Kindergarten Parent Handbook - Cloverhill Church
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Kindergarten Parent Handbook
Welcome!
We are so excited that you have chosen Cloverhill Christian Academy for the start
of your child’s education. We believe that a good foundation in a child’s life will
help them be successful in the future. The staff at Cloverhill Christian Academy
strives to teach and guide your child both educationally and spiritually. Cloverhill
Christian Academy provides a loving and safe environment for your child daily.
We look forward to partnering with you during this step in your family’s lives.
Administrative Team
Angie Grant……………….Executive Director
Emerald Soldan.....................Assistant to Executive Director
Shelly Hartwill.....................Program Director
Kindergarten Teachers……………………….Mrs. Heather Hazzard & Mrs. Christen Hawkins
Cloverhill Christian Academy
2020-2021Cloverhill Christian Academy’s Mission Statement
The mission of Cloverhill Christian Academy is to provide a sound academic education integrated with a
biblical view of God and the world. The Academy shall provide a safe and nurturing learning environment
for students which:
• Encourages spiritual growth
• Stimulates intellectual curiosity
• Develops positive personal qualities and well being
• Promotes individual talents and abilities
• Fosters respect for individual differences
• Encourages parental involvement
• Creates high expectations for student achievement and behavior
• Encourages social, emotional, physical, spiritual, and intellectual maturity
• Models and teaches Christian values and character
• Cultivates leadership qualities
The educational program is designed for children in preschool through kindergarten whose parents
are committed to Christian Education. The program of the school shall include strong general education that
emphasizes high standards of excellence in:
The Christian based curriculum, taught by quality Christian faculty, allows parents to provide their children
with academic instruction consistent with the teaching received at home and at church. The program shall
prepare students to become productive Christian citizens in an ever-changing society.
Cloverhill Christian Academy affirms its commitment to fostering positive human relations, while
maintaining multicultural sensitivity, and developing the fullest potential in all human resources through
social, emotional, physical, spiritual, and mental growth within the limits of the Academy.
Cloverhill Christian Academy’s School Goals
To teach that the Bible is the inspired and the only infallible authoritative Word of God, thus developing
attitudes of love and respect toward it. (II Tim. 3:15—17; II Pet.1: 20, 21)
To teach the basic doctrines of the Bible. (Titus 2:1)
To provide opportunities for the student to confess Christ as Savior and Lord. (Rom.10:9, 10)
To teach Biblical character qualities and provide opportunities for the student to demonstrate these
qualities. (I Sam.16:7; Gal.5:22, 23)
To teach the student how to develop the mind of Christ towards Godliness. (Phil. 2:5; I Tim.4:7)
To encourage the student to develop self-discipline and responsibility from God’s perspective. (I Tim. 4: 7;
Cor. 9:24—27)
To teach the student the respect for and submission to authority from God’s perspective. (Rom.13:1—7,
Heb.13:17; Eph. 6:1—3)
To help the student develop a Christian worldview by integrating life, and all studies, with the Bible.
