BOARD OF SUPERVISORS RICHARD VALLE - GovDelivery
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BOARD OF SUPERVISORS
RICHARD VALLE
President
Supervisor, District 2
SENT VIA EMAIL
May 17, 2021
Subject: Covid Relief Grants for District 2 Community Based Organizations
BACKGROUND/INTENT
Alameda County relies on our partner community-based organizations (CBO) to deliver essential
services to our residents. Many CBOs in District 2 have been significantly impacted by COVID-
19 and are simultaneously experiencing increased utilization of their services and limitations to
their service delivery set by the County’s shelter in place orders. As a result of this pandemic, the
District 2 Office has held biweekly conference calls with CBOs providers in the District to
determine areas of collaboration, needs, and gaps. Through these calls, it has become evident that
access to financial aid to meet the increased demand for CBO services/supplies is an ongoing
and growing need.
In response, Supervisor Valle is announcing another round of Covid Relief Grants for District 2
CBOs. The Covid Relief Grants for District 2 CBO’s will assist organizations with financial
relief due to the impacts of COVID-19, including, but are not limited to: potential program
closure, inability to see clients, difficulty meeting capacity for increased service needs, purchase
of food and food delivery for clients, purchase of protective equipment and disinfectants. It is the
intent of this grant program to support the sustainability of District 2 CBOs and assist in
mitigating the impacts of the County’s reopening.
In April 2020, the District 2 Office announced an Emergency Support Grant to bring emergency
relief to families and communities impacted by COVID-19. A second round of funding was
awarded in November 2020. This new round of funding for Summer of 2021 will consist of one-
time funding ranging from $5,000 to $10,000, awarded to non-profit organizations located or
doing work in Supervisorial District 2, which includes the cities of Union City, Hayward,
Newark, and parts of Fremont and Sunol (click here for a map of District 2). Total grant program
funding for this Summer 2021 round of Covid Relief Grants is $150,000.
Applications will be reviewed and funding priority will be awarded based on the organizations’
services and impact they have in the District 2 communities.
All funds granted shall be used to cover direct services; administrative fees will not be
covered. All applications are due by 5 p.m. on Friday, May 21, 2021 to be considered for
award.
QUALIFIED APPLICANTS
Qualified applicants shall meet the following criteria:
• Be an IRS recognized 501(c)3 organization
• Located in or providing direct services in Alameda County Supervisorial District 2• Submit a signed Letter of Need by 5:00 p.m. on Friday, May 21, 2021 to:
district2@acgov.org, with the subject line: Summer 2021 Covid Relief Grant
Application. (See How to Apply for addition information on the letter of need.)
• Adhere to the procedures outlined in the How to Apply section
• Are responsive to the Results Based Accountability section
RESULTS BASED ACCOUNTABILITY
Alameda County is committed to performance-based monitoring and accountability for all of its
contracted services. The District 2 Office will be using the Results-Based Accountability (RBA)
approach in this grant processes. All new or renewed grants will be required to provide
information and data that address the three basic RBA questions: How much work was done?
How well was it done? And, who benefitted as a result of the work?
All applicants must include a paragraph in the Letter of Need addressing how they intend on
tracking the RBA metrics and reporting it back to the District 2 Office if awarded a grant.
Grantees shall not provide any Personally Identifiable Health Information or other confidential or
protected data to the County. Grantee shall submit a report utilizing the Sample in Appendix A
as a reporting template.
See Appendix A for sample reporting template/outline.
HOW TO APPLY
To apply for this grant, organizations must email the following items to
district2@acgov.org, with the subject line: “Summer 2021 Covid Relief Grant Application”
no later than 5 p.m. Friday, May 21, 2020:
• Submit a signed 1-2 page Letter of Need that must include:
o Organization’s mission
o Service area
o Services provided
o Population served and numbers served
o Impacts of COVID-19 pandemic on organization
o How the funding will be utilized
o How RBA measures will be monitored and reported to the District 2 Office
o An attached copy of the organization W-9
o An attached copy of the organizations FY 20-21 budget
Omission of any one of the above applicable requirements will be grounds for
disqualification.
The amount of each individual grant and the number of recipients will be limited to the amount
of funding available. Any questions about the Emergency Support Grant or application process
should be submitted to District2@acgov.org or call the Oakland Office at (510) 272-6692 or the
Hayward Office at (510) 670-6150.
AWARD OF FUNDINGDistrict 2 will review each application in the order received and consider grant awards based on adherence to application criteria and procedures, funding priority, urgency of direct service need, and funding availability. All awarded grant funds are subject to the approval of Board of Supervisors. All support grants will be aggregated into one Board Letter submitted to the Board of Supervisors as one COVID- 19 relief project to District 2 CBOs at a Board meeting by early July 2021. Notice of Award will be emailed to all selected organizations by late June 2021. Awardees can anticipate receiving grant funds by Mid August 2021. Thank you and be well, Richard Valle
Appendix A
All new or renewed grants will be required to provide information and data that address the three
basic RBA questions: How much work was done? How well was it done? And, who benefitted
as a result of the work?
This report should make an attempt at evaluating the efficacy of District 2’s emergency support
grants in assisting organizations with emergency financial relief due to the impacts of COVID-
19, including, but not limited to: potential program closure, inability to see clients, difficulty
meeting capacity for increased service needs, purchase of food and food delivery for clients,
purchase of protective equipment and disinfectants. These emergency support grants are intended
to support the sustainability of District 2 CBOs and assist in mitigating the impacts of the
County’s shelter in place orders.
