2021 Parade - Sydney Gay and ...
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2021 Parade
Saturday 6 March, 2021
Entrant Terms and Conditions
Sydney Gay and Lesbian Mardi Gras Limited
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au
CONTENTS
1. GENERAL ........................................................................................................................ 4
1.1. 2021 PARADE & COVID-19 SAFETY........................................................................................4
1.2. VENUE CONSIDERATIONS .....................................................................................................5
2. DEFINITIONS................................................................................................................... 8
3. ELIGIBILITY AND CONDITIONS OF ENTRY ......................................................................... 9
4. GENERAL APPLICATION INFORMATION ........................................................................... 9
4.1. SELECTION PROCESS ...........................................................................................................10
5. PARADE DETAILS .......................................................................................................... 10
5.1. ENTRANTS BRIEFING...........................................................................................................10
5.2. ENTRY CATEGORIES AND FEES ............................................................................................10
5.3. MEDIA ................................................................................................................................11
5.4. PARADE ORDER AND POSITION ..........................................................................................11
5.5. INDIVIDUAL PARTICIPANT REGISTRATION ..........................................................................11
5.5.1. PARTICIPANT NUMBERS................................................................................................. 12
5.5.2. MINORS .......................................................................................................................... 12
5.6. MARSHALLS ........................................................................................................................12
5.7. PARADE AWARDS ...............................................................................................................12
6. ENTRY CREATIVE CONCEPT AND COMPONENTS ........................................................... 13
6.1. MESSAGING ........................................................................................................................13
6.2. COSTUMES AND OUTFITS ...................................................................................................13
6.3. CHOREOGRAPHY AND MOVEMENT ....................................................................................14
6.4. MUSIC AND AUDIO .............................................................................................................14
6.5. PROPS AND PUPPETS..........................................................................................................15
6.6. PUSHABLES .........................................................................................................................15
6.7. LIGHTING ............................................................................................................................15
Sydney Gay and Lesbian Mardi Gras Limited Page 2
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au
6.8. MATERIALS .........................................................................................................................15
6.9. MISCELLANEOUS ................................................................................................................15
BICYLCES, SCOOTERS, ROLLERSKATES ...................................................................................... 15
ANIMALS .................................................................................................................................. 16
INFLATABLES ............................................................................................................................ 16
6.10. HANDOUTS .........................................................................................................................16
6.11. PRODUCT OR SPONSOR ADVERTISING ...............................................................................16
6.12. RESTRICTIONS ....................................................................................................................16
6.13. SUSTAINABILITY AND WASTE MANAGEMENT ....................................................................17
6.14. PHOTO INSPIRATIONS ........................................................................................................17
7. SUPPORTER GUIDELINES FOR COMMUNITY ENTRIES .................................................... 17
7.1. ELIGIBILITY..........................................................................................................................17
7.2. BRANDING AND MESSAGING .............................................................................................18
7.3. DISCLOSURE .......................................................................................................................18
8. CODE OF CONDUCT ...................................................................................................... 18
8.1. PARTICIPANT PERSONAL SAFETY ........................................................................................19
8.2. PARTICIPANT BEHAVIOUR ..................................................................................................19
8.3. COVID-19 SAFETY PROTOCOLS ...........................................................................................20
9. CONSEQUENCES OF ANY BREACH OF THESE T&CS ........................................................ 22
10. LIABILITY RELEASE ........................................................................................................ 22
Sydney Gay and Lesbian Mardi Gras Limited Page 3
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au1. GENERAL
These terms and conditions (”T&Cs”) apply to the application (“Application”) to be a part of the 2021
Sydney Gay and Lesbian Mardi Gras Parade ("Parade") as an Entrant (“Entrant” or “Entry”).
By submitting an Application, the Applicant (“Applicant”) acknowledges having read, understood and
accept the terms of this Agreement. These T&Cs can only be varied in writing by SGLMG.
The Applicant is responsible for making each of your Participants, any third-party suppliers and
supporters aware of and comply with these T&Cs. Any violation of these T&Cs may result in your
immediate removal from the Parade. No refunds will be provided in the case of removal due to
violation of these T&Cs. The decision of SGLMG is final.
1.1. 2021 PARADE & COVID-19 SAFETY
The safety of our community, spectators, parade participants, staff and volunteers are our highest
priority and is at the forefront of all our planning. A number of operational changes have been made
to ensure your safety. The Parade continues to be the significant platform for us to come together and
shine a global spotlight on LGBTQI+ lives, culture, communities and creativity.
MAJOR CHANGES TO NOTE FOR 2021:
Due to the current COVID-19 Pandemic and the restrictions under current health orders, the following
changes will be in place for the 2021 Parade:
• The Parade will be a ticketed event for spectators, held at the Sydney Cricket Ground (SCG)
in Moore Park, and broadcast by SBS.
• Parade participant numbers will be reduced, with Parade participants capped at a maximum
of 5,000 people
• Parade groups will be no more than 40 persons each. This will allow for as any many groups
as possible to participate
• No vehicles can be used as part of any floats. SGLMG encourages participants to think big
with their costumes, props, flags, inflatables, signs and pushable elements.
• A series of COVID-19 Safety Protocols will be in place and Participants must comply with
these. These include:
o Symptom screening and temperature checks
o Contact details registered for all individual participants
o ID checks on entry
o Mandatory face masks for all participants while in the Marshalling Area
o Physical distancing at all times
o Controlled access sections within the marshalling area will be in place to allow
physical distancing and avoid contact with large numbers of people
Please ensure that you read section 8.3 COVID-19 Safety Protocols for full details.
