2021 Camporee - Sink or Float Leader's Guide Camp James Ray April 9 11 - Scouting Event
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2021 Camporee
Sink or Float
Leader’s Guide
Camp James Ray
April 9 – 11
https://scoutingevent.com/571-EFCamporee2021
Elm Fork District
Michael P. Johnson
Event Chair
(214) 229-8941
michaelpjohnson@verizon.net
Table of Contents Overview 3 Check-in Procedure 5 Activities 6
Overview Theme: Sink or Float Location: Camp James Ray Date and Arrival Time: Friday, April 9, 2021. Check-in will open at 6:30 P.M. The following schedule is tentative and will be updated following registration closure. The final schedule will be included in the welcome packet at check-in. Friday, September 11th Activity Begin Time End Time Check-in 6:30 PM 9:30 PM SPL/SM/Staff Meeting 9:30 PM 10:00 PM Lights Out & Quiet 10:30 PM Saturday, September 12th Activity Begin Time End Time Reveille 6:30 AM Staff & Troops Breakfast 6:45 AM 7:15 AM Temperature Check, Verbal Communications, & 8:15 AM 8:50 AM Opening Ceremony (Including flags) Open Activities 9:00 AM 11:50 AM Shooting Sports (Rifle, Muzzleloading, Archery) Orienteering Course Water Rocket Fire by Friction Lunch 12:00 PM 1:30 PM Cardboard Boat Final Preparations & Inspections 1:30 PM 3:00 PM Cardboard Boat Regatta 3:00 PM 4:30 PM Waterfront Clean-up 4:30 PM 4:50 PM Closing Ceremony 5:00 PM 5:15 PM Dinner & Troop Time 5:30 PM 7:00 PM Camp Assembly/Campfire 7:30 PM 9:00 PM Lights Out & Quiet 10:30 PM Sunday, September 13th Activity Begin Time End Time Reveille 6:30 AM Breakfast & Break Camp 6:45 AM 8:30 AM Scout’s Own Service @ TBD 8:45 AM 9:15 AM Camp Inspections & Checkout 9:30 AM 11:00 AM Staff Clean-up & Checkout 9:30 AM 12:30 AM Participants: Camporee is open to all registered Scouts BSA Troops/Patrols and their adult leaders. Volunteers and Pechan Ozate Chapter members shall serve as staff for the activities.
Webelos Dens/Patrols and their adult leaders will be allowed as day visitors and observers on
Saturday only.
Registration Fee: Unit registrations will be accepted online through the online registration
process at
https://scoutingevent.com/571-EFCamporee2021.
Registration fees are $15 per Scout and $10 per adult leader or parent. Registration is open until
April 7, 2021. All fees must be paid prior to registration closing. Due to COVID-19 restrictions,
no walk-up registrations or changes in number of attendees will be accepted after registration
closes.
Staff prices are $20 for Youth (Scouts BSA) and adults including meals or $5 each without meals.
The meals will be prepared by one of the participating troops.
Uniforms: Field or activity uniform is appropriate for the entire weekend. Participants in the
Cardboard Boat Regatta are expected to have Scout appropriate swimming attire for their time in
the water.
Mask & Social Distancing: Per the requirements of the COVID-19 guidelines published by
Circle Ten Council, masks that cover both the nose and mouth will be required while in attendance
at this event. Social distancing shall be maintained except where an activity requires closer
contact. Where social distancing cannot be maintained, properly worn masks will be required
without exception.
Camp Chairs: It is highly recommended that all participants and staff bring with them a camp
chair that they can carry between activities and particularly to use at the waterfront and the
evening program. This will aid in social distancing when sitting for extended periods of time at
activities.
Scoutmaster and SPL Meeting: There will be an information meeting at 9:30 PM on Friday
evening at the Fry Center. The unit SPL (or acting youth unit leader) and Scoutmaster (or acting
adult unit leader) should attend. All units must be represented at this meeting. Any changes to
the schedule of activities, camp-specific items, and other important information will be distributed
at this meeting.
Flag Ceremonies: Opening and closing flag ceremonies will take place at the flag poles at the
north end of the Sports Field. Units that would like to volunteer for one of these ceremonies
should make that known to the staff at check-in.
Parking: Parking shall be in designated parking areas only. Absolutely no vehicles other than
those attached to trailers may be left in or next to campsites without a special permit from the
Camporee Camp Commissioner.
Tents: Units must furnish their own tents. Due to COVID-19, only 1 family (parent, siblings), or
siblings within 2 years of age of each other, or singles per tent.
