EXHIBITION AND SPONSORSHIP PROSPECTUS - www.picsmeeting.com - 32ND PAEDIATRIC INTENSIVE CARE CONFERENCE 2018 - the Paediatric Intensive ...
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32ND PAEDIATRIC EXHIBITION
INTENSIVE CARE AND
CONFERENCE 2018
19th -21st September 2018
SPONSORSHIP
Hosted by Royal Bristol Children’s Hospital PROSPECTUS
www.picsmeeting.com
Introduction Invitation
The last three years has seen the PICS Conference go from
from the PICS President and the Chair of the strength to strength with stronger programmes hosted by
Local Organising Committee. enthusiastic host Committees. 2015 in Birmingham saw high
numbers of delegates followed by Southampton and for
Our Invitation 2017 Nottingham which attracted over 340 delegates on site
We invite your company to join us and nearly 300 delegates over two days.
to review best clinical practice currently available but also
The Bristol Committee is preparing a Programme that has more
look to the future in terms of technology and using choice for delegates to select what is important for their 2017 CPD
advances in our clinical practice. needs and combined with a great host city I fully expect numbers to
be high again.
For 2018 we are planning 3 days of courses and a
conference programme that offers a choice from up to As PICS Conference Officer I need to be aware of the medical
supply company’s needs in participating in medical exhibitions
5 parallel sessions on clinical and management topics
particularly getting a return on investment. We had useful feedback
through to handling those social issues that now arise from Nottingham and will be acting on these. The main objective is
from public scrutiny in the modern world. We would like to have delegates connect with our exhibitors.
to invite companies to host sessions as well. This multi –
stream format really enhances the value for delegates The Ashton Gate’s Lansdown Suite is a great space for having the
if not making them spoilt for choice! Exhibition and catering in the one area. For 2018 we will be
displaying electronic posters (rather than physical boards) and the
screens are panned around the exhibition area. The design of the
To help delegates to plan their conference topics we are exhibition is to increase the ‘mingling’ of delegates with exhibitors.
introducing the PICS Conference App. Apps have been
available for larger conferences but we now have the NEW FOR 2018. PICS is now able to introduce a Conference App
opportunity to host our own PICS App. We hope that that is designed to improve the interaction between all those on site
with communications before the event, for companies to take ‘space’
the App will improve communications and benefits to
on the APP to improve profiling before and during the Conference.
delegates before, during, and after the Conference.
To this same end we look for the App to add to our We hope your firm will be able to take
Exhibitors returns. advantage of the package offered in this
Prospectus. Please contact peter at the
We know a Conference with an Exhibition is very ‘time’ Secretariat to discuss your requirements and
we will work to get that return on
competitive for delegates to meet with companies and
investment for you.
we plan features in the App to encourage not only a
higher profile for companies with delegates, but also Lynda Pittilla PICS Conference Officer
enable companies to gain ‘contacts’ leading to future
sales interaction.
Here at Bristol Childrens Hospital host team our view is that
Delegates attending in 2018
we wish to provide both quality education to our members The PICS Conference attracts over 275 delegates from the
as well as quality profile and returns for your company’s full spectrum of specialists contributing to the PICU team so
investment; be it in kind or in funding. Please review this influencing the use of products and services in their units.
Prospectus and contact the team to plan your involvement. The mix 2017
Intensivist/anaesthetists 50%
Nurses 38%
Physiotherapists 5%
Others 6%
Pharmacists 1%
Specialities attending
James Fraser Adrian Humphry
Clinical Director 2018 PICS Conference
PICU Bristol & Committee Chair
Hon Secretary & PICS Treasurer
2
Promotional Activity for 2018 Our Location
Associate societies, Royal College of .&%"
-*/7&
Ashton Gate Conference Centre is in the stadium in
Anaesthetists, Royal College of 4503 Ashton Gate, Bristol, England, Located in the south-west
4
Paediatrics and Child Health, Royal of the city, just south of the River Avon.
Society of Medicine, British
Address: Ashton Rd, Bristol BS3 2EJ
Association of Critical Care Nurses,
the Intensive Care Society and Phone: 0117 963 0680
overseas at European Society of &9)*#
*5034
www.ashtongatestadium.co.uk/
Paediatric Neonatal Intensive Care
and International Symposium on
The PICS Conference and Exhibition will be using
Intensive Care and Emergency
Lansdown Suite and associated smaller rooms for
Medicine will be approached to
breakouts in the Bristol Conference Centre. A highly
help promoting the Conference.
sought after business venue in the South West, the venue
provides a unique setting for a conference centre Bristol
The PICS will be offering various
and international business owners use time and time
bursaries specifically to
again. With excellent transport links to our city centre,
specialist doctors and nurses
and a wide choice of hotels, the Centre is an immensely
who are ‘Young Investigators’
popular choice. Lots of parking on site too.
to encourage abstract
submission and attendance.
