NORWEGIAN OIL AND GAS RECOMMENDED GUIDELINES FOR CHECK-IN AND SECURITY CHECKS AT HELICOPTER TERMINALS
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003 – NORWEGIAN OIL AND GAS
RECOMMENDED GUIDELINES
FOR
CHECK-IN AND SECURITY CHECKS AT
HELICOPTER TERMINALS
Translated versionNorwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 2
___________________________________________________________________________
Table of contents
1 Preface ................................................................................................................................ 4
2 Objective ............................................................................................................................ 5
3 Application ......................................................................................................................... 5
4 Definitions and abbreviations............................................................................................. 5
5 References .......................................................................................................................... 6
6 Revision history.................................................................................................................. 6
7 Scope .................................................................................................................................. 6
8 Responsibility ..................................................................................................................... 7
9 Helicopter terminals’ user committee (HUC) .................................................................... 7
10 Local operations meetings .................................................................................................. 7
11 Checking in personnel ........................................................................................................ 8
11.1 Purpose and scope .................................................................................................... 8
11.2 Arrival/identification/work permit ........................................................................... 8
11.3 Luggage/personal belongings/tools/equipment ....................................................... 9
11.4 Travel documents / boarding card............................................................................ 9
11.5 Instructions ............................................................................................................... 9
11.6 Nonconformity situations......................................................................................... 9
12 Checking in freight/cargo ................................................................................................... 9
12.1 Purpose and scope .................................................................................................... 9
12.2 Freight/cargo sent by personnel travelling to the shelf ............................................ 9
12.3 Cargo sent by personnel not travelling to the shelf ................................................ 10
13 Security check .................................................................................................................. 10
13.1 Secure area ............................................................................................................. 10
13.1.1 Carry-on permit .................................................................................................. 10
13.2 Prohibited and controlled items ............................................................................. 10
13.3 Security check of personnel prior to departure ...................................................... 12
13.3.1 Identity check ..................................................................................................... 13
13.3.2 Personal screening .............................................................................................. 13
13.3.3 Random screening .............................................................................................. 13
13.3.4 Under the influence of intoxicating substances .................................................. 14
13.3.5 Refusing screening ............................................................................................. 14
13.4 Luggage screening prior to departure .................................................................... 14
13.5 Outgoing screening of cargo, letters and packages ................................................ 14Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 3
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13.5.1 Cargo screening .................................................................................................. 14
13.5.2 Screening of letters and packages ...................................................................... 15
13.6 Valuable items and large amounts of cash ............................................................. 15
13.7 Screening of cargo from facilities and vessels ....................................................... 15
14 Technological aids............................................................................................................ 16
15 Special measures .............................................................................................................. 16
16 Information to the media .................................................................................................. 16
17 Security inspector expertise requirements........................................................................ 17
18 Appendix 1: Operators’ mandate for the Helicopter terminals’ user committee ............. 18
18.1 Mandate.................................................................................................................. 18
18.2 Work tasks ............................................................................................................. 18
18.3 Internal control ....................................................................................................... 19
19 Appendix 2: Recommended testing practice if influence of alcohol is suspected ........... 20
19.1 Personnel training requirements ............................................................................ 20
19.2 Device types ........................................................................................................... 20
19.3 Requirements for sampling implementation .......................................................... 21
19.4 Interpreting results – margin of error ..................................................................... 22
19.5 Administrative follow-up after carrying out testing .............................................. 22
19.6 Suspicion of other intoxicating influence .............................................................. 22
20 Appendix 3: Use of particle detector when searching for explosives and narcotics ........ 23
21 Appendix 4: Preparedness routines in the event of elevated threat level and special
incidents ................................................................................................................................... 24Norwegian Oil and Gas Association recommended guidelines for Check-in and Security Checks at Helicopter Terminals No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 4 ___________________________________________________________________________ 1 Preface These guidelines are recommended by Norwegian Oil and Gas Association’s (Norwegian Oil and Gas) Security network, the Norwegian Oil and Gas HSE Managers Forum as well as Norwegian Oil and Gas’ Operations Committee. It is also approved by Norwegian Oil and Gas’ director general. The responsible manager in Norwegian Oil and Gas is the manager HSE who can be contacted via Norwegian Oil and Gas ’s switchboard +47 51 84 65 00. These Norwegian Oil and Gas guidelines have been prepared with broad-based participation by interested parties in the Norwegian petroleum industry and are owned by the Norwegian petroleum industry represented by Norwegian Oil and Gas. Norwegian Oil and Gas is responsible for administration. Norwegian Oil and Gas Association Vassbotnen 1, Sandnes P.O. Box 8065 4068 Stavanger Phone: +47 51 84 65 00 Fax: +47 51 84 65 01 Website: www.norskoljeoggass.no Email: firmapost@norog.no
Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 5
___________________________________________________________________________
2 Objective
The objective of these guidelines is to establish a harmonised and uniform practice of the
companies’ requirements related to check-in and security checks at the heliports before
departures to the Norwegian continental shelf.
