Instrumental Lessons at The Cotswold School
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Instrumental Lessons at The Cotswold School
The Cotswold School Instrumental Lesson Booklet and Application 2021Contents
Introduction ......................................................................................................................................................................... 3
How much are lessons? ....................................................................................................................................................... 3
How often do you invoice me for my child’s tuition?.......................................................................................................... 3
How do we pay for lessons? ................................................................................................................................................ 3
Can I get a discount?............................................................................................................................................................ 3
Stopping Lessons ................................................................................................................................................................. 3
How is the lesson timetabled? ............................................................................................................................................ 4
Lesson Times ........................................................................................................................................................................ 4
COVID-19 ............................................................................................................................................................................. 4
Missed Lessons .................................................................................................................................................................... 4
Exams ................................................................................................................................................................................... 4
Reports................................................................................................................................................................................. 5
Can I hire an instrument? .................................................................................................................................................... 5
Storing Instruments ............................................................................................................................................................. 5
Other Information................................................................................................................................................................ 5
How do I apply for lessons? ................................................................................................................................................. 5
When will I hear if my child has a place? ............................................................................................................................. 5
Instrumental Tuition Request Form .................................................................................................................................... 6
The Cotswold School Instrumental Lesson Booklet and Application 2021Introduction
The Cotswold School Music Department is delighted to have a dedicated team of visiting instrumental staff
who provide a range of instrumental lessons. Currently we offer the following lessons:
Cello Electronic keyboard Theory of music
Clarinet Flute Trombone
Classical guitar Harp Trumpet
Double bass Piano Violin
Drum kit Rock guitar Vocal tuition
Electric bass Saxophone
Invoice Payment Due
How much are lessons? Date Date
The total fee per year is £480 for 30 lessons that will be Block 1 – starting Paid with sign up to music
given during the academic year. September 2021 lessons by cheque
The school will provide one term’s notice of any changes Block 2 – starting mid 4th October 22nd October
to fees. November 2021 2021 2021
The price of lessons at school represents a considerable
Block 3 – Starting 24th January 11th February
saving on the cost of private tuition, and in return it is Feb/March 2022 2022 2022
expected that instrumental pupils will support the
musical life of the school by playing regularly in school
ensembles, singing in the choir or perhaps helping How do we pay for lessons?
backstage with school performances. To secure a place we ask for a cheque (or cash) or you
may use the ParentMail system. Please indicate your
How often do you invoice me for my child’s preferred method on the application form. Note
tuition? payment on ParentMail is required within 7 days of
Tuition is payable 3 times a year and must be made by being made available to you.
the deadlines advertised to avoid cancellation of
tuition. Please ensure the deadlines for payments are Can I get a discount?
met. Payment for the whole year of lessons will be Families who are in receipt of Free School Meals will be
available on ParentMail with clear due dates shown for entitled to a reduction. Please contact our finance office
June (Block 1), October (Block 2) and February (Block 3). if you would like more information about this (the email
If you wish to pay the whole year, you may do this. address is finance@thecotswoldschool.co.uk).
Reminders of payment due dates will be sent.
Stopping Lessons
Payment plans will be available if needed. Please email
finance@thecotswoldschool.co.uk to request a Lessons are billed in advance to enable us to contract
payment plan. This plan will give weekly payment visiting instrumental staff for the forthcoming term. We
amounts and due dates, which need to be adhered to would also like students to be committed to their
and kept up to date. You are at liberty to make instrumental learning and not finish mid-block. We will
additional payments across the year, if you wish to get require notice of intention to finish lessons at the end
ahead in your payment plan. of a particular block no later than by week 5. This gives
us and the Music Teacher the required 5 lesson’s notice
If you miss the deadline for a payment, your child will and the student will finish their lessons at Lesson 10
be removed from the timetable and their place will be (within the teaching block they are in). You will be
offered to a pupil on the waiting list. removed from the next block of invoicing and
timetabling. Notice can be given earlier in the block
If you encounter problems paying for lessons, please let
however no refund will be made for the lessons not
us know at the earliest opportunity by emailing
attended.
finance@thecotswoldschool.co.uk or
musicadmin@thecotswoldschool.co.uk
The Cotswold School Instrumental Lesson Booklet and Application 2021If you wish to discontinue lessons, it is essential that you Large instruments, e.g. pianos are being wiped down
give notice in week 5 in writing (either by email between each student. Ventilation where available is
musicadmin@thecotswoldschool.co.uk or by letter being used.
handed into the Music Office). Please note that verbal
Remote teaching is also taking place in our smaller
notice of withdrawal to the teacher is not sufficient.
practice rooms. Laptops are set up and lessons are
How is the lesson timetabled? accessed via Zoom. Students do not need any login
details as the laptops are set up to run throughout the
Lessons are taught in 30 minute slots and are delivered
day. Rooms are wiped down between lessons.
in three blocks of 10. Block 1 will start at the beginning
of the Autumn school term. School terms are of uneven During this time, we are unable to lend any instruments
length for example the Autumn term is 15 weeks long, to students.
and therefore Block 2 may start during the end of the
Autumn term to avoid large gaps between instrumental In instances of school closure, all lessons are conducted
lessons. There are accurate registers kept to ensure 30 online via Zoom/
lessons are delivered across the academic year.
Missed Lessons
There are some lesson times which can be fixed, such The rotas are extremely complex with over 200 lessons
as 8.30am or lunchtime slots, but these will be taking place weekly and lessons cannot be rearranged
allocated primarily to KS4 students, those learning at short notice.
more than one instrument or those with additional
needs. When the student has missed the lesson
If a student is aware they are going to miss a lesson for
a school trip, test or long term illness*, they must
Lesson Times
come to the music office as soon as they aware, so we
Timetables are sent twice each block to parents, via can move the lesson. We ask for a minimum of one
ParentMail and to students, via Satchel One. Part A week’s notice to change a lesson.
