EXHIBITORS GUIDE ITENZ Conference 2018 - Atrium, Wintec 11th-12th September
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ITENZ Conference 2018 EXHIBITORS GUIDE Atrium, Wintec 11th-12th September
Below you will find all of the information you need to Venues details:
prepare for a successful show at ITENZ Conference With its stylish original exposed brick, stunning glass walls and vibrant
2018. contemporary furniture, the Atrium at Wintec is the perfect venue for
ITENZ Conference and exhibition, which is located in the heart of
During the conference, this document will be your first
Hamilton and with convenient access to accommodation, restaurants and
port of call for any questions you have or help you may
public transport.
need.
Address: Level 1, Wintec House, Corner of Nisbet St & Anglesea Street,
If you cannot find the answers to your questions within
Hamilton ( Get details by clicking the map)
this document, or if you have any further queries
regarding the conference, please feel free to contact
Event Manager Stuart Challis
021 242 0939
stuart.challis@wintec.ac.nz
Exhibition information
Time: 09.30-17.00 on 11th September
08:30-15.30 on 12th September
Setting up in the conference venue and
approaching all delegates at regular tea
time and lunch breaks.
Set up: 12.00-17.00 on 10th September
Pack out: 16.00-19.00 on 12th September
Note: Due to health and safety and also noise
effecting the conference sessions, pack out must take
place after the official closure of the conference.
Entrance to Atrium for equipment
Access to the unloading area
Service Lane
The best way to access the Atrium for unloading your
marketing collateral or equipment is going through Gate
3 and turning left into the service lane at the end of High
Street. With the temporary parking permits below you
will be able to park at the service lane only at the set up
and pack down times.
Get the temporary parking permits for loading by double
clicking and printing the files below.
Parking permit for setting up Parking permit for packing down
Parking information Please be aware there is strictly no parking available on site at the Wintec City Campus during the conference. For guidance on Hamilton CBD parking options, including free parking clickhere. Options close to Wintec are: • Centre Place, Bryce Street entrance • Centre Place, Anglesea Street entrance • Knox Street Car Park building • Farmers Car Park (Wilson Parking), Alexandra Street entrance
ITENZ Awards Dinner:
Exhibition stand inclusions Conference exhibitors are welcome to attend the conference dinner on
All Exhibition Booths include: 11th of September 2018. This would be an additional charge of $100 +
• 2.4 x 1.8m display space for two full conference days GST per person. You are welcome to click the below button to get tickets
• 3 black Velcro walls 2.0m tall with the passcode ITENZDINNER (all in capitals)
• fascia sign with company name
• power and free Wi-Fi access
• 1.5m x 0.75m table and two chairs.
Refreshments:
Exhibition support:
Morning tea, lunch and afternoon tea will be provided on each
Exhibition Hire is the contracted company to assist with the design and
conference day.
build of your customised exhibition stand. They have a great range of
Please note that there is also a cafe(Mavis Made to order) directly additional furniture and accessories if required. To order these, please
below the venue should you wish to take a coffee break while contact Exhibition Coordinator Chelsea Orchard directly at
conference sessions are taking place. chelsea@exhibitionhire.co.nz or 027 273 4959.
Floor Plan of the Conference – The Atrium, Wintec House
2018 Exhibitors
1. CANVAS
2. EducatePlus
3. Instant Education Solutions
4. Wisenet
5. ICEF
6. Perception Group
7. Ako Aotearoa
8. Artena and Take2 SMS solutions
9. OfficeMax
10. Niesh
11. Public Trust
12. StudentCard
13. Luma Audio Visual Creative
14. Integrated Education Software
Conference key times
TUESDAY 11th SEPTEMBER
09.30-10.30 Registration & networking
10.30-10.40 Maori welcome
10.40-12.00 Meetings & discussions
12.00-13.00 Lunch
13.00-13.30 Opening of Conference
13.30-14.45 Sessions
14.45-15.15 Afternoon tea
15.15-16.45 Sessions
16.45-17.00 Engaging with exhibitors
19.00-23.00 ITENZ Awards Dinner
WEDNESDAY 12th SEPTEMBER
08.30-08.45 Group discussion
08.45-10.30 Sessions
10.30-11.00 Morning tea
11.00-12.15 Sessions & discussions
12.15-13.15 Lunch
13.15-15.00 Sessions
15.00-15.20 Discussion & afternoon tea
15.20-15.30 Close
For detailed programme please click here.Exhibition passport Thank you for your support and enthusiasm on the exhibition passport. Please prepare your own stamp, interactive activities and giveaways for passport holders as they visit and interact with you at your stand . The delegates who successfully get all the exhibitors stamps in their passport will have the chance to win the top prizes donated by you. The winners will be announced at the end the conference. Have fun and delight the delegates with your great products and services!
Venue restrictions
• The Exhibitor shall take all reasonable care when installing and dismantling its equipment and stand as not to cause damage to the
venue walls, floors and the prefabrication booths including the panels, fascia and furniture. The exhibitor will be responsible for
repairs if the structures are damaged.
• Specified hazardous work cannot proceed without the permission of the Event Manager.
• Stands and exhibits shall be kept clean and tidy throughout the conference. Cleaning of the stand is the responsibility of th e
exhibitor and if you need special help please contact the Event Manager.
