Combined Impact Assessment for Equalities, Future Generations and Welsh Language - Combined Impact Assessment for Equalities ...
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July 2019
DRAFT
Combined Impact Assessment for Equalities,
Future Generations and Welsh Language
Name of policy, strategy, project, programme or scheme – the Proposal
Investment Review 2020 – Appeal Process
New:
Update to existing version:
Team/ Department: Investment Review Project Group
Person(s) undertaking the assessment: Angela Thomas
Date of Assessment: 8 August 2019Introduction
The purpose of this Combined Impact Assessment (CIA) is to ensure that the policies and
strategies that we develop promote the Arts Council’s overall priorities. In this case this
means Equalities, Welsh language, and the 7 Well-being goals of the Future Generations
Act (WFGA).
The CIA contributes to effective policy making by encouraging us to think about the impact
and consequences of our work. By specifically addressing these issues at the earliest
planning stage, we’re more likely to develop proposals that best meet Council’s priorities.
And if this process identifies issues or problems, we have the opportunity to take mitigating
action to put things right. This helps us to meet our requirements under the Equality Act
2010, Welsh Language Measure 2011 and Well-being of Future Generations Act.
Throughout this document we use the word ‘Proposal’ to refer to what we are assessing. In
this context, this term includes strategies, projects, policies, programmes and initiatives,
including both new and any existing that are undergoing significant change/update.
Please respond to the following questions, providing appropriate levels of detail.
1. What are the main aims/purposes/outcomes of the Proposal?
During 2020 we will be undertaking our periodic Investment Review. As a result we will
be announcing our future core funding to key organisations across Wales. It is likely that
there will be changes in the levels of funding that we offer, and also to the organisations
that we support as part of the Arts Portfolio Wales. It is possible that there will be
organisations who will see the level of funding increased or reduced, or discontinued,
whilst other organisations we have not funded before may now receive revenue funding,
as a result of their application.
In this document we explain the right of appeal, and associated procedure, available to
any organisation that is dissatisfied with our funding decision. This Appeal Procedure
applies only to the Investment Review 2020. For complaints about any other matter,
please refer to the standard procedures outlined in “Making a Complaint.” This
document is available on our website.
2. Who is affected by the Proposal or who is intended to benefit from the Proposal and how?
Any organisation who is deemed eligible for application for funding under the terms of
the Investment Review 2020, either in their own right or as part of a collaborative
application with another organisation(s).
23. Have affected parties been engaged/consulted on the Proposal?
This Appeals Process has been created specifically for the Investment Review 2020 only
and does not replace or update any existing procedure. In consideration that the last
Appeal Process was for Investment Review 2015 and therefore pre-dating Well-being of
Future Generations Act, this proposal and associated Combined Impact Assessment
(CIA) will undergo a public consultation process at the same time as the Terms of
Reference for the Investment Review 2020.
Final versions of the Policy and this CIA will be approved by Council and published on
our website at the time applications go ‘live.’ All eligible organisations will be made
aware of its existence and purpose, and its availability to them as a potential course of
action.
4. What is being done to limit any negative impact or promote positive impact on protected
groups, Welsh language and Future Generation goals?
Please complete the table in Appendix 1.
If adjustments are identified please list in the Actions Template at Appendix 2
Please refer to Appendix 1 and 2
5. How will the Proposal help promote equality, eliminate discrimination and promote
good relations?
The proposal focuses only on the Appeal process undertaken by Arts Council of Wales in
considering the submission made by eligible organisations, irrespective of who the
submission is from or the quality of the submission itself, and then only if any of the
elements described in Section 2.7 of the proposal can be demonstrated.
The proposal document will be applied consistently to all eligible organisations that are
in the process of appeal. No significant potential differential impact has been identified.
There are however, some minor differential impacts, both positive and negative. These
are evidenced through the considerations outlined in the attached appendices.
Combined Impact Assessment Approved by: Date of Approval
3Appendix 1
Assessment of Impact and Strengthening
This section asks you to assess the impact of the Proposal on each of the protected groups, the Welsh language and well-being goals
of the Future Generations Act. Using the information available identify the effects of this Proposal on the following groups
Please indicate potential impact
+ - How is this category affected How could you limit the How can you promote
positive negative No and what is the evidence of negative impact? positive impact?
impact impact impact this?
Age No The proposal focuses only N/A N/A
(across the impact on the process undertaken
whole age by Arts Council of Wales in
spectrum)
considering the submission,
irrespective of who the
submission is from or the
quality of the submission
itself, and then only if any of
the elements described in
Section 2.7 of the policy can
be demonstrated. The policy
document will be applied
consistently to all eligible
organisations that are in the
process of appeal and no
potential differential impact
has been identified.
4+ - How is this category affected How could you limit the How can you promote
positive negative No and what is the evidence of negative impact? positive impact?
impact impact impact this?