3 Application
The guidelines have been prepared for use at helicopter terminals used by member
companies for flights to the Norwegian continental shelf. The document describes check-
in routines and security check measures for departures. The security check is the first of
many measures being carried out to achieve a prudent safety level at the facilities and
during the actual helicopter transport.
The security check will:
Safeguard activities at helicopter terminals
Prevent unwanted personnel from gaining access to helicopters, facilities and
vessels
Prevent sending/importing of unauthorised goods and illegal substances
4 Definitions and abbreviations
PCA: Provisions for Civil Aviation
http://www.luftfartstilsynet.no/regelverk/bsl/
ICAO: International Civil Aviation Organization
http://www.icao.int/
HUC: Helicopter terminals’ User Committee
Norwegian Oil and Gas: Norwegian Oil and Gas Association
www.norskoljeoggass.no
Medication: Substances, drugs and prescription drugs that are designated for, or
prescribed to prevent, heal or alleviate illness, illness symptoms or pain, influence
physiological function of humans and animals, or affect illness through internal or
external use. The term is in part used to describe the actual active substance, but
generally also doctor-prescribed medications.
Medicine: Medicine = Medication
Vitamins: Vitamins is a term for a group of organic compounds that are all
essential to human and animal life in small amounts that must be
consumed though diet. Vitamins are necessary to ensure normal
growth and development, and to maintain metabolic processes.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 6
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Natural remedy: A natural remedy contains substances found in nature that have
been used in folk medicine. Often contains plants, but may also
contain substances from the animal kingdom, in certain cases
also microorganisms, salts and minerals in their original or
processed forms.
Dietary supplements: Dietary supplements are products that provide a
concentrated supply of certain nutrients. Common
dietary supplements include minerals (iron
supplements), vitamins (e.g. through pills, cod liver oil or
brewer’s yeast) and calcium.
5 References
Regulations relating to prevention of impact to safety in aviation (BSL Sec 1-1):
http://www.lovdata.no/cgi-wift/ldles?doc=/sf/sf/sf-20040430-0715.html
Anti-Doping Norway (Doping list)
http://www.antidoping.no/internett/medisinsk-info/dopinglista/
Approved natural remedies – The Norwegian Medicines Agency:
http://www.slk.no/templates/InterPage____16198.aspx
Regulations relating to health requirements for people working on facilities in
offshore petroleum activities
http://lovdata.no/cgi-wift/wiftldrens?/app/gratis/www/docroot/ltavd1/filer/sf-
20101220-1780.html
6 Revision history
Rev. Changes:
7 Merged previous Norwegian Oil and Gas Guideline 087 with Norwegian Oil
and Gas Guideline 003, changed ownership to HUC, and revised in
accordance with new guideline format.
7 Scope
The guidelines apply to all helicopter terminal users, and relate to checking
passengers, luggage and cargo.
The scope of the security check is determined by the relevant threat level at the time,
as defined by the operating companies in consultation with Norwegian authorities.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 7
___________________________________________________________________________
The guidelines assume that the transport service takes place at state-owned,
municipal or private helicopter terminals subject to national regulations and the
obligations assumed by Norway under international agreements.
