College and Career Transition Counselor - Creating partnerships for student success - Iowa Department ...
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College and Career
Transition Counselor
Creating partnerships for student success.
4469 REV 09/21Table of Contents
Overview............................................................................... 2
What is the College and Career Transition Counselor? ......... 2
Important Dates - RFP......................................................... 2
Application Requirements................................................... 3
Important Dates - Counselor Recruitment............................... 3
Finances................................................................................. 4
Financial Information......................................................... 4
Operational Sharing Dollars............................................... 4
Perkins Reserve Fund Incentive Grants.................................. 5
Job Description Example...................................................... 6
Best Practices......................................................................... 7
Contacts................................................................................. 8
Lead Organizations
AEA PREP (Postsecondary Iowa College Aid Iowa Department of Education
Readiness & Equity 475 SW Fifth St., Suite D 400 E. 14th Street
Partnership) Des Moines, IA 50309 Des Moines, IA 50319-0146
729 21st Street Phone: 515-725.3400 Phone: 515-281-8260
Bettendorf, IA 52722
www.iowacollegeaid.gov www.educateiowa.gov
Phone: 563-359-1371
www.iowaaea.org/aea-prep
College and Career Transition Counselor 1Overview
What is the College and Career Transition Counselor?
The College and Career Transition Counselor (CCTC) Partnership creates counselor positions to work directly through
community colleges and partner high schools across Iowa. College and Career Transition Counselors create targeted
connections with students and families during crucial periods of high school, such as college preparation, transition
to enrollment, and persistence through their postsecondary program.
Through the competitive application process, the CCTC Partnership steering committee will award small grants
across the state to community colleges that partner with school districts in their service area. Each partnership will
hire a CCTC whose main focus will be to work with students in grades 11 and 12 and as the first-year advisor at
the community college for students from the partner school districts. In 2021-2022 FY, 20 CCTC Partnerships were
created amongst 7 community college districts and 33 community school districts, and 21 CCT Counselor roles will
filled.
Community College Commitment
• Hire, retain, supervise and evaluate one licensed school counselor to share responsibilities among the community
college and partnership high schools. The CCTC should not have a student load of more than 300:1.
High School Commitment
• Provide in-kind contribution within the existing school counseling office or department. The counselor will become
a part-time school counselor within each high school, working in coordination with the comprehensive school
counseling program.
• If using operational sharing, distribute funds received directly to the community college.
CCTC Program Steering Committee/Lead Organizations Commitments
• Iowa College Aid: House a statewide project coordinator to work in close collaboration with each CCTC
community college, partner school district and AEA PREP. Provide training and professional development
opportunities to counselors, promote statewide alignment and monitor program progress.
• AEA PREP: Work with partnering school and community college districts for the recruitment, onboarding, and
ongoing support of the College and Career Transition Counselors. Consult with partners regarding operational
sharing agreement provisions, assist with ongoing training, and provide postsecondary readiness and success
data to support program evaluation.
• Iowa Department of Education: Provide financial support to community colleges via small grants that will be on a
three-year cycle; and guidance on the use of shared operational funds to support the position.
Important Dates - RFP
Informational Webinar 10/6/2021
Q&A Session 10/20/2021
Request for Proposals Available 10/20/2021
Applications Due 12/15/2021
Notice of Award 01/03/2022
College and Career Transition Counselor 2Overview | continued
Application Requirements:
Once a community college has developed and agreed upon a partnership with at least one school district for the
CCTC position, the grant application can be completed in Iowa Grants. The community college will act as the fiscal
agent for the grant funding. A community college representative will need a log in to the Iowa Grants system. This
can be requested by contacting Jeff Fletcher at jeffrey.fletcher@iowa.gov or 515-321-7309.
The initial application components include, but are not limited to:
• Grant recipient information (Community College contact)
• Partnering School district(s)
• Minority impact statement questions
• Budget description
• Job description
• CCTC Assurances
• Questions:
1. Provide a comprehensive overview of how the College and Career Transition Counselor position will impact
the students served by the Community College and School District(s).
2. Describe how the College and Career Transition Counselor will reduce barriers and expand access to career
and academic opportunities for students.