(weeks 1-5), Part B (weeks 6-10).
It is the students’ responsibility to ensure they know *If a pupil is away with a long term sickness then please
when their lesson is and to attend on time. Sometimes, inform the music office to discuss lessons being put on
we have to change lessons times at short notice; if this hold musicadmin@thecotswoldschool.co.uk
happens, a message will be delivered to the student
ahead of their lesson time. Students must not swap If a student misses the lesson without notice to the
their lesson times with other students – they need to teacher or department, this is deemed as non-
speak to their teacher or a member of staff in the music attendance and the lesson will not be made up. A
department in the first instance. ParentMail will be sent home to advise the parent of
non-attendance.
Most instrumental lessons will be on a regular day but
the times will vary, so they don’t miss too much time in When a lesson is missed by an instrumental teacher
any one subject. It is the students’ responsibility to If a member of instrumental staff is unable to make a
ensure they catch up on any class work or independent lesson, they are to give as much notice as possible to the
learning. Occasionally, they may have a lesson before or school. In the case of unexpected circumstances
after school – if they check the timetables regularly, or illness, notice may have to be given on the day. Any
they will be aware of this in advance. lessons missed due to the absence of the instrumental
teacher will be made up at another date. The reasoning
For the first 2 weeks of a new students’ music lessons, here is that unexpected circumstances such as illness
the instrument teacher will collect the student from can occur with no notice. Unlike with the main school
their curriculum lesson. After that time, it is the teaching body, we are unable to provide a cover teacher
student’s responsibility to check lesson times and arrive for the lesson on the original day. The instrumental
at the appropriate time. teacher will organise a teaching day to make sure that
the child then receives the missed lesson later in the
COVID-19 school year.
Lessons are running both face to face and remotely. Our
Exams
face-to-face lessons are in suitably sized music rooms or
Instrumental teachers will recommend that students
classrooms, masks are being worn by both student and
are entered for exams if they are making good progress,
teacher, where applicable, and hand sanitiser used.
The Cotswold School Instrumental Lesson Booklet and Application 2021they will contact you directly with further information make sure both instruments and cases are clearly
when this arises. Whilst we are keen for students to marked with their name – you will need to make a note
enter exams, we do have pupils who learn solely for of the make, model and serial number of their
pleasure. instruments and make sure they are covered on your
household insurance.
Reports
Full written reports will be sent via ParentMail annually, Other Information
before the Easter break. To make the best progress your child should aim to
practice every day. The Practice Diary is the first point
Can I hire an instrument? of communication between teacher and parent.
Many instruments can be hired through Gloucestershire Practice diaries are available to purchase from Music
Music. If you wish to do this, please contact Teachers and are £2.50. The teacher will use the diary
musicadmin@thecotswoldschool.co,uk for an to write what your child should practice for the
application form. Unfortunately there is no option to following week. Please write in the diary if you have any
hire electric guitar, electric bass, drums, keyboard or questions relating to the lesson.
piano.
How do I apply for lessons?
Storing Instruments Please fill in the attached page and return to the school
Students should bring in their instruments and any (F.A.O: Music Administrator) with a cheque/cash for
music on the day of their lesson and take them home at £160 or tick the box to select payment by ParentMail.
the end of the day. We have a secure storage room for
larger instruments that do not fit in their lockers or they When will I hear if my child has a place?
do not wish to carry with them for the day, but this is
Please fill in the attached page and return to the school
designed just for the day of their lesson. Whilst every
(F.A.O: Music Administrator) with a cheque/cash for
effort is made to ensure the secure storing of
instruments, the school cannot be held responsible for £160 or tick the box to select payment by ParentMail.
instruments that get lost, stolen or damaged. Please You will be informed of a place or if you need to be put
on the waiting list.
If you need further information, please email our Music Administrator (musicadmin@thecotswoldschool.co.uk).
Suzie Buckley
Head of Music
The Cotswold School Instrumental Lesson Booklet and Application 2021Instrumental Tuition Request Form
Please return to the Music Administrator in the Music Office.
Student Name Tutor Group
Would like tuition on:
(Specify instrument)
We would like to hire an instrument – please forward details: Yes / No
Approximate Standard Complete beginner
Some lessons previously
Many previous lessons
Grades passed (grade and exam
board)
Terms and Conditions
Parental/Carer Responsibilities Student Responsibilities
To meet all payment commitments to the school. Students must know their lesson time; timetables are
To communicate with the finance office, should there be sent to students Satchel One each 5 weeks. Copies are sent
any problem with meeting payment. to parents via ParentMail.
To give a minimum of a week’s notice if a student is To give a minimum of a week’s notice if a student is
unable to attend a lesson, to allow time to re-arrange. unable to attend a lesson, to allow time to re-arrange.
Without such notice, we cannot guarantee that the lesson Without such notice, we cannot guarantee that the lesson
will be rescheduled. will be rescheduled.
To give notice at week 5 in a given block of 10 lessons. To attend all lessons promptly, arriving a few minutes
Notice is to be given in writing. early in order to set up instruments and be fully prepared.
Students must practise regularly and thoroughly.
GCSE students should liaise with their teacher regarding
any solo performance, ensemble or composition controlled
assessment recordings as applicable.
I enclose a cheque for £160 (payable to The Cotswold School Academy Trust)
I would like to pay using ParentMail
Please tick your preferred payment method
I understand and agree to the terms and conditions above.
Signed Date
Email address
Office Use only
Allocated Wait List Teacher Finance PM Satchel Block No Parent
One lessons
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