Amsterdam KIT Royal Tropical Institute - Sponsor Prospectus - International Conference on Lyme Borreliosis ...
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Sponsor
Prospectus
KIT Royal Tropical Institute
Amsterdam
The NetherlandsTable of content Invitation 2 Committees 3 General Information 5 Sponsor Packages & Opportunities 7 Exhibition Plan 9 Sponsor Application Form 10
Invitation We are pleased to invite you to participate in the 16th International Conference on Lyme Borreliosis and other tick-borne diseases (ICLB 2021). The ICLB 2021 will be will be hosted in Amsterdam on September 5-8th 2021. This conference is one of the biggest scientific events of its kind and is organized only every two or three years. We aim to highlight the latest breakthrough developments, and to jointly discuss the research advances made in the field of ticks and tick-borne diseases, with a focus on Lyme borreliosis, tick-borne encephalitis and other emerging tick-borne diseases. The topics cover clinical studies, diagnostics, epidemiology, pathogenesis, ecology and tick biology, one health and prevention. The conference primarily focuses on researchers and clinicians working in the field of ticks and tick-borne diseases and also participation of (MD/PhD) students from all over the world will be stimulated by travel grants. We expect around 400 delegates! Amsterdam is a vibrant city and its historical center with the characteristic canals ranks amongst the most beautiful of the world. We are looking forward seeing you in Amsterdam. ICLB 2021, executive commitee Joppe W.R. Hovius & Hein Sprong ICLB 2021 Congress Organisation Congress Care PO Box 440 5201 AK ’s-Hertogenbosch The Netherlands Tel. +31-73-690 1415 Iclb2021@congresscare.com
Committees
Organizing committee
Joppe W.R. Hovius, Amsterdam UMC, Amsterdam, The Netherlands, conference chair
Hein Sprong, Wageningen University, Wageningen, The Netherlands, conference chair
In addition, the organizing committee consists of delegates from the chairs’ host institutions,
the chairs of the scientific subcommittees, ESGBOR and the NorthTick consortium
Scientific committee
Paul Auwaerter, Johns Hopkins University School of Medicine, USA
Juan Anguita, Center for Cooperative Research in Biosciences, Spain
Marieta Braks, Centre for infectious Disease Control, Netherlands
John Branda, Massachusetts General Hospital, USA
Lars Eisen, Centers for Disease Control and Prevention, USA
Volker Fingerle, Bayerisches Landesamt für Gesundheit & Lebensmittelsicherheit, Germany
Franc Strle, Ljubljana Medical Center, Sloviena
Klemen Strle, Massachusetts General Hospital, USA
Clinical/Epidemiology subcommittee
Franc Strle, Ljubljana Medical Center, Slovenia, chair
Paul Auwaerter, Johns Hopkins University School of Medicine, USA, co-chair
Gerhard Dobler, Bundeswehr Institute of Microbiology, Germany
Randi Eikelund, Flåttsenteret, Norway
Brian Fallon, Colombia University, USA
Bart-Jan Kullberg, Radboudumc, Netherlands
Per-Eric Lindgren, Linköping University, Sweden
Daša Stupica , Ljubljana Medical Center, Slovenia
Kees van den Wijngaard, Centre for infectious Disease Control, Netherlands
Gary Wormser, New York Medical College, USA
Diagnostics subcommittee
Volker Fingerle, Bayerisches Landesamt für Gesundheit & Lebensmittelsicherheit, Germany, chair
John Branda, Massachusetts General Hospital, USA, co-chair
Wim Ang, Amsterdam UMC, Netherlands
Ram Dessau, University of Southern Danmark, Danmark
Linden Hu, Tufts University, USA
Benoît Jaulhac, University of Strasbourg, France
Kristin Kremer, Centre for infectious Disease Control, Netherlands
Mariska Leeflang, Amsterdam UMC, Netherlands
Gerold Stanek, Medical University of Vienna, Austria
Alje van Dam, Amsterdam UMC. Netherland
4Pathogenesis subcommittee Klemen Strle, Massachusetts General Hospital, USA, chair Juan Anguita, Center for Cooperative Research in Biosciences, Spain, co-chair Monica Embers, Tulane University, USA Bredon Jutras, Virginia Tech, USA Linden Hu, Tufts University, USA Leo Joosten, Radboudumc, Netherlands Peter Kraiczy, Goethe University Frankfurt, Germany Gabrielle Margos, Bayerisches Landesamt für Gesundheit & Lebensmittelsicherheit, Germany Sukanya Narasimhan, Yale University, USA Alexander Platonov, Central Research Institute of Epidemiology, Russia Ecology and tick biology, including Tick biology, ecology and behavior Transmission dynamics of tick-borne pathogens Jean Tsao, Michigan State University, USA, chair Maarten Voordouw, Western College of Veterinary Medicine, Canada, co-chair Maria Diuk Wasser, Columbia University, USA Agustín Estrada-Peña, University of Zaragoza, Spain Gabor Foldvari, Centre for Ecological Research, Hungary Maria Gomes-Solecki, University of Tennessee Health Science Center, USA