2018 RUGBY ONTARIO OPERATIONAL PLAN
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RUGBY ONTARIO OPERATIONAL PLAN 2018
VISION AND MISSION STATEMENT
VISION
Lead the sport of rugby in Ontario into a new era of growth through increased participation,
community involvement, sound administration and successful player development
MISSION
To establish a stronger identity for rugby in Ontario by promoting the sport’s core values and
by fostering a culture of inclusiveness and excellence on and off the field of play
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 2
STRATEGIC FRAMEWORK: PILLARS
1 2 3 4 5
COMMUNITY HIGH FINANCE/
RUGBY PERFORMANCE COMMERCIAL GOVERNANCE
ADMIN
PILLAR 1:
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 3
COMMUNITY RUGBY
VISION: Grow participation in partnership with all stakeholders in Ontario
COMMUNITY RUGBY PILLAR AT A GLANCE
KEY RESPONSIBLE 2018 TARGETS 2018 ACTUALS
FOCUS AREA KEY ACTIVITIES PERFORMANCE STAFF
INDICATORS
Coach • Ensure that Ontario coaches • Increase Coach and Match • 420 coaches •
Development are properly registered and number of Official registered with RC
completed Rugby Canada’s registered Development and RO by Dec
PlaySmart initiative (Develop Coaches by Manager • Establish
database to establish a 20% by 2020 recruitment
baseline of all coaches strategy
across Ontario).
• Recruit, develop and retain
coaches that will support the
growth of rugby.
• Implementation of an Coach and Match • 12 NCCP •
adequate amount of coach Official Community
education clinics through a Development Initiation/World
targeted and strategic Manager Rugby Level 1
approach. courses conducted
by Oct
• 4 NCCP Comp
Intro/World
Rugby Level 2
courses conducted
by Oct
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 4
• Provide Professional Coach and Match • 6 Professional •
Development across the Official Development
province that will assist in the Development Sessions conducted
development of coaches Manager by Oct
(club, school and Post-
Secondary Education
Associations).
• Provide 7s specific coach Coach and Match • 2 World Rugby •
education programs. Official Coaching Sevens
Development Level 1 conducted
Manager by Oct
Match Official • Ensure that Ontario match • Increase Coach and Match • 205 match •
Development officials are properly number of Official officials registered
registered and completed registered Development with RC and RO
Rugby Canada’s PlaySmart Match Officials Manager by Dec
initiative (Establish database by 20% in • Establish
of all match officials across 2020 recruitment
Ontario). • By 2020, strategy
• Recruit, develop and retain develop a core
match officials that will group of 7s
support the growth of all Match Officials
forms of rugby.
• Implementation of an Coach and Match • 10 World Rugby •
adequate amount of match Official Match Official
official education clinics Development Level 1 courses
through a targeted and Manager conducted by Oct
strategic approach. • 2 World Rugby
Match Official
Level 2 courses
conducted by Oct
• 1 World Rugby
Coaching of Match
Officials Level 1
course conducted
by Oct
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 5
• Provide Professional Coach and Match • 6 Professional •
Development across the Official Development
province that will assist in the Development Sessions held (15s
development of our match Manager and 7s) by Oct
officials. •
• Provide 7s specific match
official education programs
• Research and develop a Coach and Match • Begin developing •
Long Term Official Official a Long Term
Development Plan. Development Official
Manager Development Plan
by Dec
Youth Rugby • Make safe, fun and inclusive • Rookie Rugby Rugby • Rookie Rugby •
programming available to available to Development and resources and
all Ontario rugby clubs (e.g. 100% of RO Administration training available
Rookie Rugby) at Stages 1-4 clubs. Manager to 100% of RO
of the LTAD model. clubs with minor
programs by June
• 25 Rookie Rugby
summer students
by May
• Engage Ontario schools & • By 2020, 3% Rugby • 5 new school •
community groups to assist in of players Development and regions engaged