3. How many high school 11th and 12th grade students could be potentially impacted by the College and
Career Transition Counselor and what is the overall size of the school districts that will be served?
4. What is the anticipated case load (*Note: One CCTC position should not oversee more than 300 students).
The community college will also apply for funding during year two and year three as part of the 3-year grant. The
application for these years will allow for the community college and school districts to update the CTE Bureau on the
progress of the CCTC position.
Application
www.iowagrants.gov
Important Dates - CCT Counselor Recruitment
Job posting on TeachIowa.gov (Contact Lora Rasey for community college
02/01/2022
account assistance.)
Counselor Recruitment February - May, 2022
Counselor contract begins June, July or August, 2022
Perkins Grant final invoice to the Iowa Department of Education 06/30/2022
College and Career Transition Counselor 3Finances Financial Information The Department of Education, Bureau of Career and Technical Education, will award small start-up grants that will help to fund this position. Each grant recipient will receive funding to help offset the program costs. The grant funding is intended to support and expand the College and Career Transitions Counselors (CCTC) model across the state. School districts may be able to access Operational Sharing dollars to support this position. Operational Sharing Dollars Certain shared positions (e.g., superintendents, business officers, school counselors) generate a supplementary weighting in the K12 school funding formula. For school counselors, schools receive a student equivalent weighting of 2.0 – basically two additional students in their total. That is multiplied by the district cost per pupil (CPP) to generate the allocation. For FY21, the district CPP was $7,048 - $7,203. The total funding per district for a shared counselor would be at least $14,096. Link to Supplementary Weighting Sharing FY22 • Sharing a counselor position among two schools could generate $28,192. To receive weighting, a district must share with at least one other institution and have the shared position at least 20% time. • Operational function assigned supplementary weighting was changed in HF 847 during the 2021 legislative session. Link to HF847 (please see pages 12-13). • Districts are capped at 21 student equivalents for shared positions. If a district is over the cap, it receives funding only up to the cap (e.g., if adding a shared human resource manager at 5.0 weighting puts the district at 23 student equivalents, it would be rounded down to 21 for funding purposes). • Districts may share with other districts (with or without weighted support), AEAs, or community colleges. The shared staff member must perform the shared function (e.g., counseling) for both agencies. AEAs can receive operational sharing up to $30,000 total across all shared positions. Each position type can only be shared once (e.g., a school cannot share two counselors and generate double the weighting). • Operational sharing had sunset provisions, but in 2018 it was extended to FY24. • For shared positions, one entity (community college in this proposal) holds the contract for the position and the others (school districts) purchase a portion of the contract time. • Timing: Applications for funding occur during the year of sharing. Schools and AEAs report shared staff through the Basic Education Data Survey (BEDS) annually. Funds flow to schools the year following the actual sharing. To use Operational Sharing to support this position school districts must qualify for funding. A licensed school counselor must be hired in the CCTC position. In accordance with 281 - IAC 97.7(2)(g): (1) Shared personnel must perform the services of a school counselor. An individual performing the function of a school counselor must be properly licensed for that position; (2) Deans of students, social workers, or clerical, paraprofessional, or other support services personnel in the guidance services function area shall not be considered a shared school counselor under this subrule; (3) Shared school counselor services shall not include contracting for services from a private provider even if another political subdivision is contracting for services from the same private provider. Link to 281—97.7(257) Supplementary Weighting Plan for Operational Services (See pages 7-10) College and Career Transition Counselor 4
Finances | continued
Perkins Reserve Fund Incentive Grants
The Iowa Perkins State Plan provides the opportunity to use reserve funds for areas of need that directly connect to
students in secondary and postsecondary arenas. Use of the reserve funds will help establish the CCTC positions
across Iowa.
Timeline:
• Year 1 – Perkins incentive support (up to $40,000 per position*). Estimated cost of a shared counselor is
$65,000-75,000. *Funding amounts are subject to change.
• Year 2 – Operational sharing dollars received by school districts from year 1 ($28,192 - $28,812). Limited
Perkins support ($7,500).
• Year 3 – Operational sharing funds from year 2 ($28,192 - $28,812). Limited Perkins support ($2,500).
Increased enrollments and tuition payments would be expected for community colleges.
