MANAGEMENT OF CORONA CASES AT HAW HAMBURG
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MANAGEMENT OF CORONA CASES AT HAW HAMBURG Recommended procedures for notifications from professors/instructors Hamburg University of Applied Sciences Authors: Prof. Amena Ahmad (Faculty of Life Sciences) Prof. Dr. Thomas Frischgesell (Faculty of Engineering and Computer Science) Prof. Dr. Thomas Clemen (Faculty of Engineering and Computer Science) Version: 16 November 2020
CORONA CONTACT INFORMATION – SPOCs, FACULTIES AND ADMINISTRATION
Central University Administration:
Corona-SPOC-Beschaeftigte@haw-hamburg.de
Inbox monitored by:
Frau Hartung
Frau Kautz
Herr Link
Faculty of Design, Media and Information (DMI): Corona-
SPOC-DMI@haw-hamburg.de
Inbox monitored by:
Faculty of Engineering and Computer Sciences (TI):
Frau Basch Corona-SPOC-TI@haw-hamburg.de
Herr Plaß
Frau Schempp Inbox monitored by: The corona SPOCs in the
Mailadressen derfaculties will inform the respective
Corona-SPOC-Kontaktstellen
Herr Stöcker
faculty libraries about positive cases to initiate a review of
Herr Swoboda Herr Flower the library and cafeteria attendance lists.
Frau Wenzel Frau Oestrup
Herr Willaschek Frau Puchstein
Frau Wittkuhn Herr Six
Email addresses for corona SPOCs in the libraries:
Faculty of Life Sciences (LS): TI Faculty: fbtwi_info@haw-hamburg.de
Corona-SPOC-LS@haw-hamburg.de DMI Faculty: fbdmi_info@haw-hamburg.de
Faculty of Business and Social Work (W&S): W&S Faculty: fbsp_info@haw-hamburg.de
Inbox monitored by: LS Faculty: fbls_info@haw-hamburg.de
Corona-SPOC-WS@haw-hamburg.de
Studierenden- mensa@studierendenwerk-
werk hamburg.de
Frau Andree Inbox monitored by:
Frau Bast
PERSONALSERVICE (PS) INFORMATIONSTECHNIK
Herr Hoepfner Frau Lohrentz
Frau Neugebauer SERVICE CENTER (ITSC)
Leitung Christina Kautz Herr Metter
Frau Witting Herr Winkler-Budwasch
Leitung Oliver Frei
STUDIERENDENZENTRUM (SZ)
Version: 16 Nov. 2020
Leitung Regina Beuck
3RECOMMENDED PROCEDURE – NOTIFICATION FROM INSTRUCTOR
A HAW Hamburg instructor contacts the SPOC with one of
the following inquiries/notifications and asks:
‘May/can/should I come to HAW Hamburg?’
How do you answer? What needs to be done?
Situation 1 Situation 2 Situation 3 Situation 4 Notification 5
No known contact, Indirect contact Positive test result Strong suspicion, Positive test result
but non-specific symptoms of illness E.g. through a person at home who has Without on-campus presence/contacts even on the basis of diverse close Following on-campus presence and
had contact with a person who tested at HAW Hamburg contacts/non-specific symptoms, of a Covid- contacts at HAW Hamburg
positive 19 infection, with time spent at HAW
Hamburg following initial contact
Recommended procedure Recommended procedure Recommended procedure See following slide
Recommended procedure
• Notification: In the event of non- Action on part of indirect contact • Follow the instructions of the
specific symptoms such as feeling person: health authority. • Action: Self-quarantine; entry to all
unwell, feeling weak and ill, a new • Entry to HAW Hamburg buildings • Action: Entry to all HAW Hamburg HAW Hamburg buildings (incl. the
cough, fever (over 37.5°C), loss of only when absolutely essential (for buildings (incl. the cafeteria, cafeteria, libraries, labs, etc.) is prohibited
sense of taste/smell, etc., a sick 14 days). Entry should take place libraries, labs, etc.) is prohibited until presentation of negative Covid-19
note (Krankschreibung) must be when there is less activity, the stay (until a negative Covid-19 PCR test PCR test result,
provided. should be as brief as possible and result can be presented or the or 14 days since contact
• Action: Entry to all HAW Hamburg the number of locations should be health authority ends the and no symptoms.
buildings is prohibited. kept to a minimum. quarantine). • Teaching sessions: Must be
• Recommendation: Contact • Teaching sessions: Online for 14 • Teaching sessions: Can only be carried out online.
general physician, obtain days where possible. carried out online. • Teaching sessions requiring on-campus
diagnosis and stay home. • Events requiring on-campus • Written examinations: Should be attendance should be postponed.
attendance (e.g. lab practicals, invigilated by another person if • Examinations: Should be
Communication exams, etc.) can be carried out if possible. Where this is not invigilated by another person or
• Information provided to the necessary hygiene measures possible, they must be postponed. postponed.
department head and degree are strictly observed (wearing of
course coordinator. mouth-nose coverings at all times). Communication Communication
• Where necessary, information • Information provided to • Information provided to depart-
provided to students regarding Communication department head and degree ment head and degree
online format or cancellation of • If the instructor has indeed been course coordinator. course coordinator.
courses. infected (positive Covid-19 PCR • Where necessary, information • Department head/degree course
PERSONALSERVICE (PS) INFORMATIONSTECHNIK
test), the department head and the provided to students regarding coordinator must be informed
Resolution of situation coronaSERVICE CENTER
SPOC must (ITSC)
be informed online format, cancellation of immediately of positive or negative
No Christina
•Leitung entry toKautz
HAW Hamburg immediately. courses/exams, or postponement Covid-19 PCR test result.
buildings until the person has Leitung Oliver Frei of exams. • Where necessary, information provided
been symptom-free for two days Resolution of situation to students regarding
or can present a negative Covid- • Person is symptom-free and feels Resolution of situation online format, cancellation of
19 PCR test result. well after 14 days, or can present a • Presentation of negative Covid-19 courses/exams, or postponement
negative Covid-19 PCR test result PCR test result or notification by of exams.
