Enwood Girls stand out in the crowd for all the right reasons - Southland Girls' High School
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Enwood Girls stand out in the crowd
… for all the right reasons
On behalf of all Enwood staff I wish to extend a warm welcome to new and
returning boarders and their families.
We care, and aim to provide a supportive and safe environment for your
daughter.
Enwood House provides accommodation for girls attending Southland Girls’
High School with the focus on providing quality education.
Boarding life ensures opportunities to take part in all aspects of school life and
after school activities.
All girls at Enwood are encouraged to take responsibility for the care of them-
selves and become increasingly independent young women with core values of
respect, responsibility and integrity.
Inherent in boarding house life is the value of long lasting friendships.
Jenni Dennis
Director of Boarding (R)
Deborah Anderson
Deputy Director of Boarding
Enwood House Mission Statement 1
Values: Respect, Responsibility and Integrity 1
Enwood Boarders Conduct Agreement 2
Communication 3
Commencement, Closures and Holidays 3
Enwood House Staff 3
Contacting Staff 4
Illness and Medication 4
Accommodation 7
Bed Times 8
Health and Safety 9
Dining Room 11
Meal Times 11
Dining Room Procedure; Helping Hands 12
Facilities 13
Money and Valuables 14
Homework (Prep) 15
Taxis 17
Use of Vehicles 17
Conditions of Vehicle Use 18
OnBoard Leave Software 20
Leave 21
Town Leave 22
Activities Leave 23
Late Leave 23
Overnight Leave 24
Town Leave Boundary 25
Weekends 26
Staying in the hostel on the weekend 26
Leave for boarders in for the weekend 27
Part-time girls staying over for a special reason 27
Visitors 28
Year 13 29
Student Voice 30
Enwood House Parent Association (EHPA) 31
Emergency Procedures 32
Cyber Safety 33
Consequences of Breaches of the Enwood Boarders Conduct Agreement 34
Behaviour / Consequences Chart 36
Complaints / Concerns Procedure 37
Food Allergens 37
Application and Enrolment Process 38
Notice of Change in Boarding Status 38
Withdrawal of a Boarder 38
Sleepover—The Reality of Boarding 39
Items to bring to Enwood 40
Mission Statement We aim to provide quality care for girls boarding at Enwood. The management of Enwood are committed to supporting the Mission Statement by providing well trained staff with the necessary skills to provide sensitive, supportive care, to develop independence in each girl in readiness for their future when they leave. The following is an outline of the rules, practices and procedures currently observed at Enwood House. Management retains the right to alter this statement in whole or part from time to time and without notice. There is an expectation that the young ladies board- ing at Enwood will maintain standards of behaviour that reflect the Boarders Conduct Agreement and reflect our values. House rules and procedures have evolved over many years. They have been relaxed and tightened as experience has demanded. You may not agree with all of them but they have proven to be reasonable and practicable. Some of them obviously must be observed strictly in the interests of safety, good order and efficient organisation. Others may be capable of more liberal interpretation to suit different circumstances in the hostel. School and Hostel policies are available on the school website and at the Enwood office. Values: Respect, Responsibility and Integrity Our School’s core values are embodied in three words: Respect, Responsibility and Integrity. All boarders and staff at Enwood House are valued as part of the school community. All members of the Enwood House community will be encouraged to take responsibility for the care of themselves, other boarders, the wider community and the environment. Inherent in hostel life is the value of long lasting friendships formed with tolerance and compassion. We prefer to focus on good role modelling, excellent leadership, displays of personal responsibility, kindness, cheerfulness and helpfulness. Recognition is given for those behaviours i.e. we value displays of Respect, Responsibility and Integrity. 1
Enwood Boarders Conduct Agreement
Enrolment in the hostel implies acceptance of its rules and the
Enwood Boarders Conduct Agreement.
• I will be a woman of integrity, honest and have strong principles.
• I will be kind and caring. Common sense and respect for others’ feelings, and
property, will guide my behaviour.
• I will follow hostel rules and any directions from staff. Boarding rules are chosen with
my safety and the communities needs in mind. Some conditions may be more restric-
tive than I would like, but at all times Enwood Staff are acting “in loco parentis” for
students. Breaking of these conditions is serious and can undermine the structure of
our community.
• I will attend Prep, work diligently and study to the best of my ability.
• I will represent my family, myself and the hostel, with pride.
• I will communicate responsibly and politely to staff and other boarders, speaking up
about issues/concerns effecting my welfare.
Enwood Girls stand out in the crowd
… for all the right reasons
2
Communication
Commencement, Closures and Holidays
Before the commencement of the school At the beginning of a new term or after a
year, dates and times for boarders to come long weekend, boarders may come into
into residence are circulated by means of residence from 5.00pm and no later than
newsletter mid-January. 8.30pm on the evening before school
starts. There is no meal provided.
The hostel is closed to all boarders during
school holidays and most statutory holidays. Boarders must leave the hostel by 8.30am
Boarders are required to take all of their on school mornings to go to school. Those
belongings home at the end of term. This returning to the hostel on Monday morn-
time is used for maintenance and altera- ings after a home leave must arrive in time
tions, stocktaking and cleaning as well as for the girls to be at school by 8.45am.
hiring out to various groups to supplement Students who cannot be at school by
our income. 8.45am on a Monday should consider
either being a full-time boarder or alterna-
The above arrangements do not apply to tively, returning on a Sunday evening
International Boarders or in special before 8.30pm.
circumstances other boarders by arrange-
ment with the Director of Boarding. For leave over holiday weekends – e.g.
Easter, Queen’s Birthday, Labour Weekend
At the end of each term and before no travelling time which encroaches on
statutory holidays, the hostel closes to all school hours is permitted. Should
boarders at 5.30pm. exceptional circumstances arise, parents
should contact the school and hostel staff.
Enwood House Staff
Enwood House is administered by the • The Night Supervisors are awake and
Director of Boarding on behalf of the South- actively supervise the boarders during
land Girls’ High School Board of Trustees. the night and undertake allocated
• The role of Director of Boarding is mainly household duties.
administrative and is focused on the • The Prep Teacher supports learning in
provision of an environment that is safe junior prep four nights a week, Monday
and caters for the educational, social and to Thursday, and assists other staff as
individual needs of the boarders. necessary.