(II Pet.1:3)
To teach the student to hide God’s Word in his heart through memorization and meditation. (Ps.119:11;
Ps.1:1—3)
To teach the student how to study God’s Word. (II Tim. 2:15)
To help the student develop his self-image as a unique individual created in the image of God and to attain
his fullest potential. (Ps.139:13—16)
To teach the student to treat everyone with love and respect as unique individuals created in God’s
Cloverhill Christian Academy
2020-2021image. (Phil.2:1—4; Eph. 5:21) To teach the student how to become a contributing member of his society by realizing his need to serve others. (Gal. 5:13; Rom.12:10) To teach the student Biblical skills for personal and social relationships. (Ps.119:9; Eph. 4:12) To teach the student the Biblical view of dating, marriage and the family. (I Thess. 4:1—7; I Tim. 4:12; Gen. 2:18—25; Eph. 5:22—33) To teach the student physical fitness, good health habits, and wise use of the body as the Temple of God. (I Cor. 6:19, 20) To teach the student Biblical attitudes toward material things and his responsibility for using them to God’s glory. (I Tim. 6:17—19; Matt. 6:19, 20; I Cor. 10:31) To teach the student to understand and use the fundamental processes in communicating and dealing with others (such as reading, writing, speaking, listening, and mathematics). (II Cor. 5:20) To teach and encourage the student to use good study skills and habits. (II Tim. 2:3—7) To teach the student how to research and to reason logically from a Biblical perspective. (Heb. 5:14; Rom.12:2) To teach the student creative and critical thinking based upon the proper use of Biblical criteria for evaluation. (II Tim. 3:14—17) To teach the student good citizenship through an understanding and appreciation of our Christian and American heritages (home, church, nation). (I Cor. 10:11; Rom. 13:1-7) To teach the student an understanding of and an appreciation for God’s world, developing an awareness of man’s role in his environment and his God-given responsibility to subdue, use and preserve it properly. (Ps. 8:6; Heb. 2:6—8) In addition, in working with the homes from which the students come, the school aims: To bring those whom we find that are not Christians to the saving knowledge of Jesus Christ (II Pet. 3:9; I Tim. 2:4). To aid families in Christian growth and to help them develop Christ-centered homes (Eph. 5:22—23; II Pet. 3:18). To cooperate closely as servants to the parents in every phase of the student’s development, especially as it relates to the school program (Mark 10:45). To help the parents to understand the school’s purpose and program. To assist parents in keeping up with the changing culture and its effect on the home and the implications for their children. To encourage regular attendance and involvement in the local church (Heb. 10:24, 25). To encourage parents to realize and shoulder their responsibility for the spiritual, moral and social education of their children (Deut. 6:4—7; Prov. 22:6). Teacher Goals Ensure that every staff member is a growing, mature Christian who models and clearly teaches God’s truth. Provide a balance of male and female, married and unmarried, and less and more experienced teachers within our school. Provide a racially integrated faculty for our students. Provide a salary structure and benefits that would allow and encourage staff members to commit their total working attention to their job at CCA and attract them to stay for a long (10-20 years) period of time. Assist teachers in providing a classroom environment that is enjoyable for teachers and students. Encourage and support continual formal and informal spiritual and professional development of teachers. Develop a close personal, professional and spiritual bond between the staff members so they can be united in serving students and parents. Secure the advice of teachers for the ongoing evaluation and development of the spiritual, academic, social, and physical programs of the school. Cloverhill Christian Academy 2020-2021
Review of Goals
The goals of CCA shall be made available to each staff member and each parent of students in the school
and shall be reviewed annually by every staff member.
Revision of Goals
The administrator shall provide opportunity at least annually for parents and staff members to suggest
changes in the goals of CCA. All suggested changes will be made only upon the consensus of the staff and
the approval of the School Board.
Use of Goals
Enduring goals will be used to guide the school in its decisions regarding recruitment, retention and
development of teachers and students and in the preservation of the spiritual, academic, socio-emotional and
physical ministry of the school.
Philosophy
Cloverhill Christian Academy (CCA) is a ministry of Cloverhill Church. As a ministry of the church, CCA will
support the vision, goals, and objectives of the Church. This means that CCA, its employees, faculty, staff, and
student body will operate in full harmony with the ministry and programs of the Church. Facilities will be
shared equitably between the Church and all its affiliated ministries. This includes the principle of shared
usage and accountability for all Cloverhill Church assets and property. All assets, to include property and
supplies are owned and administered by Cloverhill Church. This philosophy of shared values between CCA and
the Church and the philosophy that CCA is a ministry of the Church is the guiding principle, which shall direct
and influence all business and academic decisions relating to the operation of CCA.
The educational philosophy of CCA is based on a theo-centric view that all truth is God’s truth, and that the
Bible is the inspired and infallible authoritative Word of God. Upon this foundation our students will develop
a Christian perspective on the total worldview. The philosophy fosters a proper understanding and
acceptance of a person’s role in life, all grounded in Christian principles.
Adherence to this philosophy guides us to promote the highest academic standards while helping students to
achieve skills in creative and critical thinking, using the best curriculum available, encompassing
Christian integration where possible. The preschool incorporates a structured, academic curriculum with a
development program. Kindergarten implement a rigorous, structured, and demanding academic
program. We believe that a well-rounded student will demonstrate discipline and expectation in spiritual,
intellectual, and physical areas. Therefore, we teach spiritual values in all areas of the curriculum. All activities,
both curricular and co-curricular will either facilitate or reinforce this Christian educational philosophy. This
philosophy mandates that we create partnerships with parents in every phase of the student’s development,
always offering assistance in understanding the purpose of CCA.