Please note, the Process Objectives, Quality Objectives, and Impact Objectives are self-
identified and reported. Applicants should consider these items when submitting their Letter of
Need for Round 2 of the Emergency Support Grant. For questions concerning RBA metrics and
reporting please email questions to District2@acgov.org and District 2 staff will follow-up in
writing or with a telephone call if a contact person and phone number is identified.
Thank you.
Sample report:
SENT VIA EMAIL
From:
Organization A
ATTN: Principal
1234 Street Name
City, State Zip
To:
Alameda County Board of Supervisors District 2
ATTN: COVID-19 Emergency Support Grant
1221 Oak Street, Suite 536
Oakland, CA 94612
District2@acgov.org
Reporting Period: November 1, 2020 to December 31, 2020
A. Process Objectives and Performance Measures
“How Much”
Process Objective Data Source
Performance Measure
By December 31, 2020, Number of Restaurant or commercial
Contractor shall complete 100 individuals/families that kitchen invoice(s) for
healthy meal deliveries to food have received prepared purchased meals showing
insecure individuals/families. healthy meals. meal ingredients, portionsizes, calories, saturated fat,
trans fat, and sodium target.
Delivery slips or list of
neighborhood and city for
each delivered meal.
Response
Beginning in November From 11/1/2020 to Please see Attachment A for
Organization A expanded our 11/29/2020 (4 week period) the invoice from Vendor A
meal delivery program to food forty-eight (48) meals were who has partnered with us to
insecure South Hayward delivered to six (6) prepare the meals. Please see
families impacted by COVID- previously unserved Attachment B for our driver’s
19. For the families we serve families. Each family delivery route/list. Please note
these impacts included received 2 healthy meals for that to protect individuals
mandatory quarantining and a family of 4, delivered on privacy their names and street
loss of employment due to Monday and Friday. address have been redacted,
business closure. leaving the city and zip code
From 11/30/20 to 12/31/20 available for review.
(5 week period) sixty-six
(66) meals were delivered to
the same 6 families as
November. Each family
received 2 healthy meals for
a family of 4, delivered on
Monday and Friday. For the
week of 12/21/20 meals
were delivered on Monday
and Wednesday with
Wednesday’s delivery
consisting of 2 meals
delivered for the holiday,
total 3 meals to each family
that week.
B. Quality Objectives and Performance Measures
“How Well”
Quality Objective Data Source
Performance Measure
100% of the delivered meals Percent of meals that meet Restaurant or commercial
shall meet the State of the State Meal Program kitchen invoice(s) for
California Department of guidelines. purchased meals showing
Education State Meal Program meal ingredients, portion
guidelines for a nutritionally sizes, calories, saturated fat,
adequate meal for K-12 Lunch trans fat, and sodium target.
Programs.
ResponseThe attached meal plan with Meals were prepared by Please see Attachment A for
specified portion sizes, dietary Vendor A at the commercial the invoice from Vendor A
requirements (and restrictions kitchen. 100% of the who has partnered with us to
per individual’s need) were prepared meals conformed prepare the meals. Please see
modeled from the State of to the state guidelines. Attachment B for our
California’s State Meal Meals were picked up by driver’s delivery route/list.
Program for the Department of our drivers on their Please note that to protect
Education K-12 Lunch scheduled delivery day and individuals privacy their
Program. These individualized kept refrigerated while in names and street address
meal plans were provided to transport and delivered to have been redacted, leaving
the Vendor A operating out of clients within 4 hours of the city and zip code
the commercial kitchen pick-up from the available for review. Please
located at Location A. commercial kitchen. see Attachment C for the
meal plan provided to
Vendor A.
C. Impact Objectives and Performance Measures
“Better Off”
Impact Objective Data Source
Performance Measure
At least 20 food insecure Number of Restaurant or commercial
individuals receive access to individuals/families that kitchen invoice(s) for
healthy prepared meals at least have received prepared purchased meals showing
twice a week over a 60 day healthy meals. meal ingredients, portion
period. sizes, calories, saturated fat,
trans fat, and sodium target.
Delivery slips or list of
neighborhood and city for
each delivered meal.
Response
Beginning in November From 11/1/2020 to Please see Attachment A for
Organization A expanded our 11/29/2020 (4 week period) the invoice from Vendor A
meal delivery program to food forty-eight (48) meals were who has partnered with us to
insecure South Hayward delivered to six (6) prepare the meals. Please see
families impacted by COVID- previously unserved Attachment B for our
19. Our organization focuses families. Each family driver’s delivery route/list.
on families impacted by received 2 healthy meals for Please note that to protect
COVID-19 with children in a family of 4, delivered on individuals privacy their
the home. The 6 families Monday and Friday. names and street address
served by this emergency have been redacted, leaving
support grant each had a From 11/30/20 to 12/31/20 the city and zip code
household of 4 individuals in (5 week period) sixty-six available for review.
the home (2 adults, 2 (66) meals were delivered to
children). the same 6 families as
November. Each family
received 2 healthy meals for
a family of 4, delivered onMonday and Friday. For the week of 12/21/20 meals were delivered on Monday and Wednesday with Wednesday’s delivery consisting of 2 meals delivered for the holiday, total 3 meals to each family that week.
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