
fast approaching a sell out of passes for strategic consultants, and for managed service, RMS and energy
equipment providers.
&KHFN\RXUH[KLELWLRQVSRQVRUVKLSFRQWUDFWWRFRQȴUPKRZPDQ\SDVVHV\RXUFRPSDQ\KDVLQFOXGHGLQ
your package, and please send Annabelle the name(s) of your delegates.
If you wish to book additional delegates, please register them now by completing the attached form
and returning it to amayhew@towerxchange.com. However, please note that exhibitors are limited
to a maximum of two all-access passes - sponsors should check their sponsorship contract for their
entitlement.
Exhibition only staff - register using the form on page 11
If you wish to book an exhibition only pass please register using the attached form. As mentioned above
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to the booth whilst the main Meetup networking is underway as everyone will be participating!
Please note if you do choose to buy an expo only pass that person will not have access to the main
Meetup hall.
www.towerxchange.com | Exhibitor Manual | 8Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
Action points
Send the names of delegates who will be representing your company to Annabelle and register any
additional delegates as soon as possible using the attached forms and returning them to
amayhew@towerxchange.com
Send Annabelle your wish list of delegates you would like to meet, if you haven’t done so already
Book your bedroom(s) at the new Birchwood Hotel venue using the booking form on page 12 and
sending it to reservations@birchwoodhotel.co.uk at the Birchwood Hotel
Book any additional furniture you would like for your booth by completing the attached form and
sending it to Karen@exbs.co.za at EBS
Book any additional AV equipment by completing the attached form and sending it to Ashraf Allie at
INHOUSE VTM at ashraf.allie@inhousevtm.com
If you wish to book a hard line Internet connection for live demos from your booth, contact Donovan
Simes, IT Assistant Manager on donovans@birchwoodhotel.co.za
www.towerxchange.com | Exhibitor Manual | 9Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
Delegate Registration
To register, complete, scan and email this form to amayhew@towerxchange.com or register online at
www.towerxchange.com
Details Company Name:
Delegate 1 Name: Delegate 1 Email:
Delegate 2 Name: Delegate 1 Email:
Tel:
Address:
PO Number:
Invoice address & payment contact (if different):
Note that delegates must be Department Heads, Director, VP or C-level, unless special permission is granted. Companies are
also restricted to a maximum of 2 delegates unless sponsoring or unless special permission is granted – contact amayhew@
towerxchange.com if you wish to apply for 3 or more passes or for an exception to our Director, VP or C-level rule.
Payment
Meetup Price GBP £2,000 per person
Meetup + Workshop GBP £2,500 per person Discount Code:
Special rates are available for full time employees of towercos and operators
Discount Codes
ONLY. Contact amayhew@towerxchange.com to request a discount code.
Package description: TowerXchange Subscription and Delegate Pass for Meetup
Africa 2013. Package includes daytime catering, participation in 4 round
Package Description
table sessions, after hours networking receptions. Package does NOT include
accommodation or evening meals.
Payment terms: :LWKLQGD\VRIUHFHLSWRILQYRLFHRULQDGYDQFHRIWKHHYHQWZKLFKHYHUFRPHVȴUVW
For BACS payment, please remit to: For IBAN payment, please remit to:
Site Seven Media Ltd Site Seven Media Ltd
Bank name: Lloyds TSB Bank name: Lloyds TSB
Sort code: 30-90-89 Swift /BIC: LOYDGB21256
Account number: 21593660 IBAN: GB29 LOYD 3090 8921 5936 60
I agree to the terms of this registration Date
The following terms and conditions apply:
Site Seven Media reserves the right to refuse admission to the event if full payment of the Registration Fee has not been received.
In the event of the Site Seven Media cancelling the TowerXchange Meetup Africa 2013, the parties agree that Site Seven Media
will offer to transfer the registrant’s attendance of the Event to an acceptable alternative event. If Site Seven Media cannot offer an
acceptable event, we will refund the Registration Fee to the Client in full.
Substitution policy: you may substitute subscribers registered delegates for colleagues, as long as alternate attendees are also
Department Heads, Director, VP or C-level Regrettably no cancellations can be accepted.
Online registration at www.towerxchange.com/meetups/apply-to-attend/
www.towerxchange.com | Exhibitor Manual | 10Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
Exhibition only pass registration
To register, complete, scan and email this form to amayhew@towerxchange.com. You
cannot register exhibition only passes online as this option is not open to non-exhibitors.
Registration details
Company name:
Exhibition only
Job title:
pass name:
Email address:
Note that anyone with an exhibition only pass will only have access to the exhibition hall and will not be included in round
table discussions. Companies are advised to bring no more than one exhibition only member of staff as there will be little
H[KLELWLRQWUDɟFZKLOVWWKHPDLQ0HHWXSLVLQVHVVLRQȂFRQWDFWamayhew@towerxchange.com if you wish to apply for more.
