Exhibitor and Promotional Partnership Prospectus - HYBRID - ARCH ...
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ADVANCED REVASCULARIZATION XIV HYBR I D
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Exhibitor and Promotional
Partnership Prospectus
April 14-17, 2021 • The Ritz Carlton, St. Louis, Missouri
Exhibit Prospectus
ADVANCED REVASCULARIZATION XIV HYBRID
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WELCOME
Thank you for your support and participation in the 2021 ARCH Symposium. The following will provide you
with important information about this year’s hybrid symposium and your participation as a supporter. If you
have any questions or need further assistance, please do not hesitate to contact Jennifer Berens, Gaffney
Events at 425.442.1314 or jennifer@gaffneyevents.com.
With the goal of bringing healthcare professionals together in the spirit of camaraderie and interactive
learning, we look forward to working with you and assisting to ensure a successful live, in-person and virtual
experience for your organization.
VIRTUAL & LIVE EXHIBIT SPACE, EQUIPTMENT & STAFFING
Each virtual supporter, regardless of support level, will be given a complimentary 6’ Table Top Exhibit on-
site at the ARCH Symposium. In-Person Exhibits will be located in the Ritz Carlton Ballroom, Lobby Level.
The ARCH Symposium Exhibit Hall will have strict social distancing and strong safety measures in place in
accordance with all CDC and St. Louis Department of Health Guidelines. All supporters will be entitled to
3 complimentary full access badges.
The following will be provided for your use at no additional charge:
• 1 Skirted exhibit table measuring 6’x30” • 1 Wastebasket
• 2 Side Chairs
SET-UP OF IN-PERSON EXHIBITS
In-Person exhibit set-up will be Wednesday, April 13th between 3:00 p.m. and 6:00 p.m.
Dismantling of exhibits will take place on Saturday, April 17th after the lunch break.
EXHIBIT HOURS
Tuesday, April 13th Exhibit Set-Up
Wednesday, April 14th Exhibits Open | Heart Rhythm & Fellows Course
Thursday, April 15th Exhibits Open
Friday, April 16th Exhibits Open
Saturday, April 17th Exhibits Open
Saturday, April 17th Exhibit Dismantle
April 14-17, 2021 • The Ritz Carlton, St. Louis, Missouri
Exhibit Prospectus
ADVANCED REVASCULARIZATION XIV HYBRID
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SHIPPING
If you will be shipping any materials to the hotel please note, materials may begin to arrive on Monday, April 12th.
THE RITZ CARLTON HOTEL HOLD FOR: Alichka Jarrett
100 Carondelet Plaza DELIVER TO: ARCH 2021
St. Louis, Missouri 63105 [YOUR COMPANY NAME]
[YOUR NAME]
Ritz Carlton Ballroom– April 14, 2021
Lobby Level
If you have more than one box, please number each box.
Example: Box 1 of 3, 2 of 3, etc.
SHIPMENT CONFIRMATION
GAFFNEY EVENTS will not assume responsibility for the confirmation of shipped materials or equipment.
The exhibitor is solely responsible for their property including loss, damage, or failure to arrive in a timely
manner from the initial shipment, up to and including the final shipment to the final destination.
CANCELLATION POLICY
In the event that an exhibitor must cancel their participation in the 2021 ARCH Symposium, the exhibiting
company will be responsible for 50% of the exhibit fee if cancelling after April 2, 2021. Cancellations must be
made in writing.
LIABILITY
GAFFNEY EVENTS is not responsible, and the “Exhibitor” hereby waives all claims against the aforementioned,
for loss, damage, destruction of property, or bodily injury occurring at or in connection with the exhibit or
conference. Further, the exhibitor agrees to hold harmless GAFFNEY EVENTS and its employees and agents
with respect to such claims and indemnify them against such claims brought by third parties arising out of the
actions of exhibitor or its employees. Each exhibitor is responsible for obtaining its own insurance for bodily
injury or property loss or damage occurring in connection with the exhibit.
ADDITIONAL INFORMATION
If you have any questions or concerns regarding exhibiting at the 2021 ARCH Symposium, please feel free to
contact Jennifer Berens at jennifer@gaffneyevents.com or 425.442.1314.
