BP Whiting Business Unit Contractor Guide - Revised 09/11/14
←
→
Page content transcription
If your browser does not render page correctly, please read the page content below
BP Whiting Business Unit Contractor Guide
Revised 09/11/14Table of Contents
Contractor Company Requirements (new to BP) ....................................................................................................................... 3
Must be pre-approved in PICS ................................................................................................................................................ 3
Know your BP Contractor Relationship Manager and/or Job Representative ........................................................................ 3
Be in Compliance with BP WBU Contractor Drug and Alcohol Policy ................................................................................. 3
DISA, BCRC and ScreenSafe Guidelines .......................................................................................................................... 4
Drug Screen Verification will be enforced prior to badge activation ................................................................................. 4
Request access to VTMS ........................................................................................................................................................ 5
Contractor Training Requirements .............................................................................................................................................. 6
New Contractor Employees .................................................................................................................................................... 7
Contractor Employee Annual Refresher ................................................................................................................................. 8
Unescorted Vendor/Delivery Person....................................................................................................................................... 9
BP Protocol for Contractors Who Fail the Assessment ........................................................................................................ 10
New Office Worker Training ................................................................................................................................................ 11
Visitors .................................................................................................................................................................................. 12
BP Contractor ID Badges .......................................................................................................................................................... 13
Lost ID Badges ..................................................................................................................................................................... 13
Layoff or Termination ID Badge Procedure ......................................................................................................................... 14
Badges for Rehire or Changing Contractor Companies with current training ...................................................................... 14
Drug Screen Verification will be enforced prior to badge activation ............................................................................... 14
Control of Work Role Training Requirements .......................................................................................................................... 15
TWIC (Transportation Worker’s Identification Credential) ...................................................................................................... 17
Obtaining a TWIC card ......................................................................................................................................................... 17
TWIC Renewal ..................................................................................................................................................................... 17
Safety Awareness Workshop Courses ....................................................................................................................................... 17
Miscellaneous Information ........................................................................................................................................................ 18
ST&T Website ...................................................................................................................................................................... 18
Whiting Safety Manual C-2, Contractor HSSE Procedures and Contractor Reference Manual ........................................... 18
BP First Aid Facility for Contractors .................................................................................................................................... 18
BP Switchboard .................................................................................................................................................................... 18
Visitor Center located at 2815 Indianapolis Blvd., Whiting, Indiana 46394 ........................................................................ 18
Gate 36 Visitor Center .......................................................................................................................................................... 18
BP Security ........................................................................................................................................................................... 18
Bi-Weekly BP Contractor HSSE Committee Meeting.......................................................................................................... 18
FRC (Flame Retardant Clothing) .......................................................................................................................................... 18
Refinery Radios .................................................................................................................................................................... 19
H2S Personal Monitors ......................................................................................................................................................... 19
4&5 Gas Monitors................................................................................................................................................................. 19
Snow Removal ...................................................................................................................................................................... 19
Cleaning/Janitorial Crews ..................................................................................................................................................... 19
OSHA 10-Hour Training ...................................................................................................................................................... 19
Attachment 1 .....………………………………………………..………………………………………………...……….. 20
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 2Every Contractor Company scheduled to work in the BP Whiting Refinery is required to have the following prior to
admittance into the refinery (Note: A Subcontractor Company is treated the same as a Contractor Company and must meet
the same requirements):
Contractor Company Requirements (new to BP)
Must be pre-approved in PICS (Pacific Industrial Contractor Screening).
For further information on PICS, go to http://www.picsauditing.com/index.jsp. You can also reach them by phone
on 949-387-1940 or 800-506-7427.
There are some cases where a variance is required if a Contractor Company has been requested and does
not meet BP Whiting’s safety requirements. The Job Representative is responsible for initiating the
variance (The form is found on the BP Whiting Intranet under “Online Forms; Miscellaneous Forms;
Contractor Variance for Approval”). All variances must be reviewed and signed by the BP HSSE Subject
Matter Expert, and approved and signed by the BP Maintenance Manager and the BP HSSE Manager.
Charity Nelson is the BP PICS Administrator/Contracts Associate. Her contact information is: email –
Charity.Nelson@bp.com; phone: (219) 378-7940
Know your BP Contractor Relationship Manager and/or Job Representative .
Be in Compliance with BP WBU Contractor Drug and Alcohol Policy.
All Contractor/Subcontractor Companies/Vendors and their employees must be in compliance with the
BP WBU Contractor Drug and Alcohol Policy requirements which are referenced in the BP WBU
Contractor Reference Manual (found as a bullet under C-2 in the BP Safety Manual).
As of 01/06/2014 BP will no longer be providing drug screens on site.
It is recommended that you use a Drug Screen Consortium (third party collection and reporting group) to
manage your Drug and Alcohol Policy requirements.
DISA Contractors Consortium (DCC) and BCRC (Building Construction and Resource Center) meet the BP
requirements. In addition, ScreenSafe, is an approved drug testing management group for insulators only.
Below is contact information for each of these organizations.