SGLMG will continue to work closely with NSW Health and other government agencies in the lead up
to the Parade and will adapt COVID Safe Protocols as required.
Sydney Gay and Lesbian Mardi Gras Limited Page 4
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au1.2. VENUE CONSIDERATIONS
Operating the Parade at a new venue for the first time brings with it a number of changes that you
must consider.
• Please refer to the table below for a summary of all the venue locations in which Parade
Entrants will need to traverse through.
• Please ensure that all your participants, including wheelchair users or those wearing high
heels, are comfortable with traversing through the various terrains.
• All creative components, including your pushables, props, inflatables and puppets, must not
exceed the following dimensions due to height and width restrictions of the venue entries and
exits.
LOCATION HEIGHT WIDTH LENGTH TERRAIN
Grass and dirt/gravel on
Marshalling Area
mostly flat surface with
Showground Car Park, 1.9 metres 2.2 metres 6 metres
some slight inclines and
Moore Park
roadside curb ramps.
Cemented road/pavement
Entry to Route
1.9 metres 2.2 metres 6 metres on mostly flat surface with
SCG Trumper Tunnel
some slight inclines.
Primarily grass with astro
Parade Route
4 metres 6 metres 6 metres turf and flooring mats on a
SCG Field of Play
flat surface.
Road, cement on mostly flat
Exit from Route
1.9 metres 2.2 metres 6 metres surface with some slight
SCG Bradman Tunnel
inclines.
Marshalling Area - Showground Car Park, Moore Park
• Parade Entrants, including participants and all creative components, will be marshalled on the
Showground Carpark at Moore Park
• Each Entrant group will be given staggered arrival times between 3pm-6pm
• Each Entrant group will be allocated to a dedicated Section within the Marshalling Area
• Entrants must remain in their allocated Section until they are requested to travel to the SCG
for Parade start
• There are no pass outs from the Marshalling Area
• Each Section in the Marshalling Area has dedicated toilets, hand washing and water stations
Movement to Parade Route – Driver Avenue to SCG Entry
• At the appropriate time, each Entrant group will be directed by SGLMG volunteers/staff to
exit the Marshalling Area and move towards the SCG
• Entrant groups will travel along Driver Avenue (Moore Park) towards the SCG where they will
enter the venue via a designated entry tunnel (under the Victor Trumper Stand)
• Whilst in the entry tunnel you will prepare to enter the Parade Route (SCG Field of Play).
Sydney Gay and Lesbian Mardi Gras Limited Page 5
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.auParade Route – SCG Field of Play
• Underneath the Victor Trumper Stand is the entry tunnel that leads to the Parade Route (SCG
Field of Play)
• Once on the field of play you will complete a one-way lap around the SCG perimeter, finishing
by crossing through the field of play to exit. (Please see the map below)
• Each Entrant group will be provided with an estimated Parade start time
• Each Entrant group will be directed by SGLMG volunteers/staff when they can enter the field
• The total distance of the Parade Route is approximately 555 metres and will take
approximately 25 minutes to traverse through
• The lap around the perimeter will be a moderate walking pace. Entrants are welcome and
encouraged to dance to the music playing from the stadium speakers during this time
• The Parade Route is 6 metres wide
• Entrants must line up their participant groups in four (4) lines, with each line being a maximum
of ten (10) persons. Physical distancing must continue in these lines.
• Entrant groups must remain five (5) meters behind the Parade group in front of them
• The audience will be watching from the stadium seating. Some may be seated 4 metres away
from the field, whilst others may be seated in the top tiers of the Grandstands. We encourage
Entrants to think big, bold and colourful with your creative and performance elements to have
the biggest visual impact.
Sydney Gay and Lesbian Mardi Gras Limited Page 6
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.auParade Performance Zone – Crossing over the SCG Field of Play
• Entrant groups will cross over the SCG Field of Play after completing one lap
• This cross over will be known as the “Performance Zone” (see diagram above)
• The total length of the cross over is approximately 155 metres
• The Performance Zone is 50 metres length and 6 metres wide
• In the Performance Zone, each Entrant group will have the opportunity to perform a 45-
second choreographed routine to an audio track of their own choosing. The audio track will
be played via the stadium’s speakers.
• It is not mandatory to have a choreographed routine; however, all Entrants must cross
through this zone when directed by SGLMG stage managers and must continue to move in a
forward motion.
• When in this zone entrants must continue in a forward motion without stopping.
Exit from Route – SCG Bradman Tunnel
• Once Entrants have completed the Parade Route, they will need to exit the field via the SCG
Bradman Tunnel,
• The exit tunnel will lead all participants back out to Driver Avenue (Moore Park) where they
must then leave the SCG precinct immediately
Sydney Gay and Lesbian Mardi Gras Limited Page 7
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au2. DEFINITIONS
PHRASE DEFINITION
The person submitting the Application form to take part in the Parade and must
Applicant
be the primary contact for all communications with SGLMG.
The successful Application group and can be any walking, marching or
Entrant/Entry
choreographed float group that is taking part in the Parade.
The mandatory briefing session that all Entrant organisers must attend for Parade
Entrants Briefing operational, safety and logistics information. This will be held on 7 February 2021
date at TBD venue as determined by SGLMG.
The Centennial Parklands Showground Car Park, Moore Park and is the place in
Marshalling Area which Participants will be marshalled prior to the Parade start. The Marshalling
Area is subject to change as determined by SGLMG.
The 2021 Sydney Gay and Lesbian Mardi Gras Parade which will be held on
Parade Saturday 6th March 2021 from 6:00pm to 10:00pm at the Venue, or such other
date, time and place as SGLMG may determine in its absolute discretion.
