MANAGEMENT OF CORONA CASES AT HAW HAMBURG
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MANAGEMENT OF CORONA CASES AT HAW HAMBURG Recommended procedures for notifications from students Hamburg University of Applied Sciences Authors: Prof. Amena Ahmad (Faculty of Life Sciences) Prof. Dr. Thomas Frischgesell (Faculty of Engineering and Computer Science) Prof. Dr. Thomas Clemen (Faculty of Engineering and Computer Science) Version: 16 November 2020
CORONA CONTACT INFORMATION – SPOCs, FACULTIES AND ADMINISTRATION
Central University Administration:
Corona-SPOC-Beschaeftigte@haw-hamburg.de
Inbox monitored by:
Frau Hartung
Frau Kautz
Herr Link
Faculty of Design, Media and Information (DMI): Corona-
SPOC-DMI@haw-hamburg.de
Inbox monitored by:
Faculty of Engineering and Computer Sciences (TI):
Frau Basch Corona-SPOC-TI@haw-hamburg.de
Herr Plaß
Frau Schempp Inbox monitored by: The corona SPOCs in the
Mailadressen derfaculties will inform the respective
Corona-SPOC-Kontaktstellen
Herr Stöcker
faculty libraries about positive cases to initiate a review of
Herr Swoboda Herr Flower the library and cafeteria attendance lists.
Frau Wenzel Frau Oestrup
Herr Willaschek Frau Puchstein
Frau Wittkuhn Herr Six
Email addresses for corona SPOCs in the libraries:
Faculty of Life Sciences (LS): TI Faculty: fbtwi_info@haw-hamburg.de
Corona-SPOC-LS@haw-hamburg.de DMI Faculty: fbdmi_info@haw-hamburg.de
Faculty of Business and Social Work (W&S): W&S Faculty: fbsp_info@haw-hamburg.de
Inbox monitored by: LS Faculty: fbls_info@haw-hamburg.de
Corona-SPOC-WS@haw-hamburg.de
Studierenden- mensa@studierendenwerk-
werk hamburg.de
Frau Andree Inbox monitored by:
Frau Bast
PERSONALSERVICE (PS) INFORMATIONSTECHNIK
Herr Hoepfner Frau Lohrentz
Frau Neugebauer SERVICE CENTER (ITSC)
Leitung Christina Kautz Herr Metter
Frau Witting Herr Winkler-Budwasch
Leitung Oliver Frei
STUDIERENDENZENTRUM (SZ)
Version: 16 Nov. 2020
Leitung Regina Beuck
3RECOMMENDED PROCEDURE – NOTIFICATION FROM STUDENT
A HAW Hamburg student contacts the SPOC with one of the
following inquiries/notifications and asks:
‘May/can/should I come to HAW Hamburg?’
How do you answer? What needs to be done?
Situation 1 Situation 2 Situation 3 Situation 4 Notification 5
No known contact, Indirect contact Positive test result Strong suspicion, Positive test result
but non-specific symptoms of illness E.g. through a person at home who has Without on-campus presence/contacts even on the basis of diverse close Following on-campus presence and
had contact with a person who tested at HAW Hamburg contacts/non-specific symptoms, of a Covid- contacts at HAW Hamburg
positive 19 infection, with time spent at HAW
Hamburg following initial contact
Recommended procedure Recommended procedure Recommended procedure See following slide
Recommended procedure
• Notification: Non-specific Action on part of indirect contact • Follow the instructions of the
symptoms such as feeling unwell, person: health authority. • Action: Self-quarantine; entry to all
feeling weak and ill, a new cough, • No entry to HAW Hamburg • Action: Entry to all HAW Hamburg HAW Hamburg buildings (incl. the
fever (over 37.5°C), loss of sense buildings for 14 days where buildings (incl. the cafeteria, cafeteria, libraries, labs, etc.) is
of taste/smell, etc. possible. libraries, labs, etc.) is prohibited prohibited.
• Action: Entry to all HAW Hamburg • If it is absolutely essential to come (until a negative Covid-19 PCR test • Teaching sessions: Online
buildings (incl. the cafeteria, to HAW Hamburg (e.g. exams, result can be presented or the attendance only (for 14 days or until
libraries, labs, etc.) is prohibited. time-sensitive lab work, etc.), a health authority ends the presentation of a negative Covid-
• Recommendation: Contact mouth-nose covering must be quarantine). 19 PCR test result).
general physician, obtain worn at all times. • Teaching sessions: Online • The degree course coordinator and
diagnosis and stay home. • Teaching sessions: Online attendance; on-campus the corona SPOC must be informed
attendance (for 14 days) is attendance is prohibited. immediately of a positive Covid-19
Resolution of situation recommended (on-campus • Examinations: Exams should PCR test result.
• No entry to HAW Hamburg attendance possible but not be postponed.
buildings until the person has recommended for 14 days out of Employee communication
been symptom-free for two days consideration for others). Employee communication • Instructors are requested to make
or can present a negative Covid- • Entry to cafeteria and libraries is • Instructors are requested to make alternatives available to students
19 PCR test result. possible but not recommended alternatives available to students affected (e.g. synchronous or
for 14 days. affected (e.g. synchronous or asynchronous online attendance or
• Particular attention must be paid asynchronous online attendance teaching and study materials).
to following the physical- or teaching and study materials). • Examinations: An alternative should
PERSONALSERVICE (PS) distancing requirements.
INFORMATIONSTECHNIK • Examinations: An alternative be offered (e.g. new date, oral exam,
• Examinations: Exams should
SERVICE CENTER (ITSC) be should be offered (e.g. new date, etc.).