Avinor has the paramount operative responsibility for safety at state and municipal
airports. Avinor is also responsible for securing the buildings at helicopter terminals.
The responsibility for securing aircraft lies with the helicopter company.
8 Responsibility
The helicopter flights are not subject to official public security check requirements.
Operating companies must therefore coordinate and implement necessary security
check measures themselves within the framework of applicable regulations. If
needed, the measures are coordinated with the authorities.
Implementation of the security check service is coordinated by the operating
companies.
9 Helicopter terminals’ user committee (HUC)
The operating companies have formed a user committee for the helicopter terminals
which has been given the mandate of representing the operating companies vis-á-vis
the service suppliers at the helicopter terminals.
HUC’s mandate and tasks are described in Appendix 1.
10 Local operations meetings
The operating companies can choose to hold local operations meetings at each
helicopter terminal. The meeting can discuss local issues related to security checks,
traffic management, schedules, etc.
The operations meeting should include representatives from all relevant operating
companies, helicopter companies and security companies at the helicopter terminal.
Avinor, the Police, the Norwegian Customs and Excise and other collaborators are
invited when needed.
The representatives at the operations meeting should have the authority to make
decisions on behalf of their respective companies.
The operations meeting decides who should lead the meetings. The minutes must be
sent to the chair of the helicopter user committee.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 8
___________________________________________________________________________
11 Checking in personnel
11.1 Purpose and scope
The purpose of this procedure is to safeguard requirements relating to uniform check-in
for all personnel travelling to stay on the shelf. All personnel travelling to/from the shelf
must familiarise themselves with this procedure. The employer is responsible for
implementing this. The procedure covers, or references, the minimum requirements
that must be safeguarded, including:
requirements for health certificate, safety training and work permit
bringing luggage, tools, equipment
freight/cargo via helicopter
Health certificate
Personnel working offshore must possess a health certificate filled out on an
approved form: "Health certificate for people in the petroleum activity on the
Norwegian continental shelf” (form i-1148 from the Norwegian Board of Health),
according to the provisions in the "Regulations relating to health requirements for
people in the petroleum activity ". Health certificates that do not conform to the above
requirements will generally be rejected. The health certificate must be registered
before travelling offshore. A valid health certificate must always be brought when
travelling to the shelf, and must be produced on demand.
Safety training
Personnel travelling offshore must complete safety training pursuant to Norwegian Oil
and Gas’ guidelines for safety and preparedness training. In addition, personnel
travelling offshore must have completed any operator-specific safety courses, as
required. Valid basic safety and preparedness training must be registered before
departure and always be brought along to the shelf, and must be produced on
demand.
Work permit
Foreign citizens who require a work permit must have this approved in advance, or
show their approved work permit when checking in prior to departure.
11.2 Arrival/identification/work permit
Arrival at the heliport is 1 hour before helicopter departure time, unless otherwise
specified by the operator. All checked-in passengers must proceed directly to the
security check. All travellers must be able to produce:
Valid identification (ID card) when checking in, cf. Ch.13-3-1
Course certificate for safety and preparedness training
Work permit (if relevant)
Health certificate
Carry-on permit (if relevant)
Medication envelope (if relevant)Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 9
___________________________________________________________________________
11.3 Luggage/personal belongings/tools/equipment
The size of personal belongings such as bags or other items should not exceed
60x50x30 cm and weigh no more than 10 kg each. Hand luggage in the cabin is
prohibited. The luggage is marked with flight no., destination, weight and name.
Tools/equipment are considered freight/cargo and must follow the applicable
freight/cargo rules.
Reference is made to Norwegian Oil and Gas’ "Guidelines for flights to petroleum
facilities ", No. 066.
11.4 Travel documents / boarding card
At the check-in, passengers will receive a travel document that includes personal
information. This must be checked and potentially changed if any information is
incorrect.
11.5 Instructions
Travellers are required to follow all instructions issued by the check-in personnel.
11.6 Nonconformity situations
The passengers will be informed about delays regularly (once per hour). The travellers
are responsible for staying informed about new departure times and to get the meals
he/she wants if there is an extensive delay at the helicopter terminal.