• DISA Sales Department – sales@disa.com 281-673-2530
• BCRC - INFO@BCRCNET.COM 219-764-9500
• ScreenSafe – luci@screensafeinc.com 815-676-2200
If your company already has a program in place with a third party collection and reporting group, it must be
reviewed by Dr. O’Shea, BP Whiting Medical Director, to be considered acceptable at BP Whiting.
• Dr. O’Shea’s contact information: kevin.oshea@bp.com 219-473-3028
You must notify BP Whiting Procurement Contracts with the drug screen management program you have
selected – WhitingProcurementContracts@bp.com
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 3DISA, BCRC and ScreenSafe Guidelines
DISA Contractors Consortium (DCC) and BCRC (Building Construction and Resource Center) both offer drug
screen management programs to contractors working at BP. ScreenSafe has also been approved for insulators
only. Any exceptions must be approved by Dr. O’Shea (see previous page).
BP will not pay for the pre-screening cost. BP’s expectation is that vendors will provide contractor
employees to BP who have already completed their initial screening and that the initial screening cost was
covered by the vendor.
Random tests: BP to pay flat fee ($200) to contractors/vendors for each random test performed on one of
their contractor employees. Guidelines:
Fee covers test cost from DISA Contractors Consortium (DCC), BCRC (Building Construction and
Resource Center) or ScreenSafe
Fee covers vendor’s/contractor’s employee’s and escort’s time to and from testing facility
Fee covers mileage/transportation cost
Fee covers vendor’s/contractor’s administrative cost
The employee will not receive any pay if result is red in DISA terms
Fee is to be charged as miscellaneous/material type invoice, not as an override in
TRACK. Vendor/contractor should NOT charge the time of their contractor employee off-site.
Fee is to be charged to the specific project/job that vendor’s/contractor’s employee is working for at the
time of the random test being ordered.
Initial company registration cost will be covered by vendor/contractor.
BP will not cover any administrative charges.
Regardless of what BP is or is not paying for, it is the vendor’s/contractor’s responsibility to reimburse
your contractor employees for his or her time as required by any applicable employment laws.
These compensation arrangements are temporary and will stay in place until further notice or after contractual
changes are made.
Drug Screen Verification will be enforced prior to badge activation
At the time of badge issuance, ST&T is required by BP to verify drug screen compliance for any contractor,
sub-contractor or vendor requiring a contractor, office worker, or unescorted badge, whether following class,
upon rehire, changing companies, or due to badge re-activation. ST&T will verify compliance for the
individual through the consortium the Contractor Company has chosen to use, in accordance with BP Drug
Screen Policy requirements (BCRC, DISA or ScreenSafe – used for Insulators only).
Contractors who use BCRC must supply their BCRC number so that it can be verified. If the contractor does
not have or know his/her BCRC number, the Contractor Company will be contacted for this information.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 4Request access to VTMS
Each Contractor/Subcontractor company should request access to VTMS (Virtual Training Management
System) by completing the “VTMS Access Authorization Form” and “VTMS Access Request Form” found
on http://www.standt.com under “VTMS”.
VTMS is web-based and always available.
Access to VTMS allows each company the ability to:
• View the BP Whiting Safety Manual
o Your Company should be familiar with Section C-2: WBU Contractor Health, Safety, Security
and Environmental Procedure
o Your Company should also be familiar with the BP Whiting Business Unit Contractor
Reference Manual (found on the VTMS site in the BP Manual of Safety Procedures).
• The BP WBU Contractor Drug and Alcohol Policy is found under the Contractor
Reference Manual
o Your Company should review the list of additional Safety Procedures to make sure you are
familiar with any safety procedure that might apply to the work your contractor firm is performing
at BP.
With VTMS access your Company will be given authorization to designate persons within your company
and they will be able to:
Register your Company employees for New Hire Contractor Orientation, Refresher and other classes
required or offered for the BP Whiting site
Get a current list of your employees working at BP, find information on badge numbers and dates of classes
taken at BP
View the BP Whiting Safety Manual
View BP Whiting Unit Process Safety Overviews
View the training that each of your Contractor employees has completed
View the BP Control of Work roles each of your employees is approved for after completion of Control of
Work classes offered at BP
View Scantron audit results for your Company once you start using Scantron audits
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 5Contractor Training Requirements
BP Contractor Training and Badging Facilities
3101 Dickey Road (Mittal 54 Complex)
BP Contractor Registration and Badging Trailers
East Chicago, IN 46312
Registration Phone: (219) 392-5300
Badging Phone: (219) 392-5166
Fax: (877) 669-8418
Hours of Operation (effective 9/15/14):
Registration – 6:00AM to 4:30PM Monday through Thursday. Closed Friday.
Badging – 5:30AM to 4:30PM Monday through Thursday. Closed Friday.
Gate 36 Visitor Center will remain open Monday through Friday from 7AM to
3PM. If necessary, you may go to Gate 36 for contractor badges on Friday during
hours of operation.
