Important Updated Guidelines and Procedures Amidst COVID-19 Social Distancing- NYC

Important Updated Guidelines and Procedures Amidst COVID-19
                   Social Distancing- NYC

Due to the COVID-19 Pandemic and the need for social distancing within the Residence
Halls, the University will implement updated guidelines and procedures that must be
adhered to while living in our on campus community. Please note that all guidelines and
procedures are subject to change as the university received guidance and direction from
government and health authorities.
Social Distancing
Social distancing is a set of actions taken to stop or slow the spread of a highly
contagious disease. The goal of social distancing is to limit face-to-face contact to
decrease the spread of illness among people in community settings. For that purpose
you are required to wear a face covering as you travel within the residence hall outside
of your room. This includes: elevators, laundry rooms, communal spaces and entering in
and out of all residence hall buildings.

Face Coverings
A face covering is any well -secured cloth that covers your nose and mouth. Examples of
this would be a bandana or scarf. A face covering will be needed to access all residence
halls, and to enter elevators, kitchens, laundry facilities and any other public spaces
outside of your room.

Quarantine
A period of time students will spend in their room without any interaction outside of
their room location after being exposed. Students will be quarantined if they have been
exposed to someone who has tested positive for COVID19 or have had exposure to
someone who has demonstrated significant symptoms of having COVID19.

Isolation
A student spends a period of time in a room without interacting with anyone (student
needing isolation that has a roommate may be placed in an isolation room). Students
who have tested positive for COVID19 or demonstrate significant symptoms of being
sick will be placed in isolation. This process will be outlined in more detail once you are
on campus.
Isolation rooms
Students showing signs of COVID19 or may have had potential exposure to COVID 19
will be placed in an isolation room as part of the quarantine process with further
direction from our Health Care Unit and/0r other Health Care Professionals direction.
1-2 floors in 55 John Street and 182 Broadway will be designated for isolation rooms.

While living in residence if you think you have been exposed to COVID 19 or are
experiencing symptoms you must contact the Health Care Unit and Residential Life

Office so we can isolate you immediately. Information regarding you receiving food
contact free while in isolation will be provided during this process.
Exposure
Interaction and/or contact in close quarters (less than 6 feet distance) for greater than
15 minutes with a person outside your “family Unit” without use of a mask.

On Campus Family Unit
The term "On Campus Family Unit" defines your specific room space, and the
roommates with whom you reside with, in that space. Within your "on campus family
unit's" shared space social distancing is not required. Because of the responsibility you
have for maintaining the safety of the "on campus family unit", it is important that you
make sure you are practicing social distancing and other reduced contact measure
outside of this unit, whether in the hallway, in common spaces, or off campus, to ensure
that when re-entering your room you minimize potential risk of exposing COVID19 to
your roommate.

Guest Policy
Due to the need to practice social distancing in order to reduce the risk of potential
exposure of COVID19 within the on campus community, we will not allow any guest in
our Residence Halls for the Fall 2020 and Spring 2021 semesters. Any one that resides
outside your "On Campus Family Unit" (please refer to the "on campus family unit"
definition in this document) will not be permitted into your room space. The Common
space lounges within your building community should be used if you wish to meet with
any other resident(s) in your specific residence hall. Please follow all social distancing
procedures and room capacities as outlined when in the common space lounges and
areas.

Violation of the guest policy will be applied as follows:
       -1st Violation- Zoom meeting with Community Coordinator, 3 conduct points
       and written warning
       -2nd Violation- Zoom meeting with Assistant Director of Community Standards
       , 6 conduct points a written action plan in place outlining your plan of
       checking out within 24-48 hours of the 3rd violation of the guest policy (plan of
       action includes packing of all belongings, who will pick you up, how you will get
       home or find another place of housing).
       -3rd Violation- 8 conduct points, Termination of Housing Agreement
       without refund
When conditions permit, the Guest Policy will be revisited. If and when we begin the
process of permitted and allowing guests, we will roll out a guest policy as follows:
            Initially permitting only guests within the building (in limited numbers
              per room)
            Next permitting only Pace resident students from other buildings (in
              limited numbers per room)
            Next permitting only Pace students (whether residents or not; again, in
              limited numbers)
            Finally, allowing no Pace students as guests

Common space Areas
    Elevators
    Capacity in all residence hall elevators is limited. In order to keep all of our
    community safe please do not over crowd the elevator. Numbers of individuals in
    each elevator will vary by building (and size of elevator cars) and capacities will
    be posted. If you encounter an elevator that already has more people than the
    posted limit, you must wait for the next car. This will increase wait time at
    periods of peak usage, so students should plan accordingly and allow for more
    time. Any time you are in the elevator a face covering should be worn. Please
    adhere to the number allowed in elevator listed on signs posted.

      Common space Lounges:
      All common space lounges (TV lounge, study lounge, video lounge) will have a
      maximum occupancy sign on doors which will indicate the number of people
      allowed in the space. Please do not add any additional furniture for seating to
      these spaces as it will violate the social distancing guidelines. Violation of this
      guideline will result in strict sanctioning through the Student Conduct Hearing
      process.

             Marias Tower- A maximum of 4 persons at a time in the common space area

             182 Broadway -A maximum of 4 persons 4th floor study lounge and maximum
             of 14 persons in 4th floor student lounge (BW406).

             55 John Street- A maximum of 3 persons at a time in the common space area

             33 Beekman- A maximum of 4 persons in Multipurpose rooms A and C
             (206 & 208) A maximum of 3 persons at a time in the Multipurpose room B
             (207). A maximum of 6 persons in small glass lounge.

