BERTRANGE/MAMER (CPE 5) - Interinstitutional Children's Centre - European ...
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Interinstitutional Children's Centre
BERTRANGE/MAMER (CPE 5)
Practical information 2018/2019
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Telephone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
1
Dear parents,
Please find enclosed some useful and practical information on the Interinstitutional children's centre
(CPE) in Bertrange/Mamer for the school year 2018/2019.
We would like to kindly ask you to carefully read and take note of the information in this brochure,
so that the best conditions for your child are ensured and that he or she can enjoy the days spent in
the CPE in total security and safety.
For further information, please refer to the administration of the CPE or the Rules on admission to
and operation of the CPE establishments and to their implementing rules. The pedagogical project of
the CPE is available on our webpage:
http://myintracomm.ec.testa.eu/hr_admin/en/creches_lux/Pages/index.aspx
Wishing you a pleasant reading!
(signed)
Lenka NÝDRLOVÁ
Head of the Interinstitutional children's centre in Bertrange/Mamer
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
2
1) INTERINSTITUTIONAL CHILDREN'S CENTRE (CPE)
The Interinstitutional Children's Centre (CPE) aims to provide parents from the various European
Union member states who are officials and agents of the European institutions with access to after-
school care facilities for their children.
The Garderie and the study and recreation centre are managed by the Unit OIL.05 (Office for
Infrastructures and Logistics) of the European Commission.
2) SITE
The building of the CPE Bertrange/Mamer can be found at the following address:
6 rue Gaston Thorn, L-8268 Bertrange
It is situated on the campus of the European School 2 in a separate building, including the Crèche,
the Garderie and the Study and Recreation centre.
Please note that any mail should be sent to the secretariat of the CPE (ARIA 04/A093).
3) OPENING HOURS OF THE CPE
The CPE follows the calendars of the European Institutions and bodies in Luxembourg and of the
European School. The establishments are open throughout the year from Monday to Friday
inclusive, except on holidays laid down by the European Institutions and bodies.
In the event of differing holidays in the Institutions and bodies, a calendar with the closing days of
the CPE is sent to parents at the beginning of the school year. For more information please refer to
page 6 of this brochure as well as to the CPE calendar on our website.
GARDERIE
For pre-school children (aged 3 to 4), the Garderie is open as follows:
Monday to Thursday, 8.00 a.m. to 7.00 p.m.
Friday, 8.00 a.m. to 6.30 p.m.
Parents are asked to bring their child to the CPE before 9.00 a.m. because the morning snack is
served at 9.15 a.m.
Children attending the nursery school ("maternelle") are collected after school from their classrooms
by the CPE educators who accompany them to the CPE. The closing times are the same as those for
children who do not yet attend school:
Monday to Friday, 7.00 p.m.
Friday, 6.30 p.m.
For security reasons, it is important that parents write down every morning the name of their child
on the follow-up sheet named "Inscription des enfants vers la Garderie". These sheets are available
in each classroom and confirm that the child should be taken care of by the educator (taking into
account absences, after-school activities, leaving with parents after the lessons, etc.).
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
3
STUDY AND RECREATION CENTRE
The study and recreation centre welcomes children after school. Children are collected after class by
educators of the CPE at collection points in the courtyard of the European School and accompanied
to the CPE. Children who attend the secondary section can arrive and leave alone, except those for
whom their parents have asked for an accompaniment to the CPE. The study and recreation centre is
open at the following times:
Monday to Friday, until 7.00 p.m.
Friday, until 6.30 p.m.
In line with the provisions of the CPE rules and for the well-being of
their children, we ask parents to strictly adhere to the opening and
closing hours of the CPE.
From 6.30 p.m. (6.00 p.m. on Fridays), a permanence is organised and children are grouped in a
common class. In case of exceptional delays, parents are asked to contact the educational team at:
Garderie :
Garderie :
children from rooms -1/036 to -1/086 : permanence in the room -1/036, tel. 4301 38609,
children from rooms -1/001 to -1/011 : permanence in the room -1/001, tel. 4301 38601.