STUDIERENDENZENTRUM (SZ) health authority.
Version: 16 Nov. 2020
(for themselves or the contact
person). Resolution of situation
Leitung Regina Beuck • Presentation of negative Covid-19
PCR test result, or 14 days since contact 9
and no symptoms.RECOMMENDED PROCEDURE FOLLOWING NOTIFICATION BY INSTRUCTOR
Es geht eine der folgenden Meldungen durch eine*n
Notification 5
Studierende*n der HAW mit der Frage ein: „Darf/Kann/Soll
Positive test result
ich in die HAW kommen?“
Following on-campus presence and contacts at
HAW Hamburg
Meldung 2 Communication/Recommended procedure
Indirekter Kontakt
The infected
z.B. über Pers. in häuslicher person
Umgebung - (instructor) is to follow the instructions of the health authority.
die/der Kontakt zu •einemThepositiv
infected instructor is prohibited from entering all HAW Hamburg buildings.
getesteten
Fall hatte • The infected instructor informs HAW Hamburg about the infection immediately via
the corona SPOC email address for his/her faculty and via the department head and
degree course coordinator.
• The infected instructor provides the corona SPOC with their contact information and
tel./mobile number.
• The infected instructor provides the corona SPOC with information about all the
events/locations at HAW Hamburg where they have recently spent more than 15
minutes.
• The infected instructor informs the corona SPOC about all people at HAW Hamburg
(outside of teaching sessions) with whom they have had more than 15 minutes of
contact in the previous week (e.g. in the cafeteria, libraries, administration, colleagues,
etc.).
• Instructors are requested to coordinate with the corona SPOC and to take
responsibility for informing those people (outside of teaching sessions) with whom
they had more than 15 minutes of contact time (e.g. in the cafeteria) about the
situation and the recommended procedure.
• Teaching sessions must be carried out online or cancelled.
• Teaching sessions that absolutely require on-campus attendance are to be cancelled
and, where possible, held at a later date.
• Exams should be invigilated by another person or postponed.
• All contact people (students/colleagues/employees) who have spent more than 15
minutes in a room with the infected person (e.g. in a teaching session) will be
identified via attendance lists and information from the infected individual, informed
via email, and requested, where possible, to self-quarantine (for 14 days or until the
health authority has contacted them).
• The contact people are requested to wear a mouth-nose covering in public at all times
and to maintain the necessary physical distance from others (1.5 metres).
INFORMATIONSTECHNIK
• Contact people are prohibited from entering any HAW Hamburg buildings (incl. the
SERVICE CENTER (ITSC)
cafeteria and libraries) for 14 days.
Resolution
Leitung Oliver Frei of situation
• For contacts: Presentation of negative Covid-19 PCR test result, or 14 days since
contact with infected person and no symptoms.
• For infected person: Follow the instructions of the health authority.
Version: 16 Nov. 2020
10CORONA CHAIN OF COMMUNICATION – INSTRUCTORS
Corona SPOCs – email addresses:
TI Faculty: Corona-SPOC-TI@haw-hamburg.de
In the case of situations 1,2,3,4 or
DMI Faculty: Corona-SPOC-DMI@haw-hamburg.de Notification 5,
W&S Faculty: Corona-SPOC-WS@haw-hamburg.de the professor/instructor informs the department head.
Daily situation report
LS Faculty: Corona-SPOC-LS@haw-hamburg.de provided to Dean‘s Office.
In the case of Situation 3 and Notification 5, the faculty’s
corona SPOC is also informed.
Interface between health authority
and HAW Hamburg
In the case of Notification 5:
Responsible for answering questions from the health
responsibilities of the faculty’s corona SPOC
authority and communicating information from the health
Department head/degree course authority within HAW Hamburg.
coordinator takes over communication
with the students, in consultation with instructor,
regarding reorganisation of teaching sessions/exams.
Communication Notification of all contact Communication with Communication with
(written and by phone) with people (students, the faculty’s Studierenden-werk
instructor instructors, employees) library in order to review
in order to identify contacts at at HAW Hamburg in order cafeteria
In the event of situations 1,2, 3 or 4, HAW Hamburg who had more than15 to review attendance lists.
the department head/degree course (> 15 min.) and review minutes of contact with the attendance lists.
coordinator provides information to the instructor in attendance lists (teaching infected person in
accordance with the recommended procedure. sessions) and to provide accordance with the
information in accordance with recommended procedure.
the recommended procedure.
PERSONALSERVICE (PS)
Leitung Christina Kautz
Version: 16 Nov. 2020
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