All persons that is taking part in the Parade with an Entrant group. This may include
Participant but is not limited to any choreographers, media, production crew, adult guardians
or caretakers that is required.
The successful Applicant (primary contact) must have pre-registered and provided
SGLMG with the full name, phone number, email address and post code of ALL
individual Participants by 5pm Monday 1 February 2021.
Individual Participant All individual Participants must register, agree to the Terms and Conditions of Entry
Registration Deadline and provide true and accurate contact details for contact tracing by 5pm
Wednesday 17 February 2021
Upon completion of registration each participant will be issued with a barcoded
entry ticket to the Marshalling Area.
5pm Monday 4th January 2021 is the due date when payment of the Parade entry
Payment Deadline
fee must be completed.
Located in the centre of the SCG Field where Entrants must travel through and is
50 metres total distance. All Entrants will have the opportunity to perform 45
Performance Zone
seconds to perform a choreographed routine to an audio track of their own
choosing, if they wish.
The Sydney Cricket Ground (SCG) Field of Play in which Entrants will traverse
through. It is a one-way lap around the SCG Field of Play perimeter, and cross
Route
through the centre of the field, at approximately 555 metres total distance. This
includes the Performance Zone.
The Sydney Cricket Ground and is the stadium in which the Parade will be held, or
SCG
such other place as SGLMG may determine.
Sydney Gay and Lesbian Mardi Gras Limited who is the Parade event owner and
SGLMG
operator.
5:00PM Thursday 3rd December 2020 is the due date when the Application must
Submission Deadline
be submitted via SGLMG online event management system.
The full event site, including the SCG, the Marshalling Area and any grounds in the
Venue precinct that are occupied for the event. The Venue is subject to change as
determined by SGLMG.
Sydney Gay and Lesbian Mardi Gras Limited Page 8
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au3. ELIGIBILITY AND CONDITIONS OF ENTRY
Eligible Applications must:
• Be submitted by:
o LGBTQI+ – Individuals, community groups or organisations primarily involving
LGBTQI+ people. Organisations must be able to prove their main aim is to represent
or support the LGBTQI+ communities. These Entrants must communicate a message
relevant to the LGBTQI+ communities; or
o Non-LGBTQI+ – Individuals, community groups or organisations who do not identify
as LGBTQI+ but supports the rights, achievements, culture and aspirations of the
LGBTQI+ communities. These Entrants must communicate a clear message of support
or celebration relating to the LGBTQI+ communities and must not use an abbreviation
of LGBTQI+. These Entrants must not sell themselves or what they do unless they are
directly promoting how they support or celebrate LGBTQI+ communities.
• Include a detailed creative concept to ensure SGLMG has a clear understanding of the
concept, artistic ideas, production values, themes and messaging.
• Include a minimum of two (2) Supporting Documents to visually support the creative concept.
Any production designs must include dimensions. Supporting documents includes visual
designs of your costumes, outfits, props, signage with exact wording, mood board references,
participants formation.
• Have relevance to the 2021 SGLMG Festival theme (https://www.mardigras.org.au/rise).
• Agree to all T&Cs as outlined by SGLMG.
• Entrants must not be discriminatory, homophobic, biphobic, transphobic, racist, sexist or
breach any defamation law. Applications will not be accepted from organisations who have
demonstrated any of the above in previous Parades or in their general business.
To secure placement in the Parade, successful Applicants must complete the following:
• Complete payment of the Parade Entry Fee by the Payment Deadline.
• Register the full name, phone number, email address and postal code of all individual
Participants by the Individual Participant Registration Deadline.
• Attend the mandatory Parade Entrants Briefing
SGLMG will not accept Applications from escort agencies, sex on premises venues, brothels and
tobacco companies.
4. GENERAL APPLICATION INFORMATION
• All Applicants must submit their Application through SGLMG’s online event management
system by the Submission Deadline.
• SGLMG are under no obligation to accept or follow up on late or incomplete Applications.
• The act of receiving an Application shall not be deemed to impart or imply any obligation for
SGLMG to accept any Application.
• All Applicants will be notified electronically by SGLMG on the outcome of their Application
being accepted or declined entry into the 2021 Parade on Friday 11 December 2020.
Sydney Gay and Lesbian Mardi Gras Limited Page 9
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au4.1. SELECTION PROCESS
The Curatorial Committee, comprised of representatives from both SGLMG and our community, will
assess all Applications based on the below selection criteria:
• Meeting the eligibility and conditions of entry
• Providing a well-designed creative concept
• Ability to plan and deliver the creative concept safely
• Benefit and relevance to LGBTQI+ communities
• Relevance to the 2021 Festival theme
Under no circumstances will SGLMG alter or make exceptions to the selection criteria to match an
individual Application.
If SGLMG receives more Applications than the total capacity allows and your Application has met the
selection criteria, SGLMG may review your Application based on previous Parade history and support
of LGBTQI+ communities. Additionally, LGBTQI+ organisations will receive first preference. SGLMG
encourages non-LGBTQI+ organisations to consider sponsoring or partnering with a LGBTQI+
organisation for their Parade Entry.
NB: Any proposed changes to the Entrant’s creative concept, messaging or production must be
communicated in writing to SGLMG for approval, no later than 1 February 2021.
5. PARADE DETAILS
This section contains general information about the Parade relevant to Parade Entrants.
5.1. ENTRANTS BRIEFING
• All Entrants must attend the mandatory briefing session to be informed on Parade day
operations, logistics and safety.
• Entrants will be supplied with their group specific briefing pack which contains maps,
designated parade position, marshalling area section, arrival time and location.
• Failure to attend the briefing session will forfeit your right to participate in the Parade.
