2021 SUMMIT - PROSPECTUS - 2021 FAV Summit
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2021
FLORIDA AUTOMATED VEHICLES
SUMMIT
NOV. 29 - DEC. 1 | ROSEN SHINGLE CREEK HOTEL, ORLANDO | FAVSummit.com
EXHIBITOR, DEMONSTRATOR, SPONSOR
PROSPECTUS
1
2021 FLORIDA AUTOMATED VEHICLES SUMMIT
The Central Florida Expressway Authority, the Florida Department of Transportation,
the Tampa Hillsborough Expressway Authority, the Jacksonville Transportation
Authority, the Miami-Dade Expressway Authority, and Transportation and Expressway
Authority Membership of Florida (TEAMFL) invite you to participate in the
2021 Florida Automated Vehicles (FAV) Summit on November 29 - December 1, 2021.
Florida’s leaders have been at the forefront of recognizing the profound impacts of automated vehicle
technologies on the existing transportation network and its supporting infrastructure. Political and governmental
support facilitates Florida as a proving ground for these emerging mobility solutions.
Nationally-recognized experts are being called upon to discuss the state of the industry, early implementation
opportunities, and challenges to be addressed to successfully integrate automated vehicles within the existing
transportation network and to proactively engage the industry and stakeholders in understanding the impacts
that these technologies will have in real-world conditions.
The FAV Summit will focus on Automated, Connected, Electric, and Shared (ACES) Technologies.
The FAV Summit is hosted by the Central Florida Expressway Authority, the
Florida Department of Transportation, the Tampa Hillsborough Expressway
Authority, the Jacksonville Transportation Authority, the Miami-Dade Expressway Legislative Changes to
Florida Statutes
Authority, and Transportation and Expressway Authority Membership of Florida
(TEAMFL). • 316.85 Autonomous vehicles;
operation.
Florida Statutes welcome mobility technologies. Sessions, exhibits and
• 316.86 Exemption from
demonstrations at the Summit will further stakeholder knowledge, partnership
liability for manufacturer
opportunities, and technical advancement by proactively engaging the industry when third party converts
and stakeholders to understand the impacts that these technologies will have in vehicle.
real-world conditions. • 316.0896 Assistive truck
platooning technology pilot
project.
• HB 221 Transportation
Network Companies
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AGENDA
REGISTRATION
Monday, November 29 11:00 am–7:00 pm
Tuesday, November 30 7:00 am–5:00 pm
Wednesday, December 1 7:00 am–Noon
DEMONSTRATIONS
Monday, November 29 1:00 pm–5:00 pm For all attendees
Tuesday, November 30 10:00 am–5:00 pm For all attendees
Wednesday, December 1 10:00 am–3:00 pm For all attendees
EXHIBITS
Tuesday, November 30 10:00 am–7:00 pm For all attendees
Wednesday, December 1 9:00 am–3:00 pm For all attendees
STUDENT POSTERS
Tuesday, November 30 Noon–7:00 pm For all attendees
Wednesday, December 1 9:00 am–Noon For all attendees
TUESDAY, NOVEMBER 30
7:30 am–8:30 am Networking Breakfast
8:30 am–10:15 am Welcome & General Session
10:15 am–10:30 am Networking Break
11:00 am–Noon General Session
Noon–1:30 pm Networking Lunch
1:30 pm–3:30 pm Breakout Sessions
3:30 pm–3:45 pm Networking Break
3:45 pm–5:30 pm General Session
5:30 pm–7:00 pm Reception & Poster Session For all attendees & exhibitors
WEDNESDAY, DECEMBER 1
7:00 am–8:00 am Networking Breakfast
8:00 am–10:15 am General Session
10:15 am–10:30 am Networking Break
10:30 am–Noon Breakout Sessions
Noon–1:30 pm Networking Lunch
1:30 pm–3:00 pm General Session
Agenda is subject to change.
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SPONSORSHIPS/EXHIBITS
Many opportunities are available for exhibits, sponsorships, and advertising at the
FAV Summit. To be considered for a sponsorship or exhibit, please complete and submit the form on page 8.
For more information on becoming a sponsor or exhibitor, please contact Dennis Hinebaugh,
dennis@teamfl.org, 407-896-0035 FAVSummit.com/sponsorship.
