2022 Region V Conference Sandusky, OH - Exhibitor Registration Guide June 13-16 Kalahari Resort and Conventions
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2022 Region V Conference
Sandusky, OH
Exhibitor Registration Guide
June 13—16
Kalahari Resort and Conventions
http://www.vppregionv.com/
We invite you to exhibit at the
Benefits 32nd annual 2022 VPPPA
Leads from the conference are Region V Conference
more cost effective than cold
calls. The Voluntary Protection Programs Participants'
Conference is held in one Association is The Premier Global Safety & Health
OrganizationTM dedicated to cooperative
location. All activities are
occupational safety, health and environmental
located at the Kalahari Resort management systems. VPPPA is a member-based
and Conventions association, supporting worksites across the U.S. in
Exhibitor reception is held on their efforts to achieve and maintain status in
the first day of the conference – OSHA’s Voluntary Protection Program.
attendees enjoy excellent food The Region V Conference provides an excellent
and beverage as well as raffle opportunity to create new and strengthen existing
items donated by exhibitors and relationships and reinforce your services and
products to companies who continuously strive for
Region V. Safety Excellence.
Educational times are planned
so that attendees have ample
time to visit exhibitors. Key Dates
Advertising, sponsorship and Dec. 31 $495—Special Early pricing ends
promotional options bring extra Jan. 1 $595—Early Bird pricing begins
attention to your service or
product. Feb. 15 Booth locations assigned by tenure for
those registered
Pre-Show and post-show
Feb. 28 $595 - Early Bird exhibitor pricing ends
registration lists are provided to
exhibitors. Mar. 1 $645 – Exhibitor registration pricing
begins
May 1 Last day to place an ad in the
conference onsite brochure and App
May 16 $695 – Exhibitor registration price
increases
May 20 Order deadline for additional furnishings
at advance rates
May 20 Order deadline for electronic and AV/
Internet advance rates
June 14 Exhibitor Move In – 12:00-5:00 pm
VPPPA Mission: To be a leader in health and safety
excellence through cooperation among communities,
workers, industries and governments.
VPP Sites and VPPPA Members in Region V
Minnesota
39 Sites VPP in Region V
Wisconsin
Total of 379 sites
32 Sites
Michigan Over 300 VPPPA Members
35 Sites Indiana, Michigan and Minnesota
are state plan states
Ohio, Illinois, and Wisconsin are
Ohio
Illinois Indiana federal plan states
102 Sites
82 Sites 89 Sites
A Diverse Audience A Diverse Background
The Region V Conference brings together The Region V Conference is not geared
businesses who have either attained VPP towards only safety and health professionals.
Star or who have set their eyes on achieving Conference attendees have many different job
Star status. These businesses represent the titles and work responsibilities:
best of the best. Our audience represents a
diverse landscape from throughout Region V: CEOs, Presidents & Directors
Plant Managers
Agricultural
Safety, Health & Risk Managers
Chemical
Environmental Managers
Commercial and residential construction
Human Resources
Department of Energy
Engineers
Department of Defense
Industrial Hygienists
Communications and utilities
Safety Committee Members
Health care
Production personnel
Manufacturing
Construction personnel
Distribution
Federal, state and local government
Conference Schedule Booth Space
Approximately 8' deep x 10' wide display area with 8’
Move In high back wall drape and 3’ high sidewall drape.
Tuesday, June 14th
12:00pm—5:00 pm Registration Fees:
$495 through December 31, 2021
$595 through February 28, 2022
$645 through May 15, 2022
Exhibit Hall Hours $695 through June 15, 2022
Wednesday, June 15th
10:30 am — 4:30 pm Booth Includes:
One skirted table and two chairs.
Exhibitor Reception Registration for two complimentary booth personnel
4:30 pm – 6:00 pm This allows admittance to all conference
functions, including workshops, meals and
receptions.
Thursday, June 16th Conference materials and gift bag.
8:00 am -11:00 am Attendee list - a list will be sent prior to the
conference and a final list will be sent after the
conference.
Move Out There is an additional charge of $150 per person for
Thursday, June 16th additional booth personnel over the complimentary
allotment.
All booth personnel must complete the attached
registration form.
Booth Assignment
Register as soon as possible to improve your chance
of receiving the booth of your choice. If you are a
returning exhibitor and purchase by February 15, 2022,
you will receive priority consideration on booth location.
For payments received or postmarked after February
15, Region V will assign booths factoring both tenure
and booth size.