• The Deputy Director, Assistant Director • The Weekend Supervisors are rostered
and Afternoon Supervisor are responsi- on throughout the weekend to care for
ble for all the practical day to day needs full-time boarders. It is a “sleepover”
of the girls in our care. duty, Friday afternoon to Sunday night.
3
Contacting Staff
Please feel confident about communicating From 9.00am till 8.00pm the house is
concerns. There is someone on duty or open for family, visitors and tradespeople.
available at all times, seven days a week, The Director of Boarding is on duty
who will be happy to assist. A phone call 10.00am until 7.00pm.
will enable staff to attend to any necessary
Please note: Parents should advise the
emergencies.
hostel if they intend leaving their home
Email: for any length of time, they must advise
enwood.house@southlandgirls.school.nz the hostel of this and the name and ad-
dress of a person who may be contacted
Enwood House Landline: + in the case of any urgent matter which
03 216 9148 may arise affecting their daughter/s.
Enwood House Cell Phone: A contact address or phone number for
027 354 8023 parents is also useful.
Illness and Medication
Minor Illnesses:
Girls need to let staff know if they are feeling unwell. If an illness is minor (colds,
headaches, period pains) and requires only part of the day or a day off school, all care will
be given and staff will dispense minor medication as needed. A record of all medication
distributed is recorded.
Parents will be notified if the illness requires the services of the hostel doctors. If the illness
has the potential to become prolonged or recuperation is required, parents may be asked
to take their daughter home. It is requested that girls do not return too early after illness.
Often the girls feel well and come back to the hostel only to find they are too tired to
continue their normal routine and they do not tend to rest as often as they should. If your
daughter wishes to be at the hostel we can arrange that she spend less time at school to
allow her to rest. Mostly the girls are concerned that they are not keeping up with their
school work, but part time attendance at school has proved to allay those fears.
Medications:
Girls may keep their minor medications (such as throat lozenges, plasters, cotton buds,
support bandages and safety pins) with their belongings. Other medications such as
Panadol, Ibuprofen, Nurofen, cough mixtures should be stored in the locked First Aid
cupboard and are dispensed as needed. All prescription medication, except for
inhalers for asthma, are to be handed in to be dispensed by staff as there can be a danger
of medication being ‘borrowed’ or used incorrectly by others.
We ask that girls report any medication they are taking with the Director or her Deputy so
a decision can be made as to whether it is kept in the medicine cupboard, or if they should
keep it themselves. This is for their safety and that of other boarders.
4
Please talk to the staff if you have any concerns and keep them updated on any illnesses, allergies, and their physical or emotional state. We wish to provide the best possible care for your daughter. Doctors and Prescription Charges Vercoe, Brown & Associates, are the official hostel doctors and the staff can make appointments for your daughter. Vercoe, Brown and Associates will post an invoice to you. Baillie & Lewis Pharmacy will fill prescriptions and can deliver. Your daughter needs no money for this service as we will on-charge the costs to your hostel account. Prescriptions may be faxed through from the surgery and collected or delivered to the hostel the same day. Staff will accompany junior girls, and seniors if the girl wishes. Parents can make arrangements with their own doctor if they prefer. Enwood House Facebook Group We have set up an Enwood House Facebook Group as a form of up-to-date communication, it is a Closed Group, not a chat group, and only admin members can post on the site. To request to be a member please search on Facebook for Enwood House (under the Group Section). There will be reminders for parents and other notices from time to time, via email or the Facebook page. Enwood House Management Committee Overall responsibility remains with The Board of Trustees for the management of Enwood House. Their responsibility is delegated to the Enwood Management Committee which is comprised of The Southland Girls’ High School Principal or her Deputy along with the Director of Boarding and the School Accountant as required. Monthly meetings are held separately by both committees except in months with holidays. Parents with concerns should address these in the first instance with the Director of Boarding. If you feel that you are unsatisfied with her response you may then contact the Principal. Enwood House Parent’s Association The Parent’s Association meetings are held at Enwood once a term, usually on a Friday afternoon or Monday morning with the AGM held about March. Reports from the Enwood House Parents Association with dates of meetings and any other relevant information will be posted for parents on the Enwood House Facebook Group page. House Reports Boarder’s parents receive house reports in the middle and end of the year. 5
Boarders Meetings Hostel Telephones
The Director and Head Boarder meet with The girls can receive calls between 7.00am
year level representatives, the Enwood until 8.30am and 3.30pm until bedtime
Executive, regularly to discuss issues, make (excluding tea and prep time). Girls should
suggestions for improvement and plan restrict their social calls to a maximum of 5
hostel events. minutes to enable others to call on the
hostel line. Texts can be sent to the Enwood
Should any one person, group or year level House cell phone: 027 354 8023
have any concerns within the hostel
community, there is always someone who
Outgoing Calls
can help – senior students, Enwood staff,
Calls may be made using the hostel phone,
Enwood Executives or School Counsellor.
free of charge, for New Zealand calls.
Any girl with a major concern should put Calls must be brief.
their concern in writing to the Director of
International calls are charged to the
Boarding. Concerns can be discussed in
boarder’s parents’ account.
confidence with staff or the Enwood Head
Boarder.
Cell Phones
During any important meetings formal Cell phones are permitted at Enwood but
minutes will be taken and recorded to consideration with regard to time and place
ensure the seriousness of the meeting is of use is requested. Girls with cell phones
noted. must have signed the cell and cyber safety
contract and must observe the rules.
Bullying/Harassment
Cell phones are to be turned off in the
Everyone has the right to live without
dining room and prep room areas.
negative interference from others, to be
valued as an individual and to feel good They must also be turned off at bedtime, or
about themselves. Please speak to a staff 10.00pm for Years 12 and 13. Junior phones
member or senior student should you feel are collected at bedtime and may be
that you are experiencing bullying or if you reclaimed in the morning.
know of someone else who is.
