2019SECONDARY SCHOOL SPORT SANCTIONING - Sporty.co.nz
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2019 SECONDARY SCHOOL SPORT SANCTIONING
CONTENTS
3. The Purpose 6. Fees
4. The Process 7. Time of Play
4. The Benefit 7. Draws and Information
5. Competition Dates 8. Season Debrief
5. Term Dates 8. Health and Safety
6. Tournament Weeks 9. Policies and Procedures
Sport Hawke’s Bay
www.sporthb.net.nz
Please see our website for more secondary school
information including sport data, event sanctioning,
sport council, workforce development, policies and
procedures.
Facebook Page
www.facebook.com/SchoolSportHB
Follow the Youth Sport Facebook page for information,
photos, media articles, photos, competitions and
more.
Sport New Zealand
www.sportnz.org.nz
Please see the Sport NZ website for best practice
resources, school sport planning tools, and other
relevant school sport tools.
New Zealand Secondary Schools Sports Council
www.nzsssc.org.nz
Please see the New Zealand Secondary School
Sports Council website for national data, national
events, accommodation, travel, and notices.
2THE PURPOSE The sanctioning of secondary school sport events, competitions and tournaments has been in place for a number of years. Sanctioning events includes a wide range of benefits for schools, sports, students and volunteers. These include: 1. Sanctioning ensures there is a summer sport window and a winter sport window, and reduces encroachment of competitions over these windows 2. Sanctioning supports event organisers to provide quality competitions without major potential clashes with other sports 3. Sanctioning provides a sporting calendar that offers a wide range of opportunities for young people 4. Sanctioning provides opportunities for school staff and students to reset and focus on education outcomes e.g. exams, after lengthy seasons, tournaments away, sports exchanges and tournament weeks. 5. Sanctioning supports the overall wellbeing of students and ensures there aren’t all year round sports competitions that promote over muscle use injuries, player burnout, volunteer/coach burnout, and decreased motivation from students resulting in dropping out 6. Sanctioning supports schools and their core business to provide a quality learning environment for young people, and ensures sports take this into consideration when planning events 7. Sanctioning ensures there is accountability and responsibility regarding fees, competition structure and health and safety procedures for students and schools
THE PROCESS
1. Sanctioning opens online
2. Organisers submit competition details online
3. Sanctioning closes
4. Hawke’s Bay Secondary Schools Sport Management Committee meet to analyse details
submitted to ensure sanctioning regulations are met and satisfactory
SANCTIONED NOT SANCTIONED
1. Communication back to organisers 1. Reasoning communicated back to organisers
2. Competition dates collated for wall 2. Sport Hawke’s Bay to work with organiser to
planner discuss and form a workable solution
3. Confirmed events communicated to 3. Organiser may be required to front the
schools management committee
4. Communication to schools
THE BENEFIT
1. Your event will be supported by secondary schools – Principals, Directors of Sport, and Sport
Coordinators
2. Your competition will appear on the secondary school wall planner distributed to each school
3. Your competition will appear in the secondary school event manual distribute to every sports
coordinator each year
4. You will be invited to speak at a termly sports coordinators meeting to promote your
competition and engage with sport coordinators
5. School contacts – each year we see a high turnover of school sport staff, sports coordinators and
teachers in charge of sport. We keep an UPTODATE DATABASE of all these changes and your
information will be distributed to the right people.COMPETITION DATES
Term One Competitions
• Should begin no earlier than week 3.
Term Two and Term Three Competitions
• Should begin no earlier than week 2
• This is to allow time for schools and students to settle into the new schooling
term
• To allow time for distribution of school sports uniforms
• To allow time for the collection of sports fees
• To allow follow ups of team registrations and draws
Term Four Competitions
• Should begin no earlier than week 2
• No senior play
• Be aware of disruptions
• School camps, school prizegivings, student leave for exams
1. No competition should operate during the school term breaks
1. One day tournaments are acceptable
2. No competition should operate on a public holiday, or a revised public holiday
3. No competition should operate Queens Birthday Weekend, Thursday night of Easter weekend,
Thursday night of Hawke’s Bay Anniversary weekend.