This Philosophy of Christian Education for CCA shall be the guiding tool for applying Biblical principles to
teaching practices. Any use of materials or practices inconsistent with this Philosophy of Christian Education
will not be permitted. The Board shall apply this Philosophy of Christian Education in all Board
meetings. All CCA faculty and staff members shall apply this Philosophy of Christian Education in their daily
work for CCA. Employees shall be committed to fulfilling the principles outlined in the Philosophy of Christian
Education in every reasonable way possible. Unwillingness to adopt and promote these basic Christian
education principles is grounds for dismissal.
Philosophy Objectives
• Certain objectives are established in order to implement this philosophy:
• To teach that the Bible is the inspired and the only infallible authoritative Word of God, thus
developing attitudes of love and respect toward it. (II Tim. 3:15—17; II Pet. 1:20, 21)
Cloverhill Christian Academy
2020-2021• To teach the basic doctrines of the Bible. (Titus 2:1)
• To provide opportunities for the student to confess Christ as Savior and Lord. (Rom. 10:9, 10)
• To teach Biblical character qualities and provide opportunities for the student to demonstrate these
qualities. (I Sam.16:7; Gal. 5:22, 23)
• To teach the student how to develop the mind of Christ towards Godliness. (Phil. 2:5; I Tim. 4:7)
• To encourage the student to develop self-discipline and responsibility from God’s perspective. (I
Tim. 4:7; Cor. 9:24—27)
• To teach the student the respect for and submission to authority from God’s
perspective. (Rom.13:1—7; Heb.13:17; Eph. 6:1—3)
• To help the student develop a Christian worldview by integrating life, and all studies, with the
Bible.
• (II Pet.1:3)
• To teach the student to hide God’s word in his heart through memorization and meditation
(Ps.119:11; Ps.1:1—3).
• To help the student develop his identity in Christ as a unique individual created in the image of God
and to attain his fullest potential (Ps.139:13—16).
• To teach the student to treat everyone with love and respect as unique individuals created in God’s
image (Phil 2:1—4; Eph. 5:21)
• To teach the student how to become a contributing member of his society by realizing his need to
serve others (Gal. 5:13; Rom. 2:10)
• To teach the student physical fitness, good health habits, and wise use of the body as
the Temple of God. (I Cor. 6:19, 20)
• To teach the student Biblical attitudes toward material things and his responsibility for using them
to God’s glory. (I Tim. 6:17—19, Matt. 6:19, 20, I Cor.10:31)
• To teach the student to understand and use the fundamental processes in communicating and
dealing with others (such as reading, writing, speaking, listening, and mathematics). (II Cor. 5:20)
• To teach and encourage the student to use good study skills and habits. (II Tim. 2:3—7)
• To teach the student how to research and to reason logically from a Biblical perspective. (Heb. 5:14,
Rom.12:2)
• To teach the student good citizenship through and understanding and appreciation of our Christian
and American heritages (home, church, nation). (I Cor. 10:11; Rom. 13:1—7)
• To cooperate closely as servants to the parents in every phase of the student’s development,
especially as it relates to the school program (Mark 10:45).
• To help the parents to understand the school’s purpose and program.
• To encourage parents to realize and shoulder their responsibility for the spiritual, moral and social
education of their children (Deut. 6:4—7; Prov. 22:6).
Review and Revision of Philosophy of Christian Education
The philosophy of Christian Education for CCA shall be made available to each staff member and to parents
of students in the school and shall be reviewed at least annually by every CCA faculty and staff member. All
changes to the Philosophy of Education will be made only by the Board.
Prayer
Providing an atmosphere of thankfulness and spiritual growth in each child’s life is a goal at Cloverhill
Christian Academy. Children will say a blessing before lunch and snack.
