CONFERENCE SPONSORSHIPS - SPONSORSHIP PACKAGES 2021
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2021 CONFERENCE SPONSORSHIPS SPONSORSHIP PACKAGES
OVERVIEW
HOW TO RESERVE A
CONFERENCE SPONSORSHIP
GENERAL All sponsorships, exhibit booths and
INFORMATION advertising will be secured on a first-
come, first-served basis via the online
AIRC’s Annual Conference is
reservation form. (Note: No sponsorship
a must attend event where
reservations or requests will be taken
over 400 professionals
over phone or by email.) For questions,
gather to discuss the most
please contact Cat Marte with any
important topics and issues
questions at cmarte@airc-education.org
impacting the international
student recruitment
Sponsorship opportunities are open
industry.
beginning on July 1, 2021 at 12 noon
EST. Within 1-2 days of reserving a
The Annual Conference is an
sponsorship, AIRC will verify it and send
ideal venue for effective
an invoice. All invoices are due within
networking and for
two weeks to secure the sponsorship.
showcasing your products
See terms and conditions below for full
and services that enhance
details.
and support the industry.
PACKAGE OPTIONS
AIRC offers a range of
Basic, Plus, and Premium Packages
sponsorship, exhibit and
AIRC is proud to offer three types of
advertising opportunities as
conference sponsorship packages to
a service to conference
maximize the visibility of your company
attendees, and which bring
or organization. These opportunities are
outstanding visibility to your
an excellent value for showcasing your
company or organization.
products and services.PACKAGES
PLEASE NOTE, ALL PRICES ARE IN USD.
BASIC PLUS PREMIUM
Cost $5,000 $10,000 $15,000
Free Registration(s) to
AIRC Conference 2 3 5
Spotlight on your Organization in One
Pre-Conference Email
Exhibitor Booth
Newsletter thanks in
month of agreement
LinkedIn thanks in month of
agreement
Product or Service Demo
Session 1
Evening Reception Co-
Sponsorship
Lobby Signage and Session
Room Branding
Up to 2 Min Product Explainer
Video on Conference Webpage
Acknowledgment in Conference
Specific Communications
Logo on Conference Webpage
Pre Conference
Post-Conference Thanks in
Newsletter
Post-Conference Thanks on
Conference Webpage
See Terms and Conditions for Package details below.A LA CARTE
See Terms and Conditions
PLEASE NOTE, ALL PRICES ARE IN USD.
for A La Carte Options below.
Sponsor
Item COST
Sponsored Morning Activity (Fun
Run, Yoga, Mediation) Limit: 2
Free
Sponsored Private Breakfast $2,500 + Cost of Food and Beverage
Limit 2
Private Meeting Space $500/day or $300/half day + Cost of Food
Limit 2 and Beverage
Co-Branded
$1,000+ Cost of Notebooks
Notebooks Limit 1
Co-Branded Pens Limit 1 $500 + Cost of Pens
Conference Wifi Sponsor
$3100 + Wifi cards (optional).
Conference Plenary Sponsor $10,000
Lanyards/Name Badges $2,500
Conference Lounge (subject to
availablilty) $3,500
Conference App Sponsor $6,000
Exhibitor Booth $2,000 ($200 for AIRC Members)
30 Minute Demo Slot $600
Sponsored Refreshments and
$600
Drinks (HH).TERMS AND CONDITIONS
Package Overview
Conference Sponsorship packages commence on July 1st and expire on February 28th. Packages
must be paid in full prior to the start of benefits. All logos must be sent to AIRC within 2 weeks of
securing a sponsorship. All other files (images, advertising, etc.) must be supplied to AIRC at least 4
weeks prior to the conference.
If you are interested in annual sponsorship packages, please contact Cat Marte at cmarte@airc-
education.org for more information
Cancellations and requests for refunds for any sponsorship items must be made in writing to
cmarte@airc-education.org. Upon written request, refunds for withdrawal of sponsorships will be
made based on this schedule:
Up-to 30 days after agreement: 50% refund
30 days after agreement: No refund.
Non-AIRC Certified agencies, including any entity or individual, that receives commission for
the recruitment, placement or referral of international students is not eligible to sponsor or
attend the AIRC conference. Please contact Jennifer Wright @jwright@airc-education.org for
more information.
Package Details
Free Registration(s) to AIRC Conference
Conference sponsors will receive up to 5 complimentary registrations to the AIRC Annual
Conference. This does not include transportation, meals or accommodations. Additional
registrations will not be added as part of this agreement.
Exhibit Booth at Annual Conference
Conference sponsors receive priority table selection at the AIRC annual conference.
Exhibitors must follow the Exhibitor terms and conditions.
Spotlight on your Organization in One Pre-Conference Email
AIRC will dedicate a segment of 1-pre-conference email to Sponsor.
Sponsor may submit a blurb no longer than 3-4 sentences for this segment.TERMS AND CONDITIONS
Package Details
LinkedIn thanks in month of agreement
AIRC will mention and thank sponsor at the onset of their sponsorship agreement via Linkedin.