Silver Gold Platinum Diamond
FAV Summit Sponsorship Levels
$1,500 $2,500 $5,000 $10,000
Social media ü ü ü ü
Logo on FAV Summit website ü ü ü ü
Acknowledgment in Summit program ü ü ü ü
On-site signage ü ü ü ü
¼ page ad in conference program ü
½ page ad in conference program ü
Full page ad in conference program ü ü
Complimentary conference registrations 1 2 4
Logo on PowerPoint before & after general
sessions ü ü
Name recognition in before & after press releases ü ü
Exhibit space ü
Exclusive Sponsorship Opportunities
Exclusive Sponsorship Opportunities
Demonstration Sponsor $5,000
Conference Gift Bags $3,000 Conference Program
Conference Gift Bags $3,000 Ad Rates
Conference Lanyards $3,000
Conference Lanyards $3,000 • Full page (8.5” x 11”) – $1,500
Student Poster Contest $3,000
Conversation Corner $3,000 • ½ page (7.5” x 5”) – $1,000
WiFi $3,000
Student Poster Contest $3,000
Thursday Networking Breakfast $2,500 • ¼ page (3.5” x 5”) – $500
Thursday Networking Breakfast $2,500
Thursday Networking Lunch $3,000
Thursday Networking Lunch $3,000
Thursday Evening Reception $3,000
Thursday Evening Reception $3,000
Friday Networking Breakfast $2,500 Sponsor/Exhibitor Important
Friday Networking Breakfast $2,500
Friday Networking Lunch
Friday Networking Lunch
$3,000
$3,000
Dates
Friday, November 19, 2021
Exhibit space includes: Deadline for receipt of sponsor/exhibitor/
advertiser contract and payment
• 8’ x 10’ space ($1,500)
• 2 complimentary registrations for booth staff Sunday, November 28, 2021
Deadline for receipt of promotional items
• Company description in Summit program
Monday, November 28, 2021
Promotional Item Opportunity 12:00 noon–5:00 pm Exhibits setup
• Registered exhibitors, demonstrators and sponsors Tuesday, November 30, 2021
are encouraged to provide a promotional item for 7:00 am–7:00 pm Exhibits open
the Summit attendee welcome bags (700 total). Wednesday, December 1, 2021
• Promotional items must be received by November 9:00 am–3:00 pm Exhibits open
28, 2021 mailed to the Rosen Hotel Shingle Creek, 3:00 pm Exhibits teardown
9840 International Drive, Orlando, FL 32819
Attn: 2021 FAVS Promotional Item. 4
DEMONSTRATIONS
With the focus on Automated, Connected,
Electric, and Shared (ACES) Technologies, Demonstration Setup
the opportunity for vendors to (subject to change)
demonstrate their latest developments on
Monday, November 29, 2021
public streets has been greatly expanded!
9:00 am–12:00 noon Check-in, setup,
This is a unique opportunity to get in front and safety checks
of a targeted audience to demonstrate
Monday, November 29, 2021
how advanced emerging technologies
1:00 pm–5:00 pm Demos for all attendees
for innovative transportation can be
incorporated into existing planning and Tuesday, November 30, 2021
operations. 9:00 am–5:00 pm Demos for all attendees
We are excited to offer both a closed Wednesday, December 1, 2021
course demonstration area in a large 9:00 am–3:00 pm Demos for all attendees
parking lot immediately adjacent to the 3:00 pm Demo breakdown
conference rooms, as well as a dedicated
pick up/drop off area for demonstrations
able to be shown in mixed traffic.
A $1,500 demonstration fee/deposit will
be required to secure demonstration
space for the Summit. $1000 of the $1500
deposit would be refunded after the
summit.
For more information and to secure a
demonstration space, please contact:
Ben Walker
HNTB
Ben@favsummit.com
(813) 498-5140 office
(813) 415-8805 cell
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POSTERS
Registered 2021 FAV Summit student attendees are invited to submit a
poster detailing a project or research related to automated, connected,
electric, or shared vehicles and industries.
Posters facilitate informal
discussions between presenters
and their audience and provide
an intimate forum for exchange
of information and ideas. Well-
constructed posters will be self-
explanatory and answer stated
questions, allowing the presenter
to supplement and discuss
particular points of interest.
Posters will be judged while on
exhibit at the 2021 FAV Summit,
and top-rated posters will be
given awards. Successful poster
presenters are those who achieve
coverage and clarity on topics
relevant to the 2021 FAV Summit.
Requirements 2019 FAV Summit Poster Winner
• Poster dimensions must be
40’’ x 30” and in landscape
orientation. Judging Criteria
• Posters must be printed on semi-gloss paper and • Coverage and clarity
mounted so they can be placed on an easel. Easels • Applicability to 2021 FAV Summit topics
will be provided.
• Overall design
• Company or project information and contact
information must be included on the poster. Poster Deadlines
• Bring your poster to the Summit for setup by November 5, 2021:
12:00 noon on Tuesday, November 30, 2021. Submit official poster title and abstract to
• Be prepared to present and answer questions TEAMFL
concerning your poster on Tuesday, November November 19, 2021:
30, from 5:00–7:00 pm during the Summit poster If accepted, email PDF of final poster to TEAMFL
session and reception.You must be present for November 30, 2021:
poster judges. Poster session and judging (5:00 pm–7:00 pm)
For more information and/or to email your poster title, abstract, and final poster PDF:
Dennis Hinebaugh, call (813) 951-4309 or email dennis@teamfl.org.
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HOTEL ACCOMMODATIONS
ROSEN SHINGLE CREEK HOTEL
9939 Universal Blvd, Orlando, FL 32819
(407) 996-9840
www.rosenhotels.com
Room Accommodations
$179 per night standard room, plus applicable taxes; this
special rate is available until the group block is sold out. A
limited number of government rate rooms are available at
$127 per night standard room, plus applicable taxes.
Make reservations by clicking bit.ly/2021FAV_Hotel.
Indicate that you are part of the 2021 FAV Summit.