Ondra Hajdusek, Czech Academy of Sciences , Czech Republic Tim Hofmeester, Swedish University of Agricultural Sciences, Sweden Olaf Kahl, Tick-radar GmbH, Germany Nick Ogden, Public Health Agency of Canada, Canada Prevention subcommittee Lars Eisen, Centers for Disease Control and Prevention, USA, chair Marieta Braks, Centre for infectious Disease Control, Netherlands, co-chair Tamas Bakonyi, European Centre for Disease Prevention and Control, Hungary Robert Gilmore, Centers for Disease Control and Prevention, USA Paul Mead, Centers for Disease Control and Prevention, USA Abhijeet Nayak, Amsterdam UMC, Netherlands Sam Perdue, National Institute of Health, USA Allen Steere, Massachusetts General Hospital, USA Sam Telford III, Tufts, Cumming School of Veterinary Medicine, USA
General congress information for sponsors & exhibitors Date: Sunday 5 - Wednesday 8 September 2021 City / country: Amsterdam, The Netherlands Congress language: The official language of the Congress is English. All abstracts and presentations must be submitted in English. Congress venue: ICLB 2021 will be held at the KIT Royal Tropical Institute. Mauritskade 64 1092 AD Amsterdam The Netherlands www.kit.nl Registration: The online registration will be opened at the ICLB website, starting in the beginning of 2021, www.iclb2021.org Congress Secretariat Congress Care BV Po Box 440 NL-5201 AK, ’s-Hertogenbosch The Netherlands www.congresscare.com iclb2021@congresscare.com Sponsor and exhibitor sales department ICLB2021 Congress Care BV Mr. Rob Zikkenheimer iclb2021@congresscare.com Tel: +31-73-6901415 Timing The congress will start on Sunday 5 September 2021 with registration, pre-meetings and welcome reception. Target audience The conference primarily focuses on researchers and clinicians working in the field of ticks and tick-borne diseases and also participation of (MD/PhD) students from all over the world will be stimulated by travel grants. Total number of expected delegates around 400 based on the experience of previous ICLB congresses.
Promotion Website: All information will be available on: www.iclb2021.org First announcement Starting in May 2020 with: • Direct (e)mail to all potential participants • Distribution on all relevant congresses • Distribution via affiliated organizations Second announcement A 2nd e-announcement is scheduled for distribution spring 2021. Direct e-mail All potential participants will receive reminder e-mails on relevant (programme) updates and before every deadline. Ambassador programme All members of the local and international scientific committee will make sure that all potential participants within their region are made aware of ICLB2021.
Sponsorship opportunities
The executive committee fully acknowledges that each company has individual requirements and
therefore will be happy to tailor sponsorship packages that may better complement your company’s
marketing profile and objectives.
Platinum sponsor package
Lunch symposium on 6 or 7 September 2021 EUR 39.500
License to stream & record the sponsored symposium; 12m2 booth space;
ICLB2021 website sponsor; E-blast to all delegates; Advertisement in the program;
Sponsored program published in the program and on the website; Bag insert;
Acknowledgement as Platinum sponsor
Sponsored symposia & workshops
Lunch symposium on 6 or 7 September 2021 EUR 24.500
Breakfast workshop 6 or 7 September 2021 EUR 9.500
The scientific programs of the sponsored sessions, workshops and symposia may be proposed by the
industry and must be approved by the executive committee. Since the integrated sessions, workshops
and symposia form an part of the scientific program they must conform to the norms and practices
of scientific meetings. This includes full disclosure of any activities and commitments that may be
considered to represent a potential conflict of interest.
Advertising / branding
2nd announcement – full page ad EUR 2.500
Final programme – full page ad EUR 2.500
Poster boards name / logo on each poster panel sole sponsor item EUR 4.500
E-blast: dedicated emailing EUR 4.500
ICLB Mobile App
Exclusive sponsorship of the ICLB 2021 Mobile App. EUR 7.500
ICLB Abstracts USB Stick sole sponsor item EUR 9.500
Delegates are invited to pick-up the USB stick, including all abstracts, at your booth.
Including production of USB sticks by organisation
Website sole sponsor item EUR 7.500
Sponsorship of the website includes the appearance of the company logo
on the official website of the ICLB 2021 congress website, www.ICLB2021.org
that also contains all congress information. The sponsoring company may include
a hyperlink to a website of its choice. Sponsoring of the website will also
be announced in connection with the web address in all printed congress materials.