6
Accommodation Kowhai is dormitory style and houses girls Year 7 through to Year 11. Rata Dorm houses Year 12’s and there are a variety of other bedrooms, shared, bunk and single, some with ensuites and others that are shared but provide a private space. Allocation of dormitory beds is the responsibility of the Director of Boarding. Every effort is made to provide acceptable allocation. At the end of each term the Director of Boarding will call for written requests for rooming buddies which will be considered when making the allocations. Parents who have particular requirements, for medical or other reasons, for their daughter, should make their requests personally to the Director of Boarding, prior to the beginning of a term. Cubicles & Rooms Your cubicle is your private space and your responsibility. We encourage you to have pride in your personal space. Your room will have adequate storage so that your belongings can be stored neatly away. Girls can choose their own duvets, bedding and decorate their rooms. All boarders are to sleep in their own beds at night. If there is a particular reason, with permission, to change beds, you must remove the other person’s linen and put on your own. Noticeboards are provided. Blu-Tack may be used on walls but no adhesive tape, pins, stickers and no writing or etching on dormitory walls or any other walls and furniture. We have a handyman for maintenance and repairs and rely on you to advise us if anything needs attention. At the end of term, all of your belongings must be removed from your room and stacked in the Prep room ready for taking home. Your room is to be left tidy and free from rubbish. 7
Bed Times Week-day wake-up time is 7.00am
Junior Boarders Senior Boarders
Year 7 & 8: To dorm by 8.45pm, in bed 9.00pm, Year 11: To dorm at 9.30pm, in bed by 9.45pm,
lights out 9.15pm. lights out 10.00pm.
Year 9: To dorm at 9.00pm, in bed by 9.15pm, Year 12: To dorm at 9.45pm, in bed by 10.00pm,
lights out at 9.30pm. lights out 10.15pm.
Year 10: To dorm at 9.15pm, in bed by 9.30pm, Year 13: Must be in their houses / room by
lights out at 9.45pm. 10.15pm, lights out before 11.00pm.
There is a relaxation of these times at weekends.
It is important that bedtimes are strictly adhered to.
Please be respectful of everyone’s need to sleep. Lights out means no more talking.
If you are looking for a staff member during the night and she is not in the office please ring
the hostel phone number or text the cell phone as the staff on duty carry the portable
phone with them:
Phone: 03 216 9148 or on the Enwood House Cell Phone: 027 354 8023
Before leaving the hostel for school at 8.30am, going on Leave and 10.00am on weekends:
• Beds made neatly.
• No rubbish/litter on the floor.
• Drawers in.
• Heaters and window sills cleared.
• Lights off.
• Blinds up/curtains opened.
leads to rewards
EXCELLENCES – Rewarded with a Treat,
Certificate or Merit Stamp
Note: Year 13 - during study leave the
above procedure is still to happen before
9.00am.
During the weekend the above applies for all
weekend boarders before 10.00am.
8Health and Safety It is the responsibility of each boarder to act in a safe manner, report any breakages or potential hazards to staff. Repairs for any deliberate damage will be charged to the parent’s account. Security The girls’ safety is our primary consideration, our perception is Invercargill is a safe place in which to live, we have however installed security cameras which provide us with eyes around our grounds. We have staff on duty 24 hours on weekdays, they are awake and actively checking girls welfare. Window and door alarms are monitored by a security agency who also provides security guards for spot checks around the grounds. Footwear Footwear must be worn in all areas of the hostel as this helps prevent foot injuries and to reduce the spread of ‘athletes foot’ which is a common fungal infection prevalent where people live communally. Girls should always dry between their toes thoroughly after a shower. Kitchen Safety Health and Safety regulations for commercial kitchens requires all people in the kitchen to wear shoes i.e. no jandals, scuffs or slippers. Computer and Cyber Safety The computer resources at Enwood are designed for educational and communication purposes and it may not be possible to fully restrict exposure to inappropriate material in cyberspace, accessed through such means as the internet, email or text messaging. The hostel takes appropriate measure to limit access to illegal, dangerous or inappropriate material, ultimately it is each boarder’s responsibility not to initiate access to or have any involvement with such material. Communication and Cell Phone Safety Privacy of individuals is to be respected at all times. No inappropriate texts, pics, videos or sound recordings are to be made by Enwood boarders. Permission should be sought from the individual before posting photos. 9
Hygiene
Personal Hygiene is very important. Hands should be
washed after toilet use and always before any contact
with food, especially in the kitchen and before setting
the table. The sanitiser outside the dining room is avail-
able to be used on entering the dining room.
Please wrap up and put sanitary products in the bins
provided. Do not dispose of anything down the toilets
as this causes blockages. Please turn taps off after use.
Showering
Girls may choose to have their shower in the morning
or at night but please be mindful of others and keep
your showering time to a minimum.
Hair dye or any other dye is strictly forbidden
at the hostel due to the permanent damage
done by spilt dye.
Food
If you bring items of food into the hostel, they must be kept in an airtight container and
must be eaten in the dining room. No cups or glasses in rooms and cubicles.
Please use a water bottle.
Chewing gum is forbidden in the hostel.
Electrical Equipment and Appliances
Essential electrical appliances such as hair dryers, cell phones, tooth brushes, may be
brought in for use at the hostel. Hair straightening devices are permitted only in designated
areas e.g. Ablution Block. Stereos and sound equipment may be allowed with permission
from the Director of Boarding, personal headphones are encouraged, please consider
others. No electric blankets or additional heaters are permitted. Televisions, DVD players
and irons are already provided by the Hostel. Electrical items must have a current electrical
check tag.
Enwood House has a smoke-free / vaping free policy for staff, residents and
visitors.
Aerosols and spray cans are banned from the hostel as they tend to set the
fire alarms off.
Costs for false alarms will be charged to those responsible ($1,500.00).
10Dining Room
Enwood successfully endeavours to provide nutritious, well balanced, home cooked meals.
Girls are encouraged to provide feedback and ideas either directly communicating with the
Chef, with the Director of Boarding, through the year level meetings and the Executive or by
way of surveys.
• Breakfasts consist of a variety of cereals with yoghurt, fruit, toasts
and spreads. Porridge and either spaghetti or baked beans are
available in winter as well. Milk is freely available at breakfast time
and during the day. Water is served at dinner. Milo available in
winter.
• Lunches are delivered to school on Mondays. The rest of the week
the girls select from a variety of wholemeal or white bread,
croissants or rolls and make their own lunch. A large variety of
freshly made fillings are provided daily throughout the week. A
slice of baking and a container of yoghurt or muesli bar plus a
piece of fruit make up the daily lunch.