Children may also have a time during their Bible lesson to make prayer requests known to the class and
Cloverhill Christian Academy
2020-2021to pray for individual needs. This time is highly encouraged and children learn quickly that God listens to their prayers and that He answers. Chapel time is another important part of our program, led by the Children’s Director at Cloverhill Church. The Kindergarten will gather in the Gathering Hall for a time of praise and worship, and the following elements communicated over the course of the year: God made me, I am special, and God has a plan for my life. These topics are communicated in a fun, loving atmosphere. **Due to COVID, we are unable to do chapel this year** Cloverhill Christian Academy 2020-2021
Parents as Partners Agreement
At Cloverhill Christian Academy, we believe that it is a critical factor to our community success that we
establish and maintain a professional and trusting working relationship with the parents of the children
attending our school. We consider each parent at our school partners with us in the education of their
child.
Upon enrollment, and at each subsequent annual enrollment, each parent will be asked to sign a Parents
as Partners Agreement. This agreement states the mission of Cloverhill Christian Academy and the staff
will provide the following to the parents of the school:
• Written and verbal communication with parents that is open and honest in regard to their child
and the class.
• Respect for the opinions and beliefs of each parent in regard to their child.
• Follow-through on reasonable requests made by each parent.
In return, the parents will agree to be supportive of the mission of Cloverhill Christian Academy and to
provide the following to the staff of the school:
• Written and/or verbal communication with the staff that is open and honest in regard to their
child.
• Respect for the opinions and professional beliefs of each teacher in regard to their child and
education.
• Follow-through on reasonable requests made by the school or the child’s teacher.
By keeping this agreement in the forefront of all that we do as community, the best interest of the children
will be maintained as the top priority at Cloverhill Christian Academy; staff will be retained year after year;
and the relationship between parents and staff is ensured to be successful.
Enrollment Information
If, after touring the center and talking with the staff, a family decides to enroll their child at Cloverhill
Christian Academy, enrollment occurs when the following criteria are met. All students desiring to start
Kindergarten must be five years old before September 30th of the school year in which they are to be
enrolled.
Space Available
If space is available, an annual registration fee of $80 per child must be paid. Also, drafted in the month
of September is a $200 book fee per child. If a child enrolls after start of school, the activity fee will be
collected at the same time as the registration fee.
1. Tuition is based on the start date indicated on the original enrollment forms and are non-
refundable and non-transferable.
2. If a family has paid enrollment fees of any kind decides against using Cloverhill Christian
Academy for their educational needs, they must forfeit their fees.
Cloverhill Christian Academy
2020-2021Required Paperwork for Enrollment
On a child’s first day of attendance, the following items must be in his/her personal file, or the child will
not be allowed to begin the program.
1. Family Information (Registration Form)
a. Up-to-date information on parent/guardian
b. At least two emergency contact persons willing to pick up the child in case of emergency
c. Copy of Birth Certificate
d. Updated Immunization Record
e. Photo Release
f. Separation, Divorce or Single custody situations
• legal documents stating custody schedules and authorized persons for child
release must be in child’s file at all times
g. Parents as Partners Agreement
• must be signed by both parents
2. Other Paperwork that Involve Additional Fees
a. School year contract
• States that child is enrolled for the entire academic year and families are
responsible for the entire
Annual Enrollment for Current Families
All families currently enrolled at the school will need to “re-enroll” their child on an annual basis.
Enrollment for current families will take place in January. This is also the time current families may inform
the center of upcoming schedule changes for the next year, as well as update their family records. Also,
each family will be required to pay the registration fee due for the next school year.
• Yearly registration fee: $80 per child
• Enrollment fees go toward the cost of consumable items used by the children, in house
presenters, insurance and administrative costs.
• The month of January is reserved for our current families to re-enroll their child(ren) and siblings.
Beginning in the month of February we will open enrollment to the community, at that time spots
are on a first come first serve basis.
Tuition
All tuition is collected monthly – funds are drafted from checking or savings account on the 5th of every
month. (If the 5th falls on a Saturday or Sunday, it will be drafted the following Monday.) If a draft is
returned as “insufficient funds,” a $25 late fee will be added to your account. Families with outstanding
balances after the 8th of each month may not return to school until balance has been paid in full. Book fee
will be drafted, along with your tuition in the month of September.
Hours of Operation and Discounts/ Lunch and Snacks
Full day hours: 8:15 am – 3:15pm | After Care hours: 3:15-5:00 pm
General Information
• 10% discount on oldest child when 2 or more children are enrolled
Cloverhill Christian Academy
2020-2021• Lunch is provided by the parents daily
• Morning and afternoon snacks are also provided by the parents daily
o Label each snack with child’s name and “a.m.” and “p.m.”