Position Costs Example
College and Career Transition Counselor Position: Assumes $50,000-$60,000 salary, $15,000 benefits/fringe
(insurance, IPERS, travel, professional development); 195-day contract timeline
Contributor Funds Responsibility
Community College Salary and Benefits/Fringe: Hosts, hires and pays CCTC.
$36,808 to $46,808 Invoices partner school districts their
cost of the position.
School District 1 Operational sharing: $14,096 Hosts CCTC in school building,
sends funds to community college
partner.
School District 2 Operational sharing: $14,096 Hosts CCTC in school building,
sends funds to community college
partner.
College and Career Transition Counselor 5Job Description
COLLEGE AND CAREER TRANSITION COUNSELOR
POSITION DESCRIPTION EXAMPLE
Position Title/Employee Name
College and Career Ready Counselor
Reporting Relationship:
Dean of Student Development
Position Summary:
Responsible for providing direct services to students, parents/families, and school staff across two districts and the
college to support college preparation and postsecondary success.
Minimum Qualifications:
Master’s degree in School Counseling or related program leading to Iowa licensure as a School Counselor
(Professional Service License or School Counselor Endorsement). Experience in secondary and/or postsecondary
education settings. Experience in programs serving low-income, minority, and ELL students and families.
Understanding of the community college mission, and a proven dedication to its students. A demonstrated focus on
student success. Well-developed skills in oral and written communication. Competency in using computers and other
forms of technology to carry out daily tasks. Must maintain a flexible work schedule.
Typical Duties and Responsibilities:
• Assists all students, individually or in groups, with developing academic, college, and career goals and plans.
• Collaborate with school counselors, administrators, and teachers to support academic success, career exploration,
goal setting, leadership development, college planning, and campus visits for all students.
• Responsible for case management to include: tracking, proactive communications, follow-up with students, faculty,
and other resources to increase student success.
• Provide students with information regarding application, educational offerings, financial aid, assessment testing
and course placement, and related district policies and processes.
• Assist students with course selection, creation of academic plans, registration process and facilitating the transfer
of students to four-year colleges/universities.
• Works as a part of the college services team (admissions, advising, financial aid, student activities, housing,
registration).
• Assist with summer programs, college orientation sessions, and other recruitment or enrollment events.
• Collects and analyzes student data and confers with school and college staff to identify and refer students in need
of more intensive academic support such as tutoring, extended learning, mentoring, and counseling.
• Responsible for monitoring attendance, academic performance, college prep course selection, enrollment in AP
and dual enrollment courses, credits needed for graduation, and progress towards goals of all students.
• Conducts parent/family outreach and education (including home visits) activities to strengthen family/school
partnerships and facilitate college selection and financial planning.
• Collaborates with school staff to establish high expectations for all students and develop a rigorous/relevant
curriculum to build the foundation needed for success in post-secondary education.
• Supports a smooth transition from 12th grade to post-secondary education for students and families.
• Connects students and families with community and higher education resources to support success in school and
facilitate planning for post-secondary education.
• Serves as a resource for school staff, students, parents/families, and community members.
• Teach First-Year Experience courses, Freshman Seminars and direct workshops for students.
• Participates in professional development, as directed by the community college.
• Assists with other duties as may be assigned.
College and Career Transition Counselor 6Best Practices
EICC Case Study
Mississippi Bend AEA, Columbus Junction, Louisa Muscatine, Wilton, West Liberty, Muscatine, and Eastern Iowa CCs
• Supports students through high school and during the 1st year of college
• Provides support during the “transition” and “summer melt”
The Outcomes
Among the highlights related to FAFSA completion:
• While FAFSA completion decreased 1 percentage point over the last two years both statewide (from 58%
to 57%) and within MBAEA (from 56% to 55%), the completion rate in the partnering schools increased 7
and 14 percentage points in Louisa Muscatine (from 66% to 73%) and Columbus Junction (from 61% to
75%) respectively. In 2019, rates in these two schools are at least 16 percentage points higher than state
rates and at least 18 percentage points higher than rates for MBAEA.
• Increased completion rates improved the relative ranking of both school among schools in the AEA and
across the state. In 2017 Columbus Junction’s FAFSA completion rate ranked 192nd in the state and 11th
among districts in MBAEA; by 2019 the rate ranked 28th and 2nd in the state and the AEA respectively.