developing rugby including engaged Administration in 2018 by June
establishing a process for the through the Manager • Conduct 8
conversion of players to club schools & Regional Rookie
rugby. community Rugby School
groups convert Festivals by June
to club rugby. • Pilot a municipal
non contact rugby
program for 40
players by June
• Identify and
engage a further
3 to 5
Municipalities with
a view to
introducing non
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 6
contact rugby
programs in
2019 by Dec
• Introduce an additional tier • Create u19 Competitions, • Introduce 3 •
from senior high school to male and Events and regional U19
senior club rugby, increase female 15s Marketing male leagues by
retention rate of high leagues Coordinator June
schoolers. • Introduce 2
regional U15
female leagues
by June
• Develop a youth pathway • Regionally Competitions, • Conduct U13, •
that provides the opportunity based Events and U15, U17 & U19
for every player at both 7s competitions Marketing male and female
and 15s to participate and established at Coordinator 15’s competitions
progress to the higher age U14, U16 & starting in June
groups. U18, male & • Conduct U13,
female, 7s and U15 & U17 male
15s and female 7s
competitions via
Fall 7s Festival
season starting in
Sept
• Work to develop rugby in • Establish rugby Rugby • Establish three •
non-traditional communities clubs or Development and rugby programs
(e.g. Northern Ontario, community Administration in non-traditional
indigenous communities etc). programs in Manager communities by
non traditional Aug
rugby
communities
Recreational • Provide non-contact playing • Recreational Rugby • Consolidate the •
(Non-contact) opportunities across all age rugby Development and eight new
Rugby groups and both genders represents 10% Administration recreational non
beyond minor level in of all registered Manager contact programs
accordance with “Active for players by introduced in
Life” stage of the LTAD 2020 2017 by June
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 7
model. • Add four new non
contact
recreational
programs in 2018
by Dec
Club Rugby • Conduct male and female • All clubs Competitions, • 16 clubs •
senior provincial Leagues & provided with Events and participate in
Cups. the opportunity Marketing Men’s Provincial
to enter teams Coordinator Leagues & Cup by
into relevant May
leagues. • 8 clubs
participate in
OWL & OWL
Cup by May
• Foster and support • By 2018, Competitions, • Pilot regional •
competitive and recreational regionalize 15s Events and model in
regional Leagues. rugby season. Marketing Provincial
• Regionalize club play; more Coordinator Leagues in 2018
games + less travel.
• Provide administrative • RO Policies and Rugby • 2017 RO •
support to clubs to ensure Procedures Development and Operations
they meet all Rugby Canada clearly Administration Manual reviewed
and Rugby Ontario policy communicated Manager and 2018 version
requirements. to all RO clubs. provided to all
Clubs and
published on
website by March
• Provide assistance to clubs to • Provide Game Rugby • Review RO Club •
develop and promote rugby development Development and Resource Manual.
in their local area (attracting resources (e.g. Administration Provide revised
schools with various growing Club Resource Manager document by Dec
the game strategies) Manual) to RO • Create and
Clubs. distribute specific
resources to target
7s players and
women and girls
• Develop strategies with clubs • By 2020, Rugby • Identify an •
to attract non-traditional partnerships Development and additional three
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 8participation groups developed Administration partnerships for
depending on clubs between non Manager developing rugby
operating region. traditional in non-traditional
communities and communities by
identified July
Rugby Ontario
clubs
• Increase two-way • Maintain Communication • 2018 •
communication and database of Coordinator Communications
promotion channels with and club contacts Database
between clubs. • Utilize completed &
communication circulated by end
features of of February.
