Australian Celtic Festival Trader Manual 1 - 2 May 2021
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Australian Celtic Festival
Trader Manual
1 - 2 May 2021Contents
Operational Schedule.......................................................................................................................... 2
Balance of Payments ........................................................................................................................... 2
Program Advertising Rates.................................................................................................................. 2
Car Parking .......................................................................................................................................... 2
Emergency Evacuation ........................................................................................................................ 2
Electrical and Lighting ......................................................................................................................... 2
Encroachment ..................................................................................................................................... 2
Festival Operating Times..................................................................................................................... 2
Failure to Attend ................................................................................................................................. 2
Insurance and Liability ........................................................................................................................ 2
Deliveries............................................................................................................................................. 2
Plant Operation ................................................................................................................................... 2
Smoking............................................................................................................................................... 2
Sound Systems .................................................................................................................................... 2
Gas Bottles .......................................................................................................................................... 2
Storage ................................................................................................................................................ 3
Subletting ............................................................................................................................................ 3
Fire Regulations .................................................................................................................................. 3
Food and Beverage ............................................................................................................................. 3
First Aid ............................................................................................................................................... 3
Hire of Additional Equipment ............................................................................................................. 3
Contacts .............................................................................................................................................. 3
Site Specific Induction ......................................................................................................................... 1
Emergency signals ............................................................................................................................... 1
Emergency Evacuation Plan ................................................................................................................ 1
1Operational Schedule
ALL TIMES SUBJECT TO CHANGE
IMPORTANT INFORMATION
• Personal Protective Equipment required for entry, high visibility vests and closed toe shoes
MUST be worn whilst onsite during move-in and move-out.
• Failure to abide by the set-up and tear-down times will result in exclusion at future Festivals.
• Traders are responsible for their own security during the Festival. The Australian Celtic Festival
takes no responsibility for damage or theft.
• Public Liability of $20 million or more must be emailed to rbombell@gisc.nsw.gov.au before
set-up.
• Trader parking permits must be obtained by the site coordinator by Friday 30 April 2021.
• Traders are permitted 1 x car pass which must be displayed on the car. Due to capacities on
Entertainment and session tickets there will be no free passes to the Entertainment Precinct.
DATE START TIME FINISH TIME
Trader Stall Set-up: Thursday, 29 April 1.00pm 5.00pm*
Cars allowed on Site
Friday, 30 April 8.00am 1.00pm*
Festival Hours: Saturday, 1 May 8.00am 10.30pm
Cars to remain off site
Sunday, 2 May 8.00am 4.30pm
Trader Stall Pack up: Sunday, 2 May 4.30pm 7:30pm
Cars allowed on Site
Monday, 3 May 8.00am 5.00pm
* Traders unable to arrive during the scheduled set up hours above MUST contact the Festival
Site Manager to make arrangements for access to site.
^ Food Vendors are required to be set up by 1:00 pm Friday, 30 April for scheduled Food Stall
Inspections.
Vehicles MUST remain off site during Festival hours. This is for the safety of Festival Patrons
and any violation of this policy could result in the Trader being asked to leave the site.
Balance of Payments
Traders must ensure all payments have been
finalised before arriving for site set up.
2Car Parking injury that may occur to the stall or stall holder.
Car parking for traders is located at the top of The trader on contracting the space, expressly
Watson’s Drive and is signposted for exhibitors releases the Festival and Council from, and
only. agrees to indemnify and hold harmless the
Festival and Representatives from all liability
Emergency Evacuation (damage, incident or accident).
One alarm sounded, do not evacuate but be
prepared if evacuation is necessary. Two Deliveries
alarms sounded and then constant beeps, this Vehicles are not permitted on the site during
is the evacuation alarm. Please listen to the PA Festival Hours. However, Traders are
messages and assemble at the emergency permitted to drop off deliveries at the gates
and walk or cart deliveries to their stalls
assembly areas. Festival volunteers will direct
during Festival Hours.
you to a safe area.