Study and recreation centre :
children from rooms 00/001 to 00/019 : permanence in the room 00/001, tel. 4301 38629,
children frome rooms 00/026 to 00/041 : permanence in the room 00/032, tél. 4301 38644.
HOLIDAYS AND PEDAGOGICAL DAYS OF THE EUROPEAN SCHOOL
The CPE is open during all school holiday periods, including the general Pedagogical Days of the
European School. Children have thus the possibility to attend the CPE in the morning and in the
afternoon.
However, the CPE is organised differently during the holiday periods, with specific groups set up
according to the number of children enrolled for the period in question.
ENROLMENTS
For each holiday period, parents must enrol their children using an electronic form in
e-KidReg https://webgate.ec.europa.eu/ekidreg/?lang=EN). Online enrolments open
approximately one month before the holidays in
question. Both parents receive an e-mail
Children who are not enrolled or whose announcing the opening and closing of the online
enrolment form is late cannot be accepted by enrolment. In addition, this information is
displayed in the CPE buildings (parents'
the CPE during the holidays! information board, classroom doors, calendar on
the CPE website, etc.).
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
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SCHOOL HOLIDAYS 2018/2019 – THE CPE IS OPEN
Halloween from Monday 29 to Wednesday 31 October 2018 inclusive
Pedagogical day of the European school: Monday 5 November 2018
X-Mas Thursday 3 and Friday 4 January 2019
Carnival from Monday 18 to Friday 22 February 2019
inclusive
Easter from Monday 15 to Wednesday 17 April inclusive
and from Tuesday 23 to Friday 26 April 2019
inclusive
Whitsun from Tuesday 27 to Friday 29 May 2019 inclusive
Summer Holidays from Monday 8 July 2018
Re-opening of the school will be communicated later
year 2019/2020
PUBLIC HOLIDAYS OF THE EUROPEAN INSTITUTIONS 2018/2019 – THE CPE IS CLOSED
Halloween from Thursday 1 to Friday 2 November 2018 inclusive
X-Mas and New Year's days from Monday 24 December 2018 to Wednesday 2 January 2019
inclusive
Easter from Thursday 18 April to Monday 22 April 2019
inclusive
Labour day Wednesday 1 May 2019
Europe Day Wednesday 9 May 2019
Pedagogical day of the CPE Monday 27 May 2019
Ascension Thursday 30 May 2019
Friday after Ascension 31 May 2019
Whit Monday 10 June 2019
Assumption Thursday 15 August 2019
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
5
4) TEACHING TEAM
The CPE is a facility of considerable size, counting more than a hundred childcare workers and nearly
2 000 children, distributed between the sites of Kirchberg and Bertrange/Mamer.
The number of children per group is around 14 for the Garderie and around 18 for the study and
recreation centre.
Each group of children is looked after by a qualified, bilingual childcare worker whose role is to
respect the individual pace of each child's development whilst pursuing the objectives defined in the
pedagogical project.
Some groups are monolingual (French, German, etc.) while others are mixed (French and Italian,
English and Spanish, etc.) The allocation to a language group depends on the language section
attended at the European School, the availability of places at the CPE as well as different
organisational and pedagogical factors which ensure that groups are well-balanced. Given the size of
our facility, it is not always possible to take the individual preferences of parents into account.
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
6
5) OFF-SITE ACTIVITIES
As described in the pedagogical project, the CPE organises a great number of off-site activities for
the children throughout the year (except, in principle, during the month of September) such as
bowling, climbing, mini golf, visits to museums, farms, parks, swimming pools, zoos, etc.).
Generally, in the Garderie, each group has one off-site activity per month. The educators individually
inform the parents of the planning of those activities for their group. The children are always
accompanied by their educator and additional staff to ensure optimum security and safety. Children
not taking part in the activity must be looked after by their parents as it is not possible to admit
them to another group.
At the study and recreation centre, activities take place on Fridays. Parents enrol
their child with an electronic form in e-KidReg. According to availability of places,
children can participate in three activities per month.
IMPORTANT: The children are not accompanied by a nurse during off-site activities. The decision to
register a child for an off-site activity is entirely the responsibility of the parents, who must make sure
that the activity does not present a risk for the child.
