MEETING ROOMS BOOKING FORM - GUIDELINES 2020
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MEETING ROOMS BOOKING FORM
& GUIDELINES
2020
myESR.orgMEETING ROOMS
BOOKING FORM
PROCEDURE
★★ Please fill in the booking form and return it to the Exhibition & Corporate Retailing GmbH (for multiple bookings, please
copy the page after having completed the billing & contact details and repeat your requirements accordingly).
★★ Upon receipt of your order, the ExCR GmbH will – only if required – submit a detailed offer including the proposal for
a dedicated room and the charges involved. If no official offer is needed, the ExCR will confirm your booking and send
you the room details.
★★ After confirmation by the booking party, ExCR GmbH will issue the respective invoice.
CONDITIONS OF PURCHASE
★★ The minimum booking time is 2 hours.
★★ A room booking will only be guaranteed if the offer has been confirmed in writing and the ExCR GmbH has received
the payment latest by February 26, 2020.
★★ Deadline for regular room booking is February 10, 2020.
For any room bookings after the deadline the ExCR GmbH charges additional 50% on the regular fee. These bookings
will have to be paid by credit card. Please make sure to complete the respective information on page 4.
★★ For cancellations made after February 10, 2020, 100% of the total fee shall be payable.
★★ All prices are excl. of the Austrian VAT (20%).
★★ All changes and/or additional on-site orders will incur extra costs.
★★ Offers by the ExCR GmbH are not binding and are subject to amendment and alterations until an acceptance
of order is issued.
★★ Faults in the services provided by ExCR GmbH are to be communicated within 14 days either in writing, or by fax,
describing the fault. Otherwise the customer shall not be entitled to make any claims under warranty, liability
or some misapprehension with regard to the services being free from fault.
★★ If the ExCR GmbH is required to pay any fine or penalty or incurs any expenditure from the ACV by reason of the
renting party’s failure or damage, the renting party shall reimburse the ExCR GmbH, on demand, any amount so paid
or expenditure so incurred.
★★ Meeting Rooms will be allocated according to the number of attendees/seating arrangement and availability.
★★ Special seating arrangements are subject to additional charges.
★★ A valid name badge is required to attend the Meeting.
Temporary meeting badges will only be provided at a fee of €200 (incl. VAT). Please contact registration@myESR.org.
★★ All Meeting Rooms will be equipped with basic audiovisual equipment consisting of a data projector and a screen
or a plasma (depending on the room size, the basic equipment may also include sound amplification).
★★ Rooms booked shall not be used for the purpose of product presentations. Exceptions may only be granted by the
ExCR GmbH.
★★ Special daily rates upon request.
Exhibition & Corporate Retailing GmbH, Karlsgasse 17, AT-3430 Tulln, Austria | VAT No.: ATU73952118 2/5MEETING ROOMS
BOOKING FORM
Please return this form to:
ESR Office / Andrea Schütz
Phone: +43 (0)1 533 40 64-536
E-mail: andrea.schuetz@myESR.org
Society / Company
Meeting Title
- Please select a date -
Date Time from (hrs.) Time to (hrs.) № of persons
Please note the minimum booking duration is 2 hours. Start and end times need to be either a full or half hour (e.g. 17:15 or 17:45 are not possible).
Seating Arrangement Boardroom
14 persons € 170/h
20 persons € 355/h
34 persons € 435/h
Seating Arrangement Theatre
50 persons € 355/h
60 persons € 440/h
100 persons € 670/h
Additional Services
(please specify your request)
Catering*
- Please specify your requirements -
Please note: Catering orders are subject to direct contractual arrangements between the lessee and the catering company.
ExCR GmbH cannot be held liable for disputes between these parties.
Exhibition & Corporate Retailing GmbH, Karlsgasse 17, AT-3430 Tulln, Austria | VAT No.: ATU73952118 3/5MEETING ROOMS
BOOKING FORM
Please return this form to:
ESR Office / Andrea Schütz
Phone: +43 (0)1 533 40 64-536
E-mail: andrea.schuetz@myESR.org
GENERAL INFORMATION
Company
For the attention of
Address
Postcode City Country
Please note: if you do not have an EU-registered VAT number, please
VAT number supply us with a proof of Tax-registration together with the completed
(if available) order form. Otherwise the ExCR GmbH will be entitled to charge VAT (20%).