Anyone requiring assistance with contractor badges after hours should contact
Security at 219-473-3500 or Radio 3500. Upon request, they will meet you at Gate
36 to assist with badges after hours.
The following information is required to schedule your employees for BP Whiting Contractor Hew
Hire Orientation Training:
You are expected to register your employee(s) for orientation/class utilizing the VTMS (Virtual Training Management
System). If you have a problem with VTMS call (832) 664-4684. Directions will be given upon request. You can also
visit http://www.standt.com/bp.html for more information.
NOTE: If an employee is not pre-registered in VTMS by an active Contractor Company they will not be able to attend class.
Sub-Contractor employees must be registered under the company that issues their paycheck.
If a Refinery Holiday is observed on Monday, classes will be held on the dates reflected in VTMS.
Since VTMS is web-based, access to the system is always available.
On the day of class, Contractor employees must be checked in at Registration and in their seat 15 minutes prior to the start of
the class. For further information visit http://www.standt.com/bp.html or call (219) 392-5300.
To determine the correct Orientation class for your employee, see Attachment 1.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 6New Contractor Employees (new to BP or who haven’t been on site for 12 months or more)
• A Contractor Company representative must schedule employees for New Hire Orientation in VTMS
• Classes are held at the BP Contractor Orientation Trailer at Mittal 54 lot, unless otherwise indicated. The location of
the class will be noted in VTMS.
Day 1 New Hire Contractor Orientation, 7AM to 3:30 PM (typically Monday or Wednesday – verify
dates and register in VTMS)
Each contractor must report to the Registration desk at the BP Contractor Registration Trailer at Mittal 54.
Registration is open at 6AM and all must be registered 15 minutes prior to class.
Each contractor employee must provide or meet the following requirements:
• Current valid Government issued photo ID (Driver’s License, State or Military ID, Passport or TWIC)
• Proof of OSHA (General or Construction Industry), 10 or 30 hour training or OSHA 500-Construction
Industry or OSHA 501-General Industry)
• TWIC card if entering a MARSEC area
• Be clean shaven per BP Safety Manual C-5: Respiratory Protection Policy
Day 2, New Hire Contractor Orientation, 7AM to 3:30PM (typically Tuesday or Thursday following Day
1 classes)
Minimum passing grade for assessments is 80% for all classes
A BP Contractor Badge will be given to the contractor employee once all requirements have been met
Minimum clearance for Gate 42 turnstiles for WBU and/or WRMP turnstiles will be placed on each
badge after Orientation.
The BP Job Rep must contact Security for additional clearances needed to access worksites other than
Gate 42 via email to gwhixsecur@bp.com.
Contractor personal vehicle parking sticker will be given to contractors for each of their personal
vehicles when they receive their badge. Required information includes:
Vehicle Make, Model, Year, Color, VIN#, License Plate # and State
• Contractor Vehicle Pass for work trucks/vehicles requiring entry/driving into the refinery must be
approved and requested through Kathy LeRoy at (219) 378-7795 per BP C-17C Procedure. Vehicles
entering the refinery must have the Contractor Company name/logo displayed on both sides of the vehicle
and a sticker displayed in the lower left hand corner of the windshield once approved.
Contractor Company Representative will meet with his/her employees sometime during the 2 day
training and advise them of where to park and what to do on the first day of work.
Contractor Company will provide BP Site Specific and Job Specific training once the BP New Hire
Orientation has been completed.
Contractor Company will ensure that each new employee affixes a BP “Make Safety Personal” yellow
sticker to their hard hat for 6 weeks and upgrades to the BP white sticker after that time.
Instructions for arrival on site at BP for Contractor Orientation/Safety Training:
All New Hires for BP Contractor Orientation must park in the Mittal 54 Parking Lot.
Directions and map to the BP Contractor Orientation at Mittal 54 can be found at:
MAP: http://standt.com/files/mittal-54-map.jpg
Driving Directions: http://maps.google.com/maps?f=d&source=s_d&saddr=&daddr=41.662108,-
87.459519&hl=en&geocode=&sll=41.661948,-
87.459691&sspn=0.011927,0.023196&vpsrc=0&t=h&mra=mift&mrsp=1&sz=16&ie=UTF8&z=16
The phone number for Registration is (219) 392-5300. We will be able to help with directions if someone is lost.
Please remind your employees of the facial hair policy (no facial hair allowed, except mustache, which cannot extend
below the top lip).
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 7Contractor Employee Annual Refresher
for those with:
o 1) an active BP badge,
o 2) unexpired training whose badge has been inactive for 6 to 12 months, or
o 3) expired training whose badge has been inactive for less than 1 year
o Refresher training should be taken some time in the month/year the badge is set to expire, before the last
day of the month. The expiration date is located at the bottom of every Contractor badge.
o Active Contractor Company will schedule BP Refresher Orientation in VTMS.
o Refresher Class is 1 Day, 7AM to 3:30PM (Typically Mondays through Thursdays. Dates can be verified
in VTMS.
Class time will be from 7AM to 3:30PM.
Each attendee must bring a government issued photo ID and their current badge.