The list of websites of the places visited, as well as all essential information, is published on the CPE
website.
When off-site activities take place, children must leave from the CPE and be collected at the end of
the activity from the CPE. For safety and security reasons, children must not be collected directly
from the bus but only from the responsible member of staff inside the CPE building.
Please note that, when excursions are organised children must leave and be collected only from the
CPE (article 9.4 of the CPE rules).
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
7
6) EXTRA-CURRICULAR ACTIVITIES
Extracurricular activities are not organised by the CPE but by the European School II Parents
Association (APEEEL2). Children enrolled in the CPE may take part in these activities provided that
their parents authorised them to leave the CPE (only for the study and recreation centre - see point
7) or make sure that they or another third authorised person accompany them to the place where
the activity is held, and back to the CPE.
7) AUTHORISATION TO LEAVE
Children attending the secondary section of the school may travel to and from the CPE alone. In case
parents would like their child to be accompanied to the CPE by the educators, they need to inform
the CPE by filling in the relevant form available on our website.
Children attending the primary section of the school can be authorised by their parents to leave on
their own from the study and recreation centre in order to:
go to an extra-curricular activity.
go to a remedial class at school.
leave for the day.
The authorisation is given for the current school year via the electronic form in e-
KidReg.
For the introduction of an authorization to leave, you have to indicate if your child
leaves the CPE or not. If yes, indicate the hour when he/she leaves his/her group, if
he/she does not come to the CPE before his/her activity, course, indicate "no". At the
end of the activity/course, if your child goes back to the CPE, indicate his/her, estimated
hour of return in his/her group, if he/she does not come back, indicate "no".
REMINDER : it takes 48 hours in order to ensure that the authorisation becomes effective; it is
important to give permissions in advance and not on the same day of the desired release.
8) CATERING SERVICE
The catering service in the CPE Bertrange/Mamer is provided by an external contractor which
supplies both the European school and the CPE. In 2018/2019, this will be Eurest.
Children attending the Garderie eat their meals in the CPE canteen and children attending the study
and recreation centre eat in the school canteen. The weekly menus are displayed in the CPE building,
on the Eurest website as well as on the website of the European school 2.
In addition to the standard menu, a vegetarian menu and a hypoallergenic menu are also available at
the CPE. Parents interested in the vegetarian or hypoallergenic menu should e-mail the CPE
(cpe@ec.europa.eu) and Eurest (contact.eel2@eurest.lu). As regards to the hypoallergenic menu,
special meals are served on the basis of medical proof/allergy protocol which needs to be handed
over to the paramedical service of the CPE.
Invoicing is semi-annual. Invoices will be sent by the service provider Eurest at the end of October
for meals concerning the first semester and at the beginning of March for meals concerning the
second semester.
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
8
9) CPE MEDICAL AND PARAMEDICAL TEAM
A nurse is on duty in each CPE building to provide a medical service for the children. The nurse's task
is prevention-based through monitoring the health of children enrolled in the CPE and intervention-
based in case of emergencies where first-aid is provided to ill or injured children. When necessary,
the nurse is responsible for transferring children to the nearest hospital and contacting their
parents.
Educators are also supported in their educational work by a psychologist who can provide advice,
suggest a new approach, examine specific situations and give an opinion, make observations in the
group, etc. Members of the nursing team may help to determine particular difficulties and ensure
early screening in order to direct the child and their family towards possible solutions, where
necessary.
10) COMMUNICATION OF INFORMATION TO THE CPE AND BY THE CPE
For security and organisational reasons, all information must be sent by e-mail to
cpe@ec.europa.eu. The CPE functional mailbox is regularly consulted by the administrative team.
Parents are required to inform the CPE in writing, whenever their child is absent. An email must be
sent, at the latest, on the same day before 11.00 a.m. to cpe@ec.europa.eu copying the educator
with:
the name of the child and
the name of the educator
For children attending school, it is useful to put the secretariat of the school and the class teacher in
copy.
Further, if a child is enrolled at the CPE for the whole week, but only comes on certain days,
it is very important for security and safety reasons
(especially with regard to the accompaniment from the European School),
that parents inform the CPE (cpe@ec.europa.eu ) of the actual attendance of the children.
