Contractors Site Induction Champion Hill Residences - EF-ASU-04-FO0025 V1.2 April 2021 - King's College London
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04-
FOOO2
5 V1.2
April
2021
Contractors Site Induction
Champion Hill Residences
EF-ASU-04-FO0025 V1.2 April 2021 1
Welcome
The Champion Hill Residence is located towards the south of the Denmark Hill
Campus but is currently closed to students, pending large scale refurbishment
works.
For further information please visit: https://www.kcl.ac.uk/visit
EF-ASU-04-FOOO25 V1.2 April 2021 2
Residence Buildings
10 Champion Hill, London SE5 8AN
The following buildings are present at Champion Hill:
• Maple House (main reception) - – property mothballed
• Beech House – property mothballed
• Oak House – property mothballed
• Rowan House – property mothballed
• Platanes – property mothballed
• Platanes Annexe – property mothballed
The Engineering office is located on the ground floor of the IoPPN
Building, Denmark Hill Campus.
EF-ASU-04-FOOO25 V1.2 April 2021 3
Site Information
PARKING
Parking on-site is restricted and should only be arranged through your KCL
contact who will arrange parking with the local security.
Parking is limited and cannot be guaranteed.
CONTRACTOR ACCESS TO THIS SITE IS ONLY WITH PRIOR AUTHORISATION
AND A VALID PERMIT
Permits may be requested by emailing:
richard.Magowan@kcl.ac.uk or kevin.davies@kcl.ac.uk
EF-ASU-04-FOOO25 V1.2 April 2021 4
Site
SiteInformation
Information
The residence is closed for general access. Access is only granted with prior
agreement and supported by a valid permission to access or work permit for
contractors to cover the visit.
• You must access each building via the designated entrance and exit only.
• Wireless Access: is via The Cloud - Guest Wi-Fi
• Welfare facilities must be pre-agreed with your King’s project/contract
manager and will be located in buildings that are open.
• Only use your allocated welfare facilities
• All deliveries must be received and handled by yourself.
• No storage of materials/tools is permitted unless by previous agreement
with your KCL contact.
EF-ASU-04-FOOO25 V1.2 April 2021 5
Site Information
Social Distancing
• Throughout some of our buildings you will see signage indicating
directional routes around the area. Please follow these routes, as they
are designed to aid social distancing.
• Hand sanitiser is available at entrances, portable sinks have been
provided at many entrances to buildings. Please wash your hands as
soon as possible after you arrive.
• Additional cleaning has been scheduled throughout the day to
refresh bathrooms and to clean high touch point areas e.g. corridor
doors.
• Please avoid touching your face.
• We expect everyone on campus to wear a face covering inside our
buildings, unless you are not able to for medical reasons.
EF-ASU-04-FOOO25 V1.2 April 2021 6
Travel to Champion Hill
In line with Government guidance, face coverings must be worn for the full duration of journeys on
the public transport network from Monday 15 June.
NO PARKING ON CAMPUS.
Nearest Rail : Denmark Hill serves trains from Victoria, London Bridge, Blackfriars and Elephant and
Castle.
Loughborough Junction is about 15 minutes walk away and is served by Thameslink trains from London
Blackfriars via Elephant and Castle.
Nearest Tube – Oval (Northern Line) and Elephant and Castle (Northern and Bakerloo Lines) from
where the journey has to be completed by bus
Nearest Bus – King's College Hospital, Denmark Hill: 40, 68, 176, 185, 468, 484. Camberwell Green
(about 10 minutes walk): 12, 35, 36, 42, 45, 345, 171. Coldharbour Lane (about five minutes walk): 35,
45, 345
EF-ASU-04-FOOO25 V1.2 April 2021 7
Residence Location
4
EF-ASU-04-FOOO25 V1.2 April 2021 8
Site Security
Access will only be permitted to authorized personnel.
• Contractors must be in possession of a valid work permit
• KCL staff must have completed this induction within the previous 12 months in addition to
following the agreed safe system of work for the activity.
You will be issued with a temporary ID card or permissions will be issued to your existing ID card
to cover your attendance following verification of authorization and work permit by the on-site
security team.
Your ID card must always be visible and all temporary ID cards must be returned to the Security
Desk on leaving the site.
