Forward Plan of Key Decisions - London Borough of Lambeth Forward Plan: 20 September 2021
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Forward Plan of Key Decisions London Borough of Lambeth Forward Plan: 20 September 2021 Democratic Services and Scrutiny Lambeth Town Hall Brixton Hill London SW2 1RW Tel. 020 7926 2170 democracy@lambeth.gov.uk @LBLDemocracy
Forward Plan of key decisions, 20 September 2021 Notice of forthcoming Key Decisions Local authorities are required by law to give 28 days’ notice of any key decisions to be made. The Forward Plan sets out information about the key decisions that Cabinet, individual Cabinet Members, the Health and Wellbeing Board and the Better Places Joint Committee intend to make in forthcoming months. It ensures public notice of all key decisions is provided at least 28 days’ in advance of the decision date. The Forward Plan contains information about each forthcoming key decision and is published to the Council website every week, usually on a Monday. What is a Key Decision? The Lambeth Council Constitution defines a key decision as an executive decision that: 1) Requires an amendment to the Community Plan Outcomes Framework or requires a recommendation to Full Council to amend the Budget and Policy Framework; 2) Results in the local authority incurring expenditure, raising income or the making of savings in excess of £500,000; or, 3) Has a significant impact on: a) communities living or working in an area comprising two or more wards in Lambeth; b) the wellbeing of the community or the quality of service provided to a significant number of people living or working in an area; or, c) Communities of interest. The majority of key decisions are taken by the Cabinet or individual Cabinet Members (the Executive). Each Key Decision will be communicated via a comprehensive report which must be published at least five clear days before the decision is taken. Published reports can be accessed through Decisions Online. Cabinet reports will also be available in Cabinet agenda packs, which are published five clear days before the meeting. The Executive cannot consider key decisions that have not been included on the Forward Plan. However, the Council Constitution sets out procedures that can be used if a decision that has not been advertised on the Forward Plan must be taken immediately. Urgency procedures can only be used in exceptional circumstances. For further information on Access to Information procedure rules please see Part 3, Section 2 of the Council Constitution or contact Democratic Services. What information is included on the Forward Plan? The Forward Plan gives information about: key decisions that are likely to be considered in forthcoming months; the earliest date a key decision can be taken; who will make a decision; what consultation will be undertaken; whether the forthcoming report is likely to include exempt or confidential information; Page 2
Forward Plan of key decisions, 20 September 2021 A list of background documents to be submitted to the decision maker for consideration in relation to the forthcoming decision; and, who you can contact for further information. Public representations and further information Each Forward Plan entry gives the name of the relevant officer to contact about that particular decision. Where possible, a contact name, e-mail address and telephone number are provided. Members of the public can make representations about forthcoming decisions by: Contacting the Lead Officer responsible for the report; Contacting the decision maker or relevant Cabinet Member (details can be found on the council website); and, Contacting Democratic Services. Any document listed in the Forward Plan can be requested via the Lead Officer or by contacting Democratic Services. The reader is encouraged to access any such documents electronically, however copies or extracts may be made available at the following address on request: Lambeth Town Hall, Brixton Hill, SW2 1RW. When making representations, members of the public may submit to the decision maker any further documents relevant to the decision. All decision dates given in the Forward Plan are subject to change. Therefore, please ensure that you always consult the latest version of the Forward Plan for the most up to date information. Any further queries can be directed to Democratic Services. Notice of decisions likely to contain confidential or exempt information Local authorities are required to specify 28 days in advance of a Cabinet meeting all the reports that are likely to contain confidential or exempt information. Should this be the case, a private ‘Part 2’ report will be produced to accompany the main report but will not be published. The public and press may also be asked to leave the Cabinet meeting for part of the proceedings. Any person is able to make representations if they believe the decision should instead be made in the open part of the meeting. If you wish to make any such representation please contact Democratic Services. All representations will be documented in the relevant agenda a minimum of five clear days before the Cabinet meeting takes place. This will also include any response to the representations and a statement of the reasons why the meeting is be held in private. For further information about exempt or confidential information please see the Access to Information Procedure Notes in Part 3, Section 2 of the Council Constitution or contact Democratic Services. Page 3