Electrical and Lighting Plant Operation
Your electrical requirements must be made Any trader operating plant/machinery must
clear on your stall holder application. The alert and obtain permission from the Site
Festival reserves the right to disconnect Manager before undertaking the planned
electrical supply to any trader whose operation.
installations are dangerous or likely to cause
harm and annoyance to visitors or other Smoking
traders. The Australian Celtic Festival is a smoke free
Festival.
Encroachment
Traders must not extend their stand structure Sound Systems
or fittings beyond their contracted boundaries Traders must not operate any amplified sound
including catering areas. Traders will be equipment or equipment capable of
charged accordingly for any area they generating sound that is likely to cause
encroach upon. Work, Health and Safety annoyance or nuisance.
requirements will be strictly enforced by the
Festival organisers. You must not obstruct an Gas Bottles
isle or walkway. To ensure compliance and safety regulations,
traders are required to submit full details
Festival Operating Times regarding the use of LPG cylinders prior to the
The Festival will be open to the public during event. This will be assessed with public safety
the following times: as the prime concern.
Saturday 2 May 8am-10.30pm Restrictions that may apply include:
Sunday 3 May 8am-4.30pm • All installations carried out must be in
accordance with the relevant statutory
Failure to Attend acts and regulations.
If a trader fails to attend or occupy their site
• All appliances must be approved for
the Festival may replace the trader with
use in accordance with relevant acts
another stall with NO REFUND.
and regulations.
Insurance and Liability • The quantity of LPG held within a stand
The Festival, Council, staff, employees, agents is to be limited to amount reasonable
or any other representative of the Festival shall consumed in one day.
not be responsible for any loss, damage or • Maximum Cylinder size 45kg.
2• One cylinder per appliance. First Aid is available at the Information tent
• Centralised cylinders with appliances located at the main entrance. All accidents and
connected to a reticulation system are incidents must be reported to the Event
not permitted. Coordinator.
• Cylinders and connections must be
protected from damage.
Hire of Additional Equipment
If you require the hire of additional marquees,
• Control of cylinders must be accessible
fencing, chairs etc we recommended
by the stand but not the public.
contacting our partners C2C, Steve: 0429 839
Storage 309.
There is no on-site storage for traders
Contacts
packaging and stock.
Site Manager-
Subletting for all site or stall issues
Traders are not permitted to sublet, sublease Graham Archibald 0408 448 256
or co-occupy any part of their site without the
Event Coordinator & Tourism and Events
express written permission of the Festival.
Officer- for major issues
Fire Regulations e.g., Incidents, first aid.
Rhonda Bombell
The storage of any flammable liquids or fuel
0404 966 792
within the Festival grounds is not permitted.
Food and Beverage
Emily Leach
Glen Innes Severn Council 6730 2361
First Aid
In an Emergency please phone 000
After calling 000 please phone the Event
Coordinator Rhonda Bombell 0n 0404966792
to alert her of the situation.
3Site Specific Induction
Identify
• Evacuation assembly point.
• Toilets and amenities.
• Site specific hazards marked with.
• Witches hats or bunting.
• First aid point.
• Observe and action.
• No smoking onsite.
• Wear personal protective equipment.
• Fatigue awareness & personal safety.
• Report all incidents or near misses to the site coordinator.
Emergency signals
1. Stop work heads up (1 horn blast) “honk”.
Stop what you are doing, secure work and await further signal or instruction.
2. Evacuate site (3 horn blast repeated)
“honk”honk”honk”… “honk”honk”honk”…
Stop what you are doing, secure work, and proceed in an orderly manner to the assembly
point.
Emergency Evacuation Plan
See individual site emergency assembly areas in your traders pack.
Covid-19
Traders are to QR Code or do manual sign in each day. Traders must complete their own Covid-19
Safety Plan https://www.nsw.gov.au/covid-19/covid-safe/non-food-markets as per NSW Health
legislation and Food stalls complete https://www.nsw.gov.au/form/covid-safety-plan/restaurants-
cafes-food-courts. Stallholders to have a copy ready if asked to check by authorities.
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