ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER

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ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
ENGINEERING CHALLENGES
FOR BIG SCIENCE PROJECTS
                   AT CEA-IRFU

         1st BRIGHTNESS WORKSHOP

                   Florence ARDELLIER

 CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016
ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
CONTENTS

1. CHALLENGE FOR LARGE ENGINEERING SYSTEM

2. CEA IRFU ORGANISATION CUSTOMIZED FOR LARGE SCIENCE
PROJECT CONTRIBUTIONS

3.CEA IN KIND CONTRIBUTION FOR ESS ACCELERATOR
    - CEA IKC for accelerator construction
    - managerial interfaces
    - interface control documents & drawings
    - deviation process control
    - risk register

4. CONCLUSION

                        CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016   | PAGE 2
ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
Irfu

           Challenges

           for

           Large Science Projects ?
| PAGE 3
ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
CHALLENGES FOR LARGE SYSTEMS ENGINEERING

Innovative, complex, integrated, compact and
gigantic, more powerful and sensitive ……

New technologies to use and to custom

Environnement contraints: intense beams,
magnetic field, accessibility, safety rules, …

Reliability , « long » life cycle

Limited Budget : prototypes and
demonstrators have to be limited

Internationale collaborations with several
contact persons, different standards

Very tight time schedule

Splitted contributions with complex interfaces

                                       CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016   | PAGE 4
ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
CHALLENGES FOR LARGE SYSTEMS ENGINEERING

Innovative, complex, integrated, compact and
gigantic, more powerful and sensitive ……

New technologies to use and to custom
                                                                Adapted « technical » tools :
Environnement contraints: intense beams,                         PLM, CAD, ERP…
magnetic field, accessibility, safety rules, …

Reliability , « long » life cycle

Limited Budget : prototypes and
demonstrators have to be limited

Internationale collaborations with several
contact persons, different standards                                     Customized
                                                                         methodology
Very tight time schedule
                                                                         and process
Splitted contributions with complex interfaces

                                       CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016   | PAGE 5
ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
CHALLENGES FOR LARGE SYSTEM ENGINEERING :
  MULTIDISCIPLINARITY

                                                                          Environnement :
Mechanical                                                                   temperatures,
                                                                               radiations,
 structure
                                                                               vibrations

                                                                          instrumentation
 Material                                                                   slow control
 Science

                                                                              Electro-
Electronics
                      Engineering                                            magnetism
                       for large
                        systems                                                 Electro-
Acquisition                                                                     magnetic
 system                                                                       compatibility

Integration                                                                   Vacuum,
  Process             Interfaces and                                         Cryogenics
                        information
Product life           management
                                                                                 Optics
   cycle

                        CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016   | PAGE 6
ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
INTEGRATED MULTI DISCIPLINARITY SYSTEM

                                assurance
                                 Prodcut
                                                                 Electro-
  Acquisition   Engineering for                                 magnetism
    system
                 large systems

                   Interfaces and
                     information
                    management
                    Resources

                    CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016   | PAGE 7
ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
IRFU ORGANISATION AND SOME
           HIGHLIGHT CONTRIBUTIONS TO
           LARGE SCIENCE PROJECT

| PAGE 8

              CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016
ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
IRFU : SCIENCE, TECHNOLOGY AND ENGINEERING

 18%          20%
                            814 FTE
                             ~800 FTE                          Missions
                           632/615
                            632/615CDI/CDI-CEA
                                    CDI/CDI-CEA

9%      814                Physicists 165 FTE
                                                                   Physics of the two infinites
        FTE                Engineers 274 FTE

19%             34%
                           Technicians 152 FTE                     Technology for Radiations
                           Adm. Staff 72 FTE
                           PhD & Post Docs 150 FTE                Engineering

          Institute of Research into the Fundamental laws of
          Institute of Research into the Fundamental laws of
                               Universe
                               Universe
 116 perm.                Astrophysics
                          Astrophysics
                       SAp: Astrophysics                        Accelerators,
                                                                Accelerators,
                                                             SACM: Accelerators,                        125 perm
  94 temp.             Space
                       Space technologies
                             technologies                      Supra.
                                                               Supra. Magnets
                                                                      Magnets                            25 temp

     56 perm.
                                                             Detectors,
                                                             Detectors,  electronic,
                                                                         electronic,
                                                               SEDI: Detectors,                         125 perm.
                        Nuclear
                        Nuclear
                      SPhN:     Physics
                                Physics
                            Nuclear Physics
     29 temp.                                                      computing
                                                                   computing
                                                             electronic, computing                       11 temp.