Forward Plan of key decisions, 20 September 2021 Contents Regulation 18 draft Site Allocations Development Plan Document 6 SEND and Inclusion Strategy 7 Leisure Services Provision from April 2022 8 Adoption of CIL Charging Schedule 2022 8 Revised Lambeth Local Plan 9 Lambeth Made Safer Violence Against Women and Girls (VAWG) Strategy 2021-27 9 Voluntary and Community Sector (VCS) Asset Strategy 10 The November Financial Planning and Medium Term Strategy Report 10 Responsible Procurement Policy 2021-2024 11 Revenue and Capital Budget 2022-23 11 49 Brixton Station Road/6 Canterbury Crescent - Decision to Award Contract to 12 Preferred Delivery Partner Care and support services in Lambeth’s extra care housing schemes 12 Procedure for allocating Lambeth Council’s Section 106 Carbon Offset Funds 13 Tenancy Support Service 14 Construction of Modular Units for Temporary Accommodation 14 Delivery of Housing Contracts after 2020 15 Vehicle Leasing for the Direct Labour Organisation 15 National Net Zero Retrofit Accelerator (NNZRA) 16 Leigham Court Road – Amesbury and Barcombe Avenue 16 Purser House - Refurbishment of vacant former community centre to form 3 x 2 bed 17 flats External Works Programme and Replacement of External Wall Insulation Cladding 18 Systems Procurement – Capital Works Vassall Road Heating Replacement Project 18 Oaklands Estate Lift Refurbishment Project 19 Brixton Road Heating Replacement Project 20 Replacement of Kitchens and Bathrooms 20 Asbestos Removals Contract 21 Asbestos Surveys and Analytical Works Contract 21 Claremont East Environmental Improvements 22 Total Asset Solution – Strategic Asset Partner 22 Total Asset Solution – Asset Delivery Partners 23 Workwise Project – St Mungo’s – Extension 24 Provision of a Dynamic Purchasing System for Housing Planned Capital 24 Maintenance Projects Lambeth Housing Strategy 25 External Refurbishment Works and Fire Safety Works to No.1- No.44 Meath House 26 Award of a contract for Electric Vehicle Ultra Rapid Charge Points 26 Capital Studio, Infrastructure and Capital Delivery Salaries CIL 27 Procurement for Highways Professional Services – Traffic Order Making 27 Fleet Maintenance Contract Procurement 28 Transport Strategy Programme - Phase 1 Capital Funding 29 Parking Fees and Charges Inflationary uplift 2021/22 29 Procurement of electric small mechanical brooms 30 Page 4
Forward Plan of key decisions, 20 September 2021 Sustainable Travel – The Big Shift 30 Upper Norwood Joint Library 31 Data Network Services – Extension 31 PSR - External Works and replacement of Town Hall roof 32 Network and Telephony Services Procurement 32 ITSM Replacement Plan 33 Procurement - Minor Works Framework 33 Digital Delivery - capital budget allocation 34 Digital Lambeth Programme - Project capital budget allocations 35 Laptops, associated products, and services procurement 35 Insurance Legal Services 36 Property Liability and Terrorism Insurance 36 Procurement of Managed Print Service for Print and Reprographics 37 Capital Maintenance – Cuttle Construction Ltd Contract variation and extension 37 New contract and commissioning arrangements for Youth Services 38 Supervised Contact Service 38 Local Safeguarding Arrangements: changes and key issues 39 Semi-independent living for care leavers 40 Capital Funding for field drainage and renovation of Stockport Road Playing fields, 40 Woodmansterne School Early Years Commissioning 41 School admissions policy and arrangements for 2021/22 entry 41 Extension of Supervised Contact Services 42 6 Schools Roofing Works 42 Housing-related support pathway for young people 43 School Capital Maintenance – Variation to Current Consultant Contract 44 Re-procurement of community support services 44 Implementation of PHE Section 31Grant - Drug treatment and crime reduction 45 proposals Reprovision of Community Support Approved Provider Spot Contract Arrangements 45 Stop Smoking Services – Proposed single year extensions to current contracts with 46 GSTT and community pharmacies Re-procurement of community support services 47 Extension of the Approved Provider List framework agreement for community 47 support providers Conversion of Brixton Recreation Centre storage space to work space 48 Oval and Prince’s Co-operative Local Investment Plan 48 South Lambeth Estate – Enabling Works for the Phase 1 Development 49 Westbury estate – Making of Compulsory Purchase Order 49 South Lambeth estate – Making of Compulsory Purchase Order 50 Funding Allocation for Completion of LJ Works 50 Local Lettings Plan – South Lambeth Estate 51 Local Lettings Plan – Knight’s Walk 51 Local Lettings Plan – Fenwick Estate 52 Fenwick South – Variation to the Development Agreement 52 Estate Regeneration – Buyback Programme – Dispute Resolution 53 Land at 53 Elliott Road - Appropriation for Planning Purposes 53 Brixton Townscape Heritage Initiative: Building Contractor Appointment 54 Page 5
Forward Plan of key decisions, 20 September 2021 Land at 53 Elliott Road - Appropriation for Planning Purposes 54 Fenwick Place – Appropriation for Planning Purposes 55 Hydethorpe Road – Appropriation for Planning Purposes 55 Land at 2 Roman Rise - Appropriation for Planning Purposes 56 Allocation of Neighbourhood CIL to projects within the South Bank and Waterloo 56 Neighbours (SoWN) Neighbourhood area. Approval of CIL Social Housing Relief for 17/02936/FUL Graphite Square SE11 5EE 57 Appointment of the Principal Contractor for the Redevelopment of 114-118 Lower 57 Marsh Westbury – Phase 2 – Appropriation for Planning Purposes 58 Knights Walk – Phase 2, Appropriation for Planning Purposes 59 Somerleyton Road – Block F – Appropriation for Planning Purposes 59 Somerleyton Road – Phase 1 – Deed of Variation & Lettings 60 Lambeth Local Development Scheme 60 Waterloo Undercroft. Agreement for Lease 61 LJ Works Landscaping Contract Award Report 61 Lambeth Annual Infrastructure Funding Statement 2020/21 62 Lambeth Annual Infrastructure Funding Statement 2020/21 62 Updates to CIL Discretionary Relief Policy Statements 63 Proposal regarding the site at the former Clapham Old Library 63 Transfer of the Greek Enclosure from the Greek Cathedral trust of St Stephen’s 64 Chapel to the Council Events Strategy Review 65 Appointment of Consultants for Brockwell Hall Restoration 65 Approval of purchase of two new cremators 66 ELEVATE Strategic Plan 2020-23 66 Expenditure Arising from London Eye Section 106 Receipts 67 Extension of FMS contract – for Lambeth’s cremators 67 Kennington Park Funding Allocation 68 West Norwood Cemetery National Heritage Lottery (NLHF) Project: procurement and 69 award of works for Package A1 Brockwell Hall Restoration Decarbonisation Project: procurement and award of 69 works Brockwell Hall Restoration NLHF Project: procurement and award of works for the 70 Ground maintenance Depot Building Business Case – Myatts Fields Depot Redevelopment – Request for Additional 71 Funding Leisure Services Provision 71 Leisure Services Contract - Covid-19 Support Payment (Phase 2) 71 Vauxhall One Business Improvement District Re-ballot 2021 72 Essential Maintenance works at Carnegie Library 72 Kickstart Scheme 73 Decision: Regulation 18 draft Site Allocations Development Plan Document To agree to commence consultation on the Regulation 18 draft of the Site Allocations DPD which will eventually, on adoption, form part of the statutory Development Plan for the borough. Ward(s) affected: All Wards Page 6