competition • Utilize
management communication
software to features of
effectively competition
communicate to management
invested parties software to
effectively
communicate to
invested parties
• Research and develop • Identify & Club Services • Individual profile •
financial support initiatives provide clubs Coordinator provided to each
and new funding with potential RO Club on 2018
technologies for clubs. grant and opportunities by
fundraising June (Grants
opportunities Connect)
• Develop an entire season of • By 2017, launch Competitions, • Standardize and •
Fall age-grade rugby 7s 7s specific Fall Events and professionalize
tournaments operating across tournament Marketing 7s tournament
Ontario. calendar. Coordinator structure (game
• By 2018, regs, schedules,
develop Club referee payment
Fall 7s point process etc.)
based series • New Club 7’s
point base
series/ league
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 9organized and
completed by
November
• League
culminates at RO
Jr 7s Event
• Research and develop a • By 2018, Competitions, • By Oct, have •
shorter 15s rugby season to research and Events and 2019 Senior and
accommodate a longer 7s propose Marketing Junior season
season which will cater to regional Coordinator formats
both senior and age-grade provincial men’s determined.
members. schedule.
• Launch program to • By 2020, Competitions, • Review •
streamline club competitions, develop an Events and Competitions
through an easy to use endowment to Marketing management
software platform. support clubs. Coordinator platform
launched in
2017 and
amend as
necessary by
March 2018
Player Welfare • Implement Rugby Canada’s • Completion of Rugby • Pilot completion of •
Play Smart initiative across Play Smart is a Development and Play Smart with
the Ontario membership. requirement of Administration players and
all registrants Manager parents in 3 clubs
(and guardian • Play Smart
if under 18) by completed by
2020. 75% of registered
match officials
and 50% of
registered coaches
• Identify, establish and • Partnerships Rugby • Partnerships •
maintain partnerships with established with Development and established in
organizations with relevant organizations Administration 2017 with
expertise in the area of specializing in Manager Succeed Clean
player welfare. concussion and (drug education)
drug education and Holland
and Bloorview Kids
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 10management. Rehabilitation
Hospital
(concussion
management)
• Organize and provide • Develop and Rugby • Conduct three •
access to player welfare introduce Development and face to face
educational opportunities. player welfare Administration community sessions
education Manager plus online
through RO concussion
social media education
and face to programs
face methods • Conduct face to
face drug
education sessions
with all Provincial
teams by August
Technology • Implement a proven • By 2017, Chief Operating • Review •
competition platform to introduce a Officer and SportLomo
streamline branch union proven Competitions, Competitions
league management. competitions Events and management
• Empower volunteers with the management Marketing platform
implementation of a single platform to be Coordinator launched in
competition management utilized by all 2017 and
platform which will manage branch unions. amend as
all aspects of club necessary by
competitions including but not March 2018
limited to; match • Collaborate with
management, match/injury Sportlomo on
reporting, roster form additional
database development and features (ex.
streamlined club Injury reporting).
communication.
Overall • Through a combination of all • By 2020 Rugby • Registration - •
participation in of the tactics above, expand expand Development and Stable senior
Community rugby participation within registered Administration numbers. A 5%
Rugby traditional clubs, as well as rugby players Manager increase in junior
establishing new rugby clubs by 20% numbers, 15%
and participation models growth in minor
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 11numbers by Dec
PILLAR 2: HIGH PERFORMANCE
VISION: To develop national leading representative and player development programs, that consistently produces high performance 15s and 7s athletes.
HIGH PERFORMANCE RUGBY PILLAR AT A GLANCE
KEY PERFORMANCE RESPONSIBLE 2018 TARGETS 2018 ACTUALS
FOCUS AREA KEY ACTIVITIES
INDICATORS STAFF
Provincial • Significant investment • By 2020, 50% of High • In conjunction with •
Teams to achieve success on all national squads Performance CEO construct
the national scale (7s are made up of Manager provincial budgets
& 15s). Ontario athletes. and sponsorship to
• Establish a clear develop increased
pathway from Junior frequency of high
to Senior Blues performance
Programs. training and playing
opportunities for all
provincial teams by
July
• Develop
relationships with
high performance
partners to aid in
the development of
Ontario based
national players by
July
• 40% of all 2018
national squads are
made up of Ontario
Players by Dec
• Pre-budgets to be
set by Nov.