Chairs: All participants should bring a chair that they can carry between activities to aid in social
distancing when not actively participating. Chairs are also recommended for our Saturday
evening program, “campfire”, as we must again maintain social distancing.Water: Water will be available at each campsite. Each participant and staff member should have a personal water bottle. Any water jugs at activities or central locations on Saturday will only be touched and operated by designated staff and only at times convenient to the individual activity. Meals: All meals will be troop level preparation and cooking in an area set aside from all other activities in the campsite. Each unit’s cooking crew must have at least one Texas Certified Food Handler (see https://99centfoodhandler.com/ for an online course) present for and supervising all preparation, cooking, and serving. All COVID-19 guidelines by Circle Ten Council pertaining to food, cooking, serving, and supplies must be followed. Violating any of these rules will result in immediate expulsion from camp. Pre-packaged and individually wrapped snacks may be provided by your unit for your own Scouts. These snacks are not to be shared outside of your unit and should be distributed in such a way to minimize personal contact or touching of multiple items. Social distancing while consuming such snacks and meals must be observed. Latrines: Existing latrines at camp may be used. Units should bring their own toilet paper, soap, and cleaning supplies. Latrines must be cleaned, swept, hosed out, and all trash removed prior to campsite inspection and check-out. Health/Safety/First Aid: Minor first aid is a unit responsibility. Major first aid problems will be handled by Camporee first aid staff. All fuels must be handled in accordance with policies stated in the Safe Guide to Scouting (latest revision). All Safety Afloat rules will be followed at the waterfront. Buglers: Any Scouts who can play Taps, Reveille, Call to Colors, etc. on their bugles are encouraged to bring their bugles and check in with the Camporee staff on Friday evening. Note: All Camporee activities are subject to change, as necessary, due to inclement weather, facility, or environmental issues. Check-in Procedure Prior to Leaving for Camp: Each person should complete the COVID-19 Pre-Event Medical Screening Checklist, latest revision. On the back, or page 2, of the checklist, the COVID-19 “At- Risk” Camp Participant Statement shall be filled in and signed and dated by a parent or guardian. This form should be filled in by drivers or other riders in the vehicles even if they are not staying at the event. NOTE: If one or more person(s) in the same household or vehicle does not pass the screening, NO ONE from that household or vehicle shall attend the event. Every Scout shall have a completed Commitment to Transport form signed by a parent or guardian. These forms should travel to the event in the same vehicle as the participant. They will be collected at the temperature check station near the front gate.
Temperature Check: All vehicles will be stopped near the front gate for temperature checks of
all occupants including anyone who is not staying. If anyone has a temperature at or above a
predetermined level, the vehicle will be asked to park in a specific area for a re-check in about 20
minutes. Occupants may not leave the vehicle while awaiting a re-check. If the temperature re-
check fails, the vehicle will be asked to leave the premises with all occupants. No refunds will be
processed.
Forms: All parents and unit leaders should use & bring with them the Pre-Event Screening
Checklist (latest revision) for everyone in a vehicle (including drivers). The district must receive
for everyone at camp the following forms:
● Pre-Event Screening Checklist (turned-in per vehicle at temperature check)
● COVID-19 Camp Participant at Risk Statement (turned in per vehicle at temperature
check)
● Commitment to Transport (turned in per vehicle at temperature check)
● 2020 Medical Form (Parts A & B) (turned in by unit leader at check-in)
All forms must be properly filled and signed. There will be no exceptions. Medical Forms will be
returned to the unit leader at check-out.
Only one adult leader per unit will be allowed in the pavilion to complete the check-in process.
Upon completion, campsite assignment and additional information will be provided.
Unit Roster: The unit leader shall provide the expected roster during the registration process.
Any changes that do not change participant counts shall be presented and accepted during check-
in.
Activities
The Scouts BSA units, the Pechan Ozate Chapter, and their adult volunteers are what make
Camporee a success; however, we sometimes need more than just volunteers to pull off an
activity or competition. The activities themselves are suitable for Scouts BSA Patrols or, in the
case of Shooting Sports, individuals. Scout BSA units are expected to follow the Scout Oath &
Law while participating in the activities. Any decisions by the staff shall be final.
The following is the list of activities and competitions currently planned for this event. Any
requirement for supplies to be provided by the Patrols is noted.
Shooting Sports
We will have rifle shooting, archery, and muzzle loading (black powder) available. All ranges
will be staffed by properly certified volunteers and run under current safety guidelines for both
the shooting ranges and COVID-19.Fire by Friction Patrols must work together to attempt to light a matchless fire with heat only provided by friction. All necessary equipment will be provided. Orienteering Course Patrols must work together to find their way around Camp James Ray to discover the codes at each turning point of the course. If you do not get lost, it takes about 90 minutes. With prior approval from Troop Leadership, this course might satisfy the Trail to First Class Map & Compass requirement Maps will be provided by the district. Patrols must provide their own compasses. Rocket Launches Overview: Patrols must build a rocket from the supplied kit and ready it for launch. Patrols are requested to supply an empty and clean 2-liter soda bottle. Materials provided by district: ● Launch pad ● Buckets of water and/or hose ● Rocket supplies ● Scissors ● Markers Cardboard Boat Regatta Patrols shall construct cardboard boats according to the rules published on the event registration web page. The boats shall carry at least one person to propel the craft by paddle or oar through the course along the shore of Lake Texoma. All Safety Afloat and COVID-19 guidelines shall be enforced during this event including the proper wearing of personal flotation devices (PFDs) while in the water. Patrols are encouraged to build their craft prior to arrival at Camp James Ray. Some supplies will be available in the early afternoon for the building of a watercraft onsite. Patrols need to supply their own paddles or oars.
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