Leitung Christina Kautz postponed, or a separate room oral exam, etc.)
shouldLeitung
be requested
Oliver Frei where • The student should not experience Resolution of situation
appropriate. any disadvantage. • Presentation of negative Covid-19
PCR test result, or passing of 14 days
Resolution of situation Resolution of situation since contact and no symptoms.
• Person is symptom-free and feels • Presentation of negative Covid-19
STUDIERENDENZENTRUM (SZ) well after 14 days, or can present a PCR test result and no symptoms,
Version: 16 Nov. 2020
negative Covid-19 PCR test result or ending of quarantine by health
Leitung Regina Beuck (for themselves or the contact authority.
person).
5RECOMMENDED PROCEDURE FOLLOWING NOTIFICATION BY STUDENT
Es geht eine der folgenden Meldungen durch eine*n
Studierende*n der HAW Notification 5 ein: „Darf/Kann/Soll
mit der Frage
Positive
ich in die HAW kommen?“ test result
Following on-campus presence and contacts at
HAW Hamburg
Communication/Recommended
Meldung 2 procedure Communication with employees/instructors
Indirekter Kontakt
The infectedz.B.
person is toinfollow
über Pers. the instructions
häuslicher Umgebung - of the health The corona SPOCs in the faculties will inform those instructors who
authority. die/der Kontakt zu einem positiv getesteten have been in contact with the person who tested positive – e.g.
• The infected person informs HAW Hamburg of the infection
Fall hatte through a teaching session or practical exercise.
immediately via the corona SPOC address
(for their faculty). • The instructor has attendance lists for every session and
provides these to the corona SPOC upon request.
• The infected person provides the corona SPOC with their
contact information, degree course, semester and tel./mobile • The instructor communicates with the students/contacts from
number. the event in question via EMIL in consultation with the faculty‘s
corona SPOC.
• The infected person provides information about all the
events/locations at HAW Hamburg where they have recently • The instructor is advised to self-quarantine at home for
spent more than 15 minutes. 14 days where possible, to be sure to wear a mouth-nose
covering and to maintain the necessary physical distance from
• The infected person informs the corona SPOC about all people others.
at HAW Hamburg (outside of teaching sessions),
with whom they have had more than 15 minutes of contact in • The instructor is prohibited from entering all HAW Hamburg
the previous week (e.g. in the cafeteria, libraries, administration, buildings for 14 days.
fellow students, etc.).
• Synchronous or asynchronous teaching sessions or an
• The infected person should be informed that his/her alternative format (not on-campus) should be offered for
information will be treated as confidential and no infor-mation 14 days from the date of contact.
about their identity will be provided to students.
• Teaching sessions that absolutely require on-campus
• All contact people (students/instructors/employees) who attendance are to be cancelled and, where possible, held at a
have spent more than 15 minutes in a room with the infected later date.
person (e.g. in a teaching session) will be identified via
attendance lists and information from the infected individual, • If exams are planned for the particular course (within 14 days of
informed via email, and requested to wear a mouth-nose the date of contact), these should be postponed
INFORMATIONSTECHNIK
covering at all times and, where possible, to self-quarantine (for to a later date if possible. If this is absolutely not possible,
SERVICE
14 days or until the health CENTER
authority(ITSC)
has contacted them). mouth-nose coverings must be worn for the entire time
• Contact people are prohibited from entering any HAW and the physical-distancing rule (1.5 metres) must be followed
Hamburg buildings (incl.Oliver
Leitung the cafeteria
Frei and libraries) for 14 days. carefully.
Resolution of situation
• For contacts: Presentation of negative Covid-19 PCR test
result, or 14 days since contact with infected person and no
Version: 16 Nov. 2020
symptoms.
• For infected person: Follow the instructions of the health
authority.
6CORONA CHAIN OF COMMUNICATION – STUDENTS
Corona SPOCs – email addresses:
TI Faculty: Corona-SPOC-TI@haw-hamburg.de
DMI Faculty: Corona-SPOC-DMI@haw-hamburg.de
W&S Faculty: Corona-SPOC-WS@haw-hamburg.de Receipt of Notification 5 Daily situation report
LS Faculty: Corona-SPOC-LS@haw-hamburg.de from a student or provided to Dean’s Office.
the health authority.
Notification forwarded to Interface between health authority
Receipt of inquiry regarding situation
1, 2, 3 or 4 from a student. faculty’s corona SPOC. and HAW Hamburg
Responsible for answering questions from the health
authority and communicating information from the health
authority within HAW Hamburg.
Communication with Communication with the Communication with Corona SPOC in faculty in question informs
Inquiry/notification forwarded to
degree course coordinator/responsible instructor. the student in accordance with instructors whose courses the faculty’s all additional contact people identified at
recommended the infected student library and HAW Hamburg (outside of teaching sessions)
procedure attended in order to review Studierenden-werk In accordance with recommended procedure.
Details obtained regarding attendance lists. in order to review
all events/locations at HAW attendance
Hamburg where the student has lists.
spent more than 15 minutes and
Degree course coordinator/(or the responsible instructor all individuals
upon agreement) with whom they had more
takes over communication with than 15 minutes of contact. Students identified as contact people as a result of
the student attendance at a teaching session informed by instructor
in accordance with recommended procedure.* through the EMIL room,
in consultation with the department, via a form letter.
PERSONALSERVICE (PS) INFORMATIONSTECHNIK
SERVICE CENTER (ITSC)
Leitung Christina Kautz
Leitung Oliver Frei
* Email templates are available for this communication.
Version: 16 Nov. 2020
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