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 12• HP winter training
dates established
for our HP athletes
by Oct.
• ETS, Town of Whitby
and Abilities Centre
to be brought in as
partners for winter
HP development.
• Continue to develop • By 2020, establish High • Identify potential •
a 5 year aligned separate streams Performance additional 7’s
representative for 15s and 7s Manager Provincial teams and
pathway program. focused athletes. programs beyond
the U18 level (e.g.
U16)
• All head coaches to
attend player
succession and
develop depth chart
meeting at the
culmination of all
provincial programs
by September.
• Continue to develop
working partnership
with RC to build 7’s
program within the
province to aid in
the development of
high performance/
high potential
players (ongoing)
• Solidify regional hub • Operate all High • Addition of •
identification and provincial hub Performance Provincial Teams at
development model. programs at full Manager Boys U-15, Boys U-
capacity. (18 16, Girls U-16.
Teams x 24
Players) • Partnership with RC
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 13in athlete combine
testing and core skill
development.
• Single training site
for winter HP.
• Addition Core
Training in London
and Ottawa.
• Central and
Western Hubs for
Team Training.
• Increased number of
training sessions and
competitive games
during competition
• Increase high level • Identify and High • Boys U18 and U16 •
playing opportunities develop playing Performance to play similar
for provincial teams. relationships with Manager standard USA teams
rugby in summer 2018
organizations • U18 girls to play
outside Ontario similar standard
USA teams in
summer 2018
• U19 Blues men to
play similar
standard USA teams
in summer 2018
• Senior Blues men to
play 2 x games
against USA based
teams by Sept
• Support
establishment of
Ontario Arrows
Professional Rugby.
• Sr. Blues
development side to
play in Eastern CRC
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 14• Sr. Blues in RC
completion.
Talent • Standardized • Depth chart of High • Positional profiles to •
Identification selection and talent provincial and Performance be finalized and
ID criteria. national team Manager utilized in all
• Develop position athletes to be provincial programs
profiles produced each by June
documentation year. • 2017 Provincial
(15s/7s). • All talent selection criteria to
identification be reviewed and
documents amended to be used
accessible via for 2018 programs
Rugby Ontario commencing June
website • Selection criteria to
be established at
November/Decemb
er coaches planning
meeting.
• Selection criteria to
be shared with
Rugby Canada by
June.
•
• Establish • Identify and High • Review performance •
model/network for engage individuals Performance of 2017 talent ID
talent ID personnel to support talent ID Manager staff who worked as
across Ontario across the province identifiers of talent
• Establish 7s ID • Identify and in school, age group
Pathway. engage 7s specific club and junior
individuals provincial hub
programs by March.
• Reappoint or
identify new talent
ID staff as required
by May
• Increase “on
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 15ground” personal
for 2018. 4 total
coaches. One for
each region.
• Ontario talent ID
staff to utilize
Ontario Summer
Games and club 7’s
competitions from
September to
December to
develop 2018
provincial depth
chart players
• Establish “The
Program”
• 3 combines over 8-
month period. Set
training standards.
• 6 Core Skill Sessions
• 3 Position Specific
Skill Sessions.
• Establish greater links • By 2020, all major High • Run a minimum of 2 •
with Post-Secondary identified school, Performance coach development
Education club and Post- Manager session focused on
Associations to Secondary University and
identify players for Education College coaches by
senior provincial Associations events Dec
programs. to be attended by • Contact all OUA
provincial ID staff. rugby coaches 2 x
per year with
regard to identified
and potential
players by Dec
• Develop OUA
viewing ID program
for Senior Blues staff
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 16by Dec
• February RO Super
Coaches Clinic to be
established.
• OUA coaches to be
approached to
identify “Arrow
Academy” players.