Sponsor may include 1-2 sentences of their own to this message.
One additional acknowledgment post-conference.
Newsletter thanks in month of agreement
AIRC will mention and thank sponsor at the onset of their sponsorship agreement via AIRC's
member newsletter.
Sponsor may include 1-2 sentences of their own to this message.
One additional acknowledgment post-conference.
Product or Service Demo Session
Sponsor will have 1 designated time slot at the Exhibitor Demo Stage during the Dedicated
exhibitor hours.
Demo Sessions are no more than 40 minutes. (6 time slots available)
Evening Reception Co-Sponsorship
Sponsor may bring 1 pop-up banner and other materials pending pre-approval by AIRC.
Sponsor understands they will be co-sponsoring with other sponsors as assigned.
Sponsor may select their first choice of reception to sponsor. AIRC reserves the right to reassign
sponsor date as needed.
Lobby Signage and Session Room Branding
AIRC will provide lobby and session room branding for sponsor.
Sponsor is responsible for submitting artwork and logos as needed.
Product Explainer Video on Conference Webpage
Sponsor can provide promotional video, up to 2 minutes to be displayed on Conference
webpage.
Acknowledgment in Conference Specific Communications.
Sponsor name and logo will be displayed on conference email communications.TERMS AND CONDITIONS
A La Carte Details
Sponsored Morning Activity (i.e fun run, yoga, meditation, etc).
Sponsor agrees to purchase a minimum of 400 co-branded commemorative items in
accordance with their sponsored activity, i.e t-shirts, hats, water bottles, etc.
Sponsored Private Breakfast
Sponsor works with AIRC to organizes your private event.
AIRC will assist in promoting your private event.
Private Breakfast will accommodate other AIRC programming.
Private Meeting Space
Private meeting space is intended for meetings only. Sponsor may not use space for large
gathering of over 10 persons during AIRC session block hours.
Coffee/Snack Break Sponsor
Sponsor provides branded napkins and cups (Optional).
Sponsor may present for 30 minutes at the demo stage during their sponsored coffee break
time slot (Optional).
Co-branded Notebooks
In an effort to reduce waste associated with conference materials, AIRC will no longer offer tote
bags, marketing inserts or other printed materials at the AIRC conference. Notebooks will be the
signature item for attendees along with their name badges.
AIRC will provide Sponsor with options of notebook or notepad between $2-$4/piece.
AIRC will order a minimum of 450 notebooks and arrange delivery of notebooks to conference
hotel.
Co-branded Pens
Pens will be displayed at the registration table and given to attendees as they pick up their
name badge.
AIRC will provide Sponsor with options of pens between $0.50-$1.50/piece.
AIRC will order a minimum of 450 pens and arrange delivery of pens to conference hotel.TERMS AND CONDITIONS
A La Carte Details
Conference WIFI Sponsor
Sponsor will have choice of wifi password.
Signage will be placed throughout with wifi sponsor and login details.
Sponsor may provide up to 250 wifi cards for the registration table.
Conference Plenary Sponsor
Sponsor is allotted up to 5 minutes to speak at the plenary event.
Sponsor branding will be displayed at the opening and closing of the plenary event.
Sponsor may include branded item on tables, such as sweets, business cards, and other small
items (must be discussed and coordinated with AIRC staff to determine best fit).
Lanyard/Name badges
In an effort to reduce waste associated with conference materials, AIRC will no longer offer tote
bags, marketing inserts or other printed materials at the AIRC conference. As such, name
badges are a signature and unique opportunity for all conference branding.
Sponsor will work with AIRC staff to determine the design of the name badges.
AIRC will order a minimum of 450 name badges and arrange delivery to conference hotel.
Conference Lounge
Pending available space, AIRC will offer public meeting space for conference attendees known
as the conference lounge area.
Sponsor may provide branded table clothes and popup banners at the entrance.
Conference App
AIRC is going paperless! The conference app will host the AIRC conference schedule along with
a printable PDF version.
Sponsor will have exclusive branding of the conference app and PDF printable version of the
schedule.TERMS AND CONDITIONS
A La Carte Details
Exhibitor Booth at Annual Conference
Table selection is first come first served.
A la carte exhibit table includes 1 complimentary registration.
Exhibitors must follow the Exhibitor terms and conditions.
30 Minute Demo Slot
4 available slots
Demonstrate a product or service to the conference attendees in the exhibit hall.
Sponsors is responsible for promoting their Demo sessions.
AIRC can provide a one time promotion via Slack and LinkedIn.
Refreshments and Drinks Time Slot
2 available slots
This is a 30 minute drink and cocktail slot between 3:15 and 4:15 on Thursday and Friday in the
exhibit hall.
Sponsor will have access to a microphone during their time slot.
Sponsors is responsible for promoting their time slot.
AIRC can provide a one time promotion via Slack and LinkedIn.You can also read