ACCESS CONTROL
• DO NOT leave external doors open and unattended.
• DO NOT let anyone in without asking them to produce their pass.
• Inform Security on Tel: 0207 848 7102 (Champion Hill security Reception) or 0207 848 0002 /
0003 (IOPPN) if Access Control doors need to be kept open or if a Fire Door needs to be used.
EF-ASU-04-FOOO25 V1.2 April 2021 9
Permit Restrictions
Contractor access/works will not be allowed without an authorised work permit in place which
will include:
• A Risk Assessment and a Method Statement, specific to the task at hand
• Viewing and discussing the Asbestos Register with the Estates & Facilities Department
on site
• Wearing Personal Protective Equipment (PPE) suitable to the task, or as site rules
indicate
King’s CANNOT accommodate storage of materials/tools within the buildings.
Any storage/delivery requirements must be agreed with your KCL contact.
• Tools/materials should be stored in work area compounds. These are to be agreed
and assigned (if necessary) in advance.
• Any tools/materials left unattended can be disposed of without notice
• Discuss any combustible or explosive articles with the Estates & Facilities Department
before they are brought on any King’s premises
• Scaffolds and builders’ lifts must not be accessible out of hours to students, staff,
security or other contractors.
• Security measures must be agreed before erection of the equipment.
• Ladders must be secure when not in use and contain a valid ladder inspection tag.
EF-ASU-04-FOOO25 V1.2 April 2021 10Emergency Arrangements
For Accidents/Incidents Including:
• SUSPICIOUS PACKAGES
• CHEMICAL/BIOLOGICAL SPILLAGES
• DISCOVERY/ACCIDENTAL DAMAGE OF SUSPECT ASBESTOS MATERIAL
Contact SECURITY on 0207 848 7102 (Champion Hill Security Reception) for assistance.
Additionally the emergency Security mobile number 07471 639 705 is specifically for Champion Hill
Security is located in the reception of Maple House
Accidents/Incidents Reporting:
– Telephone the emergency services 9-999
– Contact your KCL representative to inform them of the accident/incident.
– There is an A&E department in Denmark Hill.
– ALL Accidents or incidents, including near misses must be reported through your own company’s
system plus KCL Airsweb found here (no login required – select Enter Accident/Incident Tab).
– In addition to the site Security contact numbers above, contact Security on the following:
• WEC – 0207 848 5500 / 5501 ; Emergency number – 0207 848 5555
• IoPPN – 0207 848 0002 / 0003 ; Emergency number – 0207 848 0001
EF-ASU-04-FOOO25 V1.2 April 2021 11Accidents/Incidents
Accidents/Incidents Reporting:
• Advise KCL local security for support and where
applicable contact the emergency services as
directed.
• Contact your KCL representative to inform
them of accident/incident
• All Accidents or incidents, including near
misses must be reported firstly through your
own company’s system. Then through the KCL
project manager or KCL Airsweb found here (no
login required – select Enter Accident/Incident
Tab).
• RIDDOR events should be brought to the
attention of KCL as soon as possible
EF-ASU-04-FOOO25 V1.2 April 2021 12Fire Alarm Bell Test
Fire Alarm Tests are carried out every Wednesday in the following buildings
• Maple House Between 10:00am and 10:30am
• Beech House Between 10:00am and 10:30am
• Oak House Between 10:00am and 10:30am
• Rowan House Between 10:00am and 10:30am
• Platanes Between 10:00am and 10:30am
• Platanes Annexe Between 10:00am and 10:30am
EF-ASU-04-FOOO25 V1.2 April 2021 13Fire and Evacuation
The Fire Alarms on this campus are electronic sounders.
When the alarm sounds:
• Stop work and evacuate if the fire alarm sounds for more than 30 seconds
(or if told to do so).
• Follow the fire exit signs to the nearest available exit.
• Foreman/Supervisors to ensure all personnel have been accounted for.
• When leaving the building, you must make yourself known to the Security
Officer.
• Evacuating personnel must safely disperse and distance themselves from the
immediate area.
• Please return to your original point of entrance 30 mins after being
evacuated.
• Do not re-enter the building until you’re told it is safe by the Security Officer.
• Always keep fire escape routes clear.