• Successful Applicants will be notified of the confirmed date, time and venue of the briefing
session.
5.2. ENTRY CATEGORIES AND FEES
The following table displays the categories and fees that apply to successful Applications that are
approved as an Entrant to participate in the 2021 SGLMG Parade. All prices are in $AUD and include
GST.
Entry Category Fee
Individual or group of up to 5 Parade Participants $58
Community Group $169
Government Organisation $849
Not for Profit Organisation with less than 50 employees $229
Not for Profit Organisation with 51-500 employees $449
Not for Profit Organisation with 501-1000 employees $649
Not for Profit Organisation with more than 1000 employees $849
SME Business (includes event promoters) $849
Sydney Gay and Lesbian Mardi Gras Limited Page 10
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.auEntrants must complete payment of the Entry Fee by the Payment Deadline. Final acceptance into the Parade is not confirmed until payment has been received. Entrants that fail to complete payment prior to the deadline will lose their place in the Parade. Refunds will not be issued if the Entrant decides to withdraw from the Parade, or if the Entrant is removed from the Parade on event day due to breach of any T&Cs. In the event that the Parade is unable to proceed due to the COVID-19 Pandemic all entry fees will be refunded in full. 5.3. MEDIA The Parade will be recorded for broadcast on television or online web stream by the official SGLMG broadcast partner, as well as photographed from various media outlets. All Entrants participating in the Parade constitutes permission to authorise official SGLMG media partners to video, photograph, record and transmit the messages, signage, and Participants from your Parade entry. The successful Applicant and Marshalls are responsible for notifying Participants that they may be filmed or photographed for broadcast use, or for later promotional use by SGLMG. 5.4. PARADE ORDER AND POSITION SGLMG aim to curate a Parade with exciting messaging that tells a story to our audience. The Parade order is an important part of the decision-making process and while consideration will be given to factors such as participants ages and abilities, the final Parade order and position of Entrant groups is at the sole discretion of SGLMG. Entrants will be advised of the placement of their Parade position within their briefing pack supplied at the Entrants Briefing. Placement cannot be exchanged, shared, traded or otherwise moved without the express written permission from SGLMG. SGLMG reserves the right to change the position of any Entrant group at any time. On Parade day, all Entrants must form up in their assigned zone at the designated time and location as determined by SGLMG. Marshalling Staff and Volunteers will be located at the assigned zones to assist correct form up. Each Entrant must remain in its Parade position whilst on Route for the duration of the Parade and there must be 5 metres distance between each Entrant group. Failure to remain in Parade position may result in removal from the Parade and limited representation in any official media. 5.5. INDIVIDUAL PARTICIPANT REGISTRATION For the 2021 Parade and all future Parades, Entrant groups will be required to register the full names and contact details of ALL their Participants involved. Successful Applicants (primary contact) will be required to provide the full contact list to SGLMG by 1 February 2021. Each Participant will then be sent an email from SGLMG and be required to pre-register and agree to T&Cs of entry by the Individual Participation Registration Deadline. Upon completion of the registrations process, each Participant will be sent a unique QR Code ticket/pass that must be presented to gain entry to the Marshalling Area. Sydney Gay and Lesbian Mardi Gras Limited Page 11 Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785 T + 61 2 9383 0900 | W: mardigras.org.au For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au
Individuals will also need to present valid photo identification that corresponds with the name
registered on the ticket/pass to gain entry to the Marshalling Area. Please ensure all Participants
are aware of this requirement in advance.
5.5.1. PARTICIPANT NUMBERS
Each year the Parade is restricted to a maximum number of Participants and Entrants.
SGLMG consults with key stakeholders including NSW Police, NSW Health, Transport Management,
City of Sydney and the Venue owner, to allow for maximum participation, ensuring the overall safety
and security for all Participants.
In 2021, under our COVID Safe Event Plan, SGLMG must provide four (4) square meters of space per
person. We are also working with limited space inside the Marshalling Area and the Parade Route is
shorter.
Each Entrant is limited to a maximum of 40 Participants.
If you are selecting the entry category of “Individual or Community Group of up to 5 people”, you are
limited to a maximum of 5 Participants.
5.5.2. MINORS
All Participants that are minors must always be accompanied by a legal guardian at the Parade.
5.6. MARSHALLS
Each Entrant must provide two (2) designated Marshalls to act as the official liaison and emergency
contact between the Entrant and SGLMG on Parade day.
Responsibilities include and are not limited to:
• Attend the Parade Entrants Briefing.
• Check-in with the SGLMG Registration Team at the Parade and ensure that your Participants
arrive at the Marshalling Area at your assigned time.
• Wear the accreditation provided by SGLMG on Parade night to identify themselves as a
Marshall.
• Ensure the safety of your Participants by remaining with your Entry in the Venue at all times.
• Ensure that your Entry does not intentionally cause the Parade to stop.
5.7. PARADE AWARDS
Our Parade Awards are intended to encourage participants to stand out and produce a float entry to
their absolute best capability, whilst having a meaningful presence in the Parade. Nominations and
winners are selected by our judges panel comprised of diverse community representatives.
Our 2021 Parade Award categories are:
• Ron Austin Award for Most Fabulous Parade Entry
• Ron Muncaster Award for Best Costumes
• Best Design
• Best Choreography
• Best Individual or Small Group
• Best Face Mask
Sydney Gay and Lesbian Mardi Gras Limited Page 12
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au6. ENTRY CREATIVE CONCEPT AND COMPONENTS
Our worldwide renowned Parade resonates with participants and spectators alike, so we encourage
you to think big and fabulous with your creative concept. Your entry should inspire the audience to
feel something, whether they cheer, laugh, cry or reflect upon, so we encourage you to have a clear,
simple message that is visually exciting.