• Afternoon tea consists of cordial, muffins or crackers and cheese in
summer or homemade soups with homemade breads, scones,
mousetraps or toast in winter. Fresh fruit available.
• The main meal in the evening usually has a selection of salads,
vegetables and has a wide variety of meats, fish and chicken as
well as a dessert.
• Supper is a light snack with a cold drink in summer or Milo in winter.
Meal Times
Breakfast and lunch making weekdays:
Breakfast is available from 7.00am to 8.00am at which time the girls also make their lunch.
Tables and lunch provisions will be cleared away at 8.15am. Breakfast is available earlier
than this if requested and enough notice given.
Weekday Meal Times (Mon-Fri): Weekend Meal Times (Sat/Sun):
Breakfast: 7.00am – 8.00am Breakfast: 9.00am – 10.00am
Afternoon Tea: 3.00pm – 3.45pm Lunch: 12.00noon – 1.00pm
Afternoon Tea: 3.00pm
Dinner: 5.50pm – 6.30pm
Dinner: 5.30pm – 6.00pm
Supper: Year 7, 8, 9 - 8.00pm Supper: 8.00pm, if required
Year 10, 11, 12, 13 - 8.15pm
Early and Late Teas - Weekdays
When girls will be absent at the usual tea time, they can book an early tea at 5.30pm or a
late tea. Bookings for these should be made in the morning, or by 4.00pm at the latest.
11Dining Room Procedure
When the dinner bell rings, girls line up to select hot meal options from the Bain Marie and
choose from a delicious range of salads and condiments.
Seating is informal and girls may leave the dining room when they have finished eating
however on Family Night, one night a week, all boarders are expected to remain in the
dining room for a house meeting and remain seated for notices. Seniors will organise a table
competition for family night or there will be a guest speaker, often one of our own boarders
who will share their stories of home or travel.
Footwear to be worn in the dining room and hard soled shoes to be worn in the kitchen.
Food must be eaten in the dining room except supper which is served in the Red Room.
No food or drink is to be consumed in other areas of the hostel with the exception of Year
13 accommodation.
Year 7-8 on setting tables duty must be in the dining room at least 30 minutes before dinner
to have the tables set before the bell rings.
• All boarders must attend breakfast, make their lunches and be present for tea unless leave has been
approved.
• Choose only what you can eat, we prefer you to go up for seconds if you wish for more, rather than
waste food.
• Girls must be clean and tidy, hair tied back, dressed in day wear and punctual.
• No leaning back on chairs.
• Talking is permitted but calling out and other loud noise is not.
• Spills and mess must be cleaned up at the time of accident, by the person responsible for it.
• For safety reasons walking only is allowed.
• At the end of each meal or when food is eaten in the dining room, ensure that your area of the table
is clean, your dishes removed to the kitchen and your chair is pushed in to the table.
Helping Hands
For a boarding community to function well It is expected that girls will cheerfully
there is an expectation that everyone helps complete tasks to a high standard.
out such as table setting, clearing, and dishes.
Each year level is responsible for certain tasks, If girls are not able to do their duty they
a roster is drawn up at the beginning of term are expected to arrange a replacement,
and although it is the girls responsibility to and inform staff who the replacement is.
find out when it is their turn helping out a
reminder is listed on the board at the
beginning of the week.
make light work
12Facilities
Bicycles
Girls are permitted to have bicycles at Enwood. A locked bicycle shed is available for storage
but bicycle locks must also be used. Responsibility for loss or damage cannot be accepted.
You should arrange adequate insurance and be able to provide positive identification in the
case of loss or damage.
“Me tiaki to mahunga, kei hea to pōtae maro.” Look after your head, where is your helmet.
Road safety rules are to be followed including the wearing of helmets.
Computers
Hostel computers are available on a booking system. Personal Laptops are also permitted.
A wireless system is installed in the hostel which is networked to the school system for
Internet access. A shared photocopier/printer is available and the charges added to
parent’s accounts.
Library
There is a range of text and reference books to help with Prep and novels for more relaxed
reading.
Music, Speech and Dance
This should be arranged by parents, and if possible between the hours of 3.30pm and
5.30pm. If for any reason these times do not suit tutors etc., please discuss alternative times
with the Director of Boarding.
Pianos
There are two pianos and one electric piano
that girls can use for practice and tuition.
The key is available from the office.
Lounges/Sun Rooms
Girls are welcome to use any of the shared
lounges/sun rooms and we encourage the
girls to use these rooms when entertaining
their
visitors.
Sewing Machines
There are electric sewing machines available
for girls to use, on request.
13Sports Equipment and Games
There is a tennis/netball court available within the grounds of Enwood House, and a
selection of sports equipment and games. Gym membership at a local gym is popular.
Leave for gym work outs will not be given during Prep time.
Laundry
All students are responsible for their own laundry. Part-time boarders take their washing
home at weekends. There are facilities for washing, drying and ironing of items that are
required urgently for which a charge will be made. The girls are encouraged to hang their
washing on the outside lines and bring it in before nightfall. No charge is made to full time
boarders.
Money and Valuables
It is strongly recommended that any items of particular sentimental or monetary value
should be left at home, however if money etc., is required at the hostel then this can be
deposited for security in the Director’s office. Girls must sign amounts in and out each time.
There are lockable wardrobes in the dorm with keys provided. Replacement keys will be
charged for, if one is lost.
Wallets should also be kept in the office for safekeeping. We cannot be held responsible for
the loss of money, valuables or other articles from the dormitories or other areas.
Parents are advised to carry suitable insurance
Boarders Pocket Money
It is advisable that girls have their own bank accounts and Eftpos cards. They should be care-
ful not to disclose their PIN numbers to anyone, even their friends.
General
Doctors’ and taxi accounts and compulsory hostel activities can be invoiced to parents’
accounts. There is no facility at the hostel to fund loans but temporary small cash advance-
ments may be made in emergencies.