Floor Plan
Registration 3 4 12 13 20 Screen 4 21
Catering
Catering Plenary
Screen 1 14 17 22 Sessions
Screen 3
2 5 6 10 11 15 16 23
Screen 6
Catering Catering
Screen 5
7 8 9 18 19
1
Corridor to Parrallel Sessions
Space Fee Order
Exhibition Only Packages (please make your booking by General benefits will include the following:
completing the Booking Form. To discuss your company needs • Acknowledgement, link and editorial on the meeting
please contact the Secretariat). website pre and post conference dates
• Editorial in the Programme catalogue.
Space Fee charges will be based on a multiple of two stand • Acknowledgement with company logo in the Final
sizes and on location within the space available at the venue Programme and against sponsored item with own branding
and includes: • Use of meeting logo on company communications relating
to the PICS Meeting 2018
Benefits and Acknowledgements
• Quarter page advertisement in the Programme Book
It is the express intention of the Meeting Organising
• Cleaning of gangways and common area
Committee to ensure that participating companies receive a
• Complementary two tickets to the Welcome Reception
return on the investment and their generous support.
Charges for space is set at £460.00 per sqm plus VAT (rate has
been held from 2015). Minimum booth area available is 6sqm.
3
Medal Investors
(for investments in addition to stand space)
All MEDAL Investors will receive additional profile and benefits
in association with this event: before, during and after the event.
Such benefits include acknowledgment on stage banners,
discounts on listed sponsorship items over the minimum
investment along with more traditional marketing benefits.
Special requests
Tailored packages can be arranged to suit your objectives. Please
feel free to contact Peter Mainprice to discuss your needs.
Medal Investors Example Package
Platinum Gold Silver Bronze
Benefits (see sections for more details) £7,750.00 £5,200.00 £3,600.00 £3,000.00
plus sponsored items up to £1,750 up to £1,750 up to £1,200
Stand 8sqm 8sqm 6sqm 6sqm
in premium location in premium location
Education Partner Yes Yes
Conference Webcast Yes
Advertisement Full Page Full Page Half Page Quarter Page
Logo Recognition Logo on banners Logo on banners Logo on banners Logo on banners
and interval slides and interval slides and interval slides and interval slides
Company Listing editorial Yes; 100 words Yes; 100 words Yes; 50 words Yes; 50 words
Executive Registrations 4 4 3 2
Medical Registrations 4 3 2
Executive Reception Tickets 4 4 3 2
Conference Dinner Tickets 2 2 1
Discount off Marketing Opportunities 15% 10% 5%
PICS App Listing Banner and editorial Banner and editorial Editorial and logo Editorial and logo
PICS recognises the mutually beneficial value of long term relationships with its members collaborators and suppliers. At the moment this
focuses purely on the annual conference and is renewed, ad hoc, on a yearly basis. PICS sees an opportunity of greater continuity in this
relationship. Therefore we are looking to formally establish partnerships spanning 3-5 years with industrial colleagues. Please contact the
conference secretariat directly to discuss the opportunities and special terms available in these circumstances.
Scientific Programme Investments
PICS Free Paper and Poster Awards 2018 Best Free Paper Awards in the following categories:
£1,200 each • Specialist in Training
• Best Clinical Lesson Award
For 2018 there will be a wide range of awards acknowledging the • Best Basic Science Paper Award
spectrum of interests in the Conference and to encourage
submissions. The Scientific Committee will be networking Each award will be a Registration to PICS 2019
departments and research units around the UK to encourage a wide including the Conference and Dinner, with the remainder
range of reporting of research, clinical lessons and case histories. subsidising the Conference.
Awards will be offered to reflect the multi disciplinary nature within The companies associated with these awards will be seen to
PICU; companies will be able to sponsor the award and have the encourage good research and reporting of clinical lessons and its
company name associated with the promotion of the awards into communication for the benefit of patients.
departments around the UK.
4
Webcast £2,500 Networking copy to come
To reach more professionals the Committee would like to plan
ahead and fund a webcasting project. The webcast will record the
plenary sessions throughout the two days of the conference. This
will be made available to PICS Members free of charge and to non
members on a pay per view basis depending on corporate support.
The PICS invites your company’s participation in supporting the
webcast project by purchasing an advertisement and link option
associated with the cast at the time of booking your stand.
The plan is to have an advertisement page for all those visitors
entering the site to view. The cast will be available for at least
11 months from the date of the meeting.