The following section lists approved creative components and provides considerations on how these
can be used in your entry. All Entrants and Participants are responsible for the safety and security of
their own belongings, goods and equipment.
6.1. MESSAGING
Entrants must communicate a clear message of support or celebration relating to the LGBTQI+
communities and have relevance to the 2021 SGLMG Festival theme.
Any messages, whether expressed verbally, in writing, in imagery or otherwise, must not promote or
condone violence or the incitement of hatred toward any persons. All messages must be delivered in
a non-violent and non-threatening manner.
Participating in the Parade does not make an Entrant an official SGLMG partner, sponsor, supporter
or supplier and Entrants are prohibited from promoting or implying that they are. Entrants must not
use the SGLMG brand and logo.
Entrants must not advertise or promote any other group, organisation, business or product, unless
approved by SGLMG as a “Community Supporter”. See section 7 below for more details.
6.2. COSTUMES AND OUTFITS
Your participants should look and feel fabulous! We encourage you to unite your participants by using
a common theme or wearing costumes and outfits that are coordinated or complementary. Use
unexpected materials or experiment with different colours and textures to create something
spectacular.
We encourage that anyone wearing high heels are extremely confident in walking on uneven terrains
as the Parade Route is includes grass and astro turf. If you intend to wear stilettos, please be aware
that these may get stuck in the grass and will slow you down or be a trip hazard, so we recommend
thicker heels.
MANDATORY FACE MASKS
All Participants must wear face masks at all times whilst in the Marshalling Area and travelling
to/from the stadium. There will be no exceptions to this rule under our COVID Safe Event Plan.
Wearing face masks are not mandatory whilst on the Parade Route.
• Face masks will be provided by SGLMG, or Participants can bring their own. If Participants
choose to bring their own face mask, masks must:
o Cover nose and mouth
o Not have any holes e.g. mesh or tulle material
• Participants are permitted to remove their mask whilst performing on the Parade Route if
they wish. Face masks can only be removed when directed by staff at entry to the SCG Field
of Play. Face masks must be disposed of directly into the bins provided.
Sydney Gay and Lesbian Mardi Gras Limited Page 13
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au• Participants will be provided with a new face masks as they exit the Parade Route. This mask
must be worn until they have exited the Venue.
• SGLMG encourages all participants to continue wearing these masks as they leave the
precinct and travel home, particularly if using public transport.
6.3. CHOREOGRAPHY AND MOVEMENT
Gaps in the Parade train hinder the enjoyment of participants and audience, as well as delays the time
in which everyone can return home or continue partying elsewhere. To avoid this, all Entrants must
be moving forward along the route at a pace of 60 metres per minute, unless stopped by SGLMG Staff,
NSW Police, Security or Volunteers. Choreography must be performed in a COVID-19 safe manner
maintaining physical distance and must always be in a forward-moving direction in all areas, including
the Performance Zone. Choreography must not involve standing still or moving backwards.
If your group is asked to move on, or increase pace, please do so without delay. There is to be no
stopping for dance routines or shows unless authorised by SGLMG. Any Entrants who stop and delay
the Parade significantly are at risk of being extracted from the Parade.
At all times whilst on the Parade Route, Participants must practice physical distancing.
For any non-performing groups, there must be 1.5 metres distance between all individual Participants
within an Entrant group. For any groups who are singing, dancing or chanting, there must be 2 metres
distance between all individual Participants within an Entrant group, due to the increase in respiratory
exertion involved.
If you have a group of 40 Participants, your formation on the parade route must be in four (4) lines
with 10 persons per line.
6.4. MUSIC AND AUDIO
For the 2021 Parade, individual Entrant groups are not permitted to bring or use their own audio
systems. All audio will be controlled and played via the Venue’s PA system.
All Entrants that plan to use audio/music must include details within their Application and must
provide one (1) audio track to SGLMG. Each Entrant will have an opportunity to perform during the
Parade to their chosen audio track, which will be amplified through the Venue’s PA system.
The final audio track must:
• Be provided to SGLMG by 5pm, 4th January 2021
• Be submitted as a .WAV (preferred), .MP4 or .MP3 file
• Not exceed 90 seconds in length:
1) 25 seconds intro: The beginning of your track should have 8 beats to count you in for
your performance. Note that this may not be played and is for music cue purposes
only
2) 45 seconds to match your choreography in the Performance Zone.
3) 20 seconds outro: Note that this may not be played and is for music cue purposes only
• We recommend tracks are approximately 120 BPM (beats per minute) to assist with pacing.
• Be performance ready. If you wish to only use part of a song or have a special mix created,
this must be edited prior to submission to SGLMG
• Be submitted via upload to the SGLMG online event management system. File must be named
using template: Entrant Group Name – Final Audio
Sydney Gay and Lesbian Mardi Gras Limited Page 14
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au6.5. PROPS AND PUPPETS
We encourage you to use props that are lightweight, easy to carry and transport. They should easily
be incorporated with your messaging or choreography. Examples include flags; banners; placards;
umbrellas; fans; sports equipment such as footballs, soccer balls, tennis racquets; hula hoops; poi;
staff; custom made props, etc.
Giant puppets with performer/s inside and backpack puppets are always a fun highlight for the
audience. Please be aware of the height restrictions whilst designing your puppets.
6.6. PUSHABLES
If your creative concept is a bold statement, building this as a pushable is great way to send the
message across.
Pushables must comply with the following:
• Pushables must not exceed the dimensions as listed in section 1.2 Venue Considerations.
• Pneumatic wheels must be used. Entrants in violation will not be allowed to use the pushable
in the Parade. You may also be liable for any grass damage that occurs if found not to be using
the correct wheels.