14Homework (Prep) Years 7 – 11: Supervised by Homework Supervisors. Years 12 and 13: House Managers monitor Year 12 and 13 to encourage more independent study. We encourage girls to be responsible for their own learning. We wish to support girls learning and consider Prep Time to be an important part of the day. Girls are expected to attend, work quietly, be prepared, bring their school homework, revision or read a book. Prep Times (Minimum) Year 7 – 9: 6.45pm – 7.45pm Year 10: 6.45pm – 8.15pm Year 11 – 13: 6.45pm – 8.15pm Note: Year 13 are expected to study for up to 3 hours per day. 15
Prep is Supervised
• Girls from Years 7-9— Prep Room.
• Year 10—Dining Room.
• Year 11—Gathering Room.
− The first 20 mins is for quiet homework, study or reading.
− After that, quiet continues but devices may be used for educational purposes and
seating may include sofas or cushions.
− No social media.
− No Netflix or Soaps.
− Listening to music allowed.
As this is a silent study time, those with oral work or collaborative study should do this
after school or after set prep time to avoid disturbing others. If doing this work outside of
Prep time is impractical, permission may be given by the Prep Tutor for alternative
arrangements e.g., using the Sun Room.
• Year 12 and 13 girls do their homework in their cubicles/rooms during Prep time.
No TV or cell phone use. Headphones to be used if listening to music.
Any girl affecting others trying to study will be moved to the Prep Room and supervised.
Please do not ask for leave during Prep time except in exceptional circumstances.
16Taxis
Enwood provides a safe transport option for parents, if girls are unable to get to and from
their destination any other way. Taxi dockets are provided for girls to travel by themselves or
in groups without requiring immediate cash.
Enwood has a monthly account with Blue Star Taxis and the names of all girls are entered on
their computer so that fare allocation can be made. Enwood pays this monthly account and
provides the School accounts department with the Taxi charges list of individual amounts.
Parents are then invoiced with the individual monthly totals. The original invoices for all
fares are kept.
If you have any queries regarding taxi charges please inquire from the Director of Boarding
or her Deputy. You may inspect the original individual invoices at any time.
Use of Vehicles
The Management of Enwood House acknowledges the convenience for parents and their
daughter/s for boarders to have the use of vehicles when travelling to and from home and
in some instances to other events. This policy endeavours to allow for the accommodation
of this need and to provide guidelines to minimise risk, and encourage safe use.
Vehicles
Parking space is limited within the grounds. A signed contract, a meeting with the Director
of Boarding and prior arrangement must be completed before senior boarders may bring
their vehicle to the hostel.
The Director of Boarding reserves the right to exclude or limit vehicle use by boarders.
17Conditions of Vehicle Use
Year 13 Boarders
Year 13 Boarders may apply to use a vehicle at Enwood within the guidelines set down by
their parents / guardians and the Enwood House Management. An Agreement must be
signed by all parties. The Hostel requires that:
1) The boarder has a restricted/full licence and is the only person permitted to drive the
vehicle.
2) The vehicle must be parked inside the front grounds of Enwood House.
3) Vehicles may be taken to school but girls are on trust and must use the vehicle
responsibly. Whilst at school vehicle use is restricted to the use parents have approved
on the vehicle use agreement.
4) Boarders may not carry passengers other than members of their own family unless
they have written permission from both the other girls parents and their own parents
prior to travel.
Year 12 Boarders
Parents may apply at the hostel for an individual contract which must be discussed by all
parties and signed, prior to a vehicle being brought to the hostel. The Hostel requires that:
1) The boarder has a licence, either restricted or full, and is the only person permitted to
drive the vehicle.
2) The vehicle must be parked in the grounds of Enwood where possible and on the road
side out the front when parking is limited.
3) The vehicle keys must be handed in to the office after use and collected when
required.
4) The boarder may not carry any passengers unless written permission is obtained from
both families prior to travel.
5) The vehicle must not be taken to and from school.
6) The vehicle must not be used for any leisure or social activity. Sporting, cultural,
educational or work commitments will be considered if application is made by parents
and it is in writing. Parents will list the activities the vehicle can be used for.
Other Boarders
Other boarders will not be permitted the use of a vehicle at Enwood, except under special
circumstances. The Hostel requires that:
1) Parents must contact the hostel prior to a vehicle coming to Enwood and all parties
must sign the Vehicle Agreement.
2) The keys must be handed in to the office for safekeeping during the week.
3) The car must be parked in the grounds where possible and on the roadside when
parking spaces are limited. Priority will be given to Year 13 and then Year 12 boarders
before other students.
184) The boarder must not carry any passengers other than members of their own family
(only if the driver has a full licence). No permission will be given for anyone else.
5) The vehicle must not be taken to and from school.
6) If there are sporting, cultural, educational or work commitments to attend, driving to
and from will be considered, but the request must be in writing and a decision will be
made by the Director of Boarding.
Note: Boarders in years 11 or 12 who drive a car to Enwood House are NOT permitted
under any circumstances to drive the car to school. It must be driven straight to Enwood
House and the keys left with staff. If it is going to make a student late for school, a note will
be given to her to cover her lateness. The only exception to this rule is during exam time
when the girls are not coming to Enwood House on their exam day. On those days the
hostel will expect parents to assume responsibility for their daughter’s welfare.
The vehicle agreement may be cancelled by the Director of Boarding should the use by the
boarder be deemed unsafe or outside the conditions for use and the need for privileges to
be withdrawn.
Liability
No responsibility can be taken by hostel staff or the Board of Trustees for any damage or
theft involving vehicles kept at Enwood House, whether such damage or theft occurs at
Enwood House or some other place. Or is any responsibility taken for damage caused by the
vehicle, or its occupants, to third parties and their property.
Vehicles are permitted on the grounds of Enwood House, on the agreement by the owner
that they will accept full responsibility for the vehicle and will abide by the Enwood House
vehicle policy. Appropriate insurance should be sought by vehicle owner and drivers to
cover all eventualities.
19OnBoard Leave Software
Enwood Boarding House uses an online boarding software programme to document requests,
permissions and transactions around leave.
Parents and Guardians are given a log in and password to complete overnight leave
approvals. Parents agree not to share this with their children, nor give their children access
to their email account to which leave requests are sent (this includes mobile phone access).
The House takes no responsibility if this is the case.
Students are given a log in and password to complete any leave requests and sign in/out
procedures. The students agree not to share their password.
The Boarding House uses the OnBoard Software for all documentation including:
• Maintaining all student records.
• Leave: Casual, Special and Overnight.
• Maintaining learning records.