PAYMENT
BANK TRANSFER
(available until February 26, 2020)
We will make the payment via bank transfer
Account number: 839 9839 2700
IBAN: AT45 2011 1839 9839 2700
BIC: GIBAATWWXXX
Bank: Die Erste Bank
Bank Code: 20111
Exhibition & Corporate Retailing GmbH, Karlsgasse 17, AT-3430 Tulln, Austria | VAT No.: ATU73952118 4/5MEETING ROOMS
BOOKING FORM
Allgemeine Geschäftsbedingungen (AGB) General Terms and Conditions (GTC) of
der Exhibition & Corporate Retailing GmbH (ExCR) Exhibition & Corporate Retailing GmbH (ExCR)
1. Geltung 1. 1. Coverage
1.1. Die AGB regeln die allgemeinen Bedingungen, zu denen ECR mit Kunden 1.1. The GTC regulate the general terms and conditions under which ExCR enters
Verträge abschließt. into contracts with customers.
1.2. Die AGB gelten für alle, auch zukünftigen Geschäfte zwischen ExCR und dem 1.2. The GTC shall cover all, including future contracts between ExCR and
Kunden. customer.
1.3. Allgemeine Geschäftsbedingungen des Kunden werden ausdrücklich abge- 1.3. Customer’s general terms and conditions are rejected explicitly and shall not
lehnt und sind auch keiner schlüssigen Annahme durch ExCR, etwa durch be subject to conclusive acceptance by ExCR, including but not limited to
Erbringung der Leistung, zugänglich. acceptance by performance of services.
2. Vertragsabschluss 2. Conclusion of contract
2.1. Angebote von ExCR sind freibleibend und können bis zur Erteilung der 2.1. Offers by ExCR are not binding and are subject to amendment and alterations
Auftragsbestätigung durch ExCR von ExCR geändert werden. by ExCR until an acceptance of order is issued by ExCR.
2.2. Aufträge des Kunden haben schriftlich, per Fax oder per e-mail zu erfolgen. 2.2. Orders of customers have to be issued in writing, by fax or by e-mail. Oral
Mündlich oder telefonisch erteilte Aufträge bedürfen einer entsprechenden orders or orders made on the telephone require a respective confirmation by
Bestätigung durch den Kunden. customer.
2.3. Aufträge des Kunden gelten erst mit Bestätigung durch ExCR als angenom- 2.3. Customer’s orders are subject to confirmation of acceptance by ExCR. Such
men. Die Annahme kann ausschließlich schriftlich, durch Fax, e-mail oder acceptance can be issued in writing, by fax or by ExCR’s e-mail or by actual
durch Erfüllung des Auftrages durch ExCR angenommen werden. performance of customer’s order.
3. Zahlungen 3. Payments
3.1. ExCR ist berechtigt, vom Kunden Vorauszahlung zu verlangen. 3.1. ExCR is entitled to request advance payment from customers.
3.2. Rechnungen von ExCR sind binnen 14 Tagen ab Rechnungsdatum zur Zahlung 3.2. ExCR’s invoices shall become due for payment within 14 days after the date of
fällig. invoice.
3.3. Im Falle des Verzugs schuldet der Kunde unternehmerische Verzugszinsen 3.3. In case of delayed payment, customer shall be subject to default interest appli-
gemäß § 352 UGB, mindestens jedoch in der Höhe von 12% p.a. cable between business undertakings according to Section 352 of the Austrian
3.4. Gerät der Kunde in Zahlungsverzug, ist ExCR berechtigt, entweder eine Commercial Code (Unternehmensgesetzbuch; UGB), at least, however, in the
Nachfrist von 7 Tagen zu setzen und bei deren Verstreichen den Rücktritt vom amount of 12% per annum.