12 Checking in freight/cargo
12.1 Purpose and scope
The purpose of this procedure is to safeguard requirements relating to uniform check-in
of freight/cargo.
12.2 Freight/cargo sent by personnel travelling to the shelf
When sending additional luggage/cargo, the traveller must produce the boarding card
and manifest, and potentially also HSE data sheets stating the content of the shipment.
As a minimum, the manifest must include sender, recipient, and description of content.
Size and weight restrictions, cf. the helicopter companies’ provisions.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 10
___________________________________________________________________________
12.3 Cargo sent by personnel not travelling to the shelf
A manifest as well as HSE data sheet must be presented for cargo being sent to the
shelf by helicopter. As a minimum, the manifest must include the sender, recipient, and
description of content. The person delivering the cargo must show identification
documented by the security company.
The operator is responsible for ensuring this.
13 Security check
13.1 Secure area
The secure area is a demarcated and controlled part of the terminal facing the
aircraft side, where presence requires authorisation. Service functions in the secure
area are subject to safety routines that maintain the security-related integrity.
The security check will take place before passengers and cargo are allowed
access/transferred to the secure area. Anyone who leaves the secure area is subject
to a new security check before gaining access again.
Departing and arriving passengers must be kept separate.
13.1.1 Carry-on permit
A carry-on permit (form) must be used in the following circumstances:
Permit from the operator to bring an otherwise controlled or prohibited item.
Permit from professionally responsible physician to bring medicine used as part of
regular medication.
13.2 Prohibited and controlled items
This section describes how prohibited and/or controlled items should be handled, and
how nonconformities should be notified and reported.
Weapons, weapon components and explosives
It is prohibited to bring weapons, weapon components, ammunition and explosives,
and the Police will be notified if any such items are found. The operating company’s
contact must be notified and the situation must be reported to the operating
company.
Knives
It is prohibited to bring knives that are considered weapons. If this situation occurs, it
will be reported to the operating company. Knives considered to be tools are handled
as tools, cf. Ch. 11.3.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 11
___________________________________________________________________________
Narcotics, performance drugs and prohibited medication
If narcotics or prohibited medication are found, the Police must be contacted for
further follow-up. The operating company’s contact must be notified, and the issue
must be reported to the operating company. If paraphernalia are found (syringes,
pipes, etc.) without any reasonable legal purpose, this must not be allowed on the
flight, and the operating company’s contact will be notified and the issue reported to
the operating company.
Medicine listed in Anti-Doping Norway’s list of prohibited medicine will be handled as
medication.
Liquids containing alcohol
It is prohibited to bring along liquids containing alcohol. The passenger must either
arrange for someone to pick it up/dispose of or store it/pour it out. If liquids containing
alcohol are found on the passenger or in the passenger’s luggage, and the
passenger disposes of the liquid, the person will not be denied travel, but the issue
will still be reported to the operating company.
Medication
Medication must be in a sealed package. An unbroken blister in a package is
considered sealed packaging. A medication form must be filled out if the passenger
does not have a regular carry-on permit. A medication envelope must be used when
available. A copy of the form is send to the nurse in a separate shipment.
A form must also be used if medication in an unsealed package must be brought
along for medical reasons. An envelope must be used if available. The form sent to
the nurse, and the form attached to the medication or envelope should both have a
sticker stating ”Contains medication in a unsealed package”.
Brought along medication, shall, upon arrival, be handled according to internal
company routines. Unless otherwise agreed, the medication with a sticker, or the
envelope with a sticker, will be delivered to the nurse. The medication packaging and
envelope should be sealed. If the seal has been broken, this must be reported to the
OIM. This also applies if the medication/envelope is not brought to the nurse.
Medication not declared on the form, will be handled according to internal platform
routines.
The security personnel at the helicopter terminal should not evaluate whether a
certain medication can be brought to the shelf.
Any discoveries must be reported to the operating company.
Vitamins, natural remedies and dietary supplements
Vitamins, natural remedies and dietary supplements must be in sealed packaging.
