Meeting rooms Booking form & guidelines 2019
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Meeting rooms Booking form & guidelines 2019 myESR.org
Meeting Rooms
Booking form
PROCEDURE
★★ Please fill in the booking form and return it to the Education Congress Research GmbH (for multiple bookings, please
copy the page after having completed the billing & contact details and repeat your requirements accordingly).
★★ Upon receipt of your order, the ECR GmbH will – only if required – submit a detailed offer including the proposal for a
dedicated room and the charges involved. If no official offer is needed, the ECR will confirm your booking and send you
the room details.
★★ After confirmation by the booking party, ECR GmbH will issue the respective invoice.
CONDITIONS OF PURCHASE
★★ The minimum booking time is 2 hours.
★★ A room booking will only be guaranteed if the offer has been confirmed in writing and the ECR GmbH has received the
payment latest by February 13, 2019.
★★ Deadline for regular room booking is February 1, 2019.
For any room bookings after the deadline the ECR GmbH charges additional 50% on the regular fee. These bookings
will have to be paid by credit card. Please make sure to complete the respective information on page 4.
★★ For cancellations made after February 1, 2019, 100% of the total fee shall be payable.
★★ All prices are excl. of the Austrian VAT (20%).
★★ All changes and/or additional on-site orders will incur extra costs.
★★ Offers by the ECR GmbH are not binding and are subject to amendment and alterations until an acceptance
of order is issued.
★★ Faults in the services provided by ECR GmbH are to be communicated within 14 days either in writing, or by fax,
describing the fault. Otherwise the customer shall not be entitled to make any claims under warranty, liability
or some misapprehension with regard to the services being free from fault.
★★ If the ECR GmbH is required to pay any fine or penalty or incurs any expenditure from the ACV by reason of the
renting party’s failure or damage, the renting party shall reimburse the ECR GmbH, on demand, any amount so paid
or expenditure so incurred.
★★ Meeting Rooms will be allocated according to the number of attendees/seating arrangement and availability.
★★ Special seating arrangements are subject to additional charges.
★★ A valid name badge is required to attend the Meeting.
Temporary meeting badges will only be provided at a fee of €190 (incl. VAT). Please contact registration@myesr.org.
★★ All Meeting Rooms will be equipped with basic audiovisual equipment consisting of a data projector and a fold-up
screen (depending on the room size, the basic equipment may also include sound amplification).
★★ Rooms booked shall not be used for the purpose of product presentations. Exceptions may only be granted by the
ECR GmbH.
★★ Special daily rates upon request.
Education Congress Research GmbH, Am Gestade 1, AT-1010 Vienna, Austria | VAT No.: ATU57224417 2/5
Meeting Rooms
Booking form
Please return this form to:
ESR Office / Deirdre Lagomatis
Phone: +43 (0)1 533 40 64-526
E-mail: deirdre.lagomatis@myesr.org
Society / Company
Meeting Title
- Please select a date -
Date Time from (hrs.) Time to (hrs.) № of persons
Please note the minimum booking duration is 2 hours. Start and end times need to be either a full or half hour (e.g. 17:15 or 17:45 are not possible).
Seating Arrangement Boardroom
14 persons € 163/h
20 persons € 337/h
34 persons € 422/h
Seating Arrangement Theatre
50 persons € 340/h
100 persons € 636/h
Additional Services
(please specify your request)
- Please specify your requirements -
Catering*
Please note: Catering orders are subject to direct contractual arrangements between the lessee and the catering company.
ECR GmbH cannot be held liable for disputes between these parties.
Education Congress Research GmbH, Am Gestade 1, AT-1010 Vienna, Austria | VAT No.: ATU57224417 3/5
Meeting Rooms
Booking form
Please return this form to:
ESR Office / Deirdre Lagomatis
Phone: +43 (0)1 533 40 64-526
E-mail: deirdre.lagomatis@myesr.org
GENERAL INFORMATION
Company
For the attention of
Address
Postcode City Country
Please note: if you do not have an EU-registered VAT number, please
VAT number supply us with a proof of Tax-registration together with the completed
(if available) order form. Otherwise the ECR GmbH will be entitled to charge VAT (20%).