 72 perm.               Particle Physics                    Systems  engineering                           97 perm.
                        Particle
                      SPP:       Physics
                           Particle Physics                 Systems
                                                          SIS:       engineering
                                                               Systems engineering
 45 temp.                                                                                                  15 temp

                                              CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 9
ENGINEERING CHALLENGES FOR BIG SCIENCE PROJECTS AT CEA-IRFU - 1st BRIGHTNESS WORKSHOP Florence ARDELLIER
IRFU CONTRIBUTES TO WORLD LARGE
INFRASTRUCTURES IN PHYSICS

       US-DOE

                CNRS/In2p3            GSI-FAIR
                GANIL

                                      DESY

                                                 CERN

                                                                                            KeK
                                                                                           JAEA

 ESO

                      CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 10
PARTICIPATION TO LARGE PROJECT ENGINEERING
     CHALLENGES

Human ressources
Technology Platforms                                  Project oriented organization ,
HighTech

          ATLAS Toroïdal Magnet

                                  CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 11
SPIRAL2 : RFQ & CRYOMODULES

2014                                     2015

  Results ALICE p+Pb                           Signature MOU ALICE-MFT
  Upgrades LHC
                                               Codes Parton
  Results CLAS-GPD
  CLAS12 tracking detector                     Delivery CLAS12

  Start of Spiral2                             Muon Tomography of "château
  Progresses of S3                             d'eau centre de Saclay"
  Progresses of NFS
                                               S3 Triplets

                                               First publications MINOS

        RFQ
                             CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016
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XFEL : C RYOMODULES ASS
 DELIVERY OF INJECTORS: IPHI, IFMIF, SPIRAL2, FAIR

                                                                                      PLAN D’INVESTSSEMENT IRFU

                                                                   2 014                                                                                      2 015
                               Dépenses                                Recettes                                                    Dépenses             Recettes
                                                                              Ressources                                                                      Ressources
                           Investissements                    Subvention                                                      Investissements Subvention
                                                                                Externes                                                                       Externes
                                                                                                                                              et marges sur
                                                          et marges sur PL
                                                                                                                                                   PL

XFEL                                           3 000                        1 960                                                            4 500                    1 595
IFMIF EVEDA                                    5142                             0                                                            4978                     1691
FAIR                                             200                          560                                                              360
ESS Contract                                   2500                                                          2500                            1750                                           1750
ESS IN KIND                                                                                                                                  3860                                           3860

                                2012             2013             2014            2015               2016              2017             2018           2019             2020           2021
 Sources et Injecteurs
                                                                        MOU CEA-FAIR?                       Livraison à GSI
   Injecteurs de protons      LINAC4                                             FAIR p-Linac
                                                            Décision SARAFer                                   Décision post app. élargie
                                                                         1 faisceau SPII Ganil Saraf fin des études 1er faisceau à Rokkasho             Lancement des installations Saraf
   Sources deutons
                             SPIRAL2               IFMIF-EVEDA                        SARAF                                                            ENS
   & Injecteurrs
                             Réception RFQ ESS TDR Décision ESS                Fin des tests IPHI
   Injecteurs haute intensité IPHI                                                                                        ESS RFQ