Natural remedies must be approved by the relevant authorities in the European
Union (EU)/European Economic Area (EEA) area, for example the Norwegian
Medicines Agency in Norway. Dietary supplements should not contain substances
which are illegal in Norway.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 12
___________________________________________________________________________
Any vitamins, natural remedies or dietary supplements in unsealed packaging may
not be brought along, but must be disposed of by the passenger. Discoveries must
be reported to the operating company.
Substances approved by a physician based on medical factors on the carry-on
permit, may be brought regardless of sealed/unsealed packaging.
A medication form must be filled out. A medication envelope must be used when
available. The form must be attached to the medication or envelope. If the
medication cannot fit in the envelope, the form, or potentially the envelope with the
form, must be attached to the outside of the packaging. A copy of the form is sent to
the nurse in a separate shipment.
Unless otherwise agreed, the prescription and the form, and potentially envelope,
should be delivered to the nurse upon arrival. The prescription packaging and
envelope should both be sealed. If the seal is broken, this must be reported to the
OIM. The same applies if the envelope is not presented to the nurse. Vitamins,
natural remedies and dietary supplements not declared on the form will be handled
according to internal platform routines.
The security personnel at the helicopter terminal should not determine whether a
certain remedy is allowed.
Random screenings will be carried out of prescription declaration and contents, as
instructed by HUC.
ICAO controlled items
International Civil Aviation Organisation (ICAO) controlled items can be sent
according to ICAO’s provisions, cf. http://www.icao.org/. The passenger must ensure
collection/disposal if the item is rejected.
Other controlled or prohibited items
Other items that are prohibited or controlled by the operator could include, for
example, lighters, photo equipment and mobile communication equipment (remote
control equipment, wireless phone, mobile phone, etc.). In extraordinary cases these
items may be brought along to the facilities. In such cases, there must be written
permission from the operating company.
Any discoveries must be reported to the operating company.
13.3 Security check of personnel prior to departure
This section describes how to conduct a security check of personnel prior to
departure. Discovery of any prohibited or controlled items is handled as stated in Ch.
13.2. The further follow-up of any nonconformities is determined by the respective
operating company.
Before arriving at the security check area, travellers must have carried out the
necessary check-in formalities. The passengers must also make sure to bring the
necessary filled out carry-on permits and medication forms.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 13
___________________________________________________________________________
13.3.1 Identity check
An identification document must be at hand when arriving at the security check for
verification vis-á-vis the travel documentation. The following forms of identification
may be used:
Passport with optically variable elements
Driver’s licence with optically variable elements
National ID card with optically variable elements
The operator can determine whether the operator’s own ID card can be used for
identification.
If a passenger does not have the necessary identification documents, his/her identity
must be confirmed by an approved representative from the operating company at the
helicopter terminal, or by two passengers who can provide identification. These two
passengers must be registered in a security report that is sent to the operating
company. If the passenger’s identity cannot be confirmed, the operating company
must be contacted to determine how to handle the situation.
13.3.2 Personal screening
To gain access to the secure area, all passengers must go through a security check.
Passengers must empty all pockets and outerwear must be send through the x-ray
machine.
Passengers must pass through a metal detector gate, and any positive detections
must be identified, if necessary using a handheld metal detector. If necessary, the
passenger must take off his/her shoes and send them through the x-ray machine.
If there is a need for a physical search, the passenger must provide written consent. If
the passenger refuses to consent, the operating company must be contacted to
determine whether the passenger will be allowed to travel. The physical search must
be carried out in the least offensive manner possible in a separate room by a same-
sex controller. If a physical search is carried out, it must be documented and justified,
and reported to the operating company.
13.3.3 Random screening
Random screening of approx. 20% of travellers per trip must be carried out through a
manual inspection, with a view towards finding controlled or prohibited items.
Passengers may be required to present and identify items.
The 20% rule can be adjusted according to internal company assessments and the
threat level determined by Norwegian authorities.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 14
___________________________________________________________________________
13.3.4 Under the influence of intoxicating substances
During the screening, passengers will be discreetly evaluated as regards potentially
being under the influence of intoxicating substances. The screening must be carried
out in accordance with Appendix 2 of these guidelines and Norwegian Oil and Gas
Guidelines No. 098 (Recommended guidelines for reaction forms at helicopter
terminals when suspecting influence or possession of intoxicating substances), and
when needed, tested in accordance with Norwegian Oil and Gas Guidelines No. 099
(Recommended guidelines for alcohol and drug testing).