• Never leave a fire door open
Please ensure you familiarise yourself with the emergency procedures for the
building/buildings you may be working in.
EF-ASU-04-FOOO25 V1.2 April 2021 14Estates & Facilities Procedures
The following work requires at least 5 days notice
Access to ceiling voids
Work involving noisy or dusty procedures
Work requiring isolation of fire detectors
Working with or altering building fabric
Installation of Services (including IT)
Construction Works
Do NOT move or disconnect any security devices without prior notification and approval of the
Estates & Facilities plus Security Departments.
Hand tools and plant must be 110v and PAT tested
Trailing leads must be covered in high visibility tape
All equipment must be provided by you and may NOT be left in any building
In the event of unscheduled work/unforeseen circumstances staff need to be aware of the conditions of
the risk assessment.
No noisy works are to be carried out unless prior authorisation has been confirmed
EF-ASU-04-FOOO25 V1.2 April 2021 15Site Information
Water Systems
• The water systems in the below buildings have been
mothballed:
• Beech House
• Oak House
• Rowan House
• Platanes
• Platanes Annexe
• Maple House (except office welfare facilities)
• Water services within mothballed buildings must not
be used. This includes flushing WCs.
• Dedicated, mains water supplied welfare facilities are
available for use.
• Ensure that you are aware of your designated welfare
facilities as part of work planning. The location of the
designated drinking water and sanitary conveniences
for use as part of your activity clearly be recorded in
your method statements or construction phase plan
and inductions are provided to all attending staff.
EF-ASU-04-FOOO25 V1.2 April 2021 16Sustainability
Pollution:
• Any activities requiring the discharge of water to the drainage system should be identified prior to the commencement of
any work and discussed with the University Project Manager or the Operations Sustainability Manager.
• Any person discovering a spillage that could cause pollution must take immediate action to contain at source, to prevent
the spillage from entering drains. Spillages must not be flushed to drains but cleaned up using appropriate spill kit
materials.
• Such incidents must be reported to the University Project Manager the same day, explaining appropriate action taken,
and KCL Airsweb found here (no login required – select Enter Accident/Incident Tab).
Waste Storage and Disposal:
• Contractors are responsible for arranging removal of all waste generated from their works by a registered waste carrier,
• in accordance with Duty of Care provisions and must NOT use University waste bins or skips.
• Records including Waste Transfer Notes (or Consignment Notes for hazardous waste) must be kept, and a
monthly report on waste volumes provided to the University Contract/Project Manager on request.
Conservation of Biodiversity:
• All trees, hedges, ponds, streams and other wildlife features should be protected from damage
during construction works.
• No works to trees should be carried out without prior confirmation that it is not covered by a Tree Preservation Order
(TPO),
• The University has an active Biodiversity Action Plan found here; this document can help inform decisions about
habitat enhancements during a development. Additional sustainability policies can be found here
Further advice can be obtained from the Sustainability Team:
• Sustainability Team: sustainability@kcl.ac.uk
• Sustainability: https://internal.kcl.ac.uk/about/ps/estates/Sustainability/index
EF-ASU-04-FOOO25 V1.2 April 2021 17Work Permits
To obtain a Work Permit or Permit to Work
you must supply a Method Statement and Risk
Assessment to Estates & Facilities Giving at least 5
working days prior notice to works commencing.
• You must have completed site induction within the last 12 months
(this document).
• You must have written authorization from nominated Estates &
Facilities personnel to start work in addition to a valid work permit.
• Permits are issued from the Estates & Facilities Engineering Office
• Work permits are required for all activity on site – including access
by King’s internal staff
• On completion of works, you must sign out, complete the hand
back section on your permit then return your permit to the Estates
& Facilities Engineering Office.
No such work should commence without authorisation from Estates & Facilities.
KCL Contractors rules must always be followed
https://www.kcl.ac.uk/aboutkings/orgstructure/ps/estates/contractors
EF-ASU-04-FOOO25 V1.2 April 2021 18Permission to Access
Permission to Access documents are designed for managing lower risk contractor activities around the
university estate.
Tasks that may be covered by Permission to Access includes:
• Routine Planned Maintenance
• Visual Site Surveys
• Utility Meter Readings etc.
All activities are carried out on a risk-based approach which will determine the level of controls
required.