Disability Negative a) Section 3.1 of the The published document
impact policy states that an will state that any
appeal must be representative of the
made on the organisation appealing
accompanying may complete the form,
Appeal Form. providing the completed
form carries evidence of
endorsement by a senior
staff representative
of the organisation and the
Chair of the Board or
senior member of the
management body
that oversees the work of
the organisation.
Arts Council of Wales will
accept the form in
alternative formats as per
standard procedures,
and we include a statement
of this fact.
With reference to 6.6 of the
policy, we also clarify that
any individual(s) solely
providing communication
5+ - How is this category affected How could you limit the How can you promote
positive negative No and what is the evidence of negative impact? positive impact?
impact impact impact this?
Disability support during the meeting
will not be counted as one
of the two representatives
allowed at the hearing.
When arranging Appeal
b) The venue for the hearings we will strive to
Appeal hearing may ensure the location and
not be within a timing of the hearing is
reasonable travel convenient for all parties
distance for the with regard to travel and
representatives of theaccessibility considerations.
organisation We will include the
appealing. consideration of the use of
Skype facilities as an
alternative.
Gender Negative Applicants / Panel Members The Arts Council of Wales N/A
Reassignment impact may feel intimidated should will strive to ensure a mix of
the other party consist of men and women on the
only one gender Appeal Panel
Marriage and No Please refer to comment N/A N/A
Civil impact under Age above. The policy
Partnership document will be applied
consistently to all eligible
organisations that are in the
process of appeal and no
6+ - How is this category affected How could you limit the How can you promote
positive negative No and what is the evidence of negative impact? positive impact?
impact impact impact this?
Marriage and potential differential impact
Civil Partnership has been identified.
Pregnancy No As above. The policy N/A N/A
and Maternity impact document will be applied
consistently to all eligible
organisations that are in the
process of appeal and no
potential differential impact
has been identified.
Race No As above. The policy N/A N/A
impact document will be applied
consistently to all eligible
organisations that are in the
process of appeal and no
potential differential impact
has been identified.
Religion / No Meetings dates of Appeal N/A N/A
Belief impact hearings are always checked
for convenience with all
attendees prior to finalising
arrangements, so should not
clash with any religious
festivals or similar.
Sex Negative Applicants / Panel Members The Arts Council of Wales N/A
impact may feel intimidated should will strive to ensure a mix of
the other party consist of men and women on the
only one gender Appeal Pane
7+ - How is this category affected How could you limit the How can you promote
positive negative No and what is the evidence of negative impact? positive impact?
impact impact impact this?
Sexual No The policy document will be N/A N/A
Orientation impact applied consistently to all
eligible organisations that
are in the process of appeal
and no potential differential
impact has been identified.
Culture and Postive The organisations would be We will ensure our
Welsh impact offered the opportunity to commitment to the Welsh
Language conduct all aspects of the Language and this
appeal in the language of opportunity are clear in
their choice at no additional our published version and
costs to themselves. The Arts will encourage
Council will provide full organisations to opt for
professional translation their language of choice.
services as appropriate.
We will also strive to
ensure the independent
reviewers and panel also
include welsh speakers.
Community Negative The venue for the Appeal When arranging Appeal
(including impact hearing may not be within a hearings we will strive to
rurality) reasonable travel distance ensure the location and
for the representatives of the timing of the hearing is
organisation appealing. convenient for all parties
with regard to travel and
accessibility considerations.
We will include
8+ - How is this category affected How could you limit the How can you promote
positive negative No and what is the evidence of negative impact? positive impact?
impact impact impact this?
Community consideration of the use of
(including rurality) Skype facilities as an
alternative.
Global Negative a) Representatives of the When arranging Appeal
(use of natural impact organisation and hearings we will strive to
resources, fair Appeal Hearing ensure the location and
trade/ethical
employment
Panel Members may timing of the hearing is
and incur significant out convenient for all parties
procurement) of pocket travel with regard to travel and
expenses as a result accessibility considerations.
of attending the Skype may be considered
hearing as an alternative
b) Panel Members who Individual circumstances of
may be self employed each Panel Member will be
could lose potential considered and addressed
income opportunities when the final Panel
as a result of Members are known.
assisting Appeals Where appropriate, the
process as Panel Arts Council has policy for
Member making per diem payments
when circumstances are
considered appropriate to
do so.
9+ - How is this category affected How could you limit the How can you promote
positive negative No and what is the evidence of negative impact? positive impact?
impact impact impact this?
Health Negative The timing and venue for When arranging Appeal
impact the Appeal hearing may not hearings we will strive to
be convenient for the ensure the location and
representatives of the timing of the hearing is
organisation appealing on convenient for all parties
grounds of health with regard to health
considerations. considerations. Skype may
be considered as an
alternative.
Prosperity Postive Please refer to comments
(including impact under Global above. Whilst
sustainability , we will endeavour to
financial stability address and/or reduce
and career
development/ potential loss of personal
opportunity) income of representatives
attending Appeal Hearings,
it would be inappropriate for
attendees to benefit from
personal financial gain as a
result of attending an
Appeal Hearing, other than
to address loss of income
that would have otherwise
be incurred.