Address:
PO number: Telephone:
Invoice address and contact if different:
Payment details
Price: £500 per person
Package TowerXchange Exhibition only Pass for Meetup Africa 2013
description: Package includes:
Exhibition only access
Daytime catering
*Please complete if non-EU
Company registration
number (for non-EU):
3D\PHQWWHUPV :LWKLQGD\VRIUHFHLSWRILQYRLFHRUEHIRUHWKHWK$XJXVWZKLFKHYHUFRPHVȴUVWViewpoint Road, Bartlett, Boksburg PO Box 1106, O R
Tower Xchange Tambo International Airport, 1627 Tel: (011) 897 0000,
Fax: (011) 897 0001
[TEXT HERE) E-mail: reservations@birchwoodhotel.co.za Web Page:
Meetup Africa 2013 www.birchwoodhotel.co.za
Birchwood Hotel and OR Tambo Conference Centre (Pty)Ltd
Reg. No. 2012/041176/07
October 1 and 2, Birchwood Hotel, Johannesburg
A unique, invitation-only gathering of the top 200 decision
makers in the African tower industry
TowerXchange has secured a special rate of R1,020 (single) or R1,300 (double) room only per night (plus 1%
tourism levy, breakfast an optional R149 extra per night) at the TowerXchange Meetup venue, the Birchwood
Hotel. You must secure your accommodation in advance by completing and faxing / emailing this form to the
Birchwood Hotel.
Please fax the form to +27 (0)86 633 4407 or scan and email the form to reservations@birchwoodhotel.co.za
PLEASE DO NOT SEND THIS FORM TO THE TOWERXCHANGE TEAM!
Guest name:
Company:
Booking made by
(if different name):
Email address: Phone number:
Nights required - please tick the boxes below:
Saturday September 28 Sunday September 29 Monday September 30
Tuesday October 1 Wednesday October 2 Thursday October 3
Credit card authorisation Invoice for bank transfer: Any accommodation special requests:
Name on credit card:
Credit /debit card number:
Expiry date:
CVV number:
Proof of payment required Cancellation policy
To guarantee your accommodation reservation the Birchwood 2QFH\RXUERRNLQJLVFRQȴUPHGVKRXOG\RXZLVKWRFDQFHO
Hotel requires either proof payment made (bank deposit / EFT) for any reason, please notify the Reservations Department
or this credit card authorisation form completed and faxed/e- in writing at least 7 days prior to your guest's arrival in
mailed back to reservations with reservation number no later order to avoid a 100% cancellation fee / no show fee being
than 7 days from receipt of the proforma invoice. Without either charged. You may substitute the name of the guest at any time
of the above, Birchwood Hotel reserves the right to release the provided that new guest agrees to take over payment charges.
provisional booking or request guests to settle their account
directly upon check in (the provisional reservation will only be Tourism levy
held until 6pm on the day of arrival). Please note that effective from the 1st of February 2013, The
Birchwood Hotel and O.R Conference Centre will be applying
The Birchwood’s banking details a 1% tourism levy to all hotel accommodation fares. This is
Bank name: First National Bank in line with the requirements of TOMSA, an initiative which
Acc. #: 51321186037 promotes the marketing of South Africa.
Branch code: 260950
Acc. Name: Birchwood Management Company The Birchwood offers an hourly complimentary airport
VAT #: 4630231159 transfer
Reference: 141,648-T.Beale The designated pick up and drop off is directly behind the
Intercontinental Hotel, in the parking area. The shuttle leaves
Please fax a copy of your deposit slip or this completed credit for the Hotel every hour, ten past the hour starting at 06h10
card form to +27 (0) 86 633 4407 and kindly quote your and ending at 23h10. Alternatively, it’s a quick 10-15 minute
reservation number accordingly. taxi ride from the airport to the Birchwood Hotel.
Viewpoint Road, Bartlett, Boksburg · PO Box 1106, O R Tambo International Airport, 1627 · Tel: (011) 897 0000, Fax: (011) 897 0001
E-mail: reservations@birchwoodhotel.co.za · Web Page: www.birchwoodhotel.co.za
Birchwood Hotel and OR Tambo Conference Centre (Pty)Ltd Reg. No. 2012/041176/07Meetup Africa 2013 Tower Xchange
October 1 and 2, Birchwood Hotel, Johannesburg
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23 24 10 9 8 7
22 11
25 6
21 12 Candlewood
26 Acacia room 5
room
20 Silverleaf 13
room 27 4
19 14
1 2 3
18
Storage
17 16 15
15 Sponsor Main
Patio private entrance and
VIP lounge Kitchen Toilets
meeting Registration
room
Foyer
Veranda
Main conference room Kitchen
Oak room
www.towerxchange.com | Exhibitor Manual | 13Tower Xchange © 2013 Site Seven Media Ltd Design by BLACKLIGHT Design Agency
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