Attendance
Attendance is directly related to academic achievement. According to the law, it is the parents’
responsibility to ensure the student attends school and is punctual. Although assignments can be made
up for excused absences, nothing can replace the classroom experience, the teaching, discussion, and
interaction that fosters learning.
Tardies
A student is considered tardy if they are not in their classroom by 8:15 am. Students tardies will be
considered excused for the following reasons:
• Medical appointments
• Traffic
• Family Emergencies
Absences
Absences fall into 2 categories, excused and unexcused. When a student has been absent, the parents
need to submit a signed and dated note stating the reason for the absence on the day he/she returns.
Failure to provide a note will result in the absence being recorded as unexcused.
Excused Absences
The following are appropriate reasons for absences. This is not all inclusive list and is up to the discretion
of the director.
• Illness
• Medical or dental appointments
• Family emergencies
• Funeral attendance and bereavement
Excessive Absences
Classroom attendance and participation is vital to the learning process. Excessive absences, whether
excused or unexcused, have detrimental effect on the learning. A student who is absent from a class more
than 15 times within a semester, whether excused or unexcused, may receive a reduction in grade or loss
of semester credit for the course. Extenuating circumstances, such as prolonged illnesses, may be
considered with proper documentation. Families will be notified in writing when students are absent more
than 10 days. Parents will make request in writing to the Head of School, who has the final approval of
waiver of this policy.
Requests for Missed Assignments
When a student is unable to attend school, a parent may call the school office and request work to be
Cloverhill Christian Academy
2020-2021collected and brought to the school office to be picked up by the parent/guardian. When the student
returns to school, an excuse note should be given to the office. At that time, the student will be given any
work outstanding from the days(s) of the absence.
Late Policy
The late fee will apply as follows:
• 3:30 to 3:40 p.m. a charge of $10.00 per child, per teacher will apply.
• After 3:40 p.m., the charge of $10.00 per child per teacher will apply, as well as $1.00 per
minute, per child, per teacher for every minute thereafter.
The late fee will apply as follows if a child is in after care:
• 5:01 to 5:10 p.m. a charge of $10.00 per child, per teacher will apply.
• After 5:10 p.m., the charge of $10.00 per child per teacher will apply, as well as $1.00 per
minute, per child, per teacher for every minute thereafter.
Immediate payment to the teachers directly is preferred, but required no later than the next morning. If
payment does not occur, it will be added to the family’s account. Late notices are recorded in a family’s
permanent file. Continual late pick-ups may be considered a breach of the Parents as Partners Agreement
and may result in a family being asked to remove their child from the center permanently.
Academic Standards
Kindergarten students will use the following grading system:
E - Excellent
S - Satisfactory
P - Progressing
N - Needs Improvement
Parent Teacher Conferences
CCA believes it is very important for school and home to work together. In order to promote effective
communication and understanding, parents are asked to cooperate with the following guidelines:
Parents will have the privilege of meeting with their child’s teacher(s) in a personal conference at the end of
the first nine-weeks grading period.
Teachers will also use letters, phone calls, regular progress reports, and web-based tools to communicate
with the parents.
It is important that each parent schedule a conference with a teacher whenever a need or concern is
evident. Parents should not feel limited to the personal conference. Many needs can be met through a
simple conference between parent and teacher. Concerns need to be shared first between the parent and
teacher. The principal is interested in all areas concerning students and the school and will be available for
parent-teacher conferences following the initial parent-teacher contact.
Cloverhill Christian Academy
2020-2021Retention
Children develop and mature on their own timetables. Therefore, we are careful to see each child as an
individual. We love to see them learn the basics and build on these foundations. This is essential for future
success. We do not want to rush them into strenuous academic arenas before they are emotionally,
developmentally, or academically ready to handle what is ahead.
Our priority is the success of our students. There are times when it may be necessary to discuss the retention
of a child to give them an extra year to appropriately develop skills, concepts, and/or foundations, and/or to
further develop emotionally or socially.
Particularly in Kindergarten, a report card grade may not reflect the challenges the student is experiencing;
the A-Beka curriculum is geared towards building confidence and demonstrating that there is a measure of
progress in the emerging student. Therefore, at this level grades do not always reflect the child’s struggles.