• Maintaining key competency records.
• Implementation and documentation of positive psychology pastoral systems.
All students and parents are given a log in. To log in at home parents go to:
http://sghs.onboard.net.nz
Parent Portal
You will be sent information regarding your username and password at the beginning of the
year. As a parent/caregiver you are able to log in and see the following records regarding
your child:
• Overnight or Special leave.
• Attendance and indicators of attitude, organisation and application regarding Prep.
• Positive character nominations.
• Weekly key competence indicators.
We encourage parents to use this portal regularly as a means of keeping abreast of their
child’s progress.
Student Portal
Each student is allocated a log in and password upon enrolment. Students are able to change
their password and must keep this to themselves.
Students use the portal to complete leave processes primarily. They are also able to see
their learning, key competency records as well as their character nominations.
Students will be taught upon enrolment how to use this system.
20We use a high trust model with our boarders on leave and expect them to behave safely
while on leave. We aim to ensure consideration is given to what is appropriate for their age
and provide guidance towards independence. On town leaves or walks girls must be accom-
panied by another Enwood girl. Our first priority is their safety.
All boarders are responsible for talking with duty staff about their leave plans and signing
out before they leave the hostel at any time. Similarly, they must notify their return immedi-
ately to the staff member on duty. This is very important for their safety and in case of fire
or emergency.
Leave is a privilege, staff have discretion to decline leave in the instances of poor behaviour/
consequences following the breaches of code of conduct. Staff reserve the right to decline
leave if they decide the leave has potential for risk e.g. riding bikes and walking in the dark.
Boarders to leave hostel at 8.30am to get to school on time, OnBoard Leave for school not
needed.
Every other outing must be recorded and Special Leave:
approved on the OnBoard software pro- • Apply OnBoard.
gramme. Boarders must be responsible • Parental approval will need to be re-
for returning at their stated time, or fur- ceived via OnBoard, or email, before the
ther leave will be forfeited for a period of leave is due to begin.
time. • Late Leaves—application in by 4.00pm.
Girls should send a text to the Enwood cell Permission from parents must be in be-
phone if they are held up for any reason. fore you leave.
False leave or leaving the hostel without Weekend Leave (Overnight Leave):
permission will be grounds for suspension Staff will approve leave for a girl to go home
or expulsion. as outlined in their contract. It is expected
that girls will go straight home. Any changes
Casual Leave: e.g. for South City, town, will require parental permission.
walks, sport and regular activities:
Parents should check the details are correct
• Apply for casual leave on the OnBoard on the leave application.
App.
• Permission already signed for by Parents must ensure that their daughters
Parents, on either the Activities Form are able to travel safely to and from destina-
or Hostel Contract. tions either by arranging for their daughter
• Ensure that you have informed a staff to be picked up by an approved person or by
member of your leave intentions and allowing transport by taxi.
who you are going with before leaving.
If you don’t have an Enwood girl to go
with you must do a Special Leave.
21Leave During School Time
If you require leave from school for an appointment, hostel staff will sign a note after re-
ceiving written permission from parents.
If you need to return to the hostel from school, e.g. unwell, arrangements are to be made
through Student Support at school reception. They will ring hostel staff to inform them and
make arrangements for your return. You will need a leave pass to bring back to the hostel.
Town Leave (Casual Leave)
Town leave is for: shopping, banking, hair • Occasionally the school will close early
appointments, library etc. You must be for Teacher Union meetings and the like.
back by 5.30pm. An ‘extraordinary’ Town Leave may be
granted by the Director of Boarding for a
• Regular sporting commitments, dentist, period of up to three hours.
doctors and physio appointments are not • During exam leave senior students are
counted as town leave and are booked permitted a one hour lunch break leave
separately. which may be taken in town boundaries
• If you want to stay on at school to study or to the local South City.
or use the computers after classes have
finished, you should sign out OnBoard, in
Years 7 & 8: In Term 1, Years 7 and 8 may
the morning before leaving for school.
only go to town with parents’ permission
• Town leave is from after school until
and accompanied by a staff member or
5.30pm.
Year 13 boarder. In Terms 2 to 4 they may
• Boarders return to the hostel after
have three town leaves per term in pairs or
school, get changed into mufti and then
with an approved friend.
may leave for town.
• Leave is a privilege, not a right.
• All boarders must SIGN IN AND OUT. Years 9 & 10: One town leave per week.
• All duties must be completed before
leave is taken or a substitute found. Year 11: Two town leaves per week.
• Priority must be given to Prep time. Gym
leave will not be permitted during Prep Year 12 & 13: Any afternoon.
time.
• Any girls visiting a friend’s house must Café Leave: Year 13 Only
have the friend on their Activities List or 8.15pm-9.30pm Designed for the girls to go
do a Special Leave OnBoard. The parents out for a coffee or visit the supermarket,
at your friends house should contact in pairs, as a treat for hard work during
hostel staff to confirm arrangements for prep time.
each visit.
22Running Before and After School: Walks:
Sign out as a Casual Leave once parental Leisure walks are no longer than 40 mins
permission in writing has been received. and are no further than the local area
Staff reserve the right to decline the leave which includes South City.
should conditions not be appropriate. All
running to be done in groups or pairs. Rugby Park Games
Parents’ permission is needed for junior
Bicycles: girls to accompany an adult to Rugby Park
Proficiency Contract needs to be complet- Games and return with them after the
ed prior to bringing a bike into the hostel. match. Seniors may go in pairs.
Activities Leave (Casual Leave)
Parent Permission for participation in • Record of people approved by parents
school related activities and town leave is for girls to visit and who can transport
covered by the Enwood Contract so long as them.
the leave is before 5.30pm. • Year 13 Café leave
This is considered Casual Leave as parental Bounds:
permission has already been given. Areas that are out of bounds, in the hostel,
unless directed include:
Activities List: The Activities List is a
record of any extra activities parents may • Offices, upstairs Kowhai balcony, and all
wish to add. It includes: roofs.
• Kitchen, Pantry, Storerooms and Chiller.
• Permission for leisure swimming at • Laundry, Boiler Room, Equipment and
Splash Palace in the afternoons. Tool Shed.
All permissions must be OnBoard,
in writing or by email.
Late Leave (Special Leave)
Late Leaves—application in by 4.00pm. must be back before 8.45pm.