Player • Ensure all athletes • By 2020, have 4 High • RO and RC to •
Development engaging with high performance Performance consolidate working
provincial rep teams training centers Manager partnership to
have strength and active in Ontario. maximize OHPSI
conditioning • By 2020, 50% of and OTP funding by
provision. all nationally March
• Utilize state of the art carded rugby • ETS establishing
technology to support athletes are winter training
province wide athlete Ontarians. program for all
development. • By 2020, 90% of “Program” athletes.
• Develop a year all athletes • Move to single
round individual involved in academy training
player development individual player centre (Whitby) with
program for high development support centres in
potential/high program, will be Ottawa and London.
performance athletes. achieving Rugby • Multiple combines
• Develop 7’s specific Canada fitness (3) in an effort to
player development standards. hold athletes
program aligned with accountable for their
RC provincial S&C training.
Canadian Sevens • All selected
Academies provincial athletes
• Develop curriculum of will be provided ETS
excellence for player app for remainder
development of the competitive
programs. season. (Funded)
• Continue to develop • Work in hand with
7s specific athletes RC Eastern 7’s
through alignment Academy with
with Rugby Canada respect to talent ID
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 17Regional and training.
Development Centers. •
Elite • Identify • In 2017, plan High • Structure east and •
Competition developmental regional Performance west GTA teams to
Environment windows to place representative Manager play minimum of 2
high potential competition. games by Oct 2018
athletes into • By 2020, launch 4 • Support EORU
performance level funded regional senior men’s team
competition. representative and facilitate GTA
• Develop and Men’s and and EORU team
maintain HP Women’s teams. competition
programming for • Identify and
identified regional develop support
athletes. system and
• Develop a regional resources for
representative athletes.
program across
Ontario
• Enhance support
system to a wider
base of sub
provincial rep team
athletes (Nutrition,
S&C, Athlete
Assistance).
• Support the • Support key High • Support volunteer •
development of volunteer groups to Performance network where
Ontario 7s series facilitate the Manager needed to develop
program and Rugby Ontario 7s series. 7’s series
Canada Elite • Align HP 7s • In conjunction with
competitions. program to RC competitions and
Regional events coordinator
Development deliver the Mag 7’s
Centers to support as a key event in the
athletes and Ontario 7’s series
competitions. calendar by Oct
• RO and RC to
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 18develop schedule
for CSA elite
competitions
• With the Abilities
Centre review skills
and educational
pilot program
conducted 2017
and expand
program where
deemed
appropriate by Dec
• Research other • Research and meet High • Consolidate the •
Provincial Sport with current high Performance partnership
Organizations performing Manager developed with two
representative provincial and sports Organizations
programs, develop a national sport in 2017 by March
model for successful organizations to • Add a third sports
competition and review and discuss organization by
development. representative March
programs. • Conduct a minimum
of 2 meetings to
share best practices
by Dec
• Engage clubs to • Process developed High • Review success of •
nominate players, and implemented Performance Club Committee and
coaches, managers to obtain required Manager redefine roles and
and match officials to information from responsibilities as
support regional clubs deemed necessary
representative by March
leagues.
Staff • Recruit/Retain HP • Create 2 High • In conjunction with •
Development and S&C staff to professional Performance RC High
facilitate development Manager Performance staff
developmental HP opportunities per run 2-day coaching
programs. year targeted at clinic for all
provincial coaches. provincial coaches in
February.
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 19• With coach
development
manager identify
one opportunity
(minimum) to engage
provincial staff in
performance level
work shop by
December.
• Develop a network of • Identify and recruit High • Identify through •
high level coaches to coaches in key Performance application and
facilitate a consistent areas of specialism Manager recruitment coaches
regional – Scrum, Throwing, to staff all level of
representative Scrum half pass provincial
program. and Kicking. programing by
• Identify and develop January.
specialist skills • Identify through
coaches to deliver provincial rep
specialist sessions to program, coaches
provincial teams, with the ability to
clubs, schools and coach at national
universities age grade level by
• Identify and support Sept
a high performance- • Provide a minimum
coaching cohort of two opportunities
for identified
coaches to receive
coach development
by December.