PLEASE NOTE: ANYONE NOT PRE-REGISTERED FOR CLASS IN VTMS WILL BE
TURNED AWAY AND THE COMPANY WILL NEED TO RESCHEDULE!!
Each contractor should sign in at Registration
Each contractor employee must have or meet the following:
Current valid Government issued photo ID (Driver’s License, State or Military ID, Passport or TWIC)
Current BP Contractor badge (if currently working on site with an active badge)
TWIC if entering a MARSEC area
Be clean shaven per BP Safety Manual C-5: Respiratory Protection Policy
o If the BP Contractor badge has been inactive for more than 12 months, the Refresher class no longer applies and
the two day New Hire Orientation class must be taken again
o Minimum passing grade for assessment is 80% for all classes
o Contractor Badge will be re-issued to employee once all requirements have been met
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 8Unescorted Vendor/Delivery Person
A BP Job Representative of the Vendor/Delivery Company makes an application with BP Procurement for
unescorted access for a delivery driver by completing the form on the Security web page under “Procedure for
Unescorted List”. This request for access is not for the Contractor Company but for a specific driver in that
company. This access, once granted, is not transferable. Access is limited to delivery drivers. Access for any one
company is limited to 4 drivers without special authorization. Sales people, managers etc. are not included in this
unescorted process. They must have an appointment and be escorted. It is the responsibility of the Contractor
Company to immediately notify Security when that employee with unescorted access is no longer employed with the
company or making deliveries to the refinery. Security will give final approval.
o The Unescorted Contractor must go through Part 1 of the Contractor New Hire Orientation Training. Contact
Registration at (219) 392-5300 to schedule training. Refresher training is required annually and Part 1 of the
Contractor New Hire Orientation Training is the designated training for Unescorted Vendor/Delivery Persons.
o Unescorted Contractors must be in compliance with the BP WBU Contractor Drug and Alcohol Policy as
described on pages 3-4 of this document, and explained in detail in the BP WBU Contractor Reference
Manual (found as a bullet under C-2 in the BP Safety Manual).
o Designated Unescorted Contractors (typically the larger trucking companies) will be given an Unescorted
Badge which will allow them to be recognized to enter the refinery without being escorted. However, they must
check in at the Security gate each time to be given a daily entry badge and then return that badge at the end of
their visit.
o Individual Unescorted Contractors may not receive an actual badge, but will be listed on the “Unescorted List”
which is available at both gates. The individual will need to check in at the Visitor Center each day they require
entry into the refinery. They will get an Unescorted badge for the day, which must be turned back in at the end
of the visit. A few select contractors from the “Unescorted List” have drive-in passes due to the nature of the
service they provide; these are distributed and must be approved by BP.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 9BP Protocol for Contractors Who Fail the Assessment
o Assessments* (Tests) are to be taken by each individual without assistance.
o Each assessment has a minimum passing grade of 80%.
o Cell phone use is not allowed during testing.
o If someone is caught cheating, the test will be considered a failure. (The Contractor Company will be notified. If a
retest is warranted, a different set of questions will be administered.)
o A badge will not be issued if any one of the assessment scores is less than 80%. Once all assessments have been
passed a badge will be issued. This applies to New Employee Orientation as well as Refresher Orientation. A list of
required assessments is found at the bottom of this page.
In an effort to remain consistent, the following sequence of events will take place if a contractor should fail an assessment.
1. Contractor fails the test*.
2. Contractor cannot proceed to the next portion of the class until he/she passes the current test.
3. An approved Contractor Company Representative is notified.
4. Contractor Company Representative informs the individual who failed the test what options he/she has.
a. It is not up to ST&T to inform the contractor. ST&T and BP are not hiring the
employee, the Contractor Company is.
b. Contractor Company needs to explain the options:
- Retake the test immediately, or
- Take that portion of the class over at the next scheduling opportunity and retake the test
at that time
- If the test is failed on the second attempt, the contractor will not be
allowed back for orientation and retesting for a period of 6 months
5. Contractor fails the second attempt of the test
a. Contractor Company Representative is notified.
b. Contractor Company Representative notifies the person who failed the test that their record will indicate
they are not allowed back for 6 months.
6. Contractor employee’s record is noted with the test score information and the date that the person will be
allowed back for re-training/testing in the ST&T and BP Ccure database.
7. Spreadsheet is kept on those who have failed the initial test and on the results of the second attempt. That is
forwarded to BP HSSE and Management.
8. BP will not pay for the time of a contractor who has failed the test.
*Note: There are 3 assessments required for Contractor New Hire Orientation:
Orientation Day 1, Part 1
Orientation Day 2, Part 3
Orientation Day 2, Part 4 (CoW, Permit to Work & Risk Assessment)
There is 1 assessment required for Refresher Orientation
Annual Refresher, Part 1
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 10New Office Worker Training
If the contractor employee’s work does not require them to be in a refinery process area the Contractor Company
may request Office Worker status and training for the individual. The Office Worker has limited access and will not
be allowed unescorted in process areas of the refinery. The individual must attend the Computer Based Training
(CBT) for Office Workers and upon successful completion will receive an Office Worker’s Badge.