However, as a result of a This may allow increased
successful Appeal and / continued arts activity for
10+ - How is this category affected How could you limit the How can you promote
positive negative No and what is the evidence of negative impact? positive impact?
impact impact impact this?
Prosperity subsequent participants and
(including receipt/reinstatement of core audiences by the
sustainability , funding, an organisation organisation within the
financial may become or remain locality and sector it
stability and financially stable and serves. However, should
career
development/ sustainable an organisation not be
opportunity) successful in its appeal,
we will highlight other
funding options that may
be available to them to
apply to (e.g. Lottery
Programmes)
Resilience Negative The venue for the Appeal When arranging Appeal
(natural impact hearing may not be within a hearings we will strive to
environment reasonable travel distance ensure the location and
including
greenhouse
for the representatives of the timing of the hearing is
gases and organisation appealing. convenient for all parties
carbon footprint with regard to travel and
accessibility considerations.
Skype may be considered
as an alternative.
11Appendix 2
Actions identified through this Assessment
When you create an action you must make sure it can be delivered. You need to discuss the action with the Officer who will lead on
its delivery (if it is not you). Ensure you agree the timescale, as well as how it will be resourced, delivered and monitored. This must be
done before the Impact Assessment and associated proposal is approved.
Issue Action/Task Lead Timescale Resource Comments
Responsibility Implications
An organisation Ensure published Director Arts Prior to Current draft guidelines
must appeal using guidance include: Funding March 2020 address this requirement
the specific • provision for (Application
template supplied anyone to complete live date)
template on behalf
of the organisation,
providing it is
signed off at senior
level within the
organisation
• Arts Council of
Wales will accept
the form in
alternative formats
• clarify that any
individual(s) solely
providing
communication
support during the
meeting will not be
12Issue Action/Task Lead Timescale Resource Comments
Responsibility Implications
counted as one of
the two
representatives
allowed at the
hearing
The venue for the When arranging Director Finance Prior to 5 Subject to any appeal
Appeal hearing Appeal hearings we and Business Nov 2020 (or being successful at stage 1
may not be within a will strive to ensure the Services deadline for – Initial consideration
reasonable travel location and timing of receipt of
distance for the the hearing is Independent
representatives of convenient for all Reviewer
the organisation parties with regard to decision if
appealing. travel and accessibility amended)
considerations. Skype
may be considered as
an alternative
Applicants / Panel The Arts Council of Director Finance Prior to 5 Subject to any appeal
Members may feel Wales will strive to and Business Nov 2020 (or being successful at stage 1
intimidated should ensure a mix of men Services deadline for – Initial consideration
the other party and women on the receipt of
consist of only one Appeal Panel Independent
gender Reviewer
decision if
amended)
The organisations We will include this in Director Finance Prior to 5 External translator Subject to any appeal
would be offered our published and Business Nov 2020 (or being successful at stage 1
the opportunity to guidance and strive to Services deadline for – Initial consideration
conduct all aspects ensure the independent receipt of
of the appeal in the reviewers and panel Independent
13Issue Action/Task Lead Timescale Resource Comments
Responsibility Implications
language of their also include welsh Reviewer
choice at no speakers. decision if
additional costs to amended)
themselves.
Representatives of When arranging Director Finance Prior to 3 Dec Subject to any appeal
the organisation Appeal hearings we and Business (or deadline being successful at stage 1
and Appeal will strive to ensure the Services for Panel to – Initial consideration
Hearing Panel location and timing of hear appeals
Members may incur the hearing is if amended)
significant out of convenient for all
pocket travel parties with regard to
expenses as a result travel and accessibility
of attending the considerations. Skype
hearing may be considered as
an alternative
Panel Members Individual Director Finance Prior to 3 Dec Subject to any appeal
who may be self circumstances of each and Business (or deadline being successful at stage 1
employed could Panel Member will be Services for Panel to – Initial consideration
lose potential considered and hear appeals
income addressed when the if amended)
opportunities as a final Panel Members
result of assisting are known. Where
Appeals process as appropriate, the Arts
Panel Member Council has policy for
making per diem
payments when
circumstances are
considered appropriate
to do so.
14Issue Action/Task Lead Timescale Resource Comments
Responsibility Implications
The timing and When arranging Director Finance Prior to 3 Dec Subject to any appeal
venue for the Appeal hearings we and Business (or deadline being successful at stage 1
Appeal hearing will strive to ensure the
Services for Panel to – Initial consideration
may not be location and timing of hear appeals
convenient for the the hearing is if amended)
representatives of convenient for all
the organisation parties with regard to
appealing on health considerations.
grounds of health Skype may be
considerations. considered as an
alternative
How will these be monitored?
Via the Arts Portfolio Wales Project Group and through review for progress at monthly SLT meetings as part of Management
Information review
How and where will this be published?
Via our website. The final CIA published post consultation along with the Terms of Reference and associated guidelines and
templates
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