EXHIBITOR'S GUIDE on Sound and Vibration - 26th International Congress - ICSV26
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EXHIBITOR’S GUIDE 26th International Congress on Sound and Vibration
Sponsored by
OFFICIAL DIAMOND SPONSOR
STILL AVAILABLE
GOLD SPONSOR
SILVER SPONSOR
Table of Contents
Venue _______________________________________________________________________ 4
Site Configuration _____________________________________________________________ 5
Event Schedule ________________________________________________________________ 6
Important Reminder ____________________________________________________________ 7
Booth Features ________________________________________________________________ 8
Access to Congress Site _________________________________________________________ 9
Onsite Registration ____________________________________________________________ 10
Hotel Suggestions _____________________________________________________________ 10
Shipping, Clearance and Storage _________________________________________________ 11
Large Dimension Equipment ____________________________________________________ 11
Customs & Transportation Services Order Form 12
Canada Customs Invoice 14
Customs & Transportation Services Order Form (French version) 16
GES Kit 2019 17
Venue
International Congress on Sound and Vibration
Salon Saint-Laurent ballrooms 1-2
Bonaventure Hotel, Montreal
900 De La Gauchetière, West Montreal, Quebec, H5A 1E4
Organized by
IIAV (The International Institute of Acoustics and Vibration) in partnership with Mecanum
Contact During Congress
Nathalie Dabin, Congress Secretary Julien Biboud, Exhibition Manager
Cellular: (514) 573-1303 Cellular: (819) 574-7138
Email: secretariat@icsv26.org Email: julien.biboud@icsv26.org
Legend
Exhibition area
Lounge
Scientific presentation
Registration area
Figure 1 Hotel Bonaventure's plan
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Site Configuration
Figure 2 - The site configuration is subject to change without notice depending on the number of exhibitors.
Booth Attribution
1 Odeon A/S 21
2 ICSV27 Prague 22 Polytec Inc.
3 DEWESoft LLC 23 Canadian Acoustical Association
4 HBK 24
5 25
6 Regupol Acoustics 26 SCIEN Co., LTD
7 GRAS Sound & Vibration 27
8 30
9 Dalimar Instruments ULC 31 AMC - Mecanocaucho
10 Mason Industries 32
13 FFT – Free Field Technologies 33 ViAcoustics
14 SVANTEK 34 dbVibroAcoustics
15 GKM Consultants 35
16 COMSOL 36 RION
17 Mecanum Inc. 37
18 Pliteq Inc. 38
19 MBI Products Company Inc. 39
20 40
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Event Schedule (preliminary)
Start End Description Location
Sunday July 7th 2019
4:00 PM 8:00 PM Set up for Exhibitors St-Laurent 1-2
Monday July 8th 2019
8:30 AM 5:00 PM Exhibition St-Laurent 1-2
9:00 AM 10:30 AM Opening Ceremony Montreal Ballroom (salle de bal Montréal)
10:30 AM 11:00 AM Coffee Break* St-Laurent 1-2
11:50 PM 14:10 PM Lunch Period** Salon Ville-Marie et Salon Bonaventure
11:50 PM 14:10 PM Dessert Period* St-Laurent 1-2
3:00 PM 3:30 PM Coffee Break* St-Laurent 1-2
6:00 PM 7:30 PM Welcome Cocktail Montreal Ballroom (salle de bal Montréal)
Tuesday July 9th 2019
8:30 AM 5:00 PM Exhibition St-Laurent 1-2
10:00 AM 10:30 AM Coffee Break* St-Laurent 1-2
12:00 PM 12:30 PM Lunch Period** Montreal Ballroom (salle de bal Montréal)
12:30 PM 1:00 PM Dessert Period* St-Laurent 1-2
3:00 PM 3:30 PM Coffee Break* St-Laurent 1-2
Wednesday July 10th 2019
8:30 AM 5:00 PM Exhibition St-Laurent 1-2
10:00 AM 10:30 AM Coffee Break* St-Laurent 1-2
12:00 PM 12:30 PM Lunch Period** Montreal Ballroom (salle de bal Montréal)
12:30 PM 1:00 PM Dessert Period* St-Laurent 1-2
3:00 PM 3:30 PM Coffee Break* St-Laurent 1-2
5:00 PM 6:00 PM Teardown for Exhibitors St-Laurent 1-2
7:00 PM 11:00 PM Gala Reception*** Montreal Ballroom (salle de bal Montréal)
Exhibitors will have access at all time to additional beverages and snacks.