Year 11: Three times a term, with parental
Permission from parents must be in before
permission. Maximum of 3 ½ hours and they
you leave.
must be back before 9.00pm.
Year 9: Once a term, with parental Year 12: Four times a term, with parental
permission. Maximum of 2 ½ hours and permission. Maximum of 4 hours and they
they must be back before 8.30pm. must be back by 9.30pm.
Year 10: Twice a term, with parental Year 13: Once a week, with parental
permission. Maximum of 3 hours and they permission. Must be back before 10.00pm.
23Overnight Leave
In certain circumstances, such as rostered days off school, school overnight field trips, sports
or cultural trips, girls will be away from the hostel overnight. They should give copies of the
relevant information and permissions to supervising Staff and complete Overnight Leave on
the OnBoard Leave System. Leave to go home during the week on Overnight Leave also
requires permission.
Parent permission is required for any changes to a girls’ regular home leave.
Friday nights when part time girls leave the hostel for home, staff must be notified should
girls’ arrangements change from those outlined by parents in the Contract. Otherwise it is
expected that girls will go straight home as per their Contract. Boarders do overnight leave
through the OnBoard Leave system.
Friday - Year 12 & Year 13 girls only may have town leave, or South City leave
from 3.00pm – 5.30pm.
Girls are to be collected from the hostel by 5.30pm.
The Tagging Board
Once returned from school, girls must ‘Tag In’ and then keep within the grounds of Enwood
House, unless they have permission for ‘Leave’.
The Tagging Board provides an instant visual as to whether the girls are:
In the hostel, Out on leave, or Home.
for moving a girl’s tag
is with each individual girl
24Town Leave Boundary
Central Business District / Main Shopping Area within Tay Street (Kmart complies) to Gala
Street and Queens Drive to Leven Street.
Boarders walking or taking a taxi back to Enwood House from town must leave town early
enough to be back by 5.30pm.
See Map above as a Guide but check with staff if you are unsure:
25Weekends
Part time boarders are not permitted to return to the hostel during the weekend to visit, or
prior to 6.00pm on Sunday, for any reason, unless permission has been obtained from their
parents and the supervising staff prior to the weekend.
Responsibility is not taken for part time boarders at the weekends unless arrangements are
made with hostel staff.
For security reasons the main entrance to the hostel will be locked during the weekend.
A bell is available at the front door for full time boarders. Please press for entry and
remember this is a large building, it may take staff a minute or so to answer the door.
Staying in the hostel on the weekend
All boarders staying in for the weekend must confirm weekend meal arrangements
by Thursday morning.
Part timers staying in for the weekend must have arrangements for weekend leave con-
firmed by parents and staff by Thursday morning.
Full time girls requesting leave away from the hostel for the weekend must have authorisa-
tion from their parents by Thursday morning. This enables the Chef to arrange food supplies
for the weekend.
26Leave for boarders in the weekend
Leave for girls sports and activities should be applied for and signed off by staff. Please
ensure your meal requirements and leave arrangements have been confirmed with the
Weekend Supervisor, prior to leaving.
Girls should also be aware leave granted is on trust and they should be fully aware of the
consequences should that trust be broken. Girls must not use this leave to go out with
unauthorised people. False leave will be grounds for suspension.
Part-time girls staying over for a special reason
For Leaves such as the School Ball or late be at her discretion. Visitors are welcome
finishing entertainment, permission from after lunch, but before dinner.
parents must be obtained and a satisfacto-
ry arrangement made with the Director of Food/Meals
Boarding as to the reason for and the time Food/meals are provided for you only and
of return. Please remember that no board- not for your visitors unless organised on
er is to be under the influence of alcohol or Thursday morning prior to the weekend. Last
illegal substances while in the hostel. minute arrangements will only be accepted
in an emergency.
Returning from Weekend Leave
All girls who come into residence on a Overnight Stays
Sunday evening after tea, are expected to If you wish friends to stay over permission
be in between 6.00pm and no later than must be requested from the Director of
8.30pm. Boarding prior to the weekend. These stay
overs are to be paid for.
Any changes to the expected arrival back in
to the hostel must be communicated by a Night Attire
parent. Night attire (clothes that are worn in bed)
are not to be worn in the dining room, kitch-
Weekend Visitors
en or foyer. Please ensure you are dressed
All visits from friends, girls and boys are to
appropriately before attending meals.
be discussed with staff prior to your
friend’s arrival. Visits with friends will take
place in the dining room and lounges pro-
vided at the weekend, or on the deck when
weather permits.
Any visitor will be respectful of the Week-
end Supervisor and the other girls staying
in the hostel. Any visitor who is disruptive
or an inconvenience will be asked to leave.
Visiting times
Visiting times are to be discussed with the
Weekend Supervisor and any variation will
27Saturday - Town leave may be taken after 10.00am when breakfast cleaning up has been
completed, dishes done, beds are made, washing done, lounge tidied and vacuumed.
Year 11 - 13 : as required between Year 7 - 10 : should be accompanied by another
10.00am and 5.00pm boarder, approved friend or adult.
You may have 3 hours town leave, to be negotiated with the Weekend Supervisor. Return
time must be before dinner. Late leaves for outings such as movies and dinner is permitted
with permission from parents.
Year 9 - 11: Return by 9.00pm Year 12 - 13: Return by 11.00pm
Sunday - Town leave as for Saturday. Sunday Evening - No leave after dinner.
All TV rooms and other areas must be tidied before 5.30pm – prior to part time students
arriving back. No social or late leaves on Sunday evening.
Weekend Bedtimes - Are at the discretion of the Weekend Supervisor, but no later
than 11.00pm or before she goes to bed.
Any girls wishing to come in before 6.00pm on Sunday must give prior notice.
Visitors
All visitors are requested to sign in at the office, with the staff member on duty, who will be
happy to deal with requests.
Visitors or friends from school are not permitted in the dormitories at any time.
Parents visiting should enquire from duty staff first and sign in. This is for personal privacy
and security of property and fire regulations. Male family members should enquire from
staff regarding the suitability of access to dormitories.
Although parents are welcome to visit at any time (not during Prep, please) other visitors
should leave before 5.30pm (tea time). Exceptions are Year 13 may have visitors from
8.15pm until 9.30pm. Year 12: Wednesday nights 8.15pm until 9.30pm in the dining area/
lounges.