PAYMENT
CREDIT CARD Visa Mastercard
(Please make sure that this form is signed by the cardholder)
Name of cardholder
Credit card no.
Expiry date CSV-Code
Signature
Date of cardholder
BANK TRANSFER
(available until February 1, 2019)
We will make the payment via bank transfer
Account number: 28561663300
IBAN: AT572011128561663300
BIC: GIBAATWW
Bank: Die Erste Bank
Bank Code: 20111
Education Congress Research GmbH, Am Gestade 1, AT-1010 Vienna, Austria | VAT No.: ATU57224417 4/5
Meeting Rooms
Booking form
Allgemeine Geschäftsbedingungen (AGB) General Terms and Conditions (GTC) of
der Education Congress Research GmbH (ECR) Education Congress Research GmbH (ECR)
1. Geltung 1. 1. Coverage
1.1. Die AGB regeln die allgemeinen Bedingungen, zu denen ECR mit Kunden 1.1. The GTC regulate the general terms and conditions under which ECR enters
Verträge abschließt. into contracts with customers.
1.2. Die AGB gelten für alle, auch zukünftigen Geschäfte zwischen ECR und dem 1.2. The GTC shall cover all, including future contracts between ECR and customer.
Kunden. 1.3. Customer’s general terms and conditions are rejected explicitly and shall not
1.3. Allgemeine Geschäftsbedingungen des Kunden werden ausdrücklich ab- be subject to conclusive acceptance by ECR, including but not limited to
gelehnt und sind auch keiner schlüssigen Annahme durch ECR, etwa durch acceptance by performance of services.
Erbringung der Leistung, zugänglich.
2. Conclusion of contract
2. Vertragsabschluss 2.1. Offers by ECR are not binding and are subject to amendment and alterations
2.1. Angebote von ECR sind freibleibend und können bis zur Erteilung der Auf- by ECR until an acceptance of order is issued by ECR.
tragsbestätigung durch ECR von ECR geändert werden. 2.2. Orders of customers have to be issued in writing, by fax or by e-mail. Oral
2.2. Aufträge des Kunden haben schriftlich, per Fax oder per E-Mail zu erfolgen. orders or orders made on the telephone require a respective confirmation by
Mündlich oder telefonisch erteilte Aufträge bedürfen einer entsprechenden customer.
Bestätigung durch den Kunden. 2.3. Customer’s orders are subject to confirmation of acceptance by ECR. Such
2.3. Aufträge des Kunden gelten erst mit Bestätigung durch ECR als angenommen. acceptance can be issued in writing, by fax or by ECR’s e-mail or by actual
Die Annahme kann ausschließlich schriftlich, durch Fax, E-Mail oder durch performance of customer’s order.
Erfüllung des Auftrages durch ECR angenommen werden.
3. Payments
3. Zahlungen 3.1. ECR is entitled to request advance payment from customers.
3.1. ECR ist berechtigt, vom Kunden Vorauszahlung zu verlangen. 3.2. ECR’s invoices shall become due for payment within 14 days after the date of
3.2. Rechnungen von ECR sind binnen 14 Tagen ab Rechnungsdatum zur Zahlung invoice.
fällig. 3.3. In case of delayed payment, customer shall be subject to default interest appli-
3.3. Im Falle des Verzugs schuldet der Kunde unternehmerische Verzugszinsen cable between business undertakings according to Section 352 of the Austrian
gemäß § 352 UGB, mindestens jedoch in der Höhe von 12% p.a. Commercial Code (Unternehmensgesetzbuch; UGB), at least, however, in the
3.4. Gerät der Kunde in Zahlungsverzug, ist ECR berechtigt, entweder eine Nach- amount of 12% per annum.
frist von 7 Tagen zu setzen und bei deren Verstreichen den Rücktritt vom Ver- 3.4. In case of customer’s delay with payment, ECR is entitled either to set a grace
trag zu erklären oder unter Setzung einer Nachfrist von 7 Tagen den Rücktritt period of 7 days and to declare withdrawal from contract in case no payment
vom Vertrag zu erklären, der mit Verstreichen der Nachfrist wirksam wird. has been effected until then or to declare cancellation of contract by setting a