4Educational Participation Grant Independent educational grants, dedicated to increase the opportunity for delegates to participate in the ICLB2021 congress Support will be acknowledged in the program, on the website, the application form and with signage during the congress. (Minimal) EUR 3.000 ICLB 2021 WiFi Network EUR 2.500 Company name visible in ICLB network name. Mentioned as WIFI sponsor in printed matters and website. Venue branding - several possibilities Banners, stickers on glass façade, etc. The ICLB 2021 organization is open for suggestions. Please share your ideas at Iclb2021@congresscare.com. License for live streaming EUR 9.500 The right to broadcast live from the ICLB 2021 venue (either ICLB 2021 sessions or sponsored meet-the-expert interviews). Excluding costs for the required audio-visual equipment, meeting rooms and technicians. Social Media Support excluding costs for extra technical equipment and personnel EUR 9.500 Report from the congress and highlight the most relevant content and most interesting persons via social media. Hospitality suites Price and availability on request. Please contact the secretariat. Bare exhibition space Exhibition space is available as per exhibition floor plan, to be found in this prospectus. • The price quoted below is per square meter floor space. It is space only. • Standard booth (shell scheme) is not included but can be ordered separately. • Exhibitors are free to use their own booth materials and own booth construction crew. • Floor space is available in units of 6 square meter (2m x 3m) minimum. • Location will be assigned on a first come first served basis. • Information regarding shell scheme booths can be obtained through the congress secretariat. Costs for space only, per sqm.: EUR 550 Insert in congress bag EUR 2.500 Insert of promotional brochure or leaflet or invitation in the congress bags. Environmental friendly Congress Bag EUR 9.500 All delegates will receive a congress bag, which will display your company/ product logo in addition to the ICLB branding. Costs include the bags and production costs. Environmental friendly produced Lanyards EUR 5.000 Display of company/ product logo. Including production of lanyards. Handsanitiser stations EUR 3.500 Pens EUR 2.500 Delivered by the sponsor Notepads EUR 2.500 Delivered by the sponsor
Floorplan
main auditorium
6
5 7
2 4
1 3
posters catering
break-out rooms
catering
registration
desk
main entrance16th ICLB CONGRESS 2021
5-8 September 2021, KIT Royal Tropical Institute, Amsterdam, The Netherlands
SPONSOR & EXHIBIT APPLICATION FORM (page 1/2)
SPONSOR ITEMS EURO
Platinum Sponsor See manual for description 39.500
Lunch symposium on 6 or 7 September 2021 24.500
Sponsored
sessions
Breakfast workshop 6 or 7 September 2021 9.500
Exhibition space Bare booth space: .......... sqm. @ EUR 550 per square meter ..........
Advertisement: 2nd announcement – full page advertisement 2.500
Advertisement: Final programme – full page advertisement 2.500
Sponsoring poster boards 4.500
ICLB Abstracts USB Stick: see manual for description 9.500
ICLB Mobile App 7.500
E-blast: dedicated emailing 4.500
Handsanitiser stations 3.500
Advertising /
Website sponsor 7.500
branding items
ICLB 2021 WiFi Network: see manual for description 2.500
Educational Participant Grant 3.000
Congress bags: see manual for description 9.500
Lanyards: see manual for description 5.000
Pens: see manual for description 2.500
Notepads: see manual for description 2.500
Insert in congress bags 2.500
License for live streaming 9.500
Social Media Support: see manual for description 9.500
Total amount due (ex. VAT):
Sponsor & Exhibition Application Form – 16th ICLB CONGRESS 2021 – www.icbl2021.org16th ICLB CONGRES 2021
5-8 September 2021, KIT Royal Tropical Institute, Amsterdam, The Netherlands
SPONSOR & EXHIBIT APPLICATION FORM (page 2/2)
PROCEDURE:
1) Please mark the event(s) you would like to sponsor
2) Calculate and note the total amount.
3) After receipt of the application form, you will receive a confirmation and an invoice for the requested items
for a non-refundable deposit of 50% of the total amount. The remaining 50% of the total amount due will be
invoiced in May 2021.
4) The total amount has to be settled before 1 September 2021 Cancellation fee of 50% of the total amount will
be charged up until 6 months before the congress. Thereafter the full amount will be charged in the event of
cancellation.