      Kitchen Facilities
      While using any common kitchen facility you must have a face covering on at all
      times. Please do not leave any of your kitchen utensils or supplies in the common
      area. All food and cooking items left unattended in kitchens will be periodically
      discarded without notice and without restitution. See below the limits of
      occupancy allowed.

             Marias Tower- 1 Person at one time will be allowed to use each kitchen
             182 Broadway- A maximum of 2 persons at a time can use the kitchen
             55 John Street- A maximum of 2 persons at a time can use the kitchen
             33 Beekman- A maximum of 2 persons at a time can use the kitchen

      Laundry Facilities:
      A face covering is to be used at all times while using the Laundry facility. Due to
      the demand for laundry facilities please DO NOT FOLD your clothing in the
      Laundry room. The laundry facility is to only load and unload your clothing.

In order to continue social distancing the following limits on the number of
       occupancy are outlined below.

              Marias Tower: – The laundry room is located on the 17th floor. A maximum of
              3 persons at a time in Laundry room.
              182 Broadway: The laundry room is located on the 4th floor. A maximum of 2
              persons at a time in Laundry room.
              55 John Street: The laundry room is located in the basement. A maximum of 2
              persons at a time in Laundry room.
              33 Beekman: The laundry room is located in the basement, C level. A maximum
              of 4 persons at a time in Laundry room

Process for Student Conduct Hearing:
Any student involved in a Student Conduct Hearing will receive a letter through email
outlining your alleged violations and instruction regarding date and time your hearing is
scheduled for. There will be NO in-person meetings until further notice. All conduct
hearings will be held via Zoom. If other arrangements are needed to conduct meeting, a
hearing officer will reach out to you via telephone. Please refer to the Procedures and
Guidelines for more detail inside your copy of the Guide to Residential Living.

Lock outs
When locked out of your room, please follow the appropriate procedure outline for your
building residence. All keys and access cards must be returned to the appropriate area
within 30 minutes of signing it out or you will be charged for loss key/access card. If you
have loss your and reside in Marias Tower, 182 Broadway and 33 Beekman please go to
the security desk located in the Main Building at One Pace Plaza B-Level to be issued a
new one. 55 John Street please contact your Community Coordinator so they can issue
you a new one.
       Marias Tower- Sign out your room key with security located on the 6th floor.
       182 Broadway- Access your room Key card at the security desk located on the first
       floor entrance.
       55 John Street- Access your room key card at the security desk located on the first
       floor entrance.
       33 Beekman- Access your room key card at the security desk located on the first floor
       entrance.

Move In Process
      Pre-Arrival Check List
      In late-July or early-August, a link for this online process will be sent to the Pace
      email address of all students who are guaranteed fall housing. The Pre-Arrival
      Checklist will allow students to complete and submit several online forms
      necessary for checking-in to the residence halls. Students will receive an email
      confirming that they have completed this process, and are asked to please bring a
      copy of that email when they check in. Completing the Pre-Arrival Checklist
      before arriving, and bringing a copy of the confirmation email, will expedite the
      check-in.

Check-In
The Move-In Process for on campus housing will be a contact-free process.
With an early start of classes, and the need for social distancing, we will begin the
move-in process in early August, well before the start of classes.

Prior to moving in all student accounts must be in good standing, this includes
accounts paid in full, a confirmed payment plan or being within a payment
threshold as established by OSA to allow for you to move in. Students must also
meet immunization compliance requirements as outline by OSA on their
immunization web page. Students must complete the University-Wide COVID19
entry requirements as established by Environmental and Safety in accordance
with state and local government and health authorities.

Appointments for move in will be available through the start of classes and will
stretch into the first week of classes, for those who may prefer to arrive late.
Before arriving, all residential students will be required to complete several items
online. These will include, but are not limited to (our office will notify you and
guide students through the completion of these steps as they become available
online):
- Electronically signing their housing agreement
- Completing online training/education about on campus behavioral expectations
and policies that are unique to attending college while we manage the COVID-19
situation
- Completing a pre-arrival packet through which students will be formally
notified of our judicial (behavioral) policies and process, our Alcohol and Other
Drug policies, our policies related to harassment, discrimination, assault, etc.,
and other important information related to life on campus
In addition to completing your online requirements, you will have the ability to
select your own move-in appointment through MyHousing.

Once the move in time selection process begins, limited appointments will be
available on a first-come, first-served basis, in each building for three 3-hour
time slots each day.

We also realize that, with the opportunity to participate in some classes remotely,
some students may wish to move in AFTER the official start of classes on August
24. We will continue to have move-in appointments scheduled through August
30.

Due to social distancing requirements, we cannot provide our usual group of
Welcome Wagon student volunteers to assist arriving students in unpacking their
things and moving them into the residence halls. Students should be advised that
they may bring no more than two people to help them move in, and that their
helpers will need to be out of the residence halls by the end of the final evening
appointment time each day at 8:00 p.m. These people helping with move-in will
be the only exception we allow to the guest restriction noted above, and no
helpers will be permitted to stay overnight in the residence halls. All persons

assisting with move-in will be required to adhere to all established face covering
      and social distancing requirements.

      Check-Out Process
      Our Check out process will follow a similar process to our check-in process. Our
      check-out process will be a contact-free process. Residents will be required to
      schedule their own move out time through their Myhousing account page. Details
      of this process will be forthcoming prior to the beginning of the check-out
      process.

Updated Point System
Our point system has been updated to reflect the updated changes to violation of our
guest policy. Please make sure you review our updated point system outlined in your
pre-arrival packet.