EXISTING SHOPPERS DEMO FOR SAP ARIBA TRANSITION - SEPTEMBER 2021 - UK Purchasing

EXISTING SHOPPERS
DEMO FOR SAP ARIBA
TRANSITION
SEPTEMBER 2021

ARIBA BRIEF OVERVIEW AND REFRESHER

• New e-catalog shopping functionality

• Not a replacement system to SRM, but adds additional shopping functionality

• Extends all e-catalog shopping onto a single platform; Shoppers will access
  a single catalog from Add Item menu – UK Ariba Network

• Will have all e-catalog suppliers and products in a single space to shop, perform
  searches, compare prices, build multiple supplier orders within a single cart

• Generally contains current e-catalogs and products, plus e-catalogs from
  additional suppliers; other suppliers will be added on a regular basis over time
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COMMUNICATIONS AND ACTIVITIES TO DATE

• April 2021 – Campus-wide
  communications of move for SRM
  Shoppers to SAP Ariba Network
• Early summer – Continued
  communications for campus
  news, Purchasing listserv, website
  + University Budget/Business
  Officers
• Mid-summer – Estimated go-live
  date and progress updates
  communicated via same campus
  media; additional info distributed
  via University Budget/Business
  Officers
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PRIMARY TRAINING IN MYUK FOR EXISTING SHOPPERS

Shoppers have available course in
myUK as their primary training tool

Released August 20; communicated via
campus and Purchasing listservs

Can self-enroll, complete via desktop as
best fits your schedule
                                           Title: SAP Ariba Training for Employees
                                           Having Existing SRM Shopper Role
Approx. 30 minutes, no quiz
                                           myUK / Employee Self-Service / Learning –
                                           Locate by name or number, Book (Assign to
Course is optional, but recommended        Me), and Complete
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SUPPLEMENTARY TRAINING FOR EXISTING SHOPPERS

Today’s Plan:

• Review Available Support
  Resources

• Walk-through demo for
  existing Shoppers

• Opportunity for Questions
  and Answers

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CATALOG SUPPLIERS AVAILABLE AT GO-LIVE

                Existing SRM Catalogs > Ariba             New/Additional Catalogs
         Office Depot                           Fastenal
         Dell                                   B & H Photo
         CDW-G                                  Sigma-Aldrich
         MoreDirect                             •Qiagen
                                                    xxxxx
         VWR                                    Bio-Rad
         Fisher Scientific                      Lowes
         Life Technologies                      Medline
         Grainger                               Anixter (IT only)
         Office Resources Inc (Steelcase)

  Move of existing e-catalogs: all products, pricing, etc. will be moved from
  current SRM catalogs to SAP Ariba Network Shopping
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AMAZON TO FOLLOW POST GO-LIVE

 Amazon is included in the myUK existing Shopper course content, but
 is planned for onboarding in a secondary phase of go-live

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WHAT TO EXPECT AT GO-LIVE

• Go-Live is scheduled for Monday, September 13

• No changes to Shopper tab, dashboard, how to start or complete a Shopping
  Cart or any larger parameters around accounting assignments, approvals, goods
  confirmations, etc.

• No changes to Free Text Shopping Carts; should experience reduction as some
  e-catalog suppliers have quote-to-cart tools on their e-catalogs

• Key change is the e-Catalog Shopping and Check-out User Experience (UX)

• No changes to existing completed and approved carts or established POs
  already in progress; they will complete as normal
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GO LIVE AND WHAT TO EXPECT

• Existing Shoppers will need to take no action; Ariba Network will appear as the
  only available catalog in the Add Item menu on September 13:
             Current                            Go-Live

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MISCELLANEOUS ITEMS TO KNOW

• Finish any Shopping Carts from current SRM e-catalogs that are SAVED in your
  dashboard or in an approval workflow prior to 9/12 or will need re-ordered after
  9/13 in Ariba

• Note for future Ariba e-catalog Shopping Carts: For split accounting, refrain from
  “split by quantity”; use only “split by percentage” when completing Shopping
  Carts from the Ariba platform

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SUPPORT RESOURCES

• Help guide and quick reference guides are maintained on the Purchasing
  website

• Communications to be provided via website and listserv as additional suppliers
  are added, etc.

• Retake Shopper training, if desired, any time through myUK Learning as
  refresher; Training Request Plan is not required to retake a course

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REVAMPED LEARNING PAGE – PURCHASING WEBSITE

Visit https://purchasing.uky.edu/ - Navigate to Learning and Training Resources
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SUPPORT RESOURCES

• Use SRMHelp@uky.edu for technical assistance with any SRM Shopping
  Cart or Ariba Network need or inquiry

    • Include message or screenshot
    • Put SRM Shopping Cart on SAVED status if possible and provide cart
      number

• Shoppers can also email for information to subscribe to the Purchasing listserv

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DEMO – SHOPPING
EXPERIENCE USING SAP
ARIBA

QUESTIONS AND ANSWERS