JANUARY 26-29, 2022 | PEORIA, ILLINOIS - Illinois Music Education Association
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JANUARY 26-29, 2022 | PEORIA, ILLINOIS
WHY EXHIBIT?
We welcome you to join us in the Exhibit Hall for the 2022
Illinois Music Education Conference. We have enjoyed a sold-
out hall at the most recent conferences and after missing
2021, we are all incredibly excited to see you in 2022. Reserve
your spot today! We appreciate all that our annual exhibitors
do and cannot wait to welcome new exhibitors into our halls.
We will again be offering the many amenities for our exhibi-
tors that set the IMEC apart from all others:
• Dedicated Exhibit Time
The Gala Opening Night Reception on Thursday starts the
show with dedicated exhibit time with complimentary re-
freshments. Conflict-free exhibit hours continue with time set
aside on Friday and Saturday.
• Conference Badges & Refreshments
Each company receives one complimentary parking pass
and each booth purchased receives four complimentary con-
ference badges. Also, the popular “Exhibitors Only” compli-
mentary strolling coffee and refreshment carts will be back.
• Connect with Clients and Expand Your Network
Enhance your visibility as a supplier of music education prod-
ucts and services; network with customers and other industry
representatives; inform attendees of new products and ser-
vices; earn recognition as an advocate for music education at
the premier Illinois event of the year!
• Conference Sponsorships
Take advantage of opportunities for greater visibility and
presence at IMEC 2022 by sponsoring a conference event or
amenity. These sponsorships are available only to exhibitors -
see pages 4-5 of the prospectus and contact the state office
to make your reservation today!
• Additional Opportunities for Exhibitors
Support your booth presence by advertising in the Confer-
ence Program, an opportunity exclusively for exhibitors and
existing advertisers! Draw more attention to sponsored ses-
sions, apply to participate in the IMEC College Fair and invite
clients or alumni to receptions.
College Fair at IMEC 2022!
This event is in addition to the regular exhibit hall hours and
will take place on Thursday, January 27, 2022 from 1:00pm to
3:00pm in the Civic Center Theater Lobby. The College Fair is
scheduled before the main exhibit hall opens and offers con-
flict-free access to students following their auditions and be-
fore the Composition Contest Showcase begins in the Theater.
Please indicate your interest on the Exhibitor Reservation to
claim your 8’x30” table today! Available space limited to first 36
reservations; fee is $100.
2EXHIBIT HALL BOOTH
RESERVATIONS AND FEES
Exhibit Location
Peoria Civic Center (PCC), 201 SW Jefferson, Peoria, Illinois, 61602 | 309-673-8900
Booth Specs
Booth Reservation Fees
Booth reservations includes the following:
Single Booth $300
Single Corner Booth $375 • 10’x10’ booth area per booth reserved
Endcap (2-Corner Booth) $700 • 1 standard identification sign
Additional Booths* $250ea • 8’ drapery backdrop in show colors
*Added on to any of the above options
• Aisles carpeted in show colors
Booth Cancellations • 3’ drapery side dividers in show colors
The fee will be refunded in the manner in • Four non-transferrable conference
which it was received. The refund policy badges per booth reserved (additional
fees are as follows: badges may be purchased through the
ILMEA State Office)
Before October 1 -
• One parking pass per organization
Reservation fee refund less $50
• Uniformed PCC security during load-in
October 2 to November 1 – and throughout exhibit hours (addition-
Reservation fee refund less $100 al security may be arranged through the
November 2 to December 1 - PCC at an additional cost)
Reservation fee refund less $150
Decorating and Services Information, Hotel
December 2 to January 1 - Information and the Badge Name Request
Reservation fee refund less $200 Form will be sent with your Booth Number
After January 1- Confirmation in Fall 2021.
No refunds
RESERVE YOUR BOOTH SPACE ONLINE!
Visit www.ilmea.org/exhibitors for the link to the 2022 reservation page.
WEDNESDAY, JANUARY 26, 2022
Exhibitor Load-In....................................................................................................... 12:00pm - 5:00pm
THURSDAY, JANUARY 27, 2022
Exhibitor Load-In......................................................................................................... 8:00am - 3:30pm
Gala Opening Reception........................................................................................... 6:00pm - 7:30pm
FRIDAY, JANUARY 28, 2022
Regular Exhibit Hall Hours.......................................................................................9:00am - 5:00pm
Conflict-Free Exhibit Time.......................................................................................... 12:15pm - 1:15pm
SATURDAY, JANUARY 29, 2022
Regular Exhibit Hall Hours........................................................................................ 9:00am - 1:00pm
Open to the General Public.................................................................................... 10:00am - 1:00pm
Conflict-Free Exhibit Time...................................................................................... 12:00pm - 1:00pm
3IMEC 2022 Sponsorship Opportunities
Sponsorship Benefits (All Levels)
• Inclusion on preconference e-mail (logo linked to your website)
• Inclusion on conference program thank-you page (logo)
• Highlighted in conference program list of exhibitors
Qualifications
• Only organizations submitting a booth reservation form may apply for sponsorship.
• Previous sponsors have the first right of refusal.
• Sponsorship applications will be honored on a first-come, first-served basis. If companies cancel
their booth reservation for IMEC 2022, the sponsorship opportunities will be made
available and offered to the next organization that applied.
• Recognition listed above will be available for sponsors committed by December 1, 2021.
• Logo must be submitted to ILMEA in a vector format by December 1, 2021.