The Contractor Office Worker Badge Request Authorization Form must be completed and approved prior to
class. To access the form visit www.standt.com/bp.html . The BP Relationship Manager must sign giving
permission for the Office Worker badge.
Before class:
Register for the CBT (Computer Based Training) course via VTMS.
• This class is typically scheduled on Mondays and Thursdays from 9AM to approximately 10AM at
Mittal 54, Contractor Badging Trailer, unless otherwise indicated.
Attendees must have:
• Current valid Government issued photo ID (Driver’s License, State or Military ID, Passport or TWIC)
The individual must receive a passing score of 80% or better on the Office Worker assessment.
Office Worker badge will be given upon completion
Minimum clearance for Gate 42 turnstiles will be placed on each badge after Orientation. The BP Job Rep
must contact Security for additional clearances needed to access worksites other than Gate 42 turnstiles via
email (gwhixsecur@bp.com)
Individuals holding Office Worker badges are not allowed in Refinery Process Areas unless they are
escorted.
A Contractor vehicle parking sticker will be issued to each Office Worker for each of their personal vehicles
when they receive their badge.
Office Worker Annual Refresher
Follow directions as above for New Office Worker.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 11Visitors
o Visitors include:
Consultant – an individual who will be entering the Whiting Business Unit (WBU) to perform training or
observing and directing without performing some type of work (maintenance) on WBU equipment and who
will not be on a unit for more than 3 consecutive days.
Vendor/Delivery Employee – a non-BP WBU employee who is delivering supplies, materials, or
hazardous chemicals, or will not be performing maintenance on WBU equipment, and who will be working
in the field for less than three consecutive days. This person must be escorted.
Please note: Some WRMP visitors may fall under a variance to this procedure in certain cases. Approval
is required by the appropriate parties involved in this decision.
o Must be pre-authorized by a BP employee or Contractor employee with an active BP badge. This is done
through the BP web page under Security, “Refinery Visitor Pre-Authorization”.
o Visitors must be escorted at all times by their host.
o Visitor badges are given out at Gate 36 or the Visitor Center on Indianapolis Blvd. or by BP Security on off-
shifts and weekends.
o Visitor Center at 2815 Indianapolis Blvd., Whiting, Indiana 46394
Hours are 6 AM to 4:30 PM Monday thru Thursday and 6:30 AM to 4:30 PM on Fridays
o Visitor Center at Gate 36, 2150 Standard Avenue, Whiting, Indiana 46394
Hours are 7:00 AM to 3:00 PM Monday thru Friday
o Contact Security at (219) 473-3500 or Radio 3500 for assistance during off-shifts or weekends
Require a government issued photo ID
If entering the refinery must watch the “BP Whiting Visitor Video” (this is good for one year).
Visitor badge must be returned each day to Gate 36 or the Visitor Center.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 12BP Contractor ID Badges
Provide the following information:
Badge Number
Photo of Contractor Employee
Name of Contractor Company the contractor employee works for
• NOTE: Must be the name of the Contractor Company the employee is getting paid by (All Sub-
Contractor employees should have the name of the Sub-Contractor Company on their badge –
Sub-Contractor Companies must meet all PICS qualifications on page 1)
Expiration date of the badge if continuously active (12 months when annual refresher training is due,
always before the last day of the month the contractor employee had orientation training)
Grant access to designated refinery gates/turnstiles
Badges not actively used for more than 30 days will be automatically disabled. Follow directions below for
obtaining Badges for Rehire or Contractors Changing Contractor Companies
Please report lost or stolen badges as soon as possible to the Badging Trailer located in Mittal 54 (219) 392-
5166 or BP Security (219) 473-3500 or Radio 3500.
Badging Trailer hours: Monday – Thursday 5:30 AM to 6:00 PM; Friday 5:30 AM to 3:00 PM.
Lost ID Badges
If the contractor employee left his/her badge at home, he/she will need to go home and get it.
After the initial badge issue at New Hire Orientation, there will be a limit of 2 replacement badge issues per
contractor employee. Upon losing 3 identification badges, the contractor employee will not be issued
any additional badges, and therefore will not be allowed into the refinery.
There will be a replacement fee of $35 for each additional identification badge issued. The contractor’s
company Supervision/Management will be contacted for approval before a replacement badge is issued.
The replacement fee will be billed to the Contractor Company. It is the Contractor Company’s
responsibility to recover these fees from their employee if they so desire.
Contractor employee reports to the Badging Trailer (BP Contractor Badging - Mittal 54 Lot)
Current valid Government issued photo ID (Driver’s License, State or Military ID, Passport or
TWIC)
Be clean shaven per BP Safety Manual C-5: Respiratory Protection Policy
Contractor employee must complete “Replacement Badge” form
Staff at Badging will contact the Contractor Company designated/approved Supervisor or
Administrative Assistant to receive approval. The name of the person authorizing approval will be
noted on the form.
