Aid to Scholarly Journals : September 2021 competition - DINA GUTH, MANAGER, RESEARCH GRANTS AND PARTNERSHIPS EMMA YOXON, PROGRAM OFFICER ...

Aid to Scholarly Journals :
September 2021 competition

DINA GUTH, MANAGER, RESEARCH GRANTS AND PARTNERSHIPS            AUG 16TH , 2021
EMMA YOXON, PROGRAM OFFICER, RESEARCH GRANTS AND PARTNERSHIPS

PRESENTATION OUTLINE

  Overview of funding opportunity

  Details

  Eligibility Criteria
      Applicant
      Institution
      Journal
      Open Access
      Editorial Board
  Application Form
  COVID-19
  Evaluation and Adjudication
  Results

Aid to Scholarly Journals Overview
    • Up to $30,000 per year (base grant)
    • Up to $5,000 per year supplement
    • 3 year duration
    • Deadline to submit an application is September 10th,
      2021 (8:00 pm EST)
    • Results announced in March 2022

Description
 Aid to Scholarly Journals grants are expected to
  respond to the objectives of the Insight program.
 They support Canadian scholarly dissemination
  by offering a contribution to enable journals to:
   • explore innovative activities
   • defray the costs associated with publishing scholarly
     articles, digital publishing and journal distribution on
     Canadian not-for-profit platforms.

Goals
1. increase dissemination, discoverability and
   readership of original research results in the social
   sciences and humanities through Canadian
   scholarly journals;
2. leverage significant federal investments in digital
   scholarly publishing infrastructure;
3. assist journals as they seek to take advantage of
   developments in digital technologies and
   innovative practices; and
4. encourage the transition to open access models of
   publishing

Eligibility Requirements
A journal is ineligible for funding under this
funding opportunity if:
  • its mandate and/or content is primarily focused
    outside of discipline(s) within SSHRC’s mandate;
    and/or
  • its content is primarily health-related and focused
    on clinical research and education, psychomotor
    research and kinesiology, counselling and therapy,
    and epidemiology.

ELIGIBILITY REQUIREMENTS

                    • editor-in-chief of the
                      journal or, in the case of an
                      editorial collective, one of
                      the editors;
    Applicants      • faculty member of an
                      eligible Canadian
                      postsecondary institution;
                      and
                    • assume responsibility for
                      the grant.

ELIGIBILITY REQUIREMENTS
                                                  • eligible postsecondary
                                                    institution or
                                                  • eligible not-for-profit
                                                    organization:
          Institutions                                  – either journal itself or a
                                                          scholarly association or press
                                                          that administers or owns the
                                                          journal
                                                  • must hold or obtain
                                                    institutional eligibility

*All not-for-profit organizations that require institutional eligibility must contact SSHRC at
institutional.eligibility@sshrc-crsh.gc.ca at least five business days prior to the
application deadline

ELIGIBILITY REQUIREMENTS
                    • Meet the definition of a scholarly
                      journal;
                    • Submit each article to be
                      published to a rigorous,
                      independent peer review
                      process;
                    • Have been founded at least two
                      years prior to the application
     Journal          deadline and have published,
                      within that timeframe:
                        – a minimum of two issues per year,
                          each having at least three peer-
                          reviewed articles or,
                        – for electronic journals not
                          publishing in issue format, at least
                          six peer-reviewed articles per year
                          over the two-year
                    • Publish primarily in English
                      and/or French

ELIGIBILITY REQUIREMENTS

                    • A journal must offer either
                      immediate open access
                      upon publication or delayed
                      open access with a 12-
   Open Access        month maximum embargo
                      period
                    • Applies only to scholarly
                      articles rather than all
                      journal content

ELIGIBILITY REQUIREMENTS
                        • Journals run by an editorial
                          collective may name one person,
                          affiliated with a Canadian
                          institution, to assume
                          responsibility for the grant
                        • Journals that have fewer than 1/3
                          Canadian affiliated editorial
 Editorial Collective     board members are eligible if the
                          journal title is owned by a
                          Canadian not-for-profit
                          organization
                        • Evaluation of the Editorial
                          Direction criterion will put
                          emphasis on the expertise of the
                          editorial leadership team

• SSHRC will provide 2 per-
                 article funding rates:
               • Higher rate granted to
Funding Rate     journals that do not charge
                 APCs:
                   $850 (OA with APCs)
                   $1,050 (OA or 12-month
                    embargo, without APCs)

• Up to $5,000 supplement (on top
                          of $30K grant) for journals using
                          Canadian, not-for-profit content
                          and distribution platform, defined
                          as:
                             Head office in Canada
                             Not-for-profit (registered)

                        • Offers integrated technical
Distribution Platform     services that meet international
                          standards related to:
                             Data and metadata processing
                             Workflow management and use of
                              publishing tools
                             Dissemination (distribution,
                              interoperability, referencing,
                              harvesting, metrics)