Outside the (re)enrolment periods, parents need to inform the CPE of any changes in their
administrative details: change of address or telephone number (personal or professional), work
contract, family situation, etc. within 15 days by e-mail (and not in e-KidReg !) to cpe@ec.europa.eu.
The CPE also often sends information to parents by e-mail from cpe@ec.europa.eu address. We
advise you to add this address to your contacts to avoid messages get lost in a "spam" folder and
carefully read these messages as they contain important information (holiday enrolment periods,
etc.). All messages are sent to both parents, provided that both e-mail addresses have been
communicated. Any message sent is also displayed in the CPE buildings on the parents' information
board in the entrance of each CPE building. We invite you to have a look at it regularly.
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
9
11) TRANSPORT
The main purpose of the CPE is to look after children. The organisation of transport services is a
separate issue. Shuttle buses to and from the site of the European School 2 in Bertrange/Mamer are
nonetheless organised by the school transport association (ATSEEE). Detailed information on this
subject is available on the European School website and on the ATSEEE website.
All children attending the CPE in Bertrange/Mamer may use the shuttle from the CPE :
to the European School on Kirchberg (at 4.45 p.m. or 6.15 p.m.),
to the Office of Publications or Gasperich (at 4.45 p.m.),
provided that the parents have registered for this service with the ATSEEE and have released the CPE
om all responsibility concerning the journey using the electronic form in e-KidReg.
The responsibility of the CPE ends as soon as the children are handed over to the
person who will accompany them on the bus.
In the morning, for the children who attend the CPE, there is no shuttle arriving at the CPE and no
accompaniment to the CPE from the shuttle arriving at the European School bus dock.
Please note that for the school year 2018/2019, a new functional mailbox OIL CPE
NAVETTES (OIL-CPE-NAVETTES@ec.europa.eu ) was created only for shuttles. The parents
will have to address from now on this mailbox and either on the mailbox OIL CPE for any
request or transmission of information.
REMINDER: the schedules of shuttles taken by the children and indicated by the parents in E-KidReg
are valid for all the school year. Changes are not authorized. However, if a change of shuttles would
be necessary for a day, it must be duly justified and sent by email to the mailbox OIL CPE NAVETTES
necessarily before 11 am. After this time, changes will not be accepted anymore.
12) CHILD PICKED UP BY A THIRD-PARTY
In order to authorise a third-party to pick-up their children, parents have to provide the details of
this person when (re)enrolling their children in e-KidReg. They can also add additional persons using
e-KidReg at a later stage. Warning: it takes 48 hours in order to ensure that the authorisation
becomes effective; it is important to give permissions in advance and not on the day of the desired
pick-up.
The authorisation is given for the entire school year. The permissions given by email are not
accepted.
13) INVOICING AND PARENTAL CONTRIBUTION
All parents of children attending the Garderie and the study and recreation centre receive a monthly
fee slip detailing the elements taken into account for the calculation of their parental contribution
which is calculated on a flat-rate basis: attendance and meals.
For further information, please refer to the document "Fees" available on our web page.
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
1014) MISCELLANEOUS
REMINDER : use of electronic devices in the CPE:
Such as mentioned in the modalities of execution, during their stay in the CPE, the entertaining use
(games, photos, videos) of any electronic device (gsm, tablets, other) by the children is forbidden.
The normal use of a mobile phone remains possible in case of necessity
For further information, please refer to your child's educator, the administrative team of the CPE or
consult the Rules on admission to and operation of the CPE establishments and the implementing
rules, as well as the pedagogical project. These documents can be consulted on our web pages:
http://myintracomm.ec.testa.eu/hr_admin/en/creches_lux/Pages/index.aspx
http://ec.europa.eu/oil/social-infrastructure-en.html
European Commission - Office for Infrastructure and Logistics - OIL.05
L-2920 Luxembourg - CPE Secretariat: ARIA 04/A093
Phone: direct line (352) 4301-37413 - Fax: (352) 4301-35139
cpe@ec.europa.eu
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