Retention will be considered under the following circumstances:
• Overall struggle to grasp concepts and/or ongoing frustrations
• Immaturity
• Below average performance throughout the school year in either math or phonics
• Difficulty communicating thoughts logically
Suspension
The administrator has at all times the authority to suspend a student.
The length of suspension will be 1-5 days as determined by the administrator.
The reasons, which would give cause for suspension, are:
• Continued deliberate disobedience/disrespect displayed.
• A rebellious spirit that is unchanged after much effort by the school staff.
• A continued negative attitude and bad influence upon other students.
• A serious breach of conduct inside or on grounds of the school that has an adverse effect upon the
image of the school.
• Failure of the student to comply with the disciplinary actions of the school.
• Failure of the parents to get recommended professional help for exceptional children.
Expulsion
A student may be expelled from school for a serious breach of conduct, and/or repeated problems with
behavior or academic performance.
Procedure:
• In the case of such an offense, the matter will be referred to the Administrator.
• The Administrator will then make a decision as to expulsion.
• The Administrator has the authority to expel any student for non-compliance with the rules and
regulations of the school.
• If a student is expelled from CCA, the parents are still obligated to pay the full year’s tuition.
Holiday and Center Closings
Please refer to our Annual School Calendar for days off and holidays, we follow Chesterfield County
School Calendar.
Cloverhill Christian Academy
2020-2021Closing Due to Weather or Emergency
At Cloverhill Christian Academy, we strive to maintain normal hours of operation at all times. However,
unforeseen events may prevent us from providing childcare during normal hours of operation. Such
events include but are not limited to, severe snowstorms, ice storms, electrical or water failure. For any
weather related closings, we follow Chesterfield County Schools: if they close we close, if they have a 2-
hour delay, we have a 2-hour delay (mindful that we open at 8 a.m. – a two hour delay means we open at
10 a.m.)
In all emergency situations, families will be notified via phone contact or e-mail.
Clothing and Personal Belongings
Children are busy at Cloverhill Christian Academy and we are asking that they be dressed in clothes that
are comfortable and will allow them to participate fully in the planned activities for the day. Due to safety,
all shoes must be closed toe. Every day, weather permitting, the children will go outside. All coats, hats,
and gloves must be labeled with your child’s name. We do ask that you refrain from bringing in personal
toys from home. We also ask that each child have the following items every day:
Meals and Snacks
Children have better dispositions and learn better when they have been properly fed. Please be mindful
to pack healthy food to ensure they are getting proper nutrition. With the national concern for childhood
obesity, we encourage you pack healthy snacks with little sugar. In addition, we will encourage children
to drink a good amount of water each day, parents will be asked to provide an age appropriate water
bottle each day to maintain proper hydration, build their immune system, and aid in brain development.
Cloverhill Christian Academy General Information
Staff Qualifications and Requirements
Hiring and retaining superior staff is at the foundation of a successful early education center. Each staff
member at Cloverhill Christian Academy is selected for their position through a careful interview process,
which includes but is not limited to the following:
• Interview by at least 2 members of our Team (Usually the Director and Executive Director)
• Classroom observation time
• Reference checks
• Elementary Education, or a related field, or the equivalent in years of teaching experience.
• Teachers shall have a minimum of a Bachelor of Arts or a Bachelor of Science Degree from an
accredited college or university. The requirement may be waived by the Board in appropriate
uses.
• Teachers, within 3 years of initial employment, shall have a valid certificate from ILCS, ACSI and/or
a Virginia State Teaching certificate.
• Teachers shall have had (or be willing to pursue) courses specifically pertaining to the area of
Christian education and philosophy.
Cloverhill Christian Academy
2020-2021Staff requirements of Cloverhill Christian Academy:
• Certificate in Cardio Pulmonary Resuscitation (CPR) and First Aid
• Staff meetings and training for Teachers/Assistants on a routine basis
• Center meetings and training for all staff on a routine basis
• Health assessment signed by a physician
Health Issues
It is important for everyone involved that children, who attend school in any group situation, are in good
physical health. To protect the well-being of children and staff, each child will receive a Health Check on a
daily basis. Staff will look each child over, making sure there is no sign of illness or injury. Health Checks
are done in the morning to help catch communicable illnesses before too many children are exposed.
