EXCHANGE STUDIES Biomedicine programmes Master's in Toxicology - Giulia Grillo Mikrut International coordinator

EXCHANGE STUDIES
Biomedicine programmes
 Master’s in Toxicology
        Giulia Grillo Mikrut
     International coordinator

TODAY’S PROGRAM:

   General presentation of exchange studies (Giulia)
   The application process (Giulia)
   Officially nominated vs. freemover
   Individual presentation of partner universities (Annika)
   Q&A

                                                               2022-01-12

EXCHANGE STUDIES

 Karolinska Institutet has bilateral agreements with approximately
  150 universities worldwide
 Our partner universities are located within Europe and outside of
  Europe
 The exchange period depends on where you decide to travel to
  but generally lasts one semester
 It is a good idea to already now start reading some travel reports
  if interested in exchange studies

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Study abroad page
https://education.ki.se/study-abroad

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TRAVEL REPORTS:

 Outgoing students:
http://alhambra.it.ki.se/skuttenki/ReserapportListStudUt_default.vns?_ga=2.1150099
91.1903562016.1610028933-
1388260294.1553259079&_gac=1.249743794.1607431324.EAIaIQobChMIjM36gqe
55gIVDhWPCh1Qtwb6EAAYASAAEgITCvD_BwE

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https://education.ki.se/student/study-
abroad-with-the-masters-programme-in-
toxicology

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Where can you go?

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2022-01-12

ELIGIBILITY FOR EXCHANGE STUDIES

In order to be eligible for exchange studies in semester 4

•   you must have passed all the courses from semester 1 and 2
•   and be registered at the relevant course(s) of semester 3, on
    September 15.

You can carry out a 30 ECTS degree project abroad in semester 4 or a
37,5 ECTS degree project in semester 4 but already start in the end of
semester 3 (i.e. from December).

It’s not possible to go on exchange to Toronto for the 37,5 ECTS degree
project!
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Application process:

                                                         Application to Partner
                     Nomination mail                     University
                                                         • Please contact your
                     • If nominated, accept the            international coordinator when
      Application      nomination before deadline          you receive your letter of
                     • The international coordinator       acceptance. The international
      Deadline:        will officially nominate you to     coordinator will then provide
   28 January 2022     our partner                         the stipend application and will
                     • You will have to apply directly     issue your insurance
                       to our partner university.          certificate and insurance card

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APPLICATION FORM
(from Spring 2022 Mobility Online):
4 pages
 Personal details
 Choice of exchange destination
 Signature

Mail the signed application form to your international coordinator together
with:
 CV
 Transcript of Records
 Motivation letter in English
 documented research experience
(only PDF files!!!!)
      A letter of reference is no longer a requirement from BIONK

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BIONK and Nomination mail

 After the application deadline, BIONK will meet to assess all the
  incoming applications.
 All students will be ranked and based on their ranking students will be
  allocated their first, second, third, etc. choice
 It is always smart to add as many destinations as possible in the
  application if student is really interested in going abroad on an official
  exchange
 If not nominated, the student will be able to apply to our second round
  of applications later on in the Spring/Summer based on places’
  availability
 Students will be informed about BIONK’s decision via email and will
  have a week to accept/reject the nomination.

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Nomination to Partner university

 When the student has accepted his/her nomination within the time
  limit stated in the nomination letter, the international coordinator
  officially nominates the student to our partner university.
 At this point the student will begin a mail correspondence with our
  partner in regard to how to apply to the university abroad.

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Letter of acceptance

 When all the paper work is finalized, our partner will send a Letter of
  Acceptance to our student. In this letter our partner will state the
  exact dates of your exchange. Until you have this paper you shouldn’t
  make any travel arrangements because it means you are yet to be
  accepted at the university abroad.
 When you have received the Letter of Acceptance get back in contact
  with your international coordinator who will issue your insurance
  certificate and insurance card. You are insured two weeks before and
  after your exchange period in the country where your exchange will
  take place and on your way there and back.
 Your international coordinator will also send you the stipend
  application together with the Code of Conduct for exchange studies

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Insurance
 ”Student UT” (Kammarkollegiet)
    Medical Insurance Card (MIC)
    Download the Kammarkollegiet app
       (information on app in Swedish)
    2 weeks prior to and after the study period
    Only valid in host country (+ direct journey)
    Always save the receipts for expenses
    In case of emergency – contact numbers on
     the back of the MIC card

 Check your home insurance + travel insurance

 European Health Insurance card
    Valid in 33 countries in Europe
    Valid before ”Student UT” if you need health care
    Order it from Försäkringskassan.se (also available as app for your smartphone!)