FAFSA completion rates for Louisa Muscatine ranked 131st and 7th in the state and MBAEA in 2017. By
2019, Louisa Muscatine’s rates ranked 42nd and 4th in the state and AEA respectively.
FAFSA COMPLETION RATE FAFSA COMPLETION RANKING
Percentage
Point
2017 2018 2019 Difference 2017 2018 2019
Iowa 58% 57% 57% -1
MBAEA 56% 54% 55% -1
State: 192nd State: 164th State: 28th
Columbus Junction 61% 62% 75% +14
AEA: 11th AEA: 9th AEA: 2nd
State: 131st State: 76th State: 42nd
Louisa Muscatine 66% 68% 73% +7
AEA: 7th AEA: 5th AEA: 4th
Among the highlights related to postsecondary intent and enrollment:
Partne
• While the percentage of Iowa high school graduates across the state, indicating a postsecondary
intention to pursue a degree or credential declined between the Class of 2016 to 2018 by 2 percentage
points, intentions increased between these classes in both Columbus Junction (from 76% to 82%) and
Louisa Muscatine (from 81% to 90%) over this time period.
• Postsecondary enrollment immediately following high school graduation into a 1-, 2-, or 4-year programs
that lead to degrees or credentials steadily declined in Iowa since 2016; from 65% to 63%. Enrollments
increased during this time for both Columbus Junction (from 51% to 55%) and Louisa Muscatine (from C
60% to 67%).
• Given the relationship between FAFSA completion, postsecondary intention, and postsecondary
enrollment, 2019 FAFSA completion rates suggest these trends will continue for the next graduating class.
• In addition to the upcoming Class of 2019 data release, the next phase of outcome data will become
available; the persistence of students who benefitted from the College and Career Counselor’s support
while in high school and as they transitioned to postsecondary programs.
IMMEDIATE
POSTSECONDARY POSTSECONDARY INTENT TO
ENROLLMENT INTENTION ENROLL GAP
Percentage Percentage Percentage
Point Point Point
2016 2017 2018 Difference 2016 2017 2018 Difference 2016 2017 2018 Difference
Iowa 65% 64% 63% -2 80% 79% 78% -2 15% 15% 15% 0
Columbus
51% 55% 55% +4 76% 84% 82% +1 20% 29% 27% +7
Junction
Louisa
60% 67% 66% +7 81% 84% 90% +11 21% 14% 24% +3
Muscatine
White Paper - Partnerships That Work
College and Career Transition Counselor 7Contacts CCTC Recruitment & Training: CCTC Statewide CCTC Perkins Grant: David Ford Coordination & Training: Dr. Katy Blatnick-Gagne AEA PREP (Postsecondary Readiness Christina Sibaouih Iowa Department of Education & Equity Partnership) Iowa College Aid Phone: 515-281-8353 Phone: 563-344-6571 Phone: 515-725.3101 www.educateiowa.gov www.iowaaea.org/aea-prep/ www.iowacollegeaid.gov CCTC Position Integration: CCTC Network Coordinator Dr. Naomi DeWinter Keyli Keifer MCC President / EICC Vice Iowa College Aid Chancellor for Student Development Phone: 515-725.3456 Muscatine Community College www.iowacollegeaid.gov Phone: 563-288-6001 www.eicc.edu Resources Iowa Grants: www.IowaGrants.gov Supplementary Weighting Sharing: https://dom.iowa.gov/document/line-39-supplementary-weighting-additional-detail-fy-2022 281-97.7(257) Supplementary Weighting Plan for Operational Services: https://drive.google.com/file/d/1wrXg_BibVHBa0V1c12iVbaw2z6G7sv1_/view?usp=sharing Syllabus: Strategies for Academic Success: https://drive.google.com/file/d/1Hbd5w1leqrd7SjugNQXGg9jUqdoN7Zrv/view?usp=sharing Syllabus: Strategies for Academic Success - Wilton: https://drive.google.com/file/d/1f76llzYYNZYbyP7DPZS82iigBEbtdJGl/view?usp=sharing College and Career Transition Counselor 8
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