Center Cleanliness
Cloverhill Christian Academy strives to be as clean and safe as possible at all times. It is a top priority! We
work very hard to prevent the spread of illness by:
• Conducting daily Health Checks with temperature on each child
• Promoting and modeling proper hand washing
• Sanitizing all used toys at least twice a week and “mouth” toys daily
• Washing down tables and floors after every snack and meal
• Disinfecting changing tables after each use
• Cleaning bathroom “messes” immediately – ensuring there is no standing water in sink areas
When to Keep a Child Home/When a Child will be Sent Home
It is important that if your child becomes ill at school they are picked up right away. In most cases, the
child will remain in the classroom, separated from other children on a cot. In some cases, the child will be
in the office with the Director.
Temperature
Any child with the following temperature must stay at home 1 full day after the temperature is
completely gone if illness starts at home or if the child is sent home from the center:
Phone calls will be placed to the child’s parents when their temperature reaches 99.0. A child with a
temperature of 100.0 or higher will be asked to be picked up as soon as possible.
• Oral Temp: 101.0
• Axillary Temp: 99.5
• Tympanic: 101.0
Medications Prescribed by Doctor
Any child prescribed a medication must stay home 1 full day after being prescribed the medication.
Parents need to give strong consideration as to whether or not a child should attend the center if they are
on prescribed medications, such as steroids, that may alter a child’s behavior, cause a child to need
constant one-on-one care, or cause unusual discomfort. It is at the discretion of the Director or Assistant
Cloverhill Christian Academy
2020-2021Director whether or not a child on a prescribed medication, other than antibiotics, can be in attendance. Vomiting Any child who vomits prior to coming to the center, or while at the center, must stay home for one full day after vomiting ceases. Diarrhea Any child having 2 occurrences of diarrhea (loose, watery stools) must be sent home and must stay home 1 full day after diarrhea has ceased. Eyes Any child with eyes that are red, glazed, or discharging, will be sent home and must stay home for 1 full day after the symptoms cease. Nose Any child with a nose that is discharging green or yellow must stay home until discharge is gone or running clear. Ears Any child with ears that are red, sore, or discharging, will be sent home and must stay home for 1 full day after the symptoms cease. Children with diagnosed ear infections must stay home 1 full day after starting antibiotics. Coughing Any child with a consistent cough that is not due to asthma or allergies must stay home for 1 full day after the symptoms cease. Lice and Other Body Infestations Children with head lice or other body infestations may not return to the center until they have been treated and all symptoms have ceased. A doctor’s note stating that the child is free of any body infestation is required in order to return to the center. Parents of exposed children will be notified. Hand Foot and Mouth Any child with a visible rash, fever and/or behavior change, will be sent home. A doctor’s note stating the child is not contagious is required before they are able to return to school. Chronic Health Issues Occasionally, a child may have a chronic health issue that is ongoing but not necessarily infectious and symptoms may resemble those stated above. The child may be able to attend the center if there is a doctor’s note on file describing the very specific condition, and the symptoms that may appear. Some of these conditions may include: seasonal allergies, clogged tear ducts, gastric reflux, eczema, etc. Health Alert A Health Alert will be sent home as soon as a communicable illness/body infestation is confirmed. These notices will list the possible symptoms to look for. Cloverhill Christian Academy 2020-2021
Extended Dispersion of Over-the-Counter Medication
Over-the-counter medications are not intended to be given for extended lengths of time. Therefore, if a
child needs to be given pain reliever, cold medications, etc. more than once a day for more than 2 days in
a row, a doctor’s note must be submitted in order for the medication to be administered for an extended
amount of time.
Prescription/Non-Prescription Medicine
Children’s non-prescription and prescription medicine will be kept in a locked container and be
inaccessible to children. Medicine can be administered at the center only with the following guidelines:
• Medicine Dispersion form must be filled out.
• Medicine must be in the original container, manufacturer’s directions on the label, not expired.
• The container must have the child’s full name written on it.
Behavior Policy
Cloverhill Christian Academy staff believes that children who are directed in a manner that reinforces
positive behavior, and who are encouraged in appropriate behavior, are less likely to misbehave. The staff
will work to help children understand why certain behaviors are not acceptable, and guide them to make
appropriate choices of acceptable behaviors.