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Insurance STUDENT UT

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KI SCHOLARSHIPS

   Within the Erasmus agreements (exchange to an European country)
    the amount varies depending on where you are traveling to and
    whether you are on exchange to attend courses or for a
    traineeship/research:

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Erasmus+ specifics

 Online Linguistic Support (OLS)
      Compulsory language test before and after the exchange period
      Possibility to do an online language course
      Results sent to you - not the partner university

   E-mail from OLS-support - noreply@erasmusplusols.eu

   When you travel within an Erasmus agreement you can receive an
    additional travel grant corresponding to 2.000 SEK if you travel to your
    destination by train. The Erasmus stipend will then also include the
    travel train journey.

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INK (bilateral agreements)

If you travel outside the European Community your exchange can
partially be covered by an INK stipend:

 The travel grant corresponds to 4.500 SEK for 5 weeks, after
  that you will receive 500 kr for every additional week. However
  the maximum amount you will receive is 8.000 SEK.
 The minimum exchange lenght for the INK travel stipend is 5
  weeks.

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STIPENDS AND SCHOLARSHIPS

 At KI you can apply for an     You can apply at CSN to
  Erasmus (if you go on           receive a higher study loan
  exchange within Europe)        Have a look at other
  or INK (if you are going on     organization for external
  exchange outside of             funds. Please make sure to
  Europe) scholarship. If you     read the conditions of the
  go to Switzerland you will      external
  receive a SEMP                  stipend/scholarship
  scholarship

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STIPENDS
CSN:
Study allowances from CSN (The Swedish Board of Student Finance) for
those students who are Swedish citizens or hold a permanent residence
permit.
More information can be found at: www.csn.se
EXAMPLES OF STIPENDS’ SITES:
 www.stipendier.se
 www.lansstyrelsen.se
 www.vardforbundet.se
Check our online pages for an updated stipend list:
https://education.ki.se/scholarships

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During your exchange
 Address and phone number – leave with relatives and international
   coordinator

 Download UD’s app Resklar

 Register at the Swedish Embassy

 Be a good KI ambassador

 Should anything happen, stay in touch

 Take care of yourselves and have fun

                                                 Experiencing American culture. Liselotte, Physiotherapy

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Blog During Your Exchange Studies

Join me on my exchange studies - from Sweden!

We encourage outbound exchange students to document the
experience by writing a blog, sharing an Instagram, Snapchat or any
other social media account, so that fellow students can follow your
exchange studies abroad from home.

https://education.ki.se/blog-during-your-exchange-studies

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AFTER YOUR EXCHANGE

 Before traveling home, remember to ask the partner university to fill in
  and sign the ”After Mobility” section of your Learning Agreement. Ask
  for a Letter of Attendance.
 The partner university will then send your Transcript of Records to you
  and the international coordinator at KI
 The programme officer at KI will begin the transfer of
  credicts/recognition of studies
 Write and submit your travel report (deadline September 1st). Upon
  approval of your travel report you will receive the second and final
  installment of your stipend. Best travel report!
 Share your exchange experience at the international day of your
  programme!

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FREEMOVERS/ERAMUS+ TRAINEESHIP
Studying Abroad as a Freemover
If you choose to study abroad on your own as a so called freemover you can
control much of the visit abroad yourself. This means that you prepare and
arrange your studies at a foreign university/lab on your own initiative. You are
responsible for all costs such as application and tuition fees, etc. Contacts with
universities and authorities are also your responsibility as well as possible fees.
Preparations
   The first thing is to inform your programme director or degree project course
    leader about your decision of going abroad as freemover to make sure your
    research plan for your traineeship abroad is relevant to the study program
    here at KI.
   Only when you have received the programme director’s approval you can go
    ahead and finalize your paperwork.

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Freemover
 There is no deadline for going abroad as a freemover during your 4th
  semester. You only need to have all paperwork ready (including any
  possible visa) latest 4-6 weeks before your departure.
 You will be insured and will receive a stipend from KI if you choose to
  do your traineeship within a European university.
 Here you can read more about Erasmus+ traineeships:
  https://education.ki.se/erasmus-traineeship

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What you need to prepare and hand in latest by
January 28th 2022 (exchange through an
agreement, not as a freemover):

                                         Fill in the
                                         application
                                         form online.
                         Write your
                                         Don’t forget
                         CV and
                                         to print it
                         download
                                         out, sign it
                         your
                                         and send it
          Prepare your   Transcript of
                                         to your
          Letter of      Records
                                         international
          Motivation     from Ladok
                                         coordinator

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INTERNATIONAL COORDINATOR

Email: giulia.grillo.mikrut@ki.se
Phone: +46 (0)8 524 867 90

Visiting address:
SOLNA                       Berzelius väg 3, 5th floor
FLEMINGSBERG                Alfred Nobels allè 10, 4th floor (by appointment only)

Languages spoken:

Thank you for your attention!