NARA Phased Reopening Plan - National Archives
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NARA Phased Reopening Plan February 2, 2021 update
NARA will reopen in phases.
Phase One: Limited Operations Phase Two: Partial Operations Phase Three: Adjusted Operations
• Research rooms and museum • Research rooms and museum • Select research rooms & museum
exhibits remain closed to the public; no exhibits remain closed except for brief, exhibits will open with limited hours
in-person public programs. limited openings approved to test social and strict social distancing procedures;
• Staff: distancing procedures; library exterior no food service or in-person public
― At A1, A2, and NPRC, 5%-10% of staff grounds may reopen to the public; no in- programs.
may enter the building at one time; at person public programs. • Staff:
other facilities, 10%-20% of staff. • Staff: ― All facilities will continue to limit the
― Some non-telework staff may return ― At A1, A2, and NPRC, up to 20% of number of staff in the building at one
on a regular basis, up to 40 hours per staff may enter the building at one time.
pay period. time; at other facilities, up to 25% of ― Enhanced telework (5 days per week)
― Enhanced telework: Teleworkers can staff may return. will be available where it doesn’t
telework up to 5 days per week. ― Some non-telework staff may return interfere with agency operations.
― Employees in high-risk groups will on a regular basis, but fewer than 80 ― High-risk employees may work on-
remain on telework or weather & hours per pay period. site, but not in public facing activities.
safety leave. ― Enhanced telework: Teleworkers can • Nonessential travel may resume with
• Nonessential travel is prohibited; telework up to 5 days per week. some restrictions.
essential travel is limited. ― High-risk employees will remain on
telework or weather & safety leave.
• Nonessential travel is prohibited.
2Each NARA facility will move to Phase One when it meets 10 criteria.
1. State and local government Movement Control surfaces that custodial staff does not clean.
Orders (MCO) permit NARA Phase One on-site work
functions and travel for commuting. 6. Public Transit. Sufficient staff are available and can be
recalled to perform Phase One on-site work functions, and are
not limited by the availability of public transportation.
2. Local public health conditions meet NARA targets of: (a)
new cases of 200 or fewer per 100,000 population over the
last 14 days; and (b) positivity rate of 10% or lower over the 7. Dependent Care. Sufficient staff are available and can be
last 14 days. recalled to perform Phase One on-site work functions, and are
not limited by the availability of dependent care.
3. NARA Phase One on-site work functions are defined,
sufficient staff are available to accomplish on-site work, and 8. Social Distancing. National and local procedures are in
on-site work is scheduled. place to enforce appropriate social distancing.
4. Personal Protective Equipment (PPE) is available for 9. Entry Screening. National and local procedures are in place
staff, including face coverings, disposable gloves, disinfectant, to ensure employee self-certification of health status prior to
and hand sanitizer. reporting for on-site work.
5. Cleaning. Custodial contractors are ready and able to 10. Contact Tracing. National and local procedures are in place
perform routine disinfecting and deep cleaning, and local to report a potential exposure to facility occupants while
procedures are established for disinfecting equipment and maintaining confidentiality of the sick person.
3NARA has established 5 criteria for NARA facilities to move to Phase Two.
1. Local public health conditions permit the functions and 4. Personal Protective Equipment (PPE) and cleaning.
supporting travel, because:
(a) Each facility has sufficient supplies of PPE available for
(a) State and local MCOs permit Phase II on-site work staff, including face coverings, disposable gloves,
functions and travel; and disinfectant, and hand sanitizer.
(b) The county where the facility is located has both: (i) new (b) Custodial contractors are ready and able to perform
cases of 200 or fewer per 100,000 population over the last routine disinfecting and deep cleaning, and local
14 days; and (ii) positivity rate of 10% or lower over the procedures are established for disinfecting equipment and
last 14 days. surfaces that custodial staff does not clean.
2. NARA Phase Two on-site work functions are defined, 5. COVID-19 procedures. National and local procedures are in
procedures are in place to safely accomplish on-site work, place to protect staff, report activities, and enforce rules for
and on-site work is scheduled. social distancing, entry health screening, and contact tracing.
3. Staff availability. Sufficient staff are available and can be
recalled to perform priority on-site work functions, with
consideration for limitations on the availability of public
transportation and dependent care.
4Phase One on-site work functions.
Some functions will continue,
Some functions normally Some functions have modified
but some tasks will not be
require little personal contact. procedures to reduce contact.
performed in Phase One.
Reference Offsite archival reference FRCP Operations (AFO) reference NPRC reference (interfiles
suspended)
Records moves Research Services records moves FRCP T&D (will be assigned in
(batches of 40 LGA boxes or fewer) batches of 25 FRC boxes or fewer)
Exhibits Exhibit maintenance De-installation of exhibits;
Return of loaned records and
artifacts
Digitization Digitization projects (archival Digitization labs Digitization partnerships (require
records) case-by-case review)
Declassification National Declassification Center;
FOIA and Special Access review
Preservation Preservation (excludes preservation
of records on exhibit)
Administrative Laptop deployment; On-boarding new employees
PIV badging (telework-ready only)
5Phase Two will continue Phase One work functions, with some additions.