• Pushables must not exceed 175 kilograms in weight.
• Participants are not permitted to sit or ride on pushables.
• All lighting, AV equipment or any infrastructure must be supplied and installed by a
professional company or registered company.
• All electrical equipment, including leads, must be tagged and tested to comply with industry
standards.
• All equipment must be safely secured, and you must have wet weather contingency to protect
this equipment.
6.7. LIGHTING
A little bit of lighting can add some flair to your Entry. We suggest attaching LED, neon or fairy lighting
strips, car headlights with batteries to your costumes or props to help make you stand out. We suggest
that lighting is battery-powered, portable, lightweight and handheld for ease of logistics.
6.8. MATERIALS
• Confetti must be biodegradable and water-soluble. Confetti may be thrown via hands or
cannons. Foil confetti is not permitted.
• Glitter must be biodegradable and applied to costumes/props as best as possible. Glitter must
not be thrown via hands or cannons.
• Polystyrene and alternative materials can be cut into giant letters or shapes and painted or
glittered to convey your messaging.
6.9. MISCELLANEOUS
BICYLCES, SCOOTERS, ROLLERSKATES
Bicycles, scooters and roller-skates/blades are fun elements to add to your entry. Whilst in the SCG
Field of Play, these must all travel on the astroturf or flooring mats. They must not travel on the grass.
Sydney Gay and Lesbian Mardi Gras Limited Page 15
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.auANIMALS
Assistance animals are permitted to accompany participating people with disability. Assistance
animals should be registered, with documentation provided to SGLMG by the Individual Participation
Submission Deadline (17 February 2021).
INFLATABLES
Inflatables are another great way to add height and creativity to your entry. Please ensure that you
have considered the height, width and length restrictions whilst designing your inflatables. Inflatables
must comply with the dimensions specified in Section 1.2 Venue Considerations.
6.10. HANDOUTS
Handouts of any items or objects are not permitted at the Parade. Objects must not be thrown on the
Parade Route or thrown or handed to audience members and other Participants. Anyone found in
possession of items, including gifts, flyers, merchandise, with the intention to handout or seen
handing out items in the Marshalling Area may be asked to leave and not participate in the Parade.
6.11. PRODUCT OR SPONSOR ADVERTISING
To maintain the integrity of the Parade, product and services advertisement or sampling is not
permitted. Businesses and organisations can represent themselves but cannot advertise specific
products, services or campaigns. This includes bar nights, parties, special events, organisational
campaigns and political messages.
The distribution of product samples and print advertisements is strictly prohibited in order to minimise
contact and COVID-19 spread.
Ineligible activations include but are not limited to:
• Handing out products, samples, and leaflets.
• Use of physical signage, digital screens, SMS competitions, digital and social media platforms
to advertise products, services or campaigns, as well as engaging in commercial transactions.
• Filming of your Entry and the Parade for immediate and/or later broadcast across any form of
media, including social media platforms without disclosure to and approval from SGLMG is
not permitted.
• Communication in any form of special offers or competitions.
Entrants who are found in violation of these T&Cs will have any handouts or signage removed from
the Parade.
6.12. RESTRICTIONS
Restricted items include vehicles, animals (excluding registered assistance animals), balloons, glitter
cannons, foil confetti, stilt walkers of any kind (including peg, spring, drywall), projectiles, glass, fire,
open flames, pyrotechnics (fireworks), flares, fire batons, fire breathing, sparklers, sparks, welding,
weapons or imitation weapons, hazardous or flammable goods, and goods prohibited by law. We also
strictly control the use of Projectiles and remote-controlled devices including any kind of drone,
helicopters, planes and cars.
Other restrictions include full-frontal nudity of lower genitalia, solicitation of funds, and campaigning.
Sydney Gay and Lesbian Mardi Gras Limited Page 16
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.auLaws relating to the use of public space, defamation, consumption of alcohol and other drugs, and
indecent exposure all remain in place during the Parade. The Parade Route and Marshalling Area are
within alcohol free zones and NSW Police have the power to confiscate or dispose of alcohol found in
these areas.
6.13. SUSTAINABILITY AND WASTE MANAGEMENT
SGLMG is committed to be as environmentally sustainable as possible and this extends to keeping the
Parade clean. Entrants must comply with the below:
• Confetti Cannons – If you are intending on using confetti, it must be bio-degradable and water-
soluble. Foil confetti is prohibited.
• Balloons – The use of balloons is prohibited.
• Glitter – You must use only biodegradable glitter and apply to surfaces as best as possible.
Glitter must not be thrown via hands or cannons. Entrants in violation may be liable for
cleaning fees.
• Recycling and Re-using Materials – We ask that Entrants use recyclable materials and re-use
items for construction of floats, props and costumes, and minimise consumables where
possible. This includes biodegradable materials, reusable water bottles, and re-using props
and banners from previous years.
• Waste Management – Entrants are required to utilise the waste facilities provided within the
Venue, including the Marshalling Area on Parade Day. We suggest bringing your own
(biodegradable) rubbish bags to assist with compacting waste.
6.14. PHOTO INSPIRATIONS
For more photo inspirations, please visit our gallery here.
7. SUPPORTER GUIDELINES FOR COMMUNITY ENTRIES
The large Parade audience offers businesses and organisations a valuable opportunity to promote
their support for the LGBTQI+ communities by assisting community groups produce their Entry with
funding or in-kind donations. SGLMG acknowledge that without the support from businesses, many
community group Entries would not be possible or as fabulous as they would otherwise be!