 LINACS supraconducteurs                                           Décision SARAF
                                     Validation du concept SRF-Linac           SRF-Linac intégration (déb.)             Réception à Rokkasho (déb.)   Livraison à Lund (déb.)
   Linacs SC
   Protons-Deutons
                              IFMIF-Eveda SRF-Linac                                     ESS / SARAF Cryomodule
                              XFEL Convention signée Début de la production industrielle            Fin de la production inductrielle                        Décision japonnaise
   Cryomodules à électrons         E-XFEL                                                                                                                                       ILC
                                                                        CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016
                                                                        CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016                                          PAGE 13
JT-60SA TEST STATION (TEST FACILITY MAGNETS
     FOR FUSION TOKAMAK)
                                                                                       PLAN D’INVESTSSEMENT IRFU

                                                                  2 014                                                                                     2 015
                              Dépenses                                Recettes                                                Dépenses           Recettes
                                                                             Ressources                                                                Ressources
                         Investissements                     Subvention                                                  Investissements Subvention
                                                                              Externes                                                                  Externes
                                                                                                                                        et marges sur
                                                          et marges sur PL
                                                                                                                                             PL

ISEULT                                        1 400                                                     1 400                               1 600                                       1 600
R3B Dirac                                       411                                                       411                                 100                                         100
JT60 CTF                                      1 985                          1 111                                                          1 500                     237
JT60 TFC                                      2 427                          4 140                                                          4 598                   2 751

                    2012                        2013             2014             2015            2016             2017            2018             2019            2020            2021
 Aimants supraconducteurs
                                                                              Déb. de réception à Neurospin   Bobine réceptionnée à Grenoble
   ISEULT                                                        ISEULT                          LNCMI Hybride             43 T     Gradiens Coils            LNCMI 30+ T T
                                                                       MOU CEA-FAIR?
                             Test dans le cryostat W7X                       Installation des aimants R3B à GSI                                 Livraison des dipôles Super FRS à GSI
   GSI – Fair                             R3B Glad                                                Super FRS dipoles
                                                         LHC Upgrade                                                     FCC Stratégie européenne

   LHC                       Eucard 2 FP7 & CEF                                 HL - LHC                          HE - LHC                                            FCC

 Plateformes cryogéniques
                                                                   Fin construction CTF                 Fin des tests des bobines JT60
   Plateformes de test des                     JT60 SA                                                                                   ITER - Activities
   bobines

                                                                       CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016
                                                                        CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 PAGE 14
DOUBLE-CHOOZ : NEUTRINO PHYSICS

2014                                           2015

  Higgs & EWSB                                      Higgs, BSM
   Publications RUN1                                 LHC RUN2
   Upgrades LHC                                      upgrade LHC (ATLAS upgrade
                                                          MOU, demonstrator NSW)
  Double-Chooz near det.                               Proposal phase 2

  Cesox, Stereo:                                    Double-Chooz, T2K
  Start of construction                              Publications

  R&D Neutrino:                                     Cesox, Stereo:
  Work on proto TPC                                 Preparation of data taking
  long baseline
                                                    R&D Neutrino:
  Post-LHC                                          MoU WA105 (proto TPC)
  FCC
  R&D HTc magnets with CERN
                        CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016
                        CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016   PAGE 15
EXTRA LARGE TELESCOPE UNDER CONSTRUCTION
       (LEADED BY ESO)

2014                                     2015

                                               ELT – METIS start
  ELT Decision
                                               Caméra submm ArTéMiS APEX
  Camera submm ArTéMiS                         (ESO) 350 & 450 mm
  APEX (ESO) 350 mm
                                               SVOM review in China
  Restart of SVOM
                                                CTA Camera
  CTA Reviews
                                                Solar Orbiter (End of
                                                construction Calistes)
  Solar Orbiter (Calistes)
                                                Start phase A L2 Athena
  Selection ESA L2, M3
                                                Launch Astro-H
                             CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016
                              CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 PAGE 16
ELT UNDERCONSTRUCTION