Forward Plan of key decisions, 20 September 2021 Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Not before 23 Dec 2020 Background documents: Regulation 18 draft Site Allocations Development Plan Document For further information about this key decision, please contact: Catherine Carpenter, Planning Strategy and Policy Manager ccarpenter@lambeth.gov.uk 1st Floor, Phoenix House, 10 Wandsworth Road Tel: 020 7926 1251 Decision: SEND and Inclusion Strategy The SEND and Inclusion strategy informs how Lambeth Council will further develop the SEND and Inclusion offer in Lambeth over the next 3 years (2021 to 2024). This builds on the many strengths in the local area and updates the strategy following the successful Ofsted/ CQC inspection in January 2020. The strategy has been co-produced over a period of three years with input from young people, parents, carers, service users, stakeholders and service providers across Education, Health and Social Care. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet 13 Sep 2021 Background documents: SEND and Inclusion Strategy For further information about this key decision, please contact: Jo Sullivan-Lyons, Assistant Director, Education Strategy, Access and Inclusion jsullivanlyons@lambeth.gov.uk Page 7
Forward Plan of key decisions, 20 September 2021 Decision: Leisure Services Provision from April 2022 The report will recommend the delivery model for leisure services provision after the current contract with GLL ends on 31 March 2022 Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet 13 Sep 2021 Background documents: Leisure Services Delivery from 2022 For further information about this key decision, please contact: Kevin Crook, Assistant Director: Neighbourhoods, Environment and Streetscene kcrook@lambeth.gov.uk Blue Star House - 4th Floor Tel: 020 7926 8973 Decision: Adoption of CIL Charging Schedule 2022 To adopt the new CIL Charging Schedule with effect from 1 January 2022. The new CIL Charging Schedule will replace Lambeth's current CIL Charging Schedule which was adopted in 2014. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet 13 Sep 2021 Background documents: Adoption of CIL Charging Schedule 2022 For further information about this key decision, please contact: Benny Clutario, CIL/S106 Manager Page 8
Forward Plan of key decisions, 20 September 2021 bclutario1@lambeth.gov.uk Decision: Revised Lambeth Local Plan To adopt the revised Lambeth Local Plan following the receipt of the Inspector's report. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet 13 Sep 2021 Background documents: Revised Lambeth Local Plan For further information about this key decision, please contact: Catherine Carpenter, Planning Strategy and Policy Manager ccarpenter@lambeth.gov.uk 1st Floor, Phoenix House, 10 Wandsworth Road Tel: 020 7926 1251 Decision: Lambeth Made Safer Violence Against Women and Girls (VAWG) Strategy 2021- 27 To adopt the new VAWG Strategy which outlines our commitment as a partnership to a six-year vision for tackling all forms of Violence Against Women and Girls. The Strategy is our third iteration in ten years and outlines our vision, goals, and commitments to work together and with our residents and communities to prevent and respond to all forms of VAWG so Lambeth is a borough where everyone is safe. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet 4 Oct 2021 Background documents: Page 9
Forward Plan of key decisions, 20 September 2021 For further information about this key decision, please contact: Rose Parker, Violence Against Women and Girls Programme and Commissioning Manager rparker1@lambeth.gov.uk Decision: Voluntary and Community Sector (VCS) Asset Strategy To adopt the Voluntary and Community Sector (VCS) Asset Strategy, including the Letting Policy, VCS Rent Matrix model, and Social Value reporting mechanism. And to approve funding of the shortfall in the rent during the implementation phase. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet 4 Oct 2021 Background documents: Voluntary and Community Sector (VCS) Asset Strategy For further information about this key decision, please contact: Yvonne Hardy, Assistant Head - Directorates, Valuation and Strategic Assets yhardy@lambeth.gov.uk Tel: 0207 926 2984 Decision: The November Financial Planning and Medium Term Strategy Report The November Financial Planning and Medium Term Strategy Report will provide an update on the economic outlook, pressures, risk areas and set out the revenue funding deficit for 2021-26 together with proposals to close the funding gap. Together with a refreshed Medium Term Financial Strategy, and Financial Management Strategy. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Page 10
Forward Plan of key decisions, 20 September 2021 Decision to be taken by: Decision date: Cabinet 22 Nov 2021 Background documents: For further information about this key decision, please contact: Amaris Wong, Group Manager Strategic Finance awong@lambeth.gov.uk Decision: Responsible Procurement Policy 2021-2024 Refresh of the Responsible Procurement Policy to guide how Social Value and Borough Plan outcomes should be included within procurement and contracts. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet 22 Nov 2021 Background documents: Responsible Procurement Policy 2021-2024 For further information about this key decision, please contact: Genine Whitehorne, Interim Head of Procurement gwhitehorne@lambeth.gov.uk Decision: Revenue and Capital Budget 2022-23 The Revenue and Capital Budget report will set out the General Fund budget for 2022-23 and Treasury Management Strategy. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Page 11