Children will learn that their behavior affects other people and things, and that there are positive and
negative consequences to what they say and do. Children will not be subjected to experiences or language
that will make them feel frightened, embarrassed, or humiliated. Physical punishment will never be used.
In each classroom, there are boundaries and limits set in accordance with the behavior that is anticipated
and expected with each age group.
Appropriate behavior is guided through the following ways:
• Modeling
• Positive re-direction
• Choices
• Natural consequences
• Separation from group
• Individual plans
Hurts and Hugs/Incident Reports
A parent will be asked to sign a Hurts and Hugs/Incident Report, which simply states that a child has been
involved in an accident or incident at Cloverhill Christian Academy. A copy will be kept in the child’s file,
as well as a copy sent home.
In order to protect the privacy of the families, the names of other children involved in the incident will not
be stated on the form, nor will any staff member reveal the names of the children involved.
Cloverhill Christian Academy
2020-2021Parent Involvement at Cloverhill Christian Academy
Parents are a vital part of Cloverhill Christian Academy’s community. We welcome parent’s involvement.
Some ways to be involved are:
• room parent
• classroom party helpers
• assistance at center events
• occasional special projects
• sending in items from time to time as needed by child’s teacher
Annual Events/Happenings
Meet and Greet Open House Spring Carnival
New Parent Breakfast Fall Festival
Muffins with Mom Pre-K Valentine Dance
Christmas Outreach Donuts with Dad
Pre-K Graduation Christmas Production
Easter Egg Hunt Chick-Fil-A Spirit Night
**Due to Covid we are pausing all Annual Events and will reevaluate events as the year proceeds**
Child Safety
Entering the Center
Parents will enter the facility by an assigned door that will be manned by a staff. If families arrive after
8:45 am, there is a door buzzer to alert us. Please wait for a staff member to let you in and conduct our
health check as required.
Due to Covid, teachers will be taking attendance in classrooms daily. Parents are asked to drop their child
off at the classroom door and not enter the room in order to limit the number of people in the classroom.
Child Security
Children will be released only to their parents or persons listed on the Child Release Form that is kept in
their personal file. If a person is not listed on the Child Release Form, a parent may call the center and
inform the office of a change in pick up. For a one-time-only pick up, contact the office.
Any person unfamiliar to a staff member will be asked to show identification in order to release the child.
Parents need to inform family and friends of this policy, to avoid any confusion when picking up a child.
Car Seat Policy
Cloverhill Christian Academy fully supports Virginia’s laws in regard to child safety seats. In Virginia, all
children under age 8, or weighing 80lbs or less, must be in a child safety/booster seat. It is our expectation
Cloverhill Christian Academy
2020-2021that the parents who attend the center will follow the Virginia laws. Our policy, due to insurance reasons,
the staff of Cloverhill Christian Academy is not allowed to buckle in your child (1/2 day students). If
someone else picks up a child, parents need to have a car seat left at the center for that person to use. If
no seat is left, Cloverhill Christian Academy will provide a loaner car seat, if one is available at the time.
The loaner must be returned the following day. If the seat is not returned, the family will be charged $5.00
a day until the seat is returned.
Child Abuse Prevention Policy
At Cloverhill Christian Academy, it is our moral and legal obligation to report, at any time, if we have
reason to suspect any incidences of child abuse or neglect, to the Virginia Department of Social Services.
Severe Weather Procedure
In the event of a tornado warning, the children will be taken to the lower level, to the area designated as
a storm shelter.
Fire Safety
The children will participate in monthly fire drills. A fire evacuation plan is posted in each room.
Adjusting to Cloverhill Christian Academy
Adjusting to change takes time and can be difficult. Almost all children have some fears and doubts about
separating from their parents, especially if it is their first experience with a new child care environment.
It may take a few days for your child to adjust to the new situation.
Talk to your child about the upcoming changes in a positive way. A cheerful goodbye kiss and hug will help
to reassure your child that you will return soon. Please feel free to call us during the day to see how your
child is adjusting. Usually, it only takes a few short minutes after you leave and the tears dry and your
child becomes involved in his class room setting.
Thank you for choosing Cloverhill Christian Academy!
Cloverhill Christian Academy
2020-2021You can also read