Figure 3 This schedule is subject to change without prior notice. The latest version will be sent to you by email .
* Please note, coffee breaks will be served in multiple waves according to scientific presentations.
**Lunch will be served in three waves. Please note, lunch will be available moments before lunch period for
exhibitors. This allows exhibitors to maintain availability at their booth for attendees as the dessert will take place
in the exhibition room. We highly recommand that at least one representative stays at booth at all time considering
the peak periods should be during coffee breaks and desserts which will both occur in the exhibition area.
***Extra fees apply to attend.
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Important Reminder
All exhibitors must register online at https://www.agora-inscription.ca/icsv26/en/exhibitor-
registration before the event;
With all booth rental comes two complimentary exhibitor badges which include access to the
exhibition, the Welcome cocktail, the lounge area and covers for lunches and refreshments.
Exhibitors may purchase maximum two extra complimentary exhibitor badges for CA$ 250 each.
Regarding the fifth or more representatives, you must make a regular registration online at
http://www.agora-inscription.ca/icsv26/en/exhibitor-registration. Exhibitors benefit from a
preferential price to upgrade their exhibitor registration to a full congress registration in order to
have access to scientific events and the Gala Banquet;
All exhibitors are responsible for their booth; we highly recommend at least one representative is
present at the booth during exhibition open hours;
Doors of the exhibition area will be locked outside opening hours. Only authorized organization
members can penetrate the exhibition area during this period;
Proof of liability insurance valid for the duration of the event, covering any damage to equipment,
injury and death and all related liabilities (minimum CA$ 2 million), must be sent to the Exhibition
Manager, at julien.biboud@mecanum.com by Monday June 3rd, 2019;
Final attribution of the stand location will be made two months prior the event. Therefore, you will
receive the information by email.
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Booth Features
9.73’ (2.97 m.)
Company Name Sign 11’’ (0.28 m.)
8’ (2.44 m.)
3’ (0,91 m.)
Booth 10’ x 10’ (3,3 m. x 3,3 m.)
Company Name Sign 1 x black block letters on a 10’ (3 m.) white panel (no-logo)
Equipment * 1 x (6’ x 2’ x 2,3’) skirted table
1 x red tablecloth (may be replaced by a custom tablecloth)
2 x side chairs
1 x waste paper basket
2 x black arm lights (75 watts each bulb)
1 x 2-outlet power strip of 15 amps/120v
Free Wi-Fi
Booth Restrictions
GES booths are mandatory—i.e., you cannot use It is forbidden to use space outside the booth.
your own structure to replace provided booth.
It is forbidden to sale merchandise on site. You
Advertisement banners are accepted in the may give pamphlets, catalogs, samples and other
booth. If placed in front of table, banners’ height related materials for promotion, but are not
must not exceed 3’ (0,91 m.). allowed to sell your products within the booth
Do not use thumbtacks or push pins on booth allocated to each participating organization.
panel. Use Velcro dots and/or hooks and chains You may use audiovisual devices (TV, speakers
(may be leased if necessary). and other), but make sure to keep a reasonable
volume so it does not interfere with the other
exhibitors’ activities.
*Additional equipment will be available on rental prior to the event. Please find on page 19 the GES document
regrouping the additional equipment available or visit ordering.ges.com. For more information, please contact
Ghyslain Boucher from GES at 1-514-861-9694, ext. 219 or gboucher@ges.com.