grace period of 7 days in which case the contract shall be rescinded in case no
4. Gewährleistung und Haftung payment has been effected by then.
4.1. ECR erbringt seinen Leistungen mit der Sorgfalt eines ordentlichen Unterneh-
mers. 4. Warranty and Liability
4.2. Beauftragt der Kunde ECR mit der Erbringung von Werbeleistungen, ist 4.1. ECR shall render its services with the care of a diligent businessman.
für den Inhalt der Werbung ausschließlich der Kunde verantwortlich. ECR 4.2. In case of ECR rendering advertising services, customer shall be responsible
trifft keine Verpflichtung zur Überprüfung der vom Kunden bereitgestellten for the content of the advertising. ECR is under no obligation to examine ad-
Werbeinhalte. Im Falle der Inanspruchnahme von ECR wegen rechtswidriger vertising content provided by customer. In case of ECR being held liable due
Werbeinhalte des Kunden hat der Kunde ECR schad- und klaglos zu halten. to unlawful content of customer’s advertising, customer shall indemnify ECR.
4.3. Mängel in der Leistung von ECR sind binnen 14 Tagen ab deren Erkennbarkeit 4.3. Defaults in the services of ECR are to be notified to ECR within 14 days after
schriftlich, per Telefax oder E-Mail unter Angabe des Mangels gegenüber ECR recognisability of the default in writing, by fax describing the default, other-
anzuzeigen, widrigenfalls der Kunde Ansprüche auf Gewährleistung und Scha- wise the customer shall not be entitled to make any claims under warranty,
denersatz sowie aus einem Irrtum über die Mangelfreiheit der Leistung nicht liability or some misapprehension with regard to the services being free from
mehr geltend machen kann. default.
4.4. Ansprüche des Kunden aus einer Mangelhaftigkeit der Leistung von ECR ver- 4.4. Any claims resulting from the default of services rendered by ECR shall
jähren nach 6 Monaten. Die Beweislast der Mangelhaftigkeit einer Leistung von become time-barred after a period of 6 months. The default of any services
ECR trifft uneingeschränkt den Kunden. rendered by ECR always has to be proven by the customer.
4.5. Die Haftung von ECR für leicht fahrlässig herbeigeführte Schäden ist ausge- 4.5. ECR shall not be liable for any damages caused by negligence.
schlossen.
5. Set-off
5. Aufrechnung Customer shall not be entitled to set-off with claims against ECR unless such
Die Aufrechnung mit Forderungen des Kunden gegen Forderungen von ECR claims were explicitly accepted by ECR or finally assessed by a court of law.
ist ausgeschlossen, sofern die Forderung des Kunden von ECR nicht ausdrück-
lich anerkannt oder rechtskräftig gerichtlich festgestellt wurde. 6. Miscellaneous
6.1. Any amendment of a contract including the waiver to written form has to be
6. Sonstiges effected in writing, by fax or e-mail in order to become valid.
6.1. Änderungen von Vereinbarungen einschließlich des Abgehens vom Formge- 6.2. Place of venue and place of performance shall be 1010 Vienna.
bot der Schriftlichkeit haben für ihre Wirksamkeit schriftlich, per Fax oder per 6.3. All contracts and agreement entered into with ECR shall be governed by
E-Mail zu erfolgen. Austrian law.
6.2. Gerichtsstand und Erfüllungsort ist 1010 Wien. 6.4. The German version of the GTC are valid, the English version is for translation
6.3. Sämtliche Verträge mit ECR unterliegen österreichischem Recht. purpose only.
6.4. Es gilt die deutsche Fassung der AGB, die englische Fassung dient
ausschließlich Übersetzungszwecken.
Education Congress Research GmbH, Am Gestade 1, AT-1010 Vienna, Austria | VAT No.: ATU57224417 5/5You can also read