Event Location
Kalahari Resort and
Conventions
7000 Kalahari Drive
Sandusky, OH 44870
https://www.kalahariresorts.com/ohio/
How to Reserve Your Booth
Complete the attached Exhibitor Space Agreement and Exhibit Booth Personnel Registration
Forms and submit with valid form of payment.
For credit cards: Fax to (703) 761-1148 ATTN: VPPPA Region V Conference/Expo or
Scan a completed form with credit card payment and email it:
ATTN: VPPPA Region V Conference/Expo
to National VPPPA at Registration@vpppa.org
or Randy Schwarzkopf at Randy.Schwartzkopf@AftonChemical.com
For checks, make payable to VPPPA, Inc. and mail to: VPPPA Attn: VPPPA Region V Con-
ference/Expo —7600-E Leesburg Pike, Suite 100, Falls Church, VA 22043.
Payment
Payment must be received with contract to confirm booth reservations. Contract must be received
with proper payment by the deadline dates indicated. Contracts submitted must be date/time
stamped by 5:00 pm (Eastern Standard Time) of the deadline date indicated.
VPPPA, Inc. does not accept Purchase Orders.
Additional Services
Once your exhibitor registration is confirmed with the VPPPA, you will receive Exhibitor forms for
additional service items such as electrical hook up, decorations, Wi-Fi/internet access and audio
visual. These services incur additional fees to be paid by you to service providers.
Region V Board Member Randy Schwarzkopf will be working with exhibitors throughout the con-
ference.
Event Guide and App Advertisement
Advertisement Through March 30 Size
The Conference Guide and App
will be available to all attendees Inside front cover $750 color 4¼x7½
at the conference. It is a com- and app $350 b/w
prehensive guide to all activi-
Inside full page and $500 color 4¼x7½
ties throughout the conference.
app $250 b/w
Region V places paid advertis-
Inside half page and $300 color 4¼x3¼
ing in the order received and at
its discretion. app $150 b/w
Artwork specifications will be Inside back cover $750 color 4¼x7½
provided at a later date. and app $350 b/w
Back cover and app $1000 color 4¼x7½
Other Information
Security: The exhibit area will be closed during non-conference hours. The VPPPA Region V
Chapter assumes no liability for merchandize left unattended.
Hotel Reservations: Kalahari Resorts and Conventions
7000 Kalahari Drive, Sandusky, OH 44870
Once the room block has been filled, reservations will be accepted on a space available basis
only. An online group reservation page will be posted to the Region V website in February 2022.
The Kalahari Resort and Conventions website is below:
https://www.kalahariresorts.com/ohio/
Cancellation Policy: Exhibit booth space is non-refundable.
Hold Clauses: Exhibitors shall indemnify and hold harmless
the VPPPA Region V Chapter and the Kalahari Resort and Conventions and its service agents
from all liability (damage or accident) that might ensue from any cause resulting or connected
with transportation, placing, removal or display of exhibits.
Exhibitors shall indemnify and hold harmless the VPPPA Region V Chapter, the Kalahari
Resort and Conventions and their respective employees, board of directors, membership
and agents against any claim or expenses arising out of the use of the exhibition premises.
The VPPPA Region V Chapter maintains sole discretion in the acceptance or refusal of
applications. Applications received and accepted, will be recorded in order of receipt and space
will be assigned on a tenure and booth size basis, with consideration given to sponsors. The
VPPPA Region V Chapter reserves the right to exercise final say on all decisions.
Interruption of the Conference: Should any contingency prevent the holding of the Annual
Region V VPPPA Chapter Conference, the VPPPA Region V Chapter will return such portions of
the amount paid for the space determined equitable by VPPPA after deduction of such amount
necessary to cover expenses incurred by the VPPPA Region V Chapter in connection with the
conference. If for any reason the VPPPA Region V Chapter determines the location of the Region
V VPPPA Chapter Conference should be changed or the dates of the conference postponed, no
refund will be made, but VPPPA shall assign to the Exhibitor in lieu of the original space, such
other space as the VPPPA Region V Chapter deems appropriate, and the Exhibitor agrees to use
such space under the same Rules and Regulations. The VPPPA Region V Chapter shall not be
financially liable or otherwise obligated in the event that the Region V VPPPA Chapter
Conference is cancelled, postponed, or relocated, except as provided herein.