Forward Plan of key decisions, 20 September 2021 Decision to be taken by: Decision date: Cabinet 7 Feb 2022 Background documents: For further information about this key decision, please contact: Amaris Wong, Group Manager Strategic Finance awong@lambeth.gov.uk Decision: 49 Brixton Station Road/6 Canterbury Crescent - Decision to Award Contract to Preferred Delivery Partner The council is seeking to appoint a delivery partner to develop two council-owned sites in Brixton town centre to support its future growth and economic and community resilience. This process was agreed by Cabinet in February 2020, following which the council undertook a competitive negotiation process as part of the procurement exercise. A preferred bidder has now been identified as the most suitable development partner to deliver these two sites. The council is seeking approval to award this contract for the development partner to deliver on the council’s ambitions and objectives to support the social and economic needs of the local community. Ward(s) affected: Coldharbour Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet 7 Feb 2022 Background documents: 49 Brixton Station Road/6 Canterbury Crescent - Decision to Award Contract to Preferred Delivery Partner For further information about this key decision, please contact: Alessia Montero, Principal Area Regeneration Officer amonterocastro@lambeth.gov.uk Decision: Care and support services in Lambeth’s extra care housing schemes Page 12
Forward Plan of key decisions, 20 September 2021 To commence the redesign and procurement of the current Extra Care Housing contracts which all expire towards the end of June 2022. The current contracts provide care and support services, giving older and vulnerable people the opportunity to live more independently in the community through the provision of accessible accommodation, combined with 24-hour, on-site care and support services. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet 21 Mar 2022 Background documents: Care and support services in Lambeth’s extra care housing schemes For further information about this key decision, please contact: Ramone Nurse rnurse@lambeth.gov.uk Decision: Procedure for allocating Lambeth Council’s Section 106 Carbon Offset Funds To implement a procedure for allocating Lambeth Council’s Section 106 Carbon Offset Funds. The procedure will continue up to the end of 2025, subject to a review following lessons learnt from an initial 12-month pilot phase. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Leader of the Council Not before 5 Oct 2021 Background documents: For further information about this key decision, please contact: Joe Walsh, Climate Change, Energy and Buildings - Senior Project Officer, Susatianable Growth and Page 13
Forward Plan of key decisions, 20 September 2021 Opportunity jwalsh2@lambeth.gov.uk Decision: Tenancy Support Service The decision to extend the current contract will enable the Council to continue to provide tenancy support to residents while Housing colleagues plan the future structure of the service. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 19 Feb 2018 Homelessness Background documents: For further information about this key decision, please contact: Andy Radice, Social Housing Liaison Manager aradice@lambeth.gov.uk Hambrook House Tel: 020 7926 3611 Decision: Construction of Modular Units for Temporary Accommodation To approve capital funding for the construction of modular units for use as Temporary Accommodation for homeless households. Ward(s) affected: Streatham Hill Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 12 Nov 2019 Homelessness Background documents: For further information about this key decision, please contact: Page 14
Forward Plan of key decisions, 20 September 2021 Andy Radice, Social Housing Liaison Manager aradice@lambeth.gov.uk Hambrook House Tel: 020 7926 3611 Decision: Delivery of Housing Contracts after 2020 To commence the redesign and reprocurement of all of the current housing repair, maintenance and capital work contracts which all expire towards the end of 2020. These soon-to-expire contracts include: major works, housing repairs, estate and grounds maintenance, estate block cleaning, voids, gas servicing, electrical/water supplies, door entry systems and other housing based services. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 13 Dec 2019 Homelessness Background documents: For further information about this key decision, please contact: Andrew Jacques, Head of Contract Scrutiny and Cost Management AJacques@lambeth.gov.uk Decision: Vehicle Leasing for the Direct Labour Organisation Agree to the procurement of the vehicle leasing of 35 vehicles via the councils existing Fleet Management Framework for the necessary hybrid/electric vehicles DLO staff will require vehicles to move around the borough to transport materials and tools to carry out their repairing or inspecting duties. The vehicles will be consistent with the Council’s commitment to being Zero Carbon by 2030. All vehicles leased from the leasing company will be Cat 6 compliant(EU Standard) the hybrid vehicles will emit less than 75g/km CO2, or will be ultra-low emission. This is ensuring the DLO only leases vehicle which are meeting the Lambeth carbon reduction standard. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Page 15
Forward Plan of key decisions, 20 September 2021 Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 1 Sep 2020 Homelessness Background documents: For further information about this key decision, please contact: Andrew Jacques, Head of Contract Scrutiny and Cost Management AJacques@lambeth.gov.uk Decision: National Net Zero Retrofit Accelerator (NNZRA) The council was invited to bid and was successful in November 2020 for funding to decarbonise 40 homes as part of stage two National Net Zero Retrofit Accelerator (NNZRA). The funding was agreed with the Greater London Authority (GLA) and monitored by Business, Energy and Industrial Strategy (BEIS). NNZRA is a major step towards goal of delivering self-financing, performance guaranteed, net zero retrofit at scale across the UK and to reach our net zero target by 2030. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 13 Apr 2021 Homelessness Background documents: For further information about this key decision, please contact: Michael Axtell, Water Quality Officer maxtell@lambethliving.org.uk Housing Property Services, 10 Somerleyton Road,, LONDON, SW9 8ND Tel: 020 7926 2084 Decision: Leigham Court Road – Amesbury and Barcombe Avenue To award to Engie Regeneration the contract for works consisting of external refurbishment and maintenance items, including roof repairs/ replacement, chimney and parapet repairs, window and main entrance door repairs, fabric repairs including brickwork, concrete, stonework, and external Page 16