Vertrag zu erklären oder unter Setzung einer Nachfrist von 7 Tagen den Rück- 3.4. In case of customer’s delay with payment, ExCR is entitled either to set
tritt vom Vertrag zu erklären, der mit Verstreichen der Nachfrist wirksam wird. a grace period of 7 days and to declare withdrawal from contract in case no
payment has been effected until then or to declare cancellation of contract by
4. Gewährleistung und Haftung setting a grace period of 7 days in which case the contract shall be rescinded
4.1. ExCR erbringt seinen Leistungen mit der Sorgfalt eines ordentlichen in case no payment has been effected by then.
Unternehmers.
4.2. Beauftragt der Kunde ExCR mit der Erbringung von Werbeleistungen, ist 4. Warranty and Liability
für den Inhalt der Werbung ausschließlich der Kunde verantwortlich. ExCR 4.1. ExCR shall render its services with the care of a diligent businessman.
trifft keine Verpflichtung zur Überprüfung der vom Kunden bereitgestellten 4.2. In case of ExCR rendering advertising services, customer shall be responsible
Werbeinhalte. Im Falle der Inanspruchnahme von ExCR wegen rechtswidriger for the content of the advertising. ExCR is under no obligation to examine ad-
Werbeinhalte des Kunden hat der Kunde ExCR schad- und klaglos zu halten. vertising content provided by customer. In case of ExCR being held liable due
4.3. Mängel in der Leistung von ExCR sind binnen 14 Tagen ab deren Erkennbar- to unlawful content of customer’s advertising, customer shall indemnify ExCR.
keit schriftlich, per Telefax oder E-Mail unter Angabe des Mangels gegenüber 4.3. Defaults in the services of ExCR are to be notified to ExCR within 14 days after
ExCR anzuzeigen, widrigenfalls der Kunde Ansprüche auf Gewährleistung und recognisability of the default in writing, by fax describing the default, other-
Schadenersatz sowie aus einem Irrtum über die Mangelfreiheit der Leistung wise the customer shall not be entitled to make any claims under warranty,
nicht mehr geltend machen kann. liability or some misapprehension with regard to the services being free from
4.4. Ansprüche des Kunden aus einer Mangelhaftigkeit der Leistung von ExCR default.
verjähren nach 6 Monaten. Die Beweislast der Mangelhaftigkeit einer Leistung 4.4. Any claims resulting from the default of services rendered by ExCR shall
von ExCR trifft uneingeschränkt den Kunden. become time-barred after a period of 6 months. The default of any services
4.5. Die Haftung von ExCR für leicht fahrlässig herbeigeführte Schäden ist rendered by ExCR always has to be proven by the customer.
ausgeschlossen. 4.5. ExCR shall not be liable for any damages caused by negligence.
5. Aufrechnung 5. Set-off
Die Aufrechnung mit Forderungen des Kunden gegen Forderungen von ExCR Customer shall not be entitled to set-off with claims against ExCR unless such
ist ausgeschlossen, sofern die Forderung des Kunden von ExCR nicht aus- claims were explicitly accepted by ExCR or finally assessed by a court of law.
drücklich anerkannt oder rechtskräftig gerichtlich festgestellt wurde.
6. Miscellaneous
6. Sonstiges 6.1. Any amendment of a contract including the waiver to written form has to be
6.1. Änderungen von Vereinbarungen einschließlich des Abgehens vom Formge- effected in writing, by fax or e-mail in order to become valid.
bot der Schriftlichkeit haben für ihre Wirksamkeit schriftlich, per Fax oder per 6.2. Place of venue and place of performance shall be Vienna.
e-mail zu erfolgen. 6.3. All contracts and agreement entered into with ExCR shall be governed by
6.2. Gerichtsstand und Erfüllungsort ist Wien. Austrian law.
6.3. Sämtliche Verträge mit ExCR unterliegen österreichischem Recht. 6.4. The German version of the GTC are valid, the English version is for translation
6.4. Es gilt die deutsche Fassung der AGB, die englische Fassung dient purpose only.
ausschließlich Übersetzungszwecken.
Exhibition & Corporate Retailing GmbH, Karlsgasse 17, AT-3430 Tulln, Austria | VAT No.: ATU73952118 5/5You can also read