4. When creating draws, take into account boarding schools may release their students to travel
back home (outside the region) over three day holiday periods.
TERM DATES 2019
Term 1: Between Monday 28th January (at the earliest); and Friday 12th April (at the latest)
Term 2: Monday 29th April to Friday 5th July
Term 3: Monday 22nd July to Friday 27th September
Term 4: Monday 14th October to no later than Friday 13th December
5TOURNAMENT WEEKS
Schools do not expect to play games and/or competition during or after tournament week for any
reason
• SUMMER TOURNAMENT WEEK: Week starting 25th March
• WINTER TOURNAMENT WEEK: Week starting 2nd September
• All competitions should be finished before Tournament Week
Competitions are only sanctioned until the week before any tournament week. The week during
tournament week is too chaotic for any meaningful competition to take place as school’s venture
out to different parts of the country – taking with them school vans, coaches, volunteers and
resources that would normally make weekly school sport happen.
This parameter is in place to avoid the burnout of school sport personnel (players, coaches,
managers and officials) after a grueling tournament week and to provide a break before another
winter/summer season starts and the same people begin to volunteer once again.
FEES
1. Any increase in fee structure SHOULD BE communicated to Sport Hawke’s Bay BEFORE
submitting your sanctioning material. Failure to do so could inhibit your chances of being
sanctioned on time
2. Justification for any increase will be sought and considered by the management committee.
Anything outside of a CPI increase will be questioned.
3. Competition organisers will be required to front the management committee if unsatisfactory
justification has been provided.
6TIME OF PLAY
1. Consider the finishing times of all schools to allow for travel time.
2. 4pm is the ideal start time when events are run after school.
3. Consider playing one day events on the weekend.
4. This will help elevate issues for schools around staffing and transportation.
5. NZCEA exams for senior students begin the week of 4th November. This may cause disruptions
to senior teams that participate in club competitions e.g. cricket.
6. The Secondary School Sport calendar is very busy; therefore organisers should refer to the 2018
calendar to see any potential clashes with other codes.
DRAWS AND INFORMATION
1. All information regarding your sanctioned events should be emailed to Sport Hawke’s Bay to
ensure it is distributed through the school networks.
2. You may have your own school database of Teachers in Charge of your Sport/Coaches but it is
important Sport Coordinators and Directors of Sport receive this information also.
3. Sport Hawke’s Bay holds an up-to-date database of for all schools.
4. Draws should be simple and readable. Where possible a complete draw for the season should
be distributed at the start of the season.
5. Check computer generated draws. Where possible two teams from the same school should
play at the same venue (to assist with transport / teacher supervision).
6. Schools and codes should work in partnership to provide safe, suitable facilities for the whole
competition.
7SEASON DEBRIEF
1. End of season debrief dates should be communicated to Sport Hawke’s Bay
2. Competition organisers are encouraged to conduct an end of season debrief at termly sport
coordinator meetings
3. Debrief dates will be distributed to school sport personnel – e.g. Principals. If any debriefs
contain motions that will effect secondary school competition changes the Sport Hawke’s Bay
MUST BE informed prior.
4. Debrief minutes should be distributed to Sport Hawke’s Bay
HEALTH AND SAFETY
1. Organisers will be required to complete the Health and Safety procedures online
2. If there is additional documents please email to the Education Team Leader
3. These Health and Safety procedures will be readily made available to schools – Principals, Sport
Coordinators
8POLCIES AND PROCEDURES
Please ensure you have read and fully understand the secondary school sport policies and
procedures manual. It includes important information which may affect your competition structure.
1. Eligibility Of Competitors
2. Applications For Dispensation
3. Code Of Conduct
4. Behaviour
5. Disciplinary Action/Procedures
6. Uniform
7. Defaults/Cancellations/Results
8. Student “Loyalty”
9. Competition Entry And Withdrawal
10. Transfer Of Students (Players)
11. Primary Caregiver Relocation Exemption Policy
12. Role Of Regional Sports Organisations And Event Organisers
13. Health And Safety
14. Fair Play Charter
The full manual can be found on our website www.sporthb.net.nz
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