13.3.5 Refusing screening
If the passenger refuses screening, the operating company should be notified
immediately. The passenger will be rejected and the situation reported to the
operating company.
13.4 Luggage screening prior to departure
All luggage will be screened with an x-ray machine. Unidentified items must be
presented and identified. Discovery of prohibited or controlled items will be handled
according to Chapter 13.2 The operating company’s contact must be notified, and the
situation reported to operating company.
Electronic detection equipment may be used when searching for explosives.
A random screening of approx. 20% of the travellers’ luggage will be carried out per
trip, with a view towards finding controlled or prohibited items. The 20% rule can be
adjusted according to internal company assessments and the threat level determined
by Norwegian authorities.
13.5 Outgoing screening of cargo, letters and packages
13.5.1 Cargo screening
Outgoing cargo will be inspected with an x-ray machine. If the x-ray machine is not
available, or the cargo is of such nature that the x-ray machine cannot be used, the
cargo must be inspected manually. The cargo is inspected with a view toward finding
prohibited and controlled items, and to confirm that the content is in accordance with
the cargo manifest.
Discoveries of prohibited or controlled items are handled according to 13.2. The
operating company’s contact must be notified, and the situation reported to the
operating company.
Electronic detection equipment may be used when searching for explosives and
narcotics.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 15
___________________________________________________________________________
13.5.2 Screening of letters and packages
Letters and packages will be inspected using an x-ray machine. If the x-ray machine
is not available, or the shipment cannot be inspected using an x-ray machine, a
manual inspection will be carried out. There is an exception for personal mail.
Opening personal mail requires the recipient’s written consent (check applicable
regulations with attorney).
Discoveries of prohibited or controlled items are handled as stated in Chapter
13.2.The operating company’s contact must be notified and the situation reported to
the operating company.
Electronic detection equipment may be used when searching for explosives and
narcotics.
13.6 Valuable items and large amounts of cash
Valuable items and large amounts of cash should not be brought on board. The
operating company is not responsible for any lost valuable items or cash.
13.7 Screening of cargo from facilities and vessels
All cargo arriving at the helicopter terminal from the activity on the shelf must be
inspected with a view towards verifying:
That manifest/delivery document has been filled out and corresponds to the
number of items
That sender and recipient are stated
That seals and packaging remain intact
In the event of nonconformities from the above, the operating company and helicopter
company representative must be notified immediately. Further handling is determined
with the operating company.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 16
___________________________________________________________________________
14 Technological aids
X-ray machine
An x-ray machine is used to inspect cargo and passenger luggage.
Breathalyser
Appropriate equipment must be used for measuring blood alcohol content, cf.
Appendix 2. A transcript should provide at least two decimals, and the device must be
calibrated according to the supplier’s routines.
Metal detector gate
A metal detector gate will be used to screen all passengers. A handheld metal
detector is used as a supplement.
Other equipment
If other equipment is needed to carry out the security check, this will be acquired by
the operating companies.
15 Special measures
In the event of changes to the threat situation, it could be appropriate to intensify the
screening regime, cf. Appendix 4.
16 Information to the media
Operating companies
Each operating company is responsible for all information to the media as regards
their operations at helicopter terminals.
Security companies
Hired security companies should refer all inquires from the media to the operating
companies, who can refer to the HUC head, if appropriate. Inquiries regarding internal
conditions in the security company can be handled by the security company.