April 14-17, 2021 • The Ritz Carlton, St. Louis, MissouriSPONSORSHIP OPPORTUNITIES
PLATINUM GOLD SILVER BRONZE
BENEFITS $50,000 $25,000 $15,000 $5,000
LOGO PLACED PROMINENTILY ON
ARCH VIRTUAL LEARNING PLATFORM
SPONSORED LIVE CASE
SPONSORED EDUCATION SESSION
(Choose 1)
• Meet the Experts
• Physiology / Imaging
* Limited to one company per session
(smaller text under the Physiology/Imaging)
ATTENDEE CONFERENCE KIT
INCLUSION
• Course materials mailed to first 100 • Company Logo displayed
on outside of kit • Company marketing
virtual registrants and given on-site to • Company marketing piece piece (1) included
all in-person attendees (1) included in kit* in kit*
MARKETING EBLAST INSERTION
(1 Banner Advertisement*)
• Inclusion in 1 ARCH Promotional eblast
highlighting live case sponsorship &/or
educational session. 1 Deployment 1 Deployment Banner ad Only
• Eblasts may be pre- or post-conference
VIRTUAL EXHIBIT SUITE
• Company Logo & Description
• Animated Product or Promotional Video(s) Premier Placement in
• Downloadable Marketing & Virtual Exhibit Hall
1 Video 1 Video 1 Video
Educational Materials 2 Videos
4 Downloadable 3 Downloadable 2 Downloadable
• Live “Real Time” Attendee Interaction** 4 Downloadable Marketing Marketing Materials Marketing Materials Marketing Materials
• Social Media Links Materials
6’ TABLETOP EXHIBIT
• Complimentary 6’ Tabletop Exhibit in
socially-distanced Exhibit Hall on-site
at ARCH.
• Includes 3 Full-Meeting Badges
(Subject to CHC and St. Louis Dept. Of
Health Guidelines)
BANNER ON-SITE AT ARCH SYMPOSIUM
*Company Provided
** Live Zoom or Email connection (Company Discretion)
April 14-17, 2021 • The Ritz Carlton, St. Louis, MissouriHEART RHYTHM ONLY EXHIBIT OPTIONS
In-Person Only Exhibit at Wednesday, April 14th Heart Rhythm Symposium | $1,500
In-Person Wednesday, April 14th HR Symposium and Full Conference Virtual Presence | $5,000
ADDITIONAL SPONSORSHIPS
Attendee Wi-Fi Hand Sanitizer Stations
Keep ARCH In-Person attendees connected with Company Logo or Product Advertisement on
exclusive sponsorship of the symposium wi-fi. On-Site sanitizing stations throughout the ARCH
Includes custom network SSID and password. conference space.
$15,000 (1 Available) $10,000 (6 Available)
Attendee App On-Site Health and Safety
Company Logo and Recognition as the Premier Item Sponsorship
Sponsor of the ARCH Attendee Interaction App. Company Logo and/or recognition on one of the
Ability to send push notifications and connect on-site personal health & safety items given to all
personally with attendees. in-person attendees:
$15,000 (1 Available) • Pocket Hand Sanitizer
• Facemasks
Faculty Lounge Sponsorship • Touchless Tools
Display your company Logo as screensavers on $7,500 (3 Available)
the ARCH Faculty Lounge Computers. Includes a
recognition pull-up banner with artwork of your choice. Attendee Lanyards
$15,000 (1 Available) Customized with your company logo &/or product
message. Given to all onsite attendees.
Hotel Key Cards and Sleeves $7,500 (1 Available)
Includes company supplied artwork on custom
ARCH hotel key cards and security sleeves given to Sponsored Virtual Break
all attendees staying at the Ritz Carlton, St. Louis. Display your company logo on the virtual platform
$15,000 (1 Available) screen during breaks and encourage attendees to
view your exhibit suite.
Eblast Advertisements $5,000 (6 Available)
Banner Advertisement in “Time to Tune In” Eblast
sent to all registered attendees 5 mins before the
start of each day.
$10,000 (4 Available)
April 14-17, 2021 • The Ritz Carlton, St. Louis, MissouriSPONSORSHIP AGREEMENT
2021 ARCH SYMPOSIUM • April 14-17, 2021
Company Name (As it should appear on printed material)
Contact Person (Individual to whom all exhibitor information will be forwarded) Title
Street Address
City State Zip
Telephone Fax Email
Product
PARTNERSHIP LEVELS
¨ PLATINUM $50,000 ¨ GOLD $25,000 ¨ SILVER $15,000 ¨ BRONZE $5,000
¨ EP ONLY IN-PERSON $1,500 ¨ EP IN-PERSON & VIRTUAL $5,000
COMPLIMENTARY 6’ TABLETOP BOOTH
¨ Yes, our company would like to take advantage of the complimentary 6’ Tabletop booth on-site at ARCH 2021
¨ No, we will not be participating in-person at ARCH 2021
ADDITIONAL SPONSORSHIPS
List all additional sponsorships here _____________________________________________________
______________________________________________________________________________________
PAYMENT
Make checks payable to: Gaffney Events Educational Trust EIN #: 47-3109028
Mail: Gaffney Events, 27322 NE 143rd Place, Duvall, WA 98019 Fax: (425) 788-0668
To pay by credit card contact Jennifer Berens, jennifer@gaffneyevents.com Phone: (425) 442-1314
Credit Card Number __________________________________
CVC Code _________________________ Expiration Date ___________________
TOTAL Sponsorship $ _________________ Signature ________________________________________
*For all sponsorship-related questions, please contact Jennifer Berens at 425-442-1314 or via email at jennifer@gaffneyevents.com
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