The Contractor Company will be billed $35 for each replacement badge issued.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 13Layoff or Termination ID Badge Procedure
o When a Contractor or Office Worker is laid off or terminated, the Contractor Company must:
Collect the Contractor employee’s badge and return it to the Badging Trailer within 2 business days. If no
one is available, please turn in to BP Security.
Notify the Badging office in person, by phone or via email to WBUCONTRACTOR@bp.com so the badge
can be deactivated.
o Badging Clerical Staff will do the following:
BP Security System (Ccure) Contractor Employee’s Record
• Badge will be disabled and kept on file
VTMS Contractor Employee’s Record
• Contractor marked as “Inactive”
• Date and reason for Inactivity (layoff, etc.)
• All Control of Work Role Approvals are removed (Role approval requests must be resubmitted when
the person is rehired or changing companies – additional training requirements may apply)
Badges for Rehire or Changing Contractor Companies with current training
o Contractor employee reports to the Contractor Badging Trailer at the Mittal 54 Lot. Contractor employees
must:
Provide a current valid Government issued photo ID (Driver’s License, State or Military ID, Passport or
TWIC)
Be clean shaven per BP Safety Manual C-5: Respiratory Protection Policy
Complete “Contractor Badge Request” form
o Staff at Badging will contact the Contractor Company designated/approved Supervisor or Administrative
Assistant to receive approval. The name of the person authorizing approval will be noted on the “Contractor
Badge Request” form. This information can be given by the Contractor Company in advance if known.
o Minimum clearance for Gate 42 turnstiles for WBU and/or WRMP turnstiles will be placed on each .
The BP Job Rep must contact Security for additional clearances needed to access worksites other than
Gate 42 via email to gwhixsecur@bp.com.
o Control of Work Role Requests must be resubmitted by the Contractor Company and will be reactivated in
VTMS upon approval. (See section on Control of Work Licenses).
Drug Screen Verification will be enforced prior to badge activation
At the time of badge issuance, ST&T is required by BP to verify drug screen compliance for any contractor,
sub-contractor or vendor requiring a contractor, office worker, or unescorted badge, whether following class,
upon rehire, changing companies, or due to badge re-activation. ST&T will verify compliance for the
individual through the consortium the Contractor Company has chosen to use, in accordance with BP Drug
Screen Policy requirements (BCRC, DISA or ScreenSafe – used for Insulators only).
Contractors who use BCRC must supply their BCRC number so that it can be verified. If the contractor does
not have or know his/her BCRC number, the contractor will need to contact BCRC to obtain their BCRC
number or the Contractor Company will be contacted for this information.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 14Control of Work Role Training Requirements
Control of Work licenses are issued after BP Control of Work and Contractor Company training
requirements and any required approvals have been met.
Roles as listed below require a letter from the Contractor Company on company letterhead
requesting the role and stating that the Contractor Employee has been trained per
applicable OSHA, BP and Contractor Company procedures and is deemed competent to
perform the role as designated.
Some roles require BP approval. For the Control of Work Role Approval Request form
visit www.standt.com/bp.html .
A Control of Work card (license) will be printed after all requirements are met for the roles
indicated.
Contractor Control of Work Roles are as follows:
Control of Work Role Training and Approvals Required
Crew Leader HITRA/PTW/Supplemental Procedures (10hrs.)
PA (Performing Authority) HITRA/PTW/Supplemental Procedures (10 hrs.) + Control
of Work Approval Request Form + BP Approval
AA (Area Authority) HITRA/PTW/Supplemental Procedures (10 hrs.) + Control of
Work Approval Request Form + BP Approval
Must also have:
• BP Permit Writer Training (3 hrs.)
• Gas Testing Training (Safety Awareness Workshop)
• Lockout Training (Safety Awareness Workshop)
IA (Issuing Authority) HITRA/PTW/Supplemental Procedures (10 hrs.) + Control
of Work Approval Request Form + BP Approval
• Must also have BP Permit Writer Training (3 hrs.)
RA (Risk Assessor) HITRA/PTW/Supplemental Procedures (10 hrs.) plus
Must also have:
• BP L2 Risk Assessor Class (5 hrs.)
• BP Approval
• L2 DMS (Document Management System) (1.5 hrs.)
Job Representative Required:
• BP Job Rep Class (8 hrs.)
• FCM (Field Compliance Monitoring) audits required
– one a week on active jobs, one per day on TAR
• Job Reps who manage crews in the field must be
trained and approved as a PA (see above)
Firewatch Trained by Contractor Company, letter of request documented
in VTMS
Confined Space Entry Entrant Trained by Contractor Company, letter of request documented
in VTMS
Confined Space Entry Attendant/Holewatch Trained by Contractor Company, letter of request documented
in VTMS
Confined Space Entry Supervisor Trained by Contractor Company, letter of request documented
in VTMS
Must also be trained as a Crew Leader/PA – see above
ECP (Excavation Competent Person) Trained by Contractor Company, copy of ECP Certificate and
letter of request documented in VTMS
Must also be trained as a Crew Leader/PA – see above
Lift Crew Member Trained by Contractor Company in Rigging, Visual & Radio
(includes Crew Member, Appointed Lift Lead (Spotter) Communications and B-5 Awareness (Copy of presentation
and Crane Operator) provided upon request to ST&T) – see BP Guidelines for B-5,
letter of request documented in VTMS
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 15Lift PA Trained by Contractor Company in:
(includes Performing Authority of a Lift and Lift Plan • Rigging and Visual & Radio Communications and
Developer) • Must also have BP Lift Plan Workshop (4 hrs.)