Equally, SGLMG would not exist without the generous financial support from partnerships with leading
Australian brands that actively support the LGBTQI+ communities. The revenue that comes from these
partnerships is a significant funding source for the operational delivery of the Parade.
Our partners are restricted to 10% of Parade Entrants with the remainder allocated to community. To
ensure this, SGLMG have set clear parameters for community organisations to gain financial or in-kind
support for themselves, whilst respecting the contribution of SGLMG partners.
7.1. ELIGIBILITY
Community organisations are permitted to partner with any business or organisation with the
exception of escort agencies, sex on premises venues, brothels and tobacco companies, or those that
do not align with the Mission, Vision and Values of SGLMG. All partners must be disclosed within the
Application. SGLMG reserves the right to request further background information of partners and
determine its suitability for Parade branding acknowledgement outside these criteria.
Sydney Gay and Lesbian Mardi Gras Limited Page 17
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
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For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au7.2. BRANDING AND MESSAGING
If physical branding acknowledgement on Entries is desired, the below criteria must be met:
• This must be disclosed within the Application for SGLMG approval. Supporting documents to
display visual designs must be submitted.
• Any branding must include a specific message to show support or relevance to the LGBTQI+
communities or their rights. There is no specific form of the wording, however the message
must mean something to the Entrant, be legitimate and relevant to the LGBTQI+
communities, and ideally align with the Entrant’s creative concept. Demonstration of support
is the most important thing, not branding.
• This message must be displayed on the Entry in two (2) locations maximum. For example, on
one banner and one placard.
• Logos in isolation, the inclusion of product names and commercial website addresses are not
permitted.
• The supporter must not use the SGLMG name or brand (including Sydney Mardi Gras, Sydney
Gay and Lesbian Mardi Gras or Mardi Gras) in their support message or in any other fashion.
Signage Guidelines:
• The Entrant’s group name, branding and messaging must be larger and more prominent than
that of the supporter’s entire message.
• Brand or logo acknowledgement must not exceed 1 metre x 1 metre.
• Lettering in the supporter acknowledgement must not exceed 15 words maximum.
Appropriate Examples include:
• XYZ Hardware loves the Rainbow Marchers and proudly supports the Gay & Lesbian
community.
• We support your right to marry the person you love – XYZ Company.
• XYZ Industrial is proud to be support the Lesbian and Gay singers
Clothing Attire
No branding or sponsor messaging are allowed on clothing attire except for sporting uniforms with
pre-existing sponsors acknowledgement (e.g. football or netball jerseys).
7.3. DISCLOSURE
Entrants must disclose the names of any supporters and proposed branding acknowledgement or
messaging on the Application form. Any changes must be communicated in writing to SGLMG for
approval by 5PM, Monday 4 January 2021. SGLMG reserves the right to deny supporter signage if it
conflicts these T&Cs and/or with agreements between SGLMG and official partners.
SGLMG will not permit entry on Parade night unless all branding or messaging signage matches what
has been approved in the Application. SGLMG reserves the right to cover or remove any signage that
does not comply with these T&Cs.
8. CODE OF CONDUCT
SGLMG stands for equality, respect and inclusiveness. This must be extended to all Entrants and
Participants must act with kindness and respect.
Sydney Gay and Lesbian Mardi Gras Limited Page 18
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au8.1. PARTICIPANT PERSONAL SAFETY
SGLMG will run through safety and security as part of the Entrants Briefing. All Participants must be
aware of the following conditions of entry to the Venue:
• All Participants must follow all instructions from SGLMG Staff, NSW Police, Security and
Volunteers; they are there to help and ensure safety.
• The Parade is a very long day for all Participants. Assigned arrival times to the Parade
Marshalling Area may be as early as 3:00PM, and egress post-Parade may be as late as
10:00PM.
• The Parade will proceed in all weather conditions.
• All Participants must have sufficient sunscreen, or weather protection that suit the conditions
of the day.
• Due to COVID-19 Safety Protocols, participants will not be permitted to bring food or liquid
into the Venue. SGLMG are currently working on plans for food and (non-alcoholic) drink
services on site. We will advise Entrants the process in January 2021.
• SGLMG encourages participants to bring refillable bottles, which can be filled with water upon
entry to the Marshalling Area.
• All Participants must carry valid and current photo identification.
• Participants must wear their SGLMG accreditation/wristbands at all times.
• All Participants must have In Case of Emergency (I.C.E) phone number stored in their mobile
phone. Buddy systems are encouraged.
• SGLMG recommends that participants do not bring bags with them. There will not be a cloak
room available on site. Participants are permitted to bring bags that are in 30cm x 21cm (the
size of an A4 piece of paper) x 21cm and must always be held on their person. Please note
that due to public safety and COVID-19 protocols, all bags will be searched upon entry.
Participants must not:
o Accept to carry the bag or personal belongings of someone they do not know;
o Leave their bag or personal belongings unattended. Note that any bags found left
unattended will be treated as a suspicious item.
• SGLMG, NSW Police and Security have the right to remove from the Parade any persons who:
o Have violated the conditions of entry
o Are found to be intoxicated or under the influence of drugs
o Are found to be a danger to other participants or spectators
o Are not complying with COVID-19 protocols
8.2.PARTICIPANT BEHAVIOUR
All Participants must treat each other with respect and dignity, despite any conflicting values or
beliefs, and must comply with these T&Cs.