Indemnification: Conference attendees and guests, to the extent permitted by law, agree to
indemnify VPPPA and its officers, directors, agents, and employees, of and from all claims, de-
mands, or suits for personal injury or property damage, including costs and attorney fees, in any
way arising out of or related to third party claims based on indemnifying party’s negligent acts or
omissions in connection with the Region V VPPPA Chapter Conference.
2022 Region V Conference Exhibit Floor Plan
Questions & Key Contacts
For information or questions regarding exhibit hall and space assignments, contact Region V
Board Member Randy Schwarzkopt.
Randy Schwarzkopt (618) 218-0203 Randy.Schwartzkopf@AftonChemical.com
For questions regarding payment and/or registration for booth personnel, e-mail
Registration@vpppa.org or call (703) 761-1146 Ext. 111.
Booth Location Payment Information
Region V will attempt to accommodate Return this form with payment. Payments made by credit card may be faxed to
location requests and avoid proximity to (703) 761-1148 (Attn: VPPPA Region V Conference/Expo) Check and Credit Card
similar products or services. Region V payments may be mailed to: ATTN: VPPPA Region V Conference/Expo —7600
cannot guarantee placement. Leesburg Pike, Suite 100, Falls Church, VA 22043.
Booth number preference: Method of payment: Check #__________ Credit Card: Visa MC AMEX Discover
Card #___________________________________ Exp. Date_________________
1st Choice
Print Name of Card Holder:_____________________________________________
2nd Choice
Signature of Card Holder:_______________________________________________
3rd ChoiceExhibit Space Agreement
Company Information Exhibit Contact Information
Complete this agreement as it should appear in Please list the individual to receive all
the event guide. Type or print clearly. information on exhibit logistics and operations.
Company name Name
Street Address/PO Box Email
By completing and signing this Exhibit Space Agreement
Form/Contract, I acknowledge that I have read and
City State Zip agree to the terms and conditions of this contract for
exhibit space and services.
Phone Fax
Website Signature Date
Late Rate
Special Early Rate Early Bird Rate Standard Rate
Booth May 16 through Amount
through Dec. 31 Jan 1 through Feb. 28 Mar. 1 through May 15
June 15
8 ft. x 10 ft. $495 $595 $645 $695
Additional Booth Personnel (two included in registration) $150 per person
Advertisement (conference guide and App) - Advertisement Deadline—May 1st
Inside front cover $750 color, $350 b/w
Inside full page $500 color, $250 b/w
Inside half page $300 color, $150 b/w
Inside back cover $750 color, $350 b/w
Back Cover $1,000 color
Sponsorship (Conference) - Sponsorship Deadline—May 1st
Bronze $500 - $999
Silver $1,000 - $2,499
Gold $2500 - $4,999
Platinum $5000 and up
TotalExhibit Booth Personnel Registration Form BADGES: For badge purposes, please list exhibit booth personnel as they want their name to appear on their badges. Two complimentary booth personnel with each reserved booth space. This allows admittance to all conference functions, including workshops, meals and receptions. If you require additional booth personnel, there is a charge of $150 per person. Booth personnel substitutions must be received in writing along with a completed registration form for substitute attendees. No substitution fee will be charged. *Indicates required information Complimentary Booth Personnel *Prefix Dr. Miss. Mr. Mrs. Ms. Rev. The Honorable _____________________________________________________________________________________________________________________ * Name/Booth Personnel #1 _________________________________________________ __________________________________________ *Designations (ie. CHP, CSP, CHST) *Title _________________________________________________ __________________________________________ *Phone Fax ______________________________________________________________________________________________ *E-mail *Prefix Dr. Miss. Mr. Mrs. Ms. Rev. The Honorable ______________________________________________________________________________________________ * Name/Booth Personnel #2 _________________________________________________ __________________________________________ *Designations (ie. CHP, CSP, CHST) *Title _________________________________________________ __________________________________________ *Phone Fax ______________________________________________________________________________________________ *E-mail Additional Booth Personnel ($150 per person for additional booth personnel over complimentary two booth personnel allotment included in exhibitor fee. Please include quantity and total amount on payment form): *Prefix Dr. Miss. Mr. Mrs. Ms. Rev. The Honorable ______________________________________________________________________________________________ * Name/Booth Personnel #3 _________________________________________________ __________________________________________ *Designations (ie. CHP, CSP, CHST) *Title _________________________________________________ ___________________________________________ *Phone Fax ______________________________________________________________________________________________________________________ *E-mail Please copy this page for additional booth personnel
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