• Trained and approved as a PA – see above PA
• Letter of request documented in VTMS
Roles Not Associated With Control of Work/Not Printed on the Control of Work Card
All Contractors Must receive Site Specific and Job Specific training given by
their Contractor Company and any other training required to
be competent for the job they will perform in the refinery
Contractor Safety Representative • HITRA/PTW/Supplemental Procedures (10 hrs.)
• Trained by their Contractor Company on applicable BP
Procedures.
• FCM (Field Compliance Monitoring) Training
• Will perform one FCM audit per day on one of their
active jobs if applicable
• One Safety Representative from each “active” Contractor
Company currently working on site must attend the bi-
weekly BP Contractor HSSE Committee Meeting (every
other Wednesday)
Competency of Contractor Employees Contractor Companies shall ensure that employees hired for
work at the WBU have verified competency in the skills to
which they will be assigned (i.e., proof of competency to
operate a crane, forklift, manlift, run well-points, etc.)
Competency documentation does not have to be located on-
site, but must be available within 1 shift if requested. BP
reserves the right to check for competency and perform
assessments.
Contractors engaging in Lockout Lockout Training provided by the Contractor Company to
meet BP requirements.
Copy of the presentation is available upon request to ST&T.
NOTE: All Control of Work roles are removed when a contractor’s badge becomes inactive or
the contractor changes companies. Roles must be re-applied for by the Contractor Company to be
re-activated.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 16TWIC (Transportation Worker’s Identification Credential)
Entry into MARSEC secured areas requires the possession of a valid Transportation Worker’s Identification Credential
(TWIC).
Obtaining a TWIC card
You may pre-enroll for a TWIC card at
https://universalenroll.dhs.gov/workflows?workflow=twic-pre-enroll
If you need to enter a port, enter Hammond, Indiana
The web site explains the credentials you will need to take to registration
The current cost is $129.75 and is subject to change
The closest registration site to the refinery is located at
200 E Russell Street
Hammond, Indiana
If you are working in a MARSEC secured area of the refinery, a copy of your current TWIC card must be given to BP
Security who will grant access based upon a BP Job Rep approval request.
TWIC Renewal
The renewal process consists of the same steps as the original enrollment process (in-person enrollment and card activation).
These steps are required since a security threat assessment is required on all applicants, confirming they still meet eligibility
requirements.
• An alternate process is available for individuals that hold a TWIC that expires on or before December 31, 2014 and
who are U.S. citizens or U.S. nationals. These individuals are able to replace their expiring TWIC with a 3-year
Extended Expiration Date (EED) TWIC. To order an EED TWIC or a card replacement, you may contact the UES
Call Center at 1-855-347-8371 Monday through Friday from 8 AM - 10 PM Eastern. Alternatively, go to this
website to order your EED TWIC online:
o https://universalenroll.dhs.gov/workflows?workflow=card-replacement.
Safety Awareness Workshop Courses
Additional training classes are available. One or more of the following classes may be required at the discretion of the Job
Representative.
Course ID Course Name
BPW017 Lockout 4 hour
BPW036SAW Confined Space Entry / Attendant / Supervisor
BPW041SAW Firewatch
BPW046 B-5 Workshop
BPW048SAW Rigging Awareness
BPW032SAW Spotter / Signal Person
BPW042SAW Working at Heights
BPW043SAW Scaffold User
Visit www.standt.com/bp.html for the Safety Awareness Workshop class schedule.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 17Miscellaneous Information
ST&T Website
• Visit www.standt.com/bp.html for a copy of this document, as well as additional forms and information such as:
o Contractor Vehicle Sticker Application
o Unit Cross Reference codes used in the preparation of Field Compliance Monitoring (FCM) and Safety
Observation (SO) forms.
o List of Company Codes for use on FCM and SO forms
Whiting Safety Manual C-2, Contractor HSSE Procedures and Contractor Reference
Manual
• Refer to the BP Whiting Safety Manual, C-2, Contractor HSSE Procedures
• Refer to the Contractor Reference Manual
BP First Aid Facility for Contractors
• Located inside the refinery in RSB at BP Medical. (North side of the refinery, or enter through the Visitor Center)
• Hours are 24/7
• Phone: 219-473-3222
BP Switchboard – (219) 473-7700
Visitor Center located at 2815 Indianapolis Blvd., Whiting, Indiana 46394
• Phone: (219) 473-5600
• Email: VisitorCentermailbox@bp.com
• Hours are 6 AM to 4:30 PM Monday thru Thursday and 6:30 AM to 4:30 PM on Fridays
• See Security for off-shifts or during weekends
Gate 36 Visitor Center
• Phone: (219) 473-5407
• Email: Gate36emailbox@bp.com
• Hours are 7:00 AM to 3:00 PM Monday thru Friday
• See Security for off-shifts or during weekends
BP Security
• Questions – call (219) 473-3500 or Radio 3500
• Emergency – call (219) 473-1212. You can dial “1212” from any refinery in-plant phone.