The following behaviours are not permitted:
• Threatening or aggressive behaviour, both verbally and physically
• Failure to identify themselves or provide appropriate accreditation (i.e. valid photo ID,
Participant wristband)
• Ignoring or disobeying the instructions or requests of SGLMG staff, security or volunteers, or
of NSW Police or other emergency services
• Victimisation of or unreasonable action against people
• Slander, racist, sexist, homophobic, biphobic transphobic language, behaviour or material
• Harassing, bullying or discriminating against other people or groups
• Sexual assault or harassment
Sydney Gay and Lesbian Mardi Gras Limited Page 19
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.au• Encouragement or support of anyone who is harassing, bullying or discriminating against
other people or groups
• Illegal consumption of alcohol or drugs
• Illegal behaviour or activities of any kind
• Discrimination against someone because of their gender, race, ethnic or ethno-religious
background, political affiliation, occupation, marital status, pregnancy, disability, age, sexual
or gender diversity, carer’s responsibilities or alcohol or drug use or dependency outside of
the event
• Due to COVID-19 protocols, for 2021 the following actions will be prohibited:
o Handshakes
o Hugging
o Kissing
o Spitting
Participants are reminded that the Parade is held within an alcohol-free zone. The Parade Route is not
exempt from normal law and so all Participants must comply with NSW laws and directions given by
NSW Police.
Any persons who do not comply with the above code of conduct and T&Cs may be removed from the
event and/or not permitted to participate in future parades.
8.3. COVID-19 SAFETY PROTOCOLS
SGLMG have developed a COVID Safe Event Operations Plan in accordance with the current Public
Health Orders, industry guidelines, expert consultations and exemptions already enacted in NSW.
SGLMG will amend these plans in accordance with the relevant active Public Health Order prior to the
Parade.
• SGLMG reserves the right to refuse entry to any Participants suspected and/or displaying
COVID-19 like symptoms.
• SGLMG strongly recommends that Participants download the COVIDSafe App.
• All participants must monitor their own health in the weeks prior to the event and should not
attend if they experience any symptoms or are awaiting COVID-19 test results.
All Entrants and Participants must comply with the following:
• All Participants must have pre-registered their full name, contact number, email address and
postal code and agreed to the T&Cs prior to the Parade.
• Each Entrant group must arrive to the Venue with all their Participants at their assigned arrival
times, with no exceptions.
• SGLMG have staggered arrival times to limit the amount of people on site at any one time and
to avoid any queuing or “bottle-necks” at entry points.
• Upon arrival and to gain access to the Venue, all Participants must:
o Pass the mandatory temperature checks and symptoms screening:
▪ If a participant fails the mandatory temperature check, they will be
accompanied to an isolation zone and re-tested 15 minutes later. If they fail
a second temperature check, they will not be permitted to participate in the
Parade.
▪ SGLMG reserves the right to remove the entire Parade Entry if one or more
group members are displaying symptoms or fail symptom screening.
Sydney Gay and Lesbian Mardi Gras Limited Page 20
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.auo Declare the following:
▪ Person is not currently experiencing standard COVID symptoms
▪ Person has not returned from overseas within the past 14 days
▪ Person is not currently awaiting results of COVID-19 test
▪ Person has not been directed to isolate for 14 days as a result of a positive
test
▪ Person has not been in contact with a person who is suspected of being
positive
▪ Person has not been directed to isolate for 14 days as a result of being in close
contact with another COVID-19 patients
o Present their QR code ticket/pass to check in
o Present valid and current photo identification that corresponds with the registered
name on the ticket/pass. Contact details may also be re-confirmed for contact tracing.
o Use the hand sanitiser provided
o Collect and immediately wear their face mask. Single use masks will be available;
however, Participants can use their own mask if preferred. Parents must provide face
masks for children to ensure they fit. All masks brought by Participants must cover
nose and mouth and must not have any holes (e.g. mesh or tulle material).
o Collect their own accreditation to minimise cross contamination. Participants must
not collect accreditation on behalf of another Participant.
• SGLMG will have dedicated COVID Marshalls on site, as well as assign two (2) dedicated
volunteers to each Entrant group to assist in the adherence to health and safety protocols. All
Participants must follow the directions of these personnel at all times.
• The Marshalling Area will be divided into “Sections” – each group must not leave their
designated Section until directed by SGLMG staff/volunteers. Each section is designed to meet
the 1 person per 4 square metre ratio of current health orders. Each Section will have their
own toilets, water stations and hand wash facilities. Participants must not use facilities outside
their designated Section.
• Pass-outs will not be permitted, to minimise cross contamination with other arriving
Participants, spectators or other general members of the public – i.e. Participants will not be
permitted to leave and re-enter the Marshalling Area once they have checked in.
• Participants are not permitted to bring food or liquid into the Marshalling Area. Any food will
be disposed of prior to entry and bottles or containers of water/other liquids will be emptied.
The Marshalling Area will have water refill stations for Participants to fill water bottles.
• All Participants must practise physical distancing. This means:
o Participants must maintain a distance of 1.5m from each other at all times.
o No handshakes, hugging, kissing or spitting
o Participants must follow floor markings, physical barriers or signage while queuing
o For any non-performing groups, there must be 1.5 metres distance between all
individual Participants within an Entrant group. For any groups who are singing,
dancing or chanting, there must be 2 metres distance between all individual
Participants within an Entrant group, due to the increase in respiratory exertion
involved.
o Special exemptions will be made for any individuals who require a carer to interact
with them and exist within the usual 4 square meter per person “bubble”. This will
only be permitted if approved in advance by SGLMG, and participants will receive
specific accreditation to certify this.
Sydney Gay and Lesbian Mardi Gras Limited Page 21
Suite 6/94 Oxford Street, Darlinghurst NSW 2010, Australia ABN 87 102 451 785
T + 61 2 9383 0900 | W: mardigras.org.au
For any enquiries regarding your parade application or these conditions, please contact parade@mardigrasarts.org.auYou can also read