Additional Phase Two on-site
Phase One modified on-site work functions
work functions
Reference • Offsite archival reference • NPRC reference (interfiles • Requests for restricted records
• FRCP Operations (AFO) reference suspended) • Reproduction orders
Records moves • Research Services records moves • FRCP T&D (25 FRC boxes or
(40 LGA boxes or fewer) fewer)
Exhibits • Exhibit maintenance • De-installation of exhibits; • Public access to library exterior
• Return of loaned records and grounds
artifacts • Plan and design exhibits
Digitization • Digitization projects (archival) • Digitization partnerships (require • FRCP document conversion
• Digitization labs case-by-case review)
Declassification • National Declassification Center • Limited return of agency
• FOIA and Special Access review declassification reviewers
Preservation • Preservation (excludes • Preservation of records on exhibit
preservation of records on exhibit)
Administrative • Laptop deployment • On-boarding new employees • Fulfill online store orders
• PIV badging (telework-ready only)
6Shared responsibilities to protect your health and the health of others.
Face coverings are 6-foot social distancing is Assess your health before Sign in and sign out of the
required required reporting for duty facility each day
• Everyone must wear • Employees must remain • Do not come to work if • All staff must sign (or badge)
appropriate face coverings at least 6 feet apart and you feel sick. in and out of the facility when
(no valve/vent) over their avoid gatherings except working on-site, so we know
nose and mouth at all when absolutely necessary. • You must take your who’s on-site each day.
times in NARA facilities, temperature and assess your
except when alone in a closed • All meetings will be virtual, health every morning before • We will notify you if a person
office, alone in stack space, or including for on-site staff. reporting for duty. you worked with later reports
when eating or drinking alone. COVID-19 symptoms or
Masks are required on • Access and occupancy will be • Do not come to work if: diagnosis, or if they had close
NARA grounds when restricted for conference - You have COVID-19 contact with someone else who
physical distancing is not rooms, common areas, symptoms; was diagnosed with COVID-
possible. elevators, and restrooms. - You have been diagnosed 19.
with COVID-19; or
• In facilities with security
• Government vehicles will be - You have been in close • If you had close contact
service, you will be required to
limited to one passenger per contact with someone who (within 6 feet for 15 min. or
briefly lower your face covering
row of seating. has been diagnosed with longer) with a sick coworker,
on entry to verify identity.
COVID-19. you will be placed on 10-day
• Staff who refuse to wear a face • Follow local procedures and home isolation (telework or
covering will be denied access signage. weather & safety leave).
to NARA facilities.
7Operational changes to better protect the health of returning staff.
Work schedules will be Increased disinfecting and Facility operations changes Amenities will be limited
different cleaning to improve safety
• Most non-supervisory staff • Custodial contractors have • NARA has changed settings • Cafeterias and food services
will work on-site fewer than increased routine disinfecting on Heating, Air Conditioning, will remain closed.
8 hours per day of hard surfaces and have and Ventilation (HVAC)
NARA procedures for deep systems to increase the • Vending machines will be
• Staff will have a flexible time cleaning when needed. circulation of air. routinely disinfected but may
band in which to arrive. not be restocked.
• Staff must wipe down • NARA has installed high-
• Most staff who work on-site door handles, copiers, efficiency filters in air filters • Break rooms and lunch rooms
will be there fewer than 80 ladders, streamliners, servicing office or public will be open with strict social
hours per pay period. and other common space. distancing.
equipment before and
• Supervisors will rotate so that after each use with • All water systems were • Water fountains will be
there is always an on-site disinfectant wipes. Please flushed and chemistry available to refill bottles but
supervisor. follow local procedures. checked before reopening not for drinking.
NARA facilities to ensure any
• Staff should raise concerns • NARA will provide face stagnant water was removed. • Fitness centers and gyms will
with their supervisor, the on- coverings, gloves, disinfectant be closed.
site supervisor, or AFGE wipes, and hand sanitizer for
Council 260. all staff members. • The A1/A2 shuttle may not run.
8Take action now to prepare to return to work.
1. Take “Returning to Work” training.
• Call 187SOSNARA1 to hear a recorded message providing basics on reopening safety.
• Go to the NARA Learning Center (at nara.csod.com) to take the 15-minute training module,
“COVID 19: Returning to Work Safely.”
2. Review NARA procedures on the ICN COVID-19 Coronavirus Resources page here:
https://icn.nara.gov/groups/covid-19-coronavirus-resources.
• COVID-19 Fact Sheet #1, Workplace flexibilities
• COVID-19 Fact Sheet #3, Sanitizing work surfaces
• COVID-19 Fact Sheet #8, Contact Tracing
• COVID-19 Fact Sheet #9, Health Screening
• Social Distancing procedures for all NARA, FRCP transfers and dispositions, and Research
Services records moves.
3. Review local procedures when they become available. Some local procedures may not be
available until you return to the physical worksite.
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