Forward Plan of key decisions, 20 September 2021 decorations. in the sum of is £2,368,740, for 2021/22 Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 5 May 2021 Homelessness Background documents: For further information about this key decision, please contact: Paul Ingram, Capital Works Manager PIngram1@lambeth.gov.uk Decision: Purser House - Refurbishment of vacant former community centre to form 3 x 2 bed flats This recommendation is for the council to approve the refurbishment of the vacant former community centre into 3 self-contained 2-bedroom flats. Ward(s) affected: Tulse Hill Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 22 Jun 2021 Homelessness Background documents: For further information about this key decision, please contact: Paul Ingram, Capital Works Manager PIngram1@lambeth.gov.uk Page 17
Forward Plan of key decisions, 20 September 2021 Decision: External Works Programme and Replacement of External Wall Insulation Cladding Systems Procurement – Capital Works To approve the upcoming capital works programme which will include external works and replacement of external wall insulation cladding systems intended to be delivered within 2021/22 financial year. The proposed method of obtaining mini tenders is primarily via Construction Line, whilst utilising the route of Gold Membership of suppliers. Competition to obtain value for money will be a consistent thread. The works will include but not limited to the following: • external fabric repairs • communal electrics • lift renewal • door entry installation • heating & hot water upgrade • communal electric upgrade • cold water tank renewal • boiler room upgrades • new fire doors to tenanted properties • sprinklers to sheltered blocks • Kitchen & Bathroom Installations plus associated electrical re-wires • Residential and communal fire doors replacements The works will be funded from the £35m Lambeth Housing Standard budget. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 13 Jul 2021 Homelessness Background documents: For further information about this key decision, please contact: Adelle Pobee apobee@lambeth.gov.uk 2nd Floor, Hambrook House, Porden Road, London SW2 5RW Decision: Vassall Road Heating Replacement Project Page 18
Forward Plan of key decisions, 20 September 2021 To instruct Regen (UK) Construction Ltd to undertake the replacement of the Communal Heating system with Individual Combi Boilers in the sum of £917,020.24. Works to be completed in the new financial year 1 April 2021. Ward(s) affected: Vassall Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 20 Jul 2021 Homelessness Background documents: For further information about this key decision, please contact: Darren Bradford, Technical Services Electrical Project Manager dbradford@lambeth.gov.uk Decision: Oaklands Estate Lift Refurbishment Project To instruct Precision Lifts Ltd to undertake the refurbishment of the lifts in the sum of £629,253.88. Works to be completed in the new financial year 1 April 2021 Ward(s) affected: Clapham Common Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 20 Jul 2021 Homelessness Background documents: For further information about this key decision, please contact: Page 19
Forward Plan of key decisions, 20 September 2021 Paul Ingram, Capital Works Manager PIngram1@lambeth.gov.uk Decision: Brixton Road Heating Replacement Project To instruct TBrown Group Ltd to undertake the replacement of the Communal Heating system with individual Combi Boilers in the sum of £903,100.00. Works to be completed in the new financial year 1 April 2021 Ward(s) affected: Vassall Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 20 Jul 2021 Homelessness Background documents: For further information about this key decision, please contact: Darren Bradford, Technical Services Electrical Project Manager dbradford@lambeth.gov.uk Decision: Replacement of Kitchens and Bathrooms The report recommends the Council proceeds with a direct award to SER contractor from an existing framework, LHC 46581 and is accessing WH2, Workstream 1, Lot 2 (K&Bs) for the replacement of various kitchens and bathrooms in tenanted homes, up to a value of £2m. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 27 Jul 2021 Homelessness Page 20
Forward Plan of key decisions, 20 September 2021 Background documents: For further information about this key decision, please contact: Paul Ingram, Capital Works Manager PIngram1@lambeth.gov.uk Decision: Asbestos Removals Contract To approve the procurement and awarding of a new contract to undertake Asbestos Removal Works to communal areas of Lambeth structures including hostels, sheltered accommodation and community centres. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 17 Aug 2021 Homelessness Background documents: Asbestos Removals Contract For further information about this key decision, please contact: Jamie Sud, Asbestos Advisor jsud@lambeth.gov.uk Decision: Asbestos Surveys and Analytical Works Contract To approve the procurement and award of a new contract to undertake Asbestos Surveys and Analytical Works to the communal areas of Lambeth structures including hostels, sheltered accommodation and community centres. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Page 21
Forward Plan of key decisions, 20 September 2021 Cabinet Member for Housing and Not before 17 Aug 2021 Homelessness Background documents: Procurement for an Asbestos Removals Contract For further information about this key decision, please contact: Jamie Sud, Asbestos Advisor jsud@lambeth.gov.uk Decision: Claremont East Environmental Improvements It is proposed to carry out environmental improvements to Claremont Estate East with funds totalling £504,226.56 received via a signed deed of release from the sale of land to Nottingham Hill Housing Association in July 2017. If approved a procurement exercise will be carried out in accordance with the Council’s procurement rules, and relevant legislation, to appoint a contractor to complete the proposed work. Ward(s) affected: Streatham Hill Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 8 Sep 2021 Homelessness Background documents: For further information about this key decision, please contact: Lesley Ambler, Housing Project Coordinator lambler@lambeth.gov.uk Decision: Total Asset Solution – Strategic Asset Partner To approve the strategic direction to procure a Strategic Asset Partner that will join up strategic asset management, stock condition surveying, investment planning, social and economic equality, carbon reduction, compliance, disrepair and procurement. Ward(s) affected: All Wards Page 22