Local airport administration
Inquiries relating to the airport administration’s area of responsibility are referred to
the respective manager at the helicopter terminal.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 17
___________________________________________________________________________
17 Security inspector expertise requirements
Security inspectors at helicopter terminals must have qualifications corresponding to
the requirements in BSL (Provisions for Civil Aviation) Sec. 1-1, subsections 46-47
(cf. http://www.lovdata.no/cgi-wift/ldles?doc=/sf/sf/sf-20040430-0715.html#46 ),
in addition to the special requirements that apply in connection with the petroleum
activity on the Norwegian continental shelf.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 18
___________________________________________________________________________
18 Appendix 1: Operators’ mandate for the Helicopter terminals’ user
committee
18.1 Mandate
Participating operating companies established a helicopter user committee (HUC) to
represent the operating companies vis-á-vis the service suppliers at the helicopter
terminals as regards interpreting Norwegian Oil and Gas’ Guidelines No. 003,
decisions regarding minor acquisitions of equipment, consumables and services, and
other security and logistics-related issues of common interest to users of the
helicopter terminals.
HUC reports to the operating companies, but may consult Norwegian Oil and Gas’
Technical security network for security-related questions, and should inform this
network about any security-related decisions.
HUC is requested to ensure compliance with requirements and intentions in
Norwegian Oil and Gas’ Guidelines for check-in and security check at the helicopter
terminals, and to work actively towards a uniform application of the guidelines. Other
joint activities at the helicopter terminals can also be coordinated by this committee,
but following other guidelines.
HUC chooses its chair for a period of two years at a time. The chair will represent the
committee in meetings with Norwegian Oil and Gas.
The representatives in HUC must have authority to make decisions related to HUC’s
area of responsibility on behalf of their respective companies. The operating
companies should ensure that both security and logistics expertise are represented in
the committee.
18.2 Work tasks
1. Hold meetings quarterly or more frequently if needed. Minutes and agenda must
be distributed to HUC’s members.
2. Arrange a joint meeting with Norwegian Oil and Gas’ Security network once a
year.
3. Coordinate and harmonise the Guideline practice to achieve a uniform
understanding and execution of the security check.
4. Facilitate revisions and sporadic expanded security checks to verify that the
security company is carrying out the work satisfactorily.
5. Cooperate with the airport administration, relevant authorities, helicopter
companies and security companies on issues relating to security checks.
6. Keep up to date on activities and issues discussed at the local operations
meetings at the helicopter terminals.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 19
___________________________________________________________________________
Suggest, prepare and participate in preparedness-related exercises, related to
the operators’ responsibility at the helicopter terminals.
7. Ensure that security companies register relevant information in the event of
discoveries, confiscation, incidents, etc. in connection with the service.
8. Send quarterly statistics to the operating companies in the agreed format, and
prepare an annual report on HUC’s work by the end of January of the following
year.
9. Assist operating companies with pre-qualification, invitations for tender and
evaluation of tenders when entering into agreements with security companies.
10. The HUC chair must report any need for operations-related procurements to the
operating companies’ joint contact (CR – Company Representative) for such
procurements.
Prepare an activity plan for the coming year before the end of each year. A copy is
sent to the operating companies.
18.3 Internal control
One to four inspections must be carried out each month to ensure that the security
check is carried out as efficiently as expected, and is in compliance with the
guidelines. Such internal inspections must be initiated and implemented by HUC or
an operating company, but by own or hired personnel.
The inspection could be an audit, verification, test or simple observation of the
implementation as regards the guidelines. A written report on the inspection result
must be submitted to the relevant operating company.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 20
___________________________________________________________________________
19 Appendix 2: Recommended testing practice if influence of alcohol
is suspected
19.1 Personnel training requirements
It is assumed that personnel responsible for implementing alcohol tests have received
training with at least two hours of theory and two hours practical application in a testing
situation. The training should be equivalent to the Police’s alcohol testing training, and
should be carried out by a qualified instructor. The content of the training should be:
a) Basic alcohol physiology
b) Presentation of the breathalyser system
c) Sampling
d) Maintenance
e) Instructions and regulations
f) Self-testing
g) Calibration and calibration check, as well as fixed maintenance routines
With the following secondary goals:
a) Knowledge of intake methods, absorption, distribution, influence, measuring
methods and the extent of the law
b) Knowledge of the instrument’s manner of operation/analysis principle
c) Be able to carry out a breathalyser exam with the instrument and accessories in
accordance with the user guide.
d) Know how the instrument is maintained, as well as routines for monthly and annual
checks.
e) Knowledge of calibration checks and calibration of the instrument, as well as
routines for monthly and annual checks, in accordance with the user guide for
calibration personnel
The teaching method should be lectures and independent practical work. The
instructor(s) should continuously assess each participant in the course, and ensure that
the person has the necessary knowledge in order to carry out a breathalyser exam on
their own.