Boarders may have visitors after school till 5.30pm. Visitors must be introduced to staff on
duty and must sign the visitor’s book. They may visit in the Lounges or Dining Room, after
school between 3.00pm and 5.30pm. They are not permitted in the dormitories.
Visitors are not permitted to eat any food unless they pay for it. Staff have the authority to
restrict visitors if the room becomes too noisy or full, or if they become disruptive.
No visitors on a Sunday night
28Year 13
Supervised Flatting for Year 13 Students
Enwood House has a 5 bedroom, self-contained flat within the hostel and a house on
attached sections that has accommodation for 5 students. Living in the house is a wonderful
opportunity for selected girls to experience the challenges of flatting life in a supervised and
assisted environment. There will still be hostel meals available but girls will be able to make
their own evening meal once a week.
This is considered a Year 13 privilege permitted under certain
conditions during their final year of boarding, providing their
previous behaviour has been satisfactory.
There is a minimum of two people in the house overnight.
When there is only one, they must sleep in the main hostel.
The use of Nelson Street house is at the discretion of the
Director of Boarding.
Access to Nelson Street House and Enwood House Flat must
firstly be via the main hostel to sign in.
The house is closed for the weekend. Seniors returning Sunday night or staying in for the
weekend will be required to sleep over in the main part of the hostel.
The Flat and House have:
Fully furnished bedrooms with study areas.
A bathroom/laundry with showers, toilet, hand basin, tub,
washing machine, iron and ironing table.
A fully equipped kitchen with pantry, fitted cupboards and
cleaning equipment, including a vacuum cleaner.
A fully furnished dining room/lounge with coloured TV
and DVD Player.
Appliances may include a multi-function electric range,
microwave, fridge-freezer, electric jug, toaster, sandwich
maker, milkshake maker and water filter.
Bakeware, crockery and cutlery are supplied.
Boarders in the flat/house can make their own breakfast daily (food provided) but must
make their lunches in the hostel kitchen. Once a week, a flat/house occupant makes an
evening meal (food provided) for all in the flat/house. The occupants of the flat/house are
responsible for all cleaning while they are there.
29Study Periods During the day, Year 13 students may return to the hostel during their study
periods for the purpose of studying in the quiet of their rooms. Any day girls accompanying
a boarder to study is at staff discretion.
Visitors for Year 13’s Visitors for Year 13’s can come during the week after school until
5.30pm and after prep until 9.30pm. Separate rules apply to male visitors: Male visitors can
visit within the hostel Monday – Thursday. Males can visit the houses Thursday night only
and must keep to the lounge areas.
Visitors must arrive and leave at the main entrance of the hostel, be introduced to staff and
sign the Visitors Book.
Although there is not a restriction on the number of visitors for Year 13 boarders, staff on
duty have a right to restrict this if visitors become too noisy or disruptive.
No visitors are permitted at the flat or at the hostel over meal times on any day of the week,
except if they have permission from the Director of Boarding or her Deputy. Circumstances
may indicate that they may be invited for a meal, or they may wish to pay for a meal.
Student Voice
Enwood Head and Deputy Head Boarder
Applications from Year 12 boarders are sought for
consideration by the panel that consists of the
Director of Boarding, her Deputy Director and the
current Head Boarder. The successful girls will be
announced as Head Boarder and Deputy Head
Boarder at High Tea.
The role is one which provides leadership, represen-
tation and organisation of activities for all boarders.
Support for the Head Boarder comes from the
group of year level representatives known as the
Enwood Executive.
Representatives are voted on by their year level and
meet regularly with the Head Boarder and Director
of Boarding to make plans, initiate changes, and
voice concerns etc.
Enwood Executive: A representative from each
year level meets with Director of Boarding weekly.
30Enwood House
Parent Association (EHPA)
Enwood House Parents Association (EHPA) are a committee made up of
Parents and Caregivers of the girls who board at Enwood House.
EHPA’s role is to bring about greater co-operation between Parents, Caregivers,
Enwood House Management, Staff and Boarders. EHPA aims to be involved, to
support the girls and keep them informed about the aims and activities of the
hostel.
Funding:
Each boarder’s family is charged a yearly amenity fee and subscription. This is
set annually by the Enwood House Parents’ Association (at present $250.00 a
family per year). The EHPA decide how the money from these two funds is dis-
tributed. The money donated by the boarder’s family, will be spent on the
boarders during their stay at Enwood House. The amenity fee is used to help pay
for larger items and capital expenditure, as well as to pay for smaller everyday
items that the boarders may request for i.e., prizes for games on family night.
How Often Do We Meet:
The committee meets once a term, alternatively on a Monday morning or Friday
afternoon.
The meeting in the second term is an Annual General Meeting (AGM).
31Emergency Procedures
Emergency Evacuation procedures are taught and practised, relevant information
is displayed in the hostel. It is important that each student takes responsibility to
familiarise herself with her nearest Exit and the meeting point outside on the
front lawn or in the dining rooms after an intruder alarm.
For safety reasons, smoking, or the possession of matches, lighters or incense
sticks, candles or any open flame is prohibited on hostel grounds.
Earthquake
Take refuge under a desk or table, away from windows where possible. Inside
your wardrobe could be a safe place. Proceed to the dining room for roll call
when the all clear is given.
Fire Evacuation
During The Day Time When Alarm Rings
• Proceed quietly without running to the nearest exit and then to the front
lawn.
• Line up in dormitory order, a check will be made by the girl appointed, or staff
member.
• Stand quietly until told to move by someone in authority.
During Night Time When In Bed When Alarm Rings
• Quietly put on warm clothing and footwear and proceed without running to
nearest exit.
• If lights fail, take the hand of the girl in front of you.
• Do not make a noise; someone may be calling for help.
• If possible, please see all windows and doors are closed and check for your
neighbour as you leave.
• Never return to a burning building, no matter what you have left behind.
• Follow the same procedure as in daytime.
Intruder, Inside or Outside
Stay quiet and hidden, phones on silent, pull curtains. Proceed to the Dining
Room for roll call when the all clear bell is rung.
Girls in houses, remain in houses until given the all clear.
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