Forward Plan of key decisions, 20 September 2021 Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 11 Sep 2021 Homelessness Background documents: For further information about this key decision, please contact: Andrew Jacques, Head of Contract Scrutiny and Cost Management AJacques@lambeth.gov.uk Decision: Total Asset Solution – Asset Delivery Partners To approve the strategic direction to procure 2 x Asset Delivery Partners (North and South) that will manage and administer major works and statutory compliance work programmes; and broaden the client technical skills base. Two technical delivery partnerships (North and South – 3-year duration) with two principal functions: a) Specify and manage major work projects (planned and procured by the strategic asset partner – using the DPS). b) Empower and train the client team to self-manage major work projects (removing the continuous reliance on third-party consultants). Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 11 Sep 2021 Homelessness Background documents: For further information about this key decision, please contact: Andrew Jacques, Head of Contract Scrutiny and Cost Management AJacques@lambeth.gov.uk Page 23
Forward Plan of key decisions, 20 September 2021 Decision: Workwise Project – St Mungo’s – Extension The St Mungo’s Workwise service provides employment and training services. The service is primarily targeted at those in rented housing (Council tenants, private sector tenants and homeless in temporary accommodation) who are in receipt of benefits and adversely affected by welfare reforms. Welfare reforms including the Size Criteria, Benefit Cap and Universal Credit. The proposed report is requesting for the service to be extended from 1st of May 2021 to 29th of April 2022. The service has been very successful in supporting Lambeth residents into sustained employment and training opportunities and has been instrumental in assisting Lambeth residents who have been furloughed or lost their jobs due to the Covid-19 pandemic. The cumulative value of the contracts from February 2015 to April 2021 is £560,295.89. A further extension for the 2021/22 financial year will increase that value by a further £100,000. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 11 Sep 2021 Homelessness Background documents: For further information about this key decision, please contact: Lionel Ighodaro, Housing Support Team Manager lighodaro@lambeth.gov.uk Decision: Provision of a Dynamic Purchasing System for Housing Planned Capital Maintenance Projects To approve the implementation of a dynamic purchasing system (DPS) to manage the Council’s £35m planned maintenance spend for Housing. It is recognised that the Council needs to refresh its approach to the management of its assets and delivery of planned programmes and major works to better meet its legal and statutory obligations. Underpinned by the Council’s Asset Management Strategy, a Total Asset Solution is being implemented, in pursuit of better quality, socially responsible and digitally driven services. The bespoke DPS will support a more co-ordinated and agile project purchasing process for the delivery of the Total Asset Solution and will also provide: - a compliant procurement vehicle to manage tenders for the Council’s housing planned capital maintenance project contracts, Page 24
Forward Plan of key decisions, 20 September 2021 - focus on enabling a more diverse range of suppliers to compete for contract opportunities within Lambeth and encourage the participation of local suppliers, - encourage small business and those owned and operated by underrepresented groups to compete for Council contracts. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 12 Oct 2021 Homelessness Background documents: For further information about this key decision, please contact: Cordelia Asamoah, Project Lead CAsamoah@lambeth.gov.uk Decision: Lambeth Housing Strategy For cabinet to approve the Housing Strategy. Member approval is required to adopt the strategy. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 19 Oct 2021 Homelessness Background documents: For further information about this key decision, please contact: Calum Davidson, Housing Strategy and Policy Officer cdavidson1@lambeth.gov.uk Page 25
Forward Plan of key decisions, 20 September 2021 Decision: External Refurbishment Works and Fire Safety Works to No.1- No.44 Meath House The award of contract to the successful bidder to carry out essential fire safety works including replacement of external wall cladding system with external wall insulation system (EWI) and refurbishment of external façade including roof repairs and redecoration. These works will ensure compliance with fire safety regulations and prolong the useful life of the building. Ward(s) affected: Herne Hill Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Housing and Not before 19 Oct 2021 Homelessness Background documents: For further information about this key decision, please contact: Mohammed Ullah, Capital Works - Project Manager mullah@lambeth.gov.uk Decision: Award of a contract for Electric Vehicle Ultra Rapid Charge Points Approval to award a contract for installation of Electric Vehicle Rapid Charge Points To award a contract for 14 ultra-rapid charge points as part of the development of an effective electric charge point network and meet Council commitments set out in the transportation strategy and climate change agenda Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet Member for Sustainable Transport, Not before 9 Feb 2021 Environment and Clean Air (job-share) Page 26