• Review
performances of
2017 skills coaches
and retain existing
or recruit new
coaches as needed
by January.
• Run one specialist
skills clinic for
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 20provincial, club and
school coaches
(Academy)
PILLAR 3: COMMERCIAL
VISION: Continue to professionalize Rugby Ontario, strengthen our brand and development meaningful partnerships.
COMMERCIAL PILLAR AT A GLANCE
KEY PERFORMANCE RESPONSIBLE STAFF 2018 TARGETS 2018 ACTUALS
FOCUS AREA KEY ACTIVITIES
INDICATORS
Branding • Develop a top- • 1 consistent brand Chief Executive • Review the two new •
line brand for Ontario Officer and 2017 partnerships
strategy. Provincial programs Competitions, Events with well established
• Consistent • New professional and Marketing organizations.
branding of home established by Coordinator • Add a partnership
Rugby Ontario end of 2017 with a third
Provincial teams organization by June.
(Blues). • Implement an online
merchandising
platform launched in
by April
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 21• Develop long • Continue to grow Chief Executive • Partner with an •
lasting working the pool of Officer and additional well
relationships corporate sponsors. Competitions, Events established
with partners. • Establish 2 key and Marketing organization to add
• Establish yearly philanthropic Coordinator value to Rugby
relationships fundraising events Ontario brand by
with brands that by 2017, ongoing June
add legitimacy
to Rugby
Ontario.
• Develop
champions for
rugby in Ontario
(Private Donors,
Corporate
Businesses etc.).
• Develop • Establish on-line Chief Executive • 25% increase in •
consistent store in 2017. Officer and merchandising
branding Profitable, Competitions, Events revenue from 2017 to
through on-line sustainable revenue and Marketing 2018 by Dec
merchandising stream by 2018. Coordinator
platform. •
• Establish a • Establish endowment Chief Executive • Identify & engage •
centralized fund for Rugby Officer and potential partners for
professional Ontario Centre of Competitions, Events the Centre of
home for Rugby Excellence, ongoing and Marketing Excellence by Dec
in Ontario. to 2020 Coordinator
Revenue • Redefine jersey • Grow recurring Chief Executive • Targeted revenue of •
Generation sponsorship sponsorship funding Officer and $50,000 by Dec
structure. by 15% in 2020 Competitions, Events
and Marketing
Coordinator
• Target new • Establish new Chief Executive • Review two Key •
funding corporate Officer and Brands established in
opportunities partnerships with 3 Competitions, Events 2017 by March
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 22available key brands by and Marketing • Identify and engage
through Rugby 2019 Coordinator a 3rd brand by Dec.
Ontario
partners.
• Redefine
partnership
expectations,
shift to more
mutually
beneficial
agreements.
• Secure funding • Partnership with Chief Executive • Targeted for 2019 •
for regional Ontario based Officer and
representative organizations and Competitions, Events
teams. government funding and Marketing
by 2018 Coordinator
Event and • Continue to • Generate10% of Chief Executive • Conduct all Rugby •
Competitions grow and funding from events Officer and Ontario annual events
Management professionalize by 2018 Competitions, Events (Corporate 7s, Junior
Rugby Ontario • Grow event revenue and Marketing Cup Day, McCormick
major events. up 20% by 2020. Coordinator Cup, Minor Festival)
(Mag 7s, Junior • Generate by Oct
Cup Day, international interest • $50,000 profit
McCormick Cup, in Mag 7s generated by
Mini Festival). tournament, Corporate 7’s by Nov
generate $25,000
profit in 2017.