Please contact the secretariat to view an existing webcast to see
how professional the product is.
Company Partner
Pre-Conference Activity
PICS wishes to be more proactive with regards the
returns available to companies supporting the PICS
Annual Scientific Meeting. PICS intends to profile
further committed sponsors and exhibitors on the
website by not only including the company logo
but introduce from the start an editorial profiling 1"3"
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3&'3 &-4&44*0
&4).
your firm plus a link to any particular product. 10 45&3&/5 /4 4
&9)*# 4
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We will ask your firm to participate in
promoting the conference in newsletters
and company websites both in the UK
and amongst your affiliates.
On booking we will ask you to send:
• a current high resolution file of the
company logo plus
• an editorial for posting on the PICS
Annual Scientific Meeting 2018
website (on receipt of payment).
• details of where the conference may be promoted through your
company networks and mailing lists.
PICS Conference APP
Ready for 2018 Conference will be the PICS Conference App.
Aimed to be launched in Spring 2018.
Companies may take advantage of panel advertising and
promotional ‘push’ options as well as an appointment option
between delegates and companies.
Contact the secretariat for developing opportunities for company
profile and use.
5
Marketing Options
Additional activity to enhance your company’s attendance. Logo Stopper £150
Exhibiting should be an integral part of a conference for the
delegates, be fun, proactive and commercially beneficial. Supply your logo for it to be placed next to your Programme
We would like to encourage participating companies to contact the Editorial.
Organisers well in advance to discuss what they need to achieve and
how they would like to achieve it. Please inform the Organisers of
your initiatives in order to achieve maximum publicity. New Product Highlight £250
Banner Advertising If your company has launched a new product within 6 months of the
Conference a flag will be placed next to your Exhibition listing on
Due to the space opportunities in the venue, planned ‘banner’ both the Website and Editorial in the Programme Book
advertising is being offered. Artwork is to be provided by the
advertiser. The charge includes locating of the roller banner at the
selected positions. Space subject to availability and excludes
Conference Bag £750 + cost of bags
materials and manufacture. To make sure your company name is ‘up front’ throughout the
Location Rate Conference. A Delegate Bag displaying the conference logo along
with the sponsoring company logo.
Foyer £250
Registration £250 Insert for Conference Bag £300
Exhibition Foyer £250
To ensure every delegate receives your product literature an insert or
The organisers can source the materials at extra cost CD may be placed in the conference bag.
App Development and Communication
Delegates Badges @350 Badges – £500
Support
Have your company logo or name printed on all the delegates’
£1,800 FOR UP TO 4 PARTNERS badges. This acts as a constant reminder to delegates of your
Today’s delegate more often than not carries a smart mobile device. company’s support during the event and is one of the highest profile
PICS is considering at this conference the provision of an app for items to take up.
delegates to communicate with the chairman (and speak)
throughout a session. The range of communication will be from Sponsorship Lanyards
simple texting a comment to responding to ‘surveys’ with fast
graphical displays or listings. Invest of £400 plus costs of Lanyards
Ensure that all delegates have your company name on them at all
Programme / App Advertisement times – sponsor lanyards that will provide high profile throughout
The slim Programme item will be published to complement the APP the duration of the Conference.
and will contain local information and guidance for the duration of
the Conference. Sponsors are invited to place advertisements Conference Notepad and Pen for
Advertising Rates, Full colour Conference Bag £450
Full Page - Inside front cover £550
Supplied by sponsor with name/logo of company and PICS
Inside back cover £550 Conference logo (on exclusivity basis).
Rear cover £650
Inside publication £400
First Announcement £1,500
App Banner: Platinum and Gold Investors receive a Banner on This will include outline programme and details of the Conference.
the APP. Others may post a Banner for a fee of £200.00 The sponsor of the First Announcement will be able to advertise
using a strap advertisement on the rear page.
Programme / App Advertisement
Final Annoucement £2,500
The Programme to be published will contain local information and
guidance for the duration of the Conference. Sponsors are invited This will include full programme and details of the Conference. The
to place advertisements. sponsor of the Final Announcement will be able to advertise using
up to half a page, 4-colour advertisement on the rear cover or a
Advertising Rates, Full colour strap advertisement on the front cover.
Full Page - Inside front cover £550
Inside back cover £550 Signage £700
Rear cover £650 Sponsorship required covering the cost of conference banner, and
internal conference centre signs. The sponsorship company’s logo to
Inside publication £400
be placed on all internal signs.