Forward Plan of key decisions, 20 September 2021 Background documents: For further information about this key decision, please contact: Dan Thomas, Programme Manager (Parks & Special Projects) dthomas4@lambeth.gov.uk Decision: Capital Studio, Infrastructure and Capital Delivery Salaries CIL The Capital Studio is the delivery arm of the Resident Services area, covering design and construction of public realm and built environment projects. The service delivers large programmes such as the Highways Investment Programme and major public realm and green space schemes, such as in parks and cemeteries. The service is primarily funded through third party grants, such as through Transport for London, and from within allocated project budgets. The report seeks an allocation of £1,076m from the Lambeth Community Infrastructure Levy (CIL) receipts to fund costs associated with staff costs for the Resident Services Capital Programme delivered via the Capital Studio (Infrastructure and Capital Delivery). This report seeks funding to cover establishment salaries which can’t be covered by project budgets. The identified source of funding for this infrastructure is CIL, with other sources of external and internal funding already having been secured to fund Capital Studio staff. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Sustainable Transport, Not before 6 Apr 2021 Environment and Clean Air (job-share) Not before 6 Apr 2021 Background documents: For further information about this key decision, please contact: Dan Thomas, Programme Manager (Parks & Special Projects) dthomas4@lambeth.gov.uk Decision: Procurement for Highways Professional Services – Traffic Order Making Page 27
Forward Plan of key decisions, 20 September 2021 The purpose of this procurement is to provide the necessary information to award a contract for the provision of Highways Professional Services for public realm schemes within Lambeth. The works will primarily be focused on the administration and work to develop the full range of traffic orders. The schemes that this work supports includes Controlled Parking Zones, Major and minor Traffic schemes as well as schemes supporting Transport for London (TfL) Streetscapes initiatives such as Low Traffic Neighbourhoods. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet Member for Sustainable Transport, Not before 20 Apr 2021 Environment and Clean Air (job-share) Background documents: For further information about this key decision, please contact: Shannon Consses, Head of Service Development and Street Management sconsses@lambeth.gov.uk Decision: Fleet Maintenance Contract Procurement Approval of contract award following competitive tender. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Sustainable Transport, Not before 18 May 2021 Environment and Clean Air (job-share) Background documents: For further information about this key decision, please contact: Jonathan Pook, Parking and Enforcement Operations Manager Page 28
Forward Plan of key decisions, 20 September 2021 JPook@lambeth.gov.uk Decision: Transport Strategy Programme - Phase 1 Capital Funding To authorise the drawdown of capital funding to support the delivery of the Transport Strategy Programme Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Sustainable Transport, Not before 27 Jul 2021 Environment and Clean Air (job-share) Background documents: For further information about this key decision, please contact: Simon Phillips, Transport Manager - Planning, Transport & Development SPhillips2@lambeth.gov.uk Decision: Parking Fees and Charges Inflationary uplift 2021/22 This report details the increase to the parking permit and on-street parking charges. The Mayor of London’s Transport Strategy as provided by sections 142 and 144(1)(a) Greater London Authority Act 1999, emphasises the importance of reducing emissions and improving air quality. Where possible Lambeth encourages a move away from vehicle use and ownership and promotes the use of public transport, cycling and walking as sustainable and greener alternatives. Increasing charges would contribute to achieving this so it is essential that through our permit and on-street parking pricing that vehicle ownership is not seen as more economical than using sustainable methods of transport. This report recommends advertising a notice and undertaking a consultation to increase these charges. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Page 29
Forward Plan of key decisions, 20 September 2021 Decision to be taken by: Decision date: Cabinet Member for Sustainable Transport, 22 Sep 2021 Environment and Clean Air (job-share) Background documents: For further information about this key decision, please contact: Jonathan Pook, Parking and Enforcement Operations Manager JPook@lambeth.gov.uk Decision: Procurement of electric small mechanical brooms To approve the purchase of eight electric small mechanical brooms directly from the only supplier of the type specified and needed to deliver the new Recycling, Waste Collection and Cleansing Services Contract, due to commence on 1 October 2021 Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Sustainable Transport, Not before 21 Sep 2021 Environment and Clean Air (job-share) Background documents: For further information about this key decision, please contact: Cormac Stokes, Head of Environmental Services cstokes@lambeth.gov.uk Decision: Sustainable Travel – The Big Shift To authorise the expenditure of revenue funding to support the take up of sustainable modes of travel Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Page 30
Forward Plan of key decisions, 20 September 2021 Decision to be taken by: Decision date: Cabinet Member for Sustainable Transport, Not before 12 Oct 2021 Environment and Clean Air (job-share) Background documents: For further information about this key decision, please contact: Simon Phillips, Transport Manager - Planning, Transport & Development SPhillips2@lambeth.gov.uk Decision: Upper Norwood Joint Library To grant a 25 year lease to Upper Norwood Library Trust at a peppercorn rent Ward(s) affected: Gipsy Hill Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 17 Jul 2017 Performance Background documents: For further information about this key decision, please contact: Yvonne Hardy, Assistant Head - Directorates, Valuation and Strategic Assets yhardy@lambeth.gov.uk Tel: 0207 926 2984 Decision: Data Network Services – Extension Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Page 31