19.2 Device types
Recommended evidence instrument:
Drãger 9510 or equivalent
This instrument utilises infrared measuring techniques within certain wave bands, and is
more or less specifically for ethanol.
Some breathalysers are based on fuel cells that are not specifically for ethanol. Such
instruments might produce a false positive, and must not be used at helicopter terminals.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 21
___________________________________________________________________________
19.3 Requirements for sampling implementation
The purpose of this instruction is to ensure that travellers suspected of being under the
influence are given the opportunity to be tested if alcohol is in question, and that the
operating company will be notified if there is such suspicion, and will provide necessary
directions for handling the situation. All inspectors are responsible for following
instructions during manual personal inspections, and furthermore, to write a report on a
specified form, and that the person in question is held back until a clarification is
achieved.
The inspection involves the inspector, in connection with the gate inspection and
manual personal inspection, discreetly evaluating the passenger as regards potential
intoxication. If there is a suspicion of being under the influence of alcohol, the
passenger must be notified, and given the opportunity to take a breathalyser exam. If
the person in question accepts the offer, the test is to be taken. A report must be
written, and the transcript from the test must be attached to the report. The operator’s
contact must be notified. The contact determines further follow-up of the passenger.
If other substance use is suspected, the relevant operating company’s contact is
contacted for further instruction. The traveller must wait in the security zone until a
clarification has been reached.
NOTE! Extreme discretion is required, both in the security zone and outside when such
situations arise. Names or other descriptions that might describe the person in question
must not be used.
If a passenger is suspected of being under the influence of alcohol, but refuses the
offer of a breathalyser exam, the relevant operating company must be contacted for an
assessment of a potential rejection.
When there is a suspicion of intoxication, the head of security should be contacted
immediately, and should at that point take over the testing. An inspector should come
along as a witness. The head of security must ensure that the passenger rinses his/her
mouth before carrying out the test.
The actual test is carried out in accordance with training and the instruction manual for
use of breathalysers.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 22
___________________________________________________________________________
19.4 Interpreting results – margin of error
Calculation of alcohol concentration in serum based on analyses of the alcohol
concentration in breath is connected with some uncertainty. The authorities have
issued guidelines that make it possible to correct for this uncertainty. The guidelines
are used by the Police when enforcing the Road Traffic Act’s provisions, and must also
be used when testing blood alcohol content at the helicopter terminals. The security
deduction consists of a deduction for systematic nonconformities and a legal security
deduction.
Two measurements must be carried out, and the median value is to be used. The
safety margins recommended by the authorities should be programmed in the
equipment used when testing blood alcohol content.
19.5 Administrative follow-up after carrying out testing
If blood alcohol content exceeds the permitted concentration, the passenger must sign
the test receipt from the device. The head of security should report to the relevant
operating company, which is responsible for the further administrative follow-up. The
passenger must be informed about his/her opportunity to dispute the positive result by
taking a blood test. This must be noted in the report.
19.6 Suspicion of other intoxicating influence
If there is a suspicion of other intoxicating influence, reference is made to Norwegian Oil
and Gas Guidelines No. 098 – Recommended guidelines for reaction forms at helicopter
terminals when suspecting influence or possession of intoxicating substances, as well as
Norwegian Oil and Gas Guidelines No. 099 – Recommended guidelines for alcohol/drug
testing.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 23
___________________________________________________________________________
20 Appendix 3: Use of particle detector when searching for explosives
and narcotics
This appendix is proprietary, with restricted access.Norwegian Oil and Gas Association recommended guidelines for Check-in and Security
Checks at Helicopter Terminals
No.:003 Established: 1 Apr. 1994 Revision No: 7 Rev. date: 21 Mar. 2011 Page: 24
___________________________________________________________________________
21 Appendix 4: Preparedness routines in the event of elevated threat
level and special incidents
This appendix is proprietary, with restricted access.You can also read