• 2018 $50,000,
2019, $75,000,
2020 $100,000
• Use major events • Work in-conjunction Chief Executive • All major Rugby •
as a way to with the clubs to Officer and Ontario partners
promote our establish a direct Competitions, Events activating onsite as
programs and pipeline to the club and Marketing per contractual
partners to our from the sponsor. Coordinator agreements by Dec
members, with • All Ontario based
direct selling Senior Blues (Men)
and marketing competitions continue
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 23opportunities to to be linked to a local
partners. club day or
• Develop a community festival by
professional Aug
strategy to
correctly market
and promote
Ontario Blues
programs to the
entire Ontario
sporting
community.
Communicatio • Create and • Launch a new Communications • Grow social media •
n and deliver optimal website in 2017 Coordinator and following by 25%
Marketing communication • Double Social Competitions, Events across all platforms
platforms to the Media following by and Marketing by Dec
RO membership. 2020 Coordinator
• Investigate • Introduce one new Communications • Recommend a new •
potential new communication Coordinator and communication portal
communication portal by 2020. Competitions, Events to be established in
portals. and Marketing 2019 by Dec
Coordinator
• Through RO • RO Communication Communications • Quarterly •
Communication platforms updated Coordinator and newsletters to
platforms, daily Competitions, Events produced for the
ensure RO and Marketing membership
members are Coordinator • All relevant rugby
updated in a news updated daily
timely fashion on via website and
all relevant social media
rugby news. (ongoing)
• Targeted • Targeted marketed Communications • Enhance branding of •
marketing and and communication Coordinator and Ontario Blues on
communication program developed Competitions, Events social media through
program to and implemented and Marketing graphics, biographies
create positive by 2020. Coordinator and increased
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 24messaging • Research and video/photo content
around the implement from events (ongoing)
benefits of marketing strategies
participation in around Ontario
rugby. Senior Blues
• Redefine competitions by
marketing 2020.
strategies
around Ontario
Senior Blues
competitions.
Corporate • Strengthen ties • By 2020, encourage Chief Executive • Renew 2017 •
Social to the various each member club Officer and partnership
Responsibility rugby to champion a local Competitions, Events established with a
communities cause. and Marketing charitable
through offering • Promote club Coordinator organization by
support to community activities March.
worthy and partnerships • Identify and engage
charitable through RO media potential 2nd
organizations. channels chartable
• Continue to • 2 strategic organizations by Dec
promote and partnerships
support clubs established with
that take a charitable
proactive organizations by
approach to 2020.
making a
difference in
their
communities.
• Partner with
charitable
organizations to
provide an
opportunity for
Rugby Ontario’s
membership to
make a
difference.
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 25PILLAR 4: FINANCE/ADMINISTRATION
VISION: To raise the professional standard of the organization by remodeling and enhancing operational and administration processes.
FINANCE/ADMINISTRATION PILLAR AT A GLANCE
KEY PERFORMANCE RESPONSIBLE STAFF 2018 TARGETS 2018 ACTUALS
FOCUS AREA KEY ACTIVITIES
INDICATORS
Financial • Remodel the • Online financial Chief Executive • Review 2017 •
Management organization’s system identified Officer, Chief functionality of
financial system, and implemented Operational Officer LiveCA system by
processes and and Rugby January. Adjust
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 26budgets. Development and as required by
Administration March.
Manager
• Increase financial • Increase in the Chief Executive • Maintain the •
independence and percentage of Officer percentage of
health of the discretionary over discretionary
organization. targeted funding by over targeted
• Deliver a balanced 10% funding by 10%
budget. • Reduce the by Dec
percentage of • Reduce the
annual revenue percentage of
derived from annual revenue
registrant fees by derived from
5% registrant fees by
a 2% by Dec
• To meet all annual • Ontario Ministry and Chief Executive • 100% of Ontario •
financial reporting RO governance Officer and Rugby Ministry
requirements. annual requirements Development and requirements met
met. Administration by Ministry due
Manager dates.