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Access to Congress Site
Transport from Montreal Pierre Elliott Trudeau International Airport
By car Suggested Rental
Phone Number
Highway 20, exit Rue De La Montagne, turn right on St-Antoine Car Companies
Street and left on Mansfield Street, and right on De La 1 (866) 504-5623
(Toll free)
Gauchetière and the entrance is at the corner (about 25 min.).
Valet parking is CA$ 39* for 24 hours with unlimited entries and 1 (514) 631-4545
exits. Parking “self parking” at CA$ 24* for 24 hours. Parking on
the plaza is CA$ 49* for 24 hours with unlimited entries and exits. 1 (800) 992-9823
The entrance for these options is taken from the parking plaza of (Toll free)
the hotel or by Mansfield Street south of De La Gauchetière.
By Taxi CA$ 41* (25 to 40 min.)
By Shuttle CA$ 10* (no paper money), (45 to 70 min. depending on traffic)
Bus 747 (Shuttle + about 3 minutes on foot)
Departure on Roméo/Vachon Blvd North heading
West. Arrival on René-Levesque / Mansfield (5th
stop). On foot, head northeast on Boulevard René-
Lévesque West toward Mansfield Street. Turn
right on Mansfield Street. Turn left on De La
Gauchetière. Destination will be on the left.
*Prices are approximate and subject to change without prior notice.
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Onsite Registration
An Exhibitor’s badge will be provided at the registration area (see Figure 1).
If you stay at the Hotel Bonaventure and arrive before the check-in, there is a storage room to store luggage at the
front desk.
Hotel Bonaventure Montreal Hotel Le Cantlie Suites
(Place Bonaventure) (0.2 km from the Place Bonaventure)
900 De La Gauchetiere Street West Montreal QC 1110, Sherbrooke Street West Montreal QC
1 (866) 500-4938 1 (855) 290-2677
Fairmont The Queen Elizabeth The Square Phillips
(0.3 km from the Place Bonaventure) (0.4 km from the Place Bonaventure)
900 Boulevard Rene Levesque West Montreal 1193, Place Phillips Montreal QC
QC 1-855-261-1633 1 (866) 500-4938
Hotel Suggestions
Please note, Hotel Bonaventure offers preferential prices for the occasion. If you prefer to book your own
accommodation in the “Downtown Area” but outside of the conference venue, feel free to use this convenient
website: https://www.mtl.org/en/Accommodations.
Document powered by Page 10 | 11Shipping, Clearance and Storage
Please note, there is no storage available onsite and no merchandise will be accepted prior Sunday July 7th, 2019.
Here are situations where you must contact ConsultExpo:
You need assistance to import and export goods;
You need to store goods before, during or after the congress.
Please note, before departure of goods from your facility, exhibitors must complete ConsultExpo customs and
transport forms at the end of this document and return them to info@consultexpoinc.com in order to facilitate the
customs clearance of your goods.
*If you wish to use your own shipping carrier, it must be approved by Hotel Bonaventure’s administration prior the
venue.
ConsultExpo - Contact Details
Diane Labbé Deegan, Sales Director
Telephone: (514) 482-8886, ext. 2
Cellular: (514) 709-0761
Email: dianel@consultexpoinc.com
www.consultexpoinc.com
Large Dimension Equipment
Hotel Bonaventure has very strict policies regarding the manipulation of large equipment in its facility. This means,
whoever is not able to carry a box, an equipment, etc. in his/her arms or needs a trolley must contact GES. Only
certified workers are allowed to do such manipulations.
Here are situations where you must contact GES:
You need storage* and transportation to the site prior the event;
You need assistance and/or a trolley to carry your goods inside Hotel Bonaventure;
You need assistance to unpack and install your display before your arrival at the venue;
You need assistance to dismantle and pack your display after the venue.
*Storage is available from June 12th to July 8th (please note, all shipments must arrive at the latest on July 3rd).
GES - Contact Details
Ghyslain Boucher
Telephone: (514) 861-9694, ext. 219
Email: gboucher@ges.com
www.ges.com
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