• Radio – Security Channel “A”
Bi-Weekly BP Contractor HSSE Committee Meeting
• Held every other Wednesday from 8AM to 10AM at Gate 36.
• Schedule for 2014 begins on Jan. 8th, then every other Wednesday.
• If your company has active work in a process area of the refinery that week a representative from your company is
expected to attend the meeting.
• Contact Beth Sciackitano at (219) 488-7590 or email Elizabeth.Sciackitano@bp.com with questions.
FRC (Flame Retardant Clothing)
• Check with your BP Relationship Manager or BP Job Rep for your contract terms
• FRC building in the refinery is located at the Old Storehouse
• All FRC must meet BP requirements per C-16, Personal Protective Equipment Policy
• Contact Don Klingberg from Cintas Corporation at (219) 473-5450 or email him at Donald.Klingberg@bp.com
He is in the office on Tuesdays and Thursdays. Cintas can accept a company credit card or your company can set up
an account with their main office. It is not mandatory to use Cintas if your current supplier meets BP requirements.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 18Refinery Radios
• To request a radio
o Your Job Representative must email Alex Curiel (Supervisor of the I&E Shop) to request a radio
via Alexander.Curiel@bp.com or phone (219) 473-3086
• For radio repair:
o Contact Thomas Stahl at (219) 473-3060 or via email thomas.stahl@bp.com. He is located at the Mechanical
Shop which is near the Old Storehouse
H2S Personal Monitors
• Contractors must use BP supplied and calibrated H2S personal monitors.
• Each new contractor employee completes an H2S monitor request form at the New Hire Orientation.
• Airgas On-Site Safety Services picks up these requests each afternoon.
• Airgas On-Site Safety Services is responsible for distributing, calibrating and repairing these monitors.
o Located in the Old Storehouse on the north end (used to be Receiving)
o Phone number: (219) 473-1294
o Email: wiley.truttling@airgas.com
o If you have contractor employees coming back for rehire, email Airgas On-Site Safety Services with the
names at least 24 hours prior to their arrival and they will have the monitors available.
• The Contractor Company is responsible for any monitors issued to their employees and must turn in the H2S
monitor to Airgas On-Site Safety Services when an employee leaves, within 24-48 working hours.
4&5 Gas Monitors
• Refer to the BP Whiting Safety Manual A-8, Gas Testing Procedure for Contractor responsibilities.
• Contact your BP Job Representative to find out if you will be supplying the monitors or how and where to receive
them on site if that is the contractual agreement.
• 4 & 5 Gas Monitors must be calibrated and repaired per A-8, Gas Testing Procedure.
• All 4 & 5 gas monitors must be bump tested each day prior to use.
Snow Removal
Contact the following:
• BP Truck Garage: (219) 473-5150 (responsible for main in the refinery and tank fields)
o BP Truck Garage has a map of who is responsible for various clean-ups throughout the refinery and should
be able to help you find the correct person/contractor company who is responsible for your area.
• Check with your Job Rep for the winter work plan for your site.
Cleaning/Janitorial Crews
• Notify your Job Representative who will request support services.
OSHA 10-Hour Training
OSHA (General or Construction Industry) 10 or 30 hour training or OSHA 500-Construction Industry or OSHA 501-General
Industry is acceptable.
Safety Training and Tracing, Inc. does offer the OSHA 10-Hour instructor lead class with a minimum of 10 students per
class. Contact information is (219) 473-4320.
Web-based OSHA 10-Hour Training is available at a number of sites. The Safety Training and Tracing, Inc. web site offers a
link to a variety of classes including an OSHA 10-Hour class, either Construction or General Industry. You will receive a
certificate of completion when you have completed the class.
The cost of the OSHA 10-Hour training is the responsibility of the employer / employee.
We will do everything we can to facilitate your visit at the BP Whiting Business Unit.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 19BP WBU Contractor Guide Attachment 1
Sending an employee to work at BP Whiting
Has the Has it been
Has the Register the
employee employee’s over 1 year
been badged Yes Yes since the
Yes employee for 2-day
training training (BPW001).
at BP Whiting expired? badge was
before? used?
No No No
Register the Has it been
employee for 2-day over 6 months Register the
training (BPW001). since the employee for
employee’s Yes Refresher training
badge was (BPW050).
used?
No
Send the employee
to the badging office
and let them know
the employee is
coming to work for
you.
UNCONTROLLED PAPER COPY – PRINTED 9/11/2014
Before using, compare to the Controlled Version located
on the VTMS web page at http://www.standt.com
Page 20You can also read