                        • Hosts more than 20 scholarly
                          journals

Canadian Platform

SSHRC does not have an exhaustive list of eligible
platforms

Journal must demonstrate that the platform meets
SSHRC’s criteria (Distribution format section of form)

Ask your service provider

*Use of a Canadian platform is NOT an eligibility criterion

Platform Supplement

If your journal expects to
transition to an eligible    Funds are to       The grant payment
Canadian, not-for-profit     cover the          will be put on hold
distribution platform, you   direct costs of    until you confirm
may request the
                             the platform       the transition has
supplemental funding for
the year(s) following the    (i.e. not a flat   been made.
transition.                  rate)

• Up to $5,000 (within the
                   base grant of up to $30,000)
                     need will have to be justified
                      in the application
                 • Examples of innovation
Supplement for     activities/practises:
  Innovation         Developing a social media
                      strategy to increase
                      readership and impact;
                     Producing high quality
                      graphics, videos and
                      podcasts;
                     Extensive hyperlinking

How much funding does my journal
            qualify for?
• Maximum $30K per year if not using a
  Canadian not-for-profit content and
  distribution platform
• Maximum $35K if using a Canadian not-
  for-profit content and distribution
  platform
• Maximum number of articles

Application Form Overview
• Identification                • Editorial board members
• Journal data                  • Instructions to referees
• Journal management            • List of most frequently used
• Journal format                  referees
• Research focus                • List of authors
• Article data                  • Tables of contents
• Journal description and       • Funds requested from
  outline of future direction     SSHRC
• Description of peer review    • Budget justification and
  processes                       publication plan
• Core editorial board /        • Readership data and impact
  publishing team                 measures

Business Model
You may select only one of three options
 available
  1. Open access without APCs- any journal that does
     not charge either authors or readers
  2. OA with APCs: author-pay model (refers to
     articles), no fees for readers
  3. Subscription with delayed open access
     (embargo) of up to 12 months;

Article Data

• See definition of an « article »

• Indicate information about the issues and articles published
  between June 1st 2019 and May 31st 2021

• If figures provided are not representative of the typical
  output of the journal, explain this in the « Journal
  Description » module
• Journals impacted by COVID-19 may describe the impacts of
  COVID-19 in the “Journal description and outline of future
  direction” section.

• SSHRC is aware of the impacts
                        the COVID-19 pandemic has
                        had on scholarly journals
                      • Flexibility with respect to the
                        minimum number of
                        publications, readership data,
Impacts of COVID-19     and journal impact
                        measurements.
                      • Members of the adjudication
                        committees will be given
                        guidance to take the impacts
                        of COVID-19 into
                        consideration.

Evaluation and Adjudication
Competitive merit review process
No external assessments
Multidisciplinary committees
Expected success rate
Scoring:
Score                   Descriptor
5-6                     Very good - excellent
4-4.9                   Good - very good
3-3.9                   Satisfactory - good
Below 3                 Unsatisfactory

Adjudication Criteria
•   Quality and Impact of the Journal (40%):
      – rigour and quality of the processes used to select and peer review articles;
      – relevance of the articles published in relation to the journal’s objectives;
      – distinctiveness of the journal’s content;
      – value of the contribution the journal has made to its field(s) of research; and
      – impact of the journal’s articles (e.g., as measured through traditional metrics or
         altmetrics, or as described by the applicant).
•   Editorial Direction (30%):
      – leadership provided by the editor-in-chief;
      – appropriateness of the editorial board / publishing team membership;
      – evidence of the active engagement of board/team members; and
      – soundness of the journal’s proposed objectives for the period covered by the grant.
•   Nature and Effectiveness of the Journal’s Current and Proposed Dissemination Strategies
    (30%):
      – diversity and relevance of the journal’s proposed strategies for reaching the appropriate
         readership;
      – nature and extent of the journal’s readership, and of the journal’s efforts to increase or
         broaden that readership,
      – where applicable, viable plans for transitioning to an open access business model;
      – overall appearance and presentation of the journal’s content; and
      – design and usability of the journal’s website.

Funding Cycle

 March 2022 – March 2025

 Current grants end February 28,
  2022

 One payment per year

Other Information
Please consult our FAQs for further
 information

Eligibility to administer grant funds –
 Guidelines and Requirements

If you wish to contact SSHRC regarding the Aid
 to Scholarly Journals competition please email
 scholarlyjournals@sshrc-crsh.gc.ca

THANK YOU!
AID TO SCHOLARLY JOURNALS
TEL.: 613-996-6976
EMAIL: scholarlyjournals@sshrc-crsh.gc.ca

Technical Support
Tel.: 613-995-4273
Email: webgrant@sshrc-crsh.gc.ca