6
Company Supported Education
THREE DAYS OF PIC LEARNING, NETWORKING, & INSPIRATION
The 2018 Conference plans an ambitious week long scientific Symposium details distributed via the secretariat to registered
programme with partnerships involving ESPNIC and World delegates 1 week before the event in addition to the promotion
on the website.
Congress on Paediatric Intensive and Critical Care (2019).
We have attracted a variety of world renowned international speakers. Basic Audio Visual provisions will be made in your session room.
It is these international faculty members, specifically chosen to enhance
the programme further and create a significant CPD opportunity for our Extra facilities can be requested and will be charged back to
members, that the conference needs your companies support in hosting. sponsor company.
• Position for roll up banner
Pre-Conference Symposia • Advertisement in the programme Book for the Symposium
The Pre-conference Symposia is designed for small numbers and • Insert in the delegate wallet
be a combination of academic talks through to hands on
• Listing in the Programme
sessions. This day provides a great opportunity for companies to
be involved by supporting the programme with sponsorship but
also providing equipment and teaching aids. Please contact the
Traditional Package: Fee £6,500
Companies have to undertake the management of their
host committee or Peter Mainprice at the Secretariat to discuss
Symposium independently of the Conference, to include inviting
the opportunities.
their speakers and chairpersons, arranging print and mailings,
• Update sessions
branding the stage and marketing on site.
• PICS Specialist Group meetings
Sponsored Scientific Sessions including £2,000
Proposed PICS Programme Debates and other scenarios organised by PICS
For 2018 the Programme Committee have themed the The Scientific Committee will prepare a ‘topic shopping list’
conference to address key clinical and clinical research areas in from which the companies can make a selection and propose
paediatric intensive care. Each session will address current the chairman for the Sponsored Sessions. The Scientific
dilemmas and offer possible solutions with future therapies, Committee will review the topic and chairman and give their
review up and coming research. The goal of the programme is to approval or remarks.
provide a significant learning opportunity to our multi-
disciplinary team members and go a long way to satisfying the Sponsored Sessions including Debates and other scenarios
• Clinical developments • Multiprofessional Working organised by supporting company
• Organ Donation To be negotiated
• Journey of the Future
The Scientific Committee welcomes proposals from companies
• Navigating a career PICU • Performance of the Future
for the provision of educational sessions and debates. Topics can
• Commissioning for future • How do we protect ourselves range from scientific papers to product placement through to
• Ethics of the Future from cyber attacks non clinical courses such as personal development such as
• HDU Medicine of the Future • Personalisation of care presentation skills and team management.
Please refer to the www.picsmeeting.com website for detailed
information. Hosted Product Demonstrations or Skills
Sessions Scenarios organised by supporting company
The programme format will include Plenary Sessions with To be negotiated
Keynote speakers along with short plenaries. Designed into The Scientific Committee welcomes proposals from companies
multi-stream, the Programme offers delegates the opportunity for the provision of product demonstrations and other
to choose topics and pre-plan their attendance to satisfy their educational sessions. Topics can range from scientific papers to
training requirements. product placement.
Satellite Symposia For Company Sessions the facilities include:
• Timetable in Programme
Satellite Symposia can be up to 30 minutes long with up to three
speakers plus chairperson. Held in the main hall a host can • Demonstration room with power and furniture
expect approximately 150 plus delegates to attend. These (AV not included in rate)
symposia will be plenary with no other session timetabled in. • Booking facility provided to register delegates
(restrictions apply)
* The supporting company in addition to the support fee must cover
all speakers’ expenses including registration, accommodation and • Company name and logo on website
travel expenses. This also applies if the speakers have already been • Delegate bag insert to advertise your session
invited by the Conference organisers. • Position for roll up banner
7
Exhibition Opening Times Cancellations and Refunds
(subject to final programme) Notification of cancellation or reduction of stand
space must be submitted in writing. Cancellation or
Wednesday 19th September 2018 18.00 (Build up only)
reduction of stand space will be accepted until 1st
Thursday 20th September 2018 09.00 – 16.00 May 2018 with a refund of the total fee less 25%
administration fee. No refunds will be made for
Friday 21st September 2018 09.00 – 14.00
cancellations or reductions after 1st May 2018.
To discuss Major Sponsorship opportunities, please contact:
Peter Mainprice at the Organisers Office on +44 1794 511331/2
Applications Application for space and facilities must be made on-line using the Exhibition Booking Form:
Invoices will be sent for payment that must be made to secure the space prior to the event.
PICS Conference 2018 – C/o Index Communications Meeting Services, Crown House,
28 Winchester Road, Romsey, Hampshire SO51 8AA, U.K.
T : +44 (0)1794 511331 E-mail: picsuk@indexcommunications.com
www.picsmeeting.com
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