2014                                     2015

                                               ELT – METIS start
  ELT Decision
                                               Caméra submm ArTéMiS APEX
  Camera submm ArTéMiS                         (ESO) 350 & 450 mm
  APEX (ESO) 350 mm
                                               SVOM review in China
  Restart of SVOM
                                                CTA Camera
  CTA Reviews
                                                Solar Orbiter (End of
                                                construction Calistes)
  Solar Orbiter (Calistes)
                                                Start phase A L2 Athena
  Selection ESA L2, M3
                                                Launch Astro-H
                             CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016
                             CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 PAGE 17
IRFU ORGANISATION FOR BIG SCIENCE
                   PROJECTS CHALLENGES
                                                      Direction of the Institute

                                                                                                             Management
                                                                                                               Control

                     Head of     Head of       Head of     Head of         Head of      Head of
 External Partners   Division    Division      Division    Divisio n       Devision     Division

                      SPP         SAP          SPhN        SACM            SEDI             SIS                                   Projet
                                                                                                                               Double Chooz
                                                                                                                               A-NEUTR-01-03
   Collaboration          RS                                                                 CP

       Cnrs

                                                                                                                                  Projet
   Collaboration                 RS    CP                                                                                       JWST-MIRI
                                                                                                                                A-JWSTM-02
       Cnes

       ESS                                                   RS                              CP                                         Projet
                                                                                                                                        ESS-IK
 French Ministery                                                                                                                     A-ESSIK-01

                            RS Responsable scientifique                 CP Chef de projet

Direction of the institute : Provide ressources, cover risks, realise arbitrations
Head of Division : manage human resources and guaranty adequate skills
Project direction : Project Manager & Scientist Responsible in charge to deliver
instruments / components with the respect performances / cost / time schedule

                                                                       CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016       | PAGE 18
IRFU ORGANISATION FOR BIG SCIENCE
                   PROJECTS CHALLENGES
                                                      Direction of the Institute

                                                                                                           Management
                                                                                                             Control

                     Head of     Head of       Head of     Chef de       Chef de      Chef de
 External Partners   Division    Division      Division    service       service      service

                      SPP         SAP          SPhN        SACM          SEDI             SIS                                   Projet
                                                                                                                             Double Chooz
                                                                                                                             A-NEUTR-01-03
   Collaboration          RS                                                               CP

       Cnrs

                                                                                                                                Projet
   Collaboration                 RS    CP                                                                                     JWST-MIRI
                                                                                                                              A-JWSTM-02
       Cnes

       ESS                                                   RS                            CP                                         Projet
                                                                                                                                      ESS-IK
 French Ministery                                                                                                                   A-ESSIK-01

                            RS Responsable scientifique               CP Chef de projet

Direction of the institute : Provide ressources, cover risks, realise arbitrations
Head of Division : manage human resources and guaranty adequate skills
Project direction : Project Manager & Scientist Responsible in charge to deliver
instruments / components with the respect performances / cost / time schedule

                                                                     CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016       | PAGE 19
IRFU « STANDARD » PROCESS OF THE
    PROJECTS MANAGEMENT
    Emergence             Projet                                                          Management
  Physics: Bottom-up
   TGIR: Top-down
                                                                                      Scientists
                                                                Scientific Council

                       EXPLORATORY              Experience                                   Validation by
                                                                 Recommandations
                          PHASE                  proposal                                      institute
Strategic evaluation     (Phase 0)                                                             directory

                                                                                        Experts
                                                                  Kick Off review     techniques
                       EVALUATION
    Operational           PHASE                  Référentiel
                                                   Projet
    Evaluation          (Phase A-B)                                                         Validation by
                                                                  Recommandations             institute
                                                                                              directory

    Realisation        REALISATION
                          PHASE                    Reporting                             Institute meeting
                        (Phase C-D)

                       EXPLOITATION
   Exploitation                                  Publications
                          PHASE                                  Scientific Council      Institute meeting
                         (Phase E)
                                CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016    | PAGE 20
STANDARD PROCESS OF THE PROJECTS
MANAGEMENT

    Emergence                            Projet                                                           Management
  Physics: Bottom-up
   TGIR: Top-down
                                                                                                      Scientists
                                                                                Scientific Council