Forward Plan of key decisions, 20 September 2021 Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 25 Nov 2020 Performance Background documents: For further information about this key decision, please contact: Clive Redington, ICT Manager Contract Management, Business Transformation credington@lambeth.gov.uk Olive Morris House (2nd Floor) Tel: 020 7926 4021 Decision: PSR - External Works and replacement of Town Hall roof To approve the request to use the LHC Flat Roofing Framework (FR2) route of procurement to appoint a contractor to carry out the works to renew the Lambeth town hall roof. Ward(s) affected: Brixton Hill Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 2 Mar 2021 Performance Background documents: PSR - External Works and replacement of Town Hall roof For further information about this key decision, please contact: Andre Gordon, Senior Project Manager agordon2@lambeth.gov.uk Decision: Network and Telephony Services Procurement Agreement to award contracts for the replacement of the existing services delivered under the networks contract with Virgin Media Business and the telephony solution delivered under a hosted service managed by Telefonica. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or Page 32
Forward Plan of key decisions, 20 September 2021 business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 22 May 2021 Performance Background documents: For further information about this key decision, please contact: Paul Headington, ICT Procurement Coordination Lead pheadington@lambeth.gov.uk Decision: ITSM Replacement Plan Award of the contract for the ITSM Replacement of an existing help desk software system that supports the recording and allocation of service calls to IT and other departments in Lambeth Council. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 8 Jun 2021 Performance Background documents: For further information about this key decision, please contact: Paul Headington, ICT Procurement Coordination Lead pheadington@lambeth.gov.uk Decision: Procurement - Minor Works Framework To procure a Call Off Framework agreement for Minor Works and Projects with an estimated contract value of £8m. The framework will be for a duration of 4 years. Page 33
Forward Plan of key decisions, 20 September 2021 The framework will be open to local companies and tradespeople to apply for appointment. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Part exempt Information relating to the financial or business affairs of any particular person (including the authority holding that information) Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 28 Jun 2021 Performance Background documents: For further information about this key decision, please contact: Patricia Anamoah, AD FM, Property and Projects PAnamoah@lambeth.gov.uk 1st Floor, Olive Morris House, 18 Brixton Hill, London, SW2 1RL Decision: Digital Delivery - capital budget allocation To seek approval to allocate funds from the capital budget approved by Cabinet in March 2021 for Resident services projects that will deliver against objectives prioritised in Digital strategy. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 13 Jul 2021 Performance Background documents: For further information about this key decision, please contact: Matt Gunn, Programme Manager mgunn@lambeth.gov.uk Page 34
Forward Plan of key decisions, 20 September 2021 Decision: Digital Lambeth Programme - Project capital budget allocations To seek approval of allocation of capital funding for the individual schemes being delivered under the Digital Lambeth programme to achieve the outcomes from the Digital Strategy Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 24 Aug 2021 Performance Background documents: For further information about this key decision, please contact: Adrian Thompson, Housing Project Coordinator athompson3@lambeth.gov.uk Decision: Laptops, associated products, and services procurement There is an ongoing requirement for purchasing laptops and other end user computing products and services for new joiners above establishment baselines, replacing out-of-support laptops and fulfilling the requirement of other transformation projects. The current contract agreement with XMA Ltd (for laptops) will end on 31st May 2021 and the contract for Insight (UK) Direct (for desktops) already ended on 31st May 2020. ICT have ensured that there’s sufficient hardware stock procured to cover the period from expiry of the old contract to commencement of new arrangements. It is proposed to undertake procurement of these services to deliver the Resident Services Business Plan. The proposed plan also supports “Excellent Workforce” theme from “Your Future Lambeth”. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 21 Sep 2021 Performance Background documents: Page 35
Forward Plan of key decisions, 20 September 2021 For further information about this key decision, please contact: Neeraj Mittra, Senior ICT Officer Contract Management, Business Transformation NMittra@lambeth.gov.uk Tel: 020 7926 9274 Decision: Insurance Legal Services Insurance legal services framework is outsourced to allow the council to deal with civil claims received. The council has a legal obligation to comply with the Civil Procedure Rules (CPR) under which such claims are required to be dealt with. The current business model is still relevant as we will continue to receive claims for compensation, we also must comply with our insurer’s requirements which state we must have a panel for claims that are handled in house by our own claim handlers within our policy excess where necessary. The services of the law firms on the framework are essential. Not having recourse to such legal support is not an option and would leave the Council exposed to significant risk and increased costs. This is the case in respect of the Redress Scheme or civil litigation cases. Ward(s) affected: All Wards Exempt or confidential information: Consultation details: Decision to be taken by: Decision date: Cabinet Member for Finance and Not before 12 Oct 2021 Performance Background documents: For further information about this key decision, please contact: Maureen Dennie, Insurance Manager mdennie@lambeth.gov.uk 1st Floor, Olive Morris House Tel: 020 7926 9846 Decision: Property Liability and Terrorism Insurance Lambeth is a member of the Insurance London Consortium (ILC). The members of ILC have been very successful in procuring its insurance policies to date. Whilst the Council accepts an element of risk with regards to insurance claims and maintains an insurance fund to cover such eventualities, it also procures ‘catastrophe’ cover through the insurance market. This is the case for the property and liability covers. Ward(s) affected: All Wards Page 36
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