Membership • Integrate an effective • New registration Chief Operational • Provide support •
Services and efficient platform in place for Officer, Rugby and guidance to
membership 2018 season. Development and clubs to ensure
registration platform Administration effective and
and process. Manager and efficient
Membership Services integration of
Coordinator registration
process.
• Continually
review
functionality of
the new Sport
Lomo registration
and relay to
SportLomo
• Recommended
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 27potential changes
(if any) for 2019
by Oct.
• Provide educational • Registration Chief Operational • Sport Lomo •
opportunities and webinars and Officer, Rugby registration
resources to member resource materials Development and webinars and
clubs on registration available to all clubs Administration resource
procedures, insurance. for 2018 season Manager and materials,
Membership Services including any
Coordinator 2019 updates,
available by Dec
Operations • Integrate central • New CMS platform Chief Operating • SportLomo •
management system to in place for the Officer and Rugby registration
support administration 2017 season. Development and management
and operational Administration fully integrated
processes. Manager by end of Jan
• Develop and deliver • Operation plans Chief Operational • 2018 •
annual operational annual approved by Officer and Rugby Operational Plan
plans linked to RO Board. Development and Board approved
Strategic Plan. Administration by Jan
Manager
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 28• Meet all Ontario • Annual Base funding Rugby Development • OASF reporting •
Ministry Sport received from and Administration requirements
Recognition Policy Ontario Ministry. Manager completed as per
requirements. Ministry timelines,
funds received as
per Ministry
timelines
Membership • Increase the frequency • Membership All staff • Membership •
Engagement/F in which staff formally satisfaction surveys satisfaction
eedback engage the community conducted annually surveys
through interviews. in relevant areas conducted as
• Continue to test what is relevant by Dec
working versus what is • Annually review RO • RO processes
not working, continue processes and reviewed and
to improve our amend as necessary amended as
processes to better to improve member necessary to
serve our members. service. improve member
service by Dec
PILLAR 5: GOVERNANCE
VISION: Establish and implement cutting edge Governance practices which makes Rugby Ontario a recognized leader amongst Canadian sporting organizations
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 29GOVERNANCE PILLAR AT A GLANCE
KEY PERFORMANCE RESPONSIBLE STAFF 2018 TARGETS 2018 ACTUALS
FOCUS AREA KEY ACTIVITIES
INDICATORS
Board of • Ensure all RO business is • Conduct a minimum Board of Directors • Minimum of 6 •
Directors conducted in accordance of 6 Board meetings and board
with legal requirements annually. Chief Executive meetings
and RO by-laws and Officer conducted by
polices. Dec
• Oversee the • 4 yearly Strategic Board of Directors • 2018 •
implementation of RO Plan developed and and Operational
Strategic Plan. implemented. Chief Executive Plan
• Approve Annual Officer developed
Operational Plan. and approved
by Jan
• Strategic Plan
targets
reviewed by
Dec
• Recruit dedicated • Professionals Board of Directors • Professionals •
professionals to provide identified and and identified and
guidance to Rugby engaged across all Chief Executive engaged by
Ontario CEO. areas of operation Officer Dec
on a needs basis
Risk • Monitor all aspects • Review and amend Rugby Development • Risk •
Management associated within the risk risk management and Administration management
management framework. policies and Manager policies and
procedures as procedures to
required. be reviewed,
amended and
CEO approved
by Dec
Stakeholder • Develop and maintain • Annual review of all Board of Directors • 2018 •
Relations positive relationships with stakeholder. and All staff Satisfaction
RO registrants and clubs, survey sent to
Provincial Unions, Rugby all RO clubs by
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 30Canada, commercial Oct.
partners, the Ontario
Ministry, other PSO’s and
relevant community
groups.
RUGBY ONTARIO OPERATIONAL PLAN 2018 PAGE | 31You can also read