Available Sponsorships
Opening Night Gala Composition Contest Prizes
Description: Description:
Host the Exhibit Hall Opening Night Gala, with food Provide prizes for each of the 16 first-place student
and beverage (one complimentary drink) for all at- honorees in the ILMEA Composition Contest (6th-
tendees. 12th grade students).
Exclusive: Exclusive:
$30,000 $4,000*
Non-Exclusive: Non-Exclusive:
$10,000 (3 available) $2,000 (2 available)*
Additional Recognition: Additional Recognition:
Verbal acknowledgement over the PA system Company name/logo on recognition slides and in
during the event, company name/logo on drink tick- programs at the Composition Contest Showcase
ets for all attendees, signage for the sponsor(s) ex- Concert (Thursday) and at the Composition Contest
hibit booth Awards Ceremony (Saturday), verbal acknowledg-
ment at each event
Composition Concert Guest Artist *In-kind donations will be considered - contact the
Description: ILMEA State Office if interested
Sponsorship of the Composition Contest Showcase
Concert in the Civic Center Theater Opening General Session
Exclusive: Description:
$6000 Sponsorship of the Opening General Session
Non-Exclusive: Speaker at the most widely-attended session of the
$2000 (3 available) conference
Additional Recognition: Exclusive:
Company name/logo on recognition slide and in $3,000
programs at the Composition Contest Showcase Non-exclusive:
Concert (Thursday), verbal acknowledgement at the $1500 (2 available)
event Additional Recognition:
Your company name/logo on the welcome banner
above the dias/stage
4Conference App Advertisement Participant Bag Product Insert
Description: Description:
Banner ad at the bottom of several key landing pag- Advertise your product/services by providing 2700
es of the official IMEC app of your own promotional items for insertion in con-
Non-Exclusive: ference registrant bags.
$750 Non-Exclusive:
$750 (5 spots available)
Conference WiFi
Description: Participant Bag Flyer Insert
Provide wireless internet for all attendees Description:
Exclusive: Advertise your product/services by providing 2700
$3000 one-page flyers/brochures for insertion in confer-
ence registrant bags.
Additional Recognition:
Your company name/logo displayed on the splash Non-Exclusive:
page each time an attendee initiates a wifi connec- $500 (10 spots available)
tion with the conference network
Research Poster Session
Morning Coffee Stations Description:
Description: Provide equipment needed to display and host Re-
Provide regular and decaf coffee for attendees at search Poster Session by collegiate and graduate
four locations around the Peoria Civic Center students in music education
Exclusive: Exclusive:
$4500 for three days (Thursday, Friday and Satur- $500
day) Additional Recognition:
Non-Exclusive: Name/logo in conference program listing
$1500 for one day (Thursday, Friday or Saturday)
Recognition: All-Conference Drum Circle
Logo on signage at each coffee station and ac- Description:
knowledgement in push notifications each morning. Provide instruments for use in the All-Conference
Drum Circle (Saturday)
Collegiate Pizza Party Non-Exclusive:
Description: Provide 5+ drums (tubanos, djembes, cajon, hand-
Host a pizza and pop lunch for attendees who are drum, etc)
Collegiate Members Acknowledgement:
Exclusive: Verbal acknowledgement during event and in con-
$2500 ference program listing
Recognition:
Logo on printed/digital invitation and opportunity
to address attendees at the event
Bridge Mentorship Breakfast
Description:
Provide breakfast for early-service music educa- To reserve any of these sponsorships
tors and their mentors who are participating in the
for IMEC 2022, please contact
Bridge Mentorship Program
Lori Evenhouse at the
Exclusive: ILMEA State Office:
$1500
Recognition: LEvenhouse@ilmea.org
Verbal acknowledgement and the opportunity to 708-479-4000
address attendees at the event
5RATE CARD
ILLINOIS MUSIC EDUCATOR AND ILLINOIS MUSIC EDUCATION CONFERENCE PROGRAM
Advertising Rates
Effective April 1, 2021
Illinois Music Educator Advertising Rates IMEC Official Program Rates
Size/Coloration Single-Issue Rate Three-Issue Rate* Single-Issue Rate Three Issue Rate*
Full Page | Black & White $350 $320 $385 $305
Full Page | 4 Color $805 $725 $855 $690
Full Page | 2 Color $560 $505
Back Cover Please call for pricing and availability
Full Page Inside Cover Please call for pricing and availability
1/2 Page | Black & White $235 $215 $260 $205
1/2 Page | 4 Color $535 $480 $560 $460
1/3 Page | Black & White $190 $175
1/4 Page | Black & White $165 $150 $185 $140
1/6 Page | Black & White $125 $115
*Fall, Winter and Spring advertising reservations must be made in advance of publi-
cation of the IMEC Offical Program to qualify for the discount.
1/3 Page
Ve r t i c a l
2 .8 5 ” x 1 1 ”
(1/8” bleed)
1 /4 P a g e
Square
5”x 4.25”
ILMEA Advertising Artwork Deadlines
Fall Issue - July 1 | Winter Issue - October 1 | IMEC Program - November 1 | Spring Issue - March 1
PLACE YOUR ADVERTISING RESERVATION TODAY! VISIT TINYURL.COM/21-22ILMEAADS
ILMEA State Office | 7270 W. College Drive, Suite 201 | Palos Heights, Illinois 60463 | P: 708-479-4000 | E: stateoffice@ilmea.orgYou can also read