• No promotional material may be distributed (eg. on seats in plenary sessions) or displayed outside of the stand area without
permission of the Event Manager.
• All personnel must be registered and report to the registration desk on arrival. Failure to wear a name badge may result in the
exhibitor being evicted from the venue.
• ITENZ and the venue reserves the right to modify the floor plan to accommodate changes as necessary. While ITENZ will use its
best endeavours to consult the exhibitors when modifying the floor plan, ITENZ and the venue are not obliged to do so.
• Alcohol cannot be served from stands. Alcohol is permitted as part of stand prizes.
• Give-aways of food is permitted from exhibition stands but only if it is pre-packaged. Exhibitors are not permitted to sell, prepare or
cook food within the exhibition area.
• Exhibitors have the responsibility to control the noise level on a reasonable level at all times and not detract from other e xhibitors
displays. Exhibitors must not obstruct the aisles and public walking areas.Delivery information
For those exhibitors needing to deliver items to the venue prior to the conference, please follow the below
procedures:
• Delivery address：Attn (Jane Guo, Venues Team)
Wintec City Campus
Main Stores, Gate 4
Tristram Street
Hamilton 3240
• All goods being sent to the venue must be clearly labelled. Wintec Venues will not take any responsibility for
loss of items or items not arriving in time.
• Please note no goods will be accepted before Thursday 6 th September and after Monday 10th September.
Unpacking and setting up are the responsibilities of the goods owner.
• All goods not taken on departure must be collected within one working day following the conclusion of the
event. The packing up and collection of materials is the responsibility of the owner. All items must be packed
and labelled with an appropriate signed consignment note. Couriers are to be arranged by the owners. All
items and boxes must be left neatly packed and labelled for collection by couriers.Health and Safety
• When you arrive at the venue please take time to familiarise yourself with the location of the nearest fire escape.
• As an exhibitor we ask that you ensure any display items you have on your stand are fixed appropriately. Please make sure that all your electrical
items have been checked and tagged properly. Only authorized personnel from Exhibition Hire or the venue are permitted to alter the structure of
the exhibition stands or associated electrical service equipment. For any special power requirements please contact stu.strawbridge@wintec.ac.nz
before 31st August 2018.
• In the case of emergency evacuation, please follow the onsite instructions.
• Exhibitors are requested to identify any hazards on or near their stand and report these promptly to the ITENZ or Wintec Venues staff.
SECURITY
• While every reasonable precaution is taken, the ITENZ and Wintec Venues will not accept any responsibility for any loss or damage to any
equipment, merchandise or valuables left on the premises prior, during or after the event.
• It is recommended that all exhibitors take out their own public liability and property insurance that covers them and the exhibition stand.
• Due to the Awards Dinner being held in the same venue, it is strongly advised that all valuable items are not left at the exhibition stand unattended
and not left after the sessions of Day1.
• Wintec Security contact: 0800-852-900.
WHAT TO BRING
Please ensure that you bring the following items with you:
• Packing tape (for rebinding, packing cases)
• Velcro dots to attach posters etc. to your stand
• Multi boxes and extension cords if required. Power will be supplied on site.
• Delivery labels for re-packaging of items for delivery once the conference is finished.Accommodation options
ITENZ has negotiated special accommodation rates for delegates with a few excellent local hotels and motels. You are welcome to contact them
with the group booking code provided to benefit from the discounted rates.
Novotel Hamilton Tainui (4-star Hotel, 6 Ibis Hamilton Tainui (3-star Hotel, 7 min
min walk to the Conference Venue) walk to the Conference Venue)
Novotel Superior Room (1 King or 2 Double Standard 1 King Size Bed (1 King or 2 Single
Beds) Beds)
NZD$235.00 per room, per night – Bed and NZD$160.00 per room, per night – Bed and
Breakfast (Single Occupancy) Breakfast (Single Occupancy)
NZD$260.00 per room, per night – Bed and NZD$180.00 per room, per night – Bed and
Breakfast (Double/ Twin Occupancy) Breakfast (Double/ Twin Occupancy)
To book your stay at the Novotel Hamilton To book your stay at the Ibis Hamilton
Tainui, please click here. Tainui, please click here.
Quest on Ward (4-star Hotel, Apartment Park View Motor Lodge (4-star Motel, 12
style, 3 min walk to the Conference min to the Conference Venue)
Venue) King-bed Studio is $155 per unit per night
Studio Apartments (Queen Sized Bed) for 1- Tel: 07 838 1010 or Email:
2 person $155 per night info@parkviewmotorlodge.co.nz
One Bedroom Apartments (Queen Sized Group Booking Code: ITENZ
Bed and separate living room) $169 per
night
Tel: 07 839 1676 or Email:
reservations@questonward.co. nz
Group Booking Code: ITENZ18Welcome to Hamilton
The riverside city of Hamilton is one of the country’s fastest growing cities and has many attractions to
go with it, whether you’re looking for family fun or new business opportunities. Please click here for
some useful information for you to enjoy your short stay in Hamilton.
Need more help?
We hope the Guide can be a useful tool for your successful display and you are most welcome to
contact Jane Guo for any special requirements.
jane.guo@wintec.ac.nz
027 469 3819You can also read