• To obtain a Permission to Access you must have completed a contractor's site induction (this
document) within the last 12 months.
• You must have authorisation from Estates & Facilities to start work.
• Permission to Access Documents are issued from the Estates & Facilities Engineering Office
EF-ASU-04-FOOO25 V1.2 April 2021 19Use of Subcontractors
If your contract with King’s allows the use of subcontractors, the following is required:
• Your managers and/or supervisors must ensure that all subcontracted personnel have
completed a contractor’s site induction (this document) within the last 12 months. Which should
be sent to assurance at assurance-estates@kcl.ac.uk
• All Sub-Contracted personnel must be covered by a valid Work Permit or Permission to Access
• All risk assessments and method statements must be received from and accepted by main
contractors including a counter signatory or cover letter.
Personnel found working on site without having attended an induction and
not covered by a valid permit will be suspended from site.
EF-ASU-04-FOOO25 V1.2 April 2021 20Staying COVID-19 Secure
All contractors must include a completed Staying COVID-
19 Secure poster and include associated evidence and
arrangements within their RAMS for all activities on King’s
sites.
All construction sites must display a completed Staying
COVID-19 Secure poster at the access point to confirm:
1. Completion of a COVID-19 risk assessment
2. Implementation of cleaning, handwashing and
hygiene procedures
3. Encouragement of working from home
4. Implementation of steps to maintain 2m distance
5. Management of transmission risk.
EF-ASU-04-FOOO25 V1.2 April 2021 21Asbestos
• Due to the age and nature of our buildings many of
them contain asbestos containing materials (ACMs).
• Request a copy of the asbestos register for the area
where you are working.
• Signage may also be present on doorways or panelling
to prohibit access due to asbestos contamination.
Asbestos warning labels are used throughout
the Estate but these must not be relied on as they
can be accidentally removed or covered.
EF-ASU-04-FOOO25 V1.2 April 2021 22Asbestos
In the event of an unplanned disturbance of suspected (ACM) asbestos containing material:
• STOP WORK
• Evacuate all personnel from the immediate area to a
suitable waiting area nearby.(E.g. a suitable place to
minimise/confine potential contamination, where
communication by phone is possible. Avoid populated
areas).
• As you leave, close windows, doors etc. only if this is
possible without causing further disturbance to the
material or delaying evacuation.
• Leave all tools and belongings behind
• Invoke a “stay put” protocol i.e. do not wander from the
waiting area until help
• arrives and any decontamination process is actioned.
• Immediately report to the manager of the works by
phone.
EF-ASU-04-FOOO25 V1.2 April 2021 23Site Safety Rules
If you see this sign
anywhere around the
Campus,
please do NOT enter the
area
You may see these signs throughout the buildings that kcl manage.
There are others so please ensure you familiarise yourself with the health and safety
signage that you may come across
EF-ASU-04-FOOO25 V1.2 April 2021 24Champion Hill Key Contacts
Champion Hill Reception
Tel: 020 7848 7102
Weston Education Centre -Security
Tel: 0207 848 5500 / 5501 ; Emergency number – 0207 848 5555
Maintenance Manager, Denmark Hill
Tel: 07880 735038
Maintenance Team Leader, Denmark Hill
Tel: 07810 655253
Maintenance Manager – Central Engineering Team
Tel: 07795 213653
Head of Campus Operations, Denmark Hill
Tel: 07768 045656
Ask Team (24/7 coverage)
Tel: 020 7848 3456 (email: ask@kcl.ac.uk)
EF-ASU-04-FOOO25 V1.2 April 2021 25Champion Hill - Induction Acknowledgement
COMPLETE THIS FORM IN CAPITALS. OR IT WILL NOT BE ACCEPTED
Company Name
Sub-Contractors Only – Principal Contractor Name
Signing this document confirms that you have read and understood this induction.
INDUCTION MOBILE
FIRST NAME SURNAME SIGNATURE
DATE NUMBER
A copy of the completed form must be returned to your King’s contact prior to employees attending site, or works may be delayed. Two
working days notice must be allowed for processing. (Inductions valid for 12 Months only)
EF-ASU-04-FOOO25 V1.2 April 2021 26EF-ASU-
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V1.2 April
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For more information please contact: assurance-estates@kcl.ac.uk
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