                                 EXPLORATORY                    Experience                                   Validation by
                                                                                 Recommandations
                                    PHASE                        proposal                                      institute
Strategic evaluation               (Phase 0)                                                                   directory

                                                                                                        Experts
                                                                                  Kick Off review     techniques
                                     EVALUATION Consideration of Specific Large
    Operational                         PHASE               Référentiel

    Evaluation                                    Infrastructure
                                                              Projet standards (licensing, data
                                                                                              Validation by
                                      (Phase A-B)
                                                     format required, CAD, …)
                                                                            Recommandations  institute
                       Contracts                                                             directory
                                                     Preliminary strategy for procurement plan
                       Signatures,
                       CDR
    Realisation                      REALISATIONImplementation of standards : ESO, Cern,
                                        PHASE     ESO, FAIR,Reporting
                                                              XFEL…and ESS          Institute meeting
                                      (Phase C-D) Choice of the subcontrators

                                 EXPLOITATION
   Exploitation                                                  Publications
                                    PHASE                                        Scientific Council      Institute meeting
                                   (Phase E)
                                                CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016    | PAGE 21
IRFU « STANDARD » ORGANISATION

                                       CEA
                                                                                         Partie
                                                                                       (level 1)
                                                                                                    Organisms governance (CEA)  strategy

                                                                                        Institute
                                                                                                     Laboratories directory (Irfu) 
                                       IRFU
                                                                                        (level 2)    Programmatic : steering committee,
                                                                                                     financial boards, risks, change SoW …
                               Project Direction
                               Scientist responsible
                                 Project manager
                                                                                                   Project Management  system
                                                                                               CEA ESSI Project
                                                                                                Management
            Configuration &                               Project control
                                                                                                   management including PAQ,
                                                                                                  (Level 3)
            system engineer                                   Officer
                                                                                                   configuration, risks register, conformity
                 Quality,                                                                          meeting, schedule,…
           documentation and                             Project assistant
              safety officer

                                                                                                    Technical & Engineering Level (Work-
                                                                                                    Packages leaders)  technical design
                                                                                                       CEA ESSI Technical Leaders
 WP1               WP2                                  WP3                   WP3                   and developments,
                                                                                                                (level 4)         realisation process
Leader            Leader                               Leader                Leader
                                                                                                    choices and follow up, technical
                                                                                                    qualifications and acceptance,
                                                                                                    schedule…
                                                                                      CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 22
FOR INKIND CONTRIBUTION PROJECTS, KEYS
 ENGINEERING PARAMETER TO SET UP :

 Contribution perimeters and deliverables :
              Reference Scope of Work to be approved during
             Kick Off meeting

 Interfaces definition
              Technical : limit of the components delivered and
               associated documentation
              Format of data exchanges
              Organisation and communication / decision scheme

 Process for changes / deviations management
              Implemented from reference configuration

 Risks management
                                          CEA Saclay/Irfu projet ESS | DATE | PAGE 23
CEA IN KIND CONTRIBUTION FOR ESS
            ACCELERATOR

            - CEA IKC OVERVIEW
            - MANAGERIAL INTERFACES
            - INTERFACE DRAWINGS
            - DEVIATION PROCESS CONTROL
            - RISK REGISTER

| PAGE 24

               CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 24
CEA IN KIND PERIMETER FOR ESS ACCELERATOR
              CONSTRUCTION
1. CEA – IRFU contributes to 4 different ESS WPS
    For Elliptical Cryomodules WP
    - Collaboration with CNRS/ IPNO for Cryomodules CAD Design
    - ESS partners for cavities (INFN/LASA & STFC) in the assembly process

 Diagnostics                                                        Elliptical Cryomodules
                                   RFQ                              Demonstrators (M-ECCTD & H-ECCTD)
 Juin 2016 : Doppler
 Nov 2016 : EMU                 Mid 2018: delivery ar Lund          30 Elliptical Cryomodules
 Avril 2019 : nBLM              -   RFQ & support                   • Components supply (apart cavities) t et
 Juin 2019 : profileurs         -   Thermal system                    caractérisation des composants (sauf cavités)
 faisceau non invasifs          -   Tools for assembly in
                                    tunnel                          • Assemblage & part
  Integrated Control System                                           of Cryomodules
 Mi-2016 : Proton Source LEBT                                         tests
 2017 : RFQ
 coupleursconditioning                                              2018-19 : 9 CM Med b
                                                                    2019-22 : 21 CM High b
 Mi 2018 : RFQ vaccum &
 thermal contril

                                                   CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 25
IRFU IKC for ACCELERATOR CONSTRUCTION :
          BILATERAL AGREEMENT between ESS-ERIC & CEA

                                        CEA                                                                                                  ESS
                                                                                     Parties (niveau 1)
                               Administrateur général                                                                                 Directeur Général

                                     CEA – IRFU                                                                                              ESS
                                     Chef d’Institut                                 Instituts (niveau 2)
                                                                                                                                     Directeur Technique

                               Direction projet ESS Irfu                             Direction du projet                                   ESS
                                                                                      ESSI                                         Responsables Divisions
                                                                                     (niveau 3)                                    Accélérateur & Control
                                                                                                                                          System

               ingénierie Système,                 Contrôle projet, analyse          Equipe projet ESSI
                     Qualité                             de risques                  (niveau 4)

                                                                                                                                          ESS
     Responsable du lot          Responsable du lot              Responsable des lots         Responsable des lots                Responsables des Work
       Cryomodules                     RFQ                           Diagnostics              Système de Contrôle                       Packages
        Elliptiques

• Niveau 1 : Strategy : meeting on demand,
• Niveau 2 : Coordination Committee for IKC follow up : 2 / years,
• Niveau 3 : Reporting & Technical Coordination : 2 / months
• Niveau 4 : Monthly reports & weekly exchanges
                                                                              CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 26
INTERFACES CONTROL DOCUMENT

Resources allocation
Interface drawings : limit the technical perimeter of procurement and get compliant the
integration from the preliminary design until the Factory Acceptance Checks / Tests

                                        Comité des engagements CEA | DRF | IKCA ESS | 14 Septembre 2016| 27
DEVIATION CONTROL SYSTEM

The procedure CEA-ESS-PJT-AQ-0004 (Procédure de traitement des non-
conformités et des demandes de modification du projet ESSI) covers non
conformity and change request.

It describes the process for the control of non conformities and                                     for the
configuration baseline changes.

             As designed
            configuration    Product             life cycle            As built
              (baseline                                              configuration
            configuration)

                                  Change and
                                 nonconformity
                                    control

   For the ESSI project, the reference configuration for an item is the
   configuration defined at the kick off meeting ( extract from ESSI
   Quality Plan).

                                       CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 28
CLASSIFICATION OF THE DEVIATIONS INTO
    3 LEVELS
                                                            MINOR              INTERMEDIATE                  MAJOR
                                                                                   MAJOR
                                                           CEA WP               CEA PMO/WP                    ESS
                                                         responsibility          responsibility           responsibility
                                                              N1                      L2                       N3
Safety of people and equipment                                                         X
                                                                                                       DEVIATION WITH
Operational, fucntional and technical                                                                    « USE AS IS »,
requirements                                                                           X                « REPAIR » AND
                                                                                                           « SCRAP »
Interfaces with subsystems of the accelerator                                          X                 DISPOSITIONS
                                                                                                       TRANSMITTED TO
                                                                                                                ESS
Reliability, maintenability and availability                                           X                  ------------------
                                                                                                          ALL MAJOR
                                                                                                      NONCONFORMITIES
Lifetime                                                                               X                 RELATIVE TO
Changes or nonconformance from approved                                                                     CAVITIES
qualification or established procedure                                                 X
Internal interfaces                                             X
Deviations occurred during assembly and test                    X
Minor deviation:
     Deviation which cannot be classified major.
     In case of several minor deviations on the same component, the classification shall be
     reevaluated (remain minor or reclassified major).
                                  Quality Assurance and Quality Control – Learning and Planning Workshop - 30 June 2016 | PAGE 29
PROCESS FLOWCHART SHARED WITH ESS

Procédure de traitement des non-conformités et des demandes de
modification du projet ESSI (Référence CEA-ESS-PJT-AQ-0004)

Step 1: Detect and record the deviation

Step 2: Analyse the root causes and the
consequences
Validate the corrective and preventive actions

Step 3: Implement the actions
Step 4: Check the actions and close the report
                                          CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016   | PAGE 30
                                                                                                                  | PAGE 30
                              CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016
RISKS MANAGEMENT

    Risks register is shared with ESS and updated every 6 months

         Initial : 18 risks in severe zone                                     Currently : 9 risks in severe zone                                           Currently : 9 risks in severe zone
         01/2015
ESSI All WP risks portfolio - before mitigation                           ESSI All WP risks portfolio - under mitigation                            ESSI All WP risks portfolio - after mitigation

Very Likely                                                               Very Likely                                                               Very Likely
   (16)         -            -               1      -           -            (16)         -           -           -           -           -            (16)          -           -           -          -           -

 Likely (8)     -                1           4       10             2      Likely (8)     -               1           2           3       -          Likely (8)      -               1       -          -           -

 Not likely                                                                Not likely                                                                Not likely
    (4)         -            -               4       12             5         (4)         -               1           6        14             6         (4)          -           -               3          1       -

Unlikely (2)    -                3           3          3           5     Unlikely (2)    -               4           2           6           5     Unlikely (2)     -               5        13            5           2

   Not                                                                       Not                                                                       Not
Credible (1)    -            -           -              3       -         Credible (1)    -           -               2           3           1     Credible (1)         1           6           8          4           7

               Negligible                                     VERY HIGH                  Negligible                                     VERY HIGH                  Negligible                                     VERY HIGH
                            LOW (2)   MEDIUM (4)   HIGH (8)                                           LOW (2)   MEDIUM (4)   HIGH (8)                                           LOW (2)   MEDIUM (4)   HIGH (8)
                  (1)                                            (16)                       (1)                                            (16)                       (1)                                            (16)

   Most critical risks (9) - in severe zone - are currently :
   - Management & Engineering : Unclear definition of interfaces K64
   - CM assembly : Assembly contractor not fully efficient (at the starting time mainly) K64
   - CM components : Series components integrated not matching performances K64
   - CM components / Couplers : Pre-serie will not reach the expected performance during conditioning K128
   - RFQ : Couplers not reaching specifications (800 kW) K64
   - RFQ : Difficulties to perform RFQ sections brazing K64
                                                                                                                                                                                                                    31
   - RFQ : RFQ compromised during conditioning K64
CONCLUSIONS

| PAGE 32

               CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 32
KEY ELEMENTS FOR EFFICIENT INFORMATION
        MANAGEMENT :

1. Perimeters (SoW) and Interfaces well identified and managed very accurately

2. Data to be registered have to be identified as « useful by users » (scientists and
/ or large infractructure organization) and could / will be provided by partners /
contributors.

3. Standards baseline and methodology have to be fixed in the reference
configuration and integrated in the Product Assurance Plan :
      Requirements for partners

4. Communication, exchanges and decisions at the right level
    1. Keep a collaborative spirit

5. Engineering tools must integrate « system approach »
    1.  Multi physics platform for design
    2. Virtual reality for communication, interferences, maintenance plan …
    3. Collaborative Platform for data exchanges
    4. ERP, …
                        Engineering Soft Tools must be
                    customised to the needs and not drive
                                    CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 33
                                  the project
INKIND CONTRIBUTION FOR ESS IS AN EXISTING CHALLENGE

COLLABORATIVE SPIRIT  IS ONE KEY FOR SUCCESS
                  CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 34
THANK YOU FOR YOUR ATTENTION

| PAGE 35

               CEA-F. Ardellier, Bilbao - 1st Brightness Workshop| 15th nov 2016 | PAGE 35
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