CONTACT DETAILS è logistic & practical matters
Company: Telephone:
Contact person: E-mail:
CONTACT DETAILS è invoicing & contracting
Company Telephone
Contact person: E-mail:
Address for correspondence: PO-number (if applicable):
Signature: VAT-number
(European Community based companies only):
Sponsor & Exhibition Application Form – 16th ICLB CONGRESS 2021 – www.icbl2021.orgTERMS & CONDITIONS Application to participate Application to participate will be considered only if, the appropriate forms are used for submission, duly filled in and signed and accompanied by the necessary payment. Registration will be confirmed as far as space is available. Applicants will be informed in writing of the acceptance or refusal of their application. In the event of refusal all payments will be fully refunded. Obligation and rights of exhibitor Registration implies full acceptance by the exhibitors of the exhibition regulations. Any infringement of these regulations may lead to immediate withdrawal of the right to participate in the exhibition without compensation or refund of sums already paid and without prejudice to the exhibitor. By submitting an application to participate, the exhibitor makes a final and irrevocable commitment to occupy the space allocated and to maintain his/her installation until the date and time fixed for closure of the exhibition. The exhibitor may only present on his/her stand or space the materials, products or services described in the application to participate. No advertising on behalf of firms not exhibiting is permitted in any form whatsoever. Transfer or sub-letting of all or part of the allocated spaces is prohibited. Obligation and rights of organizer The organizer undertakes to allocate exhibition space as far as possible on the basis of the preference expressed by applicants. Application will be considered in order of reception of application forms accompanied by payment. The organizer reserves the right, in case of absolute necessity, to modify the positioning of stands, with no obligation to provide compensation to exhibitors. The organizer reserves the right to offer to a different firm any stand or space that has not been occupied by the morning of the opening of the exhibition, with no obligation to provide compensation to the defaulting exhibitor. Liability insurance The organizer provides general guard service and third party insurance at the exhibition site. Equipment and all related display materials installed by exhibitors are not insured by the organizer, and the organizers will under no circumstances be liable for any loss, damage or destruction caused to equipment, goods or property belonging to exhibitors. The exhibitor agrees to be responsible for his property and persons and for the property and persons of his employees and agents through full and comprehensive insurance, and the organizers will not be responsible for any damage claims arising from theft and those penalties usually covered by a fire and extended coverage policy.
Exhibition regulations
The Exhibition Manager, acting under direction of the Organizing Committee, has the final
decision as to the acceptability of displays. Exhibitors are not to share with others any space
allotted to them without prior written consent by the Exhibition Manager. The organizer reserves
the right to alter the general layout or limit the space allotted to each exhibitor, postpone the
exhibition or transfer it to another site if unforeseen circumstances warrant such action . Should
any contingency prevent the holding of the exhibition, the organizers will not be held liable
for expenses other than the cost of exhibit space rental fees. All exhibits are to be displayed
such as to avoid blocking aisles, obstructing adjoining booths, damaging the premises or
the leased equipment. Exhibitors are kindly requested to allow sufficient see through areas
that will ensure clear views of surrounding exhibits. In standard booths, height is restricted to
246cm. Exhibitors are responsible for the cost and execution of the design, installation and
delivery of their display to (and its removal from) the exhibition site. Flammable materials are
not to be used. Equipment displayed or demonstrated must be installed by strict adherence to
safety measures. Exhibitors may not photograph or examine any exhibitors equipment without
permission. Exhibitors undertake to observe the timetable designated for completion of their
display before the exhibition opening and its dismantling at the close of the exhibition. No
display may be dismantled or packing started before the designated hour. It is the exhibitor’s
responsibility to pack and remove or consign for shipment all items of value prior to leaving
their exhibit unattended otherwise the organizer will arrange for their removal at the exhibitor’s
risk and expenses. Exhibitors are obliged to ensure that their stands are permanently manned
during the exhibition opening hours. Payment is to be made in accordance with the conditions
of payment on the exhibition application form. Should the exhibitor fail to make a payment on
time, the exhibition manager is entitled to terminate the contract, withdraw confirmation of
acceptance make other arrangements for the stand or seek compensation for non-fulfillment of
contract. Participation by exhibitors is dependent upon compliance with all rules, regulations and
conditions stated herein. Access to the exhibition is authorized on presentation of a badge issued
by the organizer. Exhibitors badges will not be mailed in advance and may be collected from the
registration desk. The organizer ensures daily cleaning of the aisles. Exhibitors are responsible for
the cleaning of their stands. The provision of refreshments to the participants by exhibitors is only
permitted if the catering regulations of the exhibition building concerned are observed. Exhibition
areas and fittings made available to exhibitors must be handed back in their original condition.
in case of damage or loss of equipment provided, or damage to areas occupied, repair and
replacement will be charged to the exhibitor Any special decoration or fittings must be submitted
to the organizer for prior authorization. Advertising panels and display are not permitted outside
the exhibition areas allotted to exhibitors nor is conversing or distributing any materials or
product samples outside of the exhibitor’s own space. The organizers will not approve stands,
which do not comply with the accepted standers, until the necessary changes have been made.
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