Hotel Check-In: 3:00 PM
Hotel Check-Out: 11:00 AM
Dining
The Rosen Shingle Creek is complemented with 15 dining
options to choose from offering a wide selection of
cuisines fit for any appetite. Savor succulent Harris Ranch
Black Angus Five Diamond Prime Beef at the award-
winning steak house, A Land Remembered. Treat your
tastes to Tuscan-inspired fare at Cala Bella, our AAA Four
Diamond signature Italian bistro. Or dine to your heart’s
desire with an elaborate breakfast, lunch, and dinner
buffet at Café Osceola. Discover new dishes or delight in
old favorites just an elevator ride away—or delivered to
your door any time between 6:30 a.m. and 10 p.m. And all
within the beautiful setting of turn-of-the-century Spanish
Revival architecture.
*Restaurants’ dates and hours of operation are subject to change. Americans with Disabilities Act
In compliance with the Americans with Disabilities
Parking Act (ADA), please call us at 1-800-204-7234 or email
Valet parking $28 overnight, $10 self-parking. reservations at reservations@rosencentre.com.
Hotel Amenities
• Two lit tennis courts
Four heated pools:
• Basketball court (available upon request)Olympic-
• Lap pool
regulation sand volleyball court
• Zero-entry family pool
• Seasonal fishing (by reservation)
• Quiet lounging pool
• Nature trails
• Kiddie wading pool
• Walking trails
• Two hot tubs
• Video game room
• Poolside amenities
• Electric vehicle charging station available
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2021 FLORIDA AUTOMATED VEHICLES SUMMIT
SPONSOR / EXHIBITOR / ADVERTISER
CONTRACT
COMPANY INFORMATION
Company _______________________________________________________________________________________________________
Contact First Name _____________________________________ Last Name ________________________________________________
Address ________________________________________________________________________________________________________
City/State/Province ___________________________________ ZIP/Postal Code __________________ Country ____________________
Phone (_________)___________________________ Email ___________________________________@ ___________________________
OPPORTUNITY PRICE TOTAL
Diamond Sponsor $10,000 ______
Platinum Sponsor $5,000 ______ CONTRACT SUBMISSION / PAYMENT INFORMATION
Gold Sponsor $2,500 ______ This completed contract can be submitted electronically only.
Silver Sponsor $1,500 ______ Email to Dennis Hinebaugh, dennis@teamfl.org
Demonstration Sponsor $5,000 ______ For payment by check:
Conference Gift Bags $3,000 ______ Payable to: TEAMFL
Conference Lanyards $3,000 ______ Mail to: Attn: FAV Summit | 2121 Camden Road, Suite B, Orlando, FL 32803
Conversation Corner $3,000 ______
Student Poster Contest $3,000 ______ For payment by credit card:
Tuesday Networking Breakfast $2,500 ______ Email Brady Nepple, brady@teamfl.org, to request the payment link.
Tuesday Networking Lunch $3,000 ______ All payments and signed contracts are due by November 19, 2021.
Tuesday Evening Reception $3,000 ______
Wednesday Networking Breakfast $2,500 ______
By signing and submitting this agreement, signer acknowledges he/she
Wednesday Networking Lunch $3,000 ______ has the authority to enter into this contract and has read and accepted the
Full Page Program Ad $1,500 ______ terms and conditions.
½ Page Program Ad $1,000 ______
___________________________________________________________
¼ Page Program Ad $500 ______ Signature Date
Exhibit Space $1,500 ______
___________________________________________________________
Printed Name
Demonstration Space (Fee/Deposit) $1,500 ______
TOTAL ______
TERMS AND CONDITIONS
Cancellation: All exhibitor, demonstrator and/or sponsor cancellation requests must be made to Dennis Hinebaugh or via email to
dennis@teamfl.org by 5:00 pm on November 19, 2021. It is the company’s responsibility to confirm receipt of cancellation request. No
refunds will be issued for cancellations after November 19, 2021. The date upon which the written notice of cancellation is received will apply
as the official cancellation date. Upon company’s notification of cancellation, TEAMFL reserves the right to resell the opportunity. At its sole
discretion, TEAMFL reserves the right to reject any sponsor, exhibitor, or advertiser request.
Force Majeure: If the show premises is destroyed by Acts of God, fire, or the elements or if government intervention or regulation,
military activity, terrorism, civil disturbance, strikes, labor disputes, or any other circumstances make it impossible or inadvisable to hold
the event at the time and place provided in the application, then and thereupon the contract shall terminate and the benefactor shall waive any
claim for damages or compensation, except the pro rata return of the amount paid after deduction of actual expenses incurred in connection
with the event; there shall be no further liability on the part of either party.
Changes to Sponsorship Level: All requests for changes to sponsorship levels must be made in writing to Dennis Hinebaugh via email to
dennis@favsummit.com. It is the sponsor’s responsibility to confirm receipt of change with TEAMFL.
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FOR TEAMFL USE ONLY Date Received: ____________ Date Accepted: ____________ Date Confirmed: ____________ Date Canceled: ___________
FAVSummit.com